Loading...
Helen Farabee Centers Board of Trustees Minutes - 03/25/1999 HELEN FARABEE REGIONAL MHMR CENTERS BOARD OF TRUSTEES \'S March 25,1999 12:30 PM to 3:15 PM Vernon Industries 2201 Main Street Vernon,Texas Members Present: Tom Curran,Chair;Ken Andrews;Bill Coombs;Dorothy Martyn;Conrad Staley Members Absent: David Davis;Ernie Dover;Billy Gilbert;Ralph Hammond Staff Present: Roddy Atkins,Executive Director;Connie Gillaspia,Administrative Assistant;Rod Brennan,Chief Financial Officer;Sally Kern,Public Information Officer;Brad Pierson,Mental Health Services Director;Rose Wilson,Mental Retardation Services Director;Chuck Brookins,Director of Supported Employment;Walt Clements,MH Regional Coordinator;Susan Smithson,MR Regional Coordinator Guests: Catherine Vita,Mental Health Planning Advisory Committee Agenda topics 032599-1 CALL TO ORDER Dr.Curran called the meeting to order in open session at 12:30 p.m. A) Invocation Mr.Coombs opened the meeting with the invocation. B) Introduction of Guests There were no guests to introduce at the beginning of the meeting. Ms.Vita arrived and was introduced later in the meeting. 032599-2 PRESENTATIONS A) There were no citizen comments to the Board. B) Ms. Susan Smithson,MR Services Regional Coordinator,gave a presentation on MR Services in Vernon. She noted the types of activities at the Training Center. C) Mr.Walt Clements,MH Services Regional Coordinator,gave a presentation on MH Services in Vernon. He noted staff who work in various programs and the types of services offered. D) Mr.Brad Pierson,MH Services Director,gave a presentation on Service Coordination. He distributed a handout on Service Coordination with explanatory pages on how this will work. E) Mr.Bill Coombs,Trustee,gave a presentation titled "Developing Alternate Funding Sources"which identified the following areas as having potential for being increased/diversified income streams for the Centers: establishment of an endowment fund;applying for government,foundation,and/or corporate grants;fundraising activities,expanding service array to non-traditional customers;and increasing contracts at VEC. The Board asked that additional information be presented at the April 1999 meeting to outline considerations related to grant writing and fundraising. 032599-3 APPROVAL OF MINUTES The Board of Trustees approved the minutes of the February 25, 1999 Board of Trustees meeting. Motion: Ms.Martyn Affirmative: 4 Second: Mr.Staley Negative: 0 Citizen Comment: None 032599-4 COMMITTEE OF THE WHOLE A) Mental Retardation Planning Advisory Committee 1 The hoard of Trustees re-appointed James Conner,Marilyn Darnall,Jackie Hall,David'San Miguel,and Margory Smith to the MR Planning Advisory Committee,with terms to expire March 31,2001. Motion: Hon.Andrews Affirmative: 4 Second: Ms.Martyn Negative: 0 Citizen Comment: None The Board of Trustees approved a television campaign for supported employment services(dollar value not to exceed $4,000). Motion: Mr. Staley Affirmative: 4 Second: Mr.Coombs Negative: 0 Citizen Comment: None B) Mental Health Planning Advisory Committee(MH PAC) The Board of Trustees received the Mental Health Planning Advisory Committee report updating committee activities. Ms. Vita stated that this group is seeking four committee members. No action required. Motion: n/a Affirmative: n/a Second: n/a Negative: n/a Citizen Comment: None C) Plan for TXMHMR Recoupment Payment and Center Compliance With FY 2000 Adult MH Performance Targets The Board of Trustees approved the plan to pay TXMHMR$198,305 in recoupment for the Center not reaching 1"Quarter FY 99 MH Adult Performance Targets. The plan also includes actions to accomplish FY 2000 Adult MH Targets by the end of FY 99. Motion: Hon.Andrews Affirmative: 4 Second: Ms.Martyn Negative: 0 Citizen Comment: None D) Board Advisory Committee The Board of Trustees approved the revised Board Administration Policy 2.200. This change allows Center staff to pursue activities to form additional advisory committees as required. Motion: Mr. Staley Affirmative: 4 Second: Mr.Coombs Negative: 0 Citizen Comment: None 032599-5 PROGRAM/PERSONNEL A) Medicaid Administrative Claims Consultant Contract The Board approved a six month contract with Bruce A.Macchiaverna,Ph.D.of Federal Funds Consulting to review and analyze our Medicaid Administrative Claims(MAC)submission to maximize income and future Medicaid rates for rehabilitative services and service coordination. Motion: Hon.Andrews Affirmative: 4 Second: Ms.Martyn Negative: 0 Citizen Comment: None B) Amendment to Executive Director's Contract The Board of Trustees approved Amendment#1 to Paragraph II,B of the Executive Director's contract retroactive to March 1, 1999. Motion: Hon.Andrews Affirmative: 4 2 1/Second: Ms.Martyn Negative: 0 Citizen Comment: None 032599-6 BUDGET/FINANCE/FACILITIES/EQUIPMENT A) Review of Financial Statements The Board approved the financial statements for February 1999. Motion: Mr.Coombs Affirmative: 4 Second: Mr. Staley Negative: 0 Citizen Comment: None 032599-7 CITIZEN COMMENT None. 032599-8 EXECUTIVE DIRECTOR'S REPORT 1. Mr.Atkins announced that Board Training has been scheduled for June 16-19 in Austin. He asked that Board Trustees be thinking about attendance at this training and be ready at the April Board meeting to finalize plans. 2._ Mr.Atkins distributed the 3 latest Legislative Updates to board members. It looks like there is a good chance for increased appropriations for New Generation medications and increased HCS slots. 3. Mr.Atkins discussed the bond property issue related to Paradise Home and the two MR Training Centers. TXMHMR may decide to competitively sell these. 4. Mr.Atkins distributed a handout on Performance Contract Data that notes our targets and how our performance is in specific areas. The Center continues to meet or exceed targets in all areas except total Adult MH clients served. However,this number is up over 130 on a monthly average since the 1"Quarter. 5. Mr.Atkins noted that Board members need to be considering the possibility that service sites may have to be consolidated and regionalized due to the high cost of having numerous small service sites. Unfortunately,current funding methodologies do not recognize the increased cost of providing services to very rural areas. Additionally, because of HB 2377 rollout of Authority Functions,the Center may have to look at developing partnerships with other Centers and others to offset the increased administrative costs. 032599-9 OTHER BUSINESS None. 032599-10 ADJOURN There being no further business to come before the Board,the meeting was adjourned at 3:15 p.m. Approved as presented Approved as corrected A",// April 22, 1999 RECEIVED IN Cm!CLERK'S OFFICE Date 7-%Z 3 By Time elk HELEN FARABEE .00 REGIONAL MHMR CENTERS Wichita Falls Administrative Offic ■ P.O. Box 8266 1000 Brook Street Wichita Falls,Texas 76307-826 Phone (940)397-3301 Fax (940) 397-315 June 25, 1999 Jim Berzina, City Manager City of Wichita Falls P.O. Box 1431 Wichita Falls, Texas 76307-1431 Dear Mr. Berzina: In accordance with the provisions of Senate Bill 112, a copy of the minutes of the Board of Trustees of Helen Farabee Regional MHMR Centers are enclosed for the regularly scheduled meeting held on May 27, 1999. These minutes were approved by the Board at its meeting held on June 24, 1999. Sincerely, eAfletAuL .11-tattafrag-- Connie Gillespie + RECEIVED IN Administrative Assistant CITY CLERK'S OFFICE :cg Date enclosure By - • TimeM .