Helen Farabee Centers Board of Trustees Minutes - 01/28/1999 4)1* HELEN FARABEE
�� REGIONAL MHMR CENTERS Graham Administrative Office
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1720 Fourth Street Graham,Texas 76450-2921
Phone (940) 549-4896 Fax (940) 550-016.
February 26, 1999
Jim Berzina, City Manager
City of Wichita Falls
P.O. Box 1431
Wichita Falls, Texas 76307-1431
Dear Mr. Berzina:
In accordance with the provisions of Senate Bill 112, a copy of the minutes of the
Board of Trustees of Helen Farabee Regional MHMR Centers are enclosed for the
regularly scheduled meeting held on January 28, 1999. These minutes were
approved by the Board at its meeting held on February 25, 1999.
Sincerely,
OSA/tAkk.0
Connie Gillespie
Administrative Assistant
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enclosure
RE EIVED IN
CITY CLERKS OFFICE
Date, -3- lam-f9
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HELEN FARABEE REGIONAL MHMR CENTERS
BOARD OF TRUSTEES
464
•��� January 28,1999
12:30 PM to 4:25 PM
Bowie Senior Citizen Center
501 Pelham
Bowie,Texas
Members Present: Tom Curran,Chair;Ken Andrews;Bill Coombs;David Davis;Ralph Hammond;Dorothy Martyn;
Conrad Staley
Members Absent: Ernie Dover
Staff Present: Roddy Atkins,Executive Director;Connie Gillaspia,Administrative Assistant;Rod
Brennan,Chief Financial Officer;Brad Pierson,Mental Health Services Director;Rose Wilson,
Mental Retardation Services Director;Sally Kern,Public Information Officer;Debbie Tracey,
Director of Human Resources;Jill Livingston,Director of Quality Management;Grace Ligon,
Director of Management and Information Services;Connie Johnston,Director of Consumer and
Public Affairs;Lora Leary,Reimbursement;Rhonda McCaffity,Reimbursement;Janey Lee,
Human Resources;Richard Grandy,Continuing Care;Amy Randolph,Montague MHC;Gianna
Harris,Children's Services;Beverly Edsall,Montague Co.MHC;Chuck Brookins,Director of
Supported Employment;James Neff,Supported Employment;Melanie Whittle,Case Management
Supervisor;Neva Bridges
Guests: Ms.Sledge;Mr.Billy Gilbert
Agenda topics
012899-1 CALL TO ORDER
Dr.Curran called the meeting to order in open session at 12:30 p.m.
A) Invocation
Mr.David Davis opened the meeting with the invocation.
B) Introduction of Guests
Guests were introduced by Dr.Curran.
012899-2 PRESENTATIONS
A) There was no citizen comment to the Board.
B) The"North Texas Bluebonnet Award"—Supported Employment Services was presented to Ms. Sledge by Dr.Curran.
C) Bowie Case Management Unit—Donna Piper was not able to attend to give a presentation.
D) Montague County Mental Health Center—Ms.Beverly Edsall,Center Manager gave a short presentation on the Center.
She detailed the services the Center provides and noted the staff who work at the Center.
012899-3 APPROVAL OF MINUTES
The Board of Trustees approved the minutes of the December 3, 1998 Board of Trustees meeting.
Motion: Mr. Coombs Affirmative: 6
Second: Mr.Davis Negative: 0
Citizen Comment: None.
012899-4 PROGRAM/PERSONNEL
A) Approval of Inclement Weather Policy
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The policy as proposed was defeated by a 6-0 vote. A motion was made that the policy be amended to read that essential
personnel would be compensated time and a half for time worked when area facilities are closed due to inclement weather.
The policy was amended to allow the Executive Director or his designee to close facilities if necessary during periods of
inclement weather.
Motion: Mr.Andrews Affirmative: 6
Second: Mr. Staley Negative: 0
Citizen Comment: None.
B) Review and Ratify Quality Management Plan
The Board reviewed and ratified the Quality Management Plan which was submitted to Central Office on 12-1-98 as required
by the FY 99 Performance Contract with Texas Department of Mental Health and Mental Retardation(TXMHMR).
Motion: Mr.Davis Affirmative: 6
Second: Ms.Martyn Negative: 0
Citizen Comment: None.
C) 1"Quarter Performance
For information only.
Motion: n/a Affirmative: n/a
Second: n/a Negative: n/a
Citizen Comment: None.
012899-5 BUDGET/FINANCE/FACILITIES/EQUIPMENT
A) Ratify CMHC Annual Maintenance Contract
The Board ratified the annual contract with CMHC for maintenance of our CMHC MIS System. It was noted that the number
of users has doubled with the expansion of the Center and thus the cost was higher.
Motion: Mr.Coombs Affirmative: 6
Second: Mr.Staley Negative: 0
Citizen Comment: None.
B) Review and Ratify ADA Self-Evaluation and Transition Plan
The Board of Trustees reviewed and ratified the Amercans with Disabilities Act(ADA)Self-Evaluation and Transition Plan
as required by the FY 1999 Performance Contract with the Texas Department of Mental Health and Mental Retardation
(TDMHMR).
Motion: Mr.Coombs Affirmative: 6
Second: Mr. Staley Negative: 0
Citizen Comment: None.
C) Review of Financial Statements
The Board approved the financial statements for November and December, 1998.
Motion: Mr.Coombs Affirmative: 6
Second: Mr. Staley Negative: 0
Citizen Comment: None.
D) Nations Bank Corporate Card Resolution
The Board tabled until the next meeting authorization for the Center to participate in the Nations Bank Corporate Card
Program. Judge Andrews felt we could obtain a card without paying an annual fee per card.
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Motion: Mr.Coombs Affirmative: 6
Second: Mr.Hammond Negative: 0
Citizen Comment: None.
012899-6 COMMITTEE OF THE WHOLE
A) Mental Retardation Public Advisory Committee(MR PAC)
The Board of Trustees appointed Ms.Dorothy Martyn,Trustee,to serve on the Mental Retardation Service Development
Work Group and approved staff and MR PAC nominees for this work group.
Motion: Mr.Davis Affirmative: 6
Second: Mr. Coombs Negative: 0
Citizen Comment: None.
B) TXMHMR Recoupment of Funds and Reduction in Medicaid Revenues
The Board of Trustees gave input and direction to the Executive Director and Management Staff in reducing the Center's
budget to offset potential financial losses:
• $800,000 to$900,000 in recoupment from TXMHMR for not meeting FY 99 Adult MH targets(annualized).
• $100,000 in MR Services due to changes in programming and reimbursement methodology in the current Case
Management Medicaid Waiver(annualized).
• $140,000 in MH Services due to lower rates in the Rehabilitative Medicaid Waiver(annualized).
• $200,000 projected over expenditure in the FY 99 budget(annualized).
After lengthy discussion of alternatives,the Board of Trustees directed the Executive Director and the Management Staff to
look at the following items in order and to prepare a plan to bring before the Budget/Finance/Facilities/Equipment Committee
who will then make recommendations to the Board:
• Drug expenses
• Retirement benefits
• Reduction in force
• Closing of Clubhouses in Graham,Vernon and Haskell
• Hiring freeze
• Staff pay discrepancies
• Contracted services
Motion: Mr.Coombs Affirmative: 6
Second: Mr.Andrews Negative: 0
Citizen Comment: None.
012899-7 CITIZEN COMMENT
None.
012899-8 EXECUTIVE DIRECTOR'S REPORT
Mr.Atkins did not have anything further to report.
012899-9 OTHER BUSINESS
None.
012899-10 ADJOURN
There being no further business to come before the board,the meeting was adjourned at 4:25 p.m.
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Approved as presented Approved as corrected
February 25, 19(9
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