Helen Farabee Centers Board of Trustees Minutes - 12/03/1998 HELEN FARABEE REGIONAL MHMR CENTERS
BOARD OF TRUSTEES
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December 3,1998
12:30 PM to 2:30 PM
New Frontier Clubhouse
1201 N. 1"Street
Haskell,Texas
Members Present: Tom Curran,Chair;Ken Andrews;Bill Coombs;David Davis;Ernie Dover;Dorothy Martyn
Members Absent: Ralph Hammond;Conrad Staley
Staff Present: Roddy Atkins,Executive Director;Connie Gillaspia,Administrative Assistant;Rod
Brennan,Chief Financial Officer;Brad Pierson,Mental Health Services Director;Rose Wilson,
Mental Retardation Services Director;Mary Lee,Director,Headstream Memorial Mental Health
Center;Margaret Tatum;Haskell Workshop Director;Dana Pendergraft,Secretary,Headstream
Memorial Mental Health Center;Nelda Rogers,Case Manager
Guests: Catherine Vita,MH PAC;Billy Gilbert,Cottle County Judge;Charles Salter,Auditor with Mathis,
West and Huffines
Agenda topics
120398-1 CALL TO ORDER
Dr.Curran called the meeting to order in open session at 12:30 p.m.
A) Invocation
Ms.Martyn opened the meeting with the invocation.
B) Introduction of Guests
The guests were introduced by Dr.Curran.
120398-2 PRESENTATIONS
A) No citizen comment to the Board.
B) Mary Lee,Center Manager of Headstream Memorial Mental Health Center gave a presentation on the history of
Headstream Memorial Mental Health Center. The Center was named for Mr.Aubrey Headstream,a long time Haskell
resident who helped a lot of people. She stated there are 101 active consumers being served. The area that the Center
covers is very large and it takes considerable time to travel and provide services in outlying areas. She named and
introduced staff who work at the Center and at the New Frontier Clubhouse. She described the service area and noted the
services available.
C) Margaret Tatum,Haskell Training Center Director,was present to give a description of services at the Training Center
and staff were named who work there.
120398-3 APPROVAL OF MINUTES
The Board of Trustees approved the minutes of the October 22, 1998 Board of Trustees meeting.
Motion: Dr.Dover Affirmative: 5
Second: Mr.Andrews Negative: 0
Citizen Comment: None
120398-4 COMMITTEE OF THE WHOLE
No agenda items.
120398-5 PROGRAM/PERSONNEL
A) Child and Adolescent Services Community Management Team By-laws
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The Board of Trustees approved,and the Chairman of the Board of Trustees signed the By-laws of the Child and Adolescent
Services Community Management Team.
Motion: Dr.Dover Affirmative: 5
Second: Ms.Martyn Negative: 0
Citizen Comment: None
B) Mental Retardation Planning Advisory Committee(MR PAC)
The Board of Trustees received the Mental Retardation Planning Advisory Committee report and approved proposed text for
the"Supported Employment"and"Vocational Services"pamphlets.
Motion: Dr.Dover Affirmative: 5
Second: Ms.Martyn Negative: 0
Citizen Comment: None
C) Mental Health Planning Advisory Committee(MH PAC)
The Board of Trustees received the Mental Health Planning Advisory Committee report from Ms.Catherine Vita,MH PAC
member. No action required.
Motion: n/a Affirmative: n/a
Second: n/a Negative: n/a
Citizen Comment: None
120398-6 BUDGET/FINANCE/FACILITIES/EQUIPMENT
A) Review of Financial Statements
The Board approved the financial statements for October 1998.
Motion: Mr.Coombs Affirmative: 5
Second: Mr.Andrews Negative: 0
Citizen Comment: None
B) Review of Retirement Funds
For information only.
Motion: n/a Affirmative: n/a
Second: n/a Negative: n/a
Citizen Comment: None
C) Approval of Investment Policy
The Board approved and authorized the chair to sign Policy 1.108 governing the Center's Reserve Fund and Investment
Policy.
Motion: Mr.Coombs Affirmative: 5
Second: Dr.Dover Negative: 0
Citizen Comment: None
D) Approval of FY 98 Audit
The Board approved and authorized the chair to sign the resolution indicating the FY 98 audit performed by Mathis,West,
and Huffines has been approved. Mr.Brennan distributed handouts to those present. Mr.Coombs stated the Center has done
a good job with everything that needed to be done. Rod recognized Jana Simpson and her staff for their hard work. He also
thanked Charles Salter for his assistance in many areas. Board members signed the certificate regarding conflicts of interest.
Motion: Mr.Coombs Affirmative: 5
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Second: Dr.Dover Negative: 0
Citizen Comment: None
120398-7 CITIZEN COMMENT
None.
120398-8 EXECUTIVE DIRECTOR'S REPORT
Mr.Atkins reported on the following areas:
1. He has met with legislators from our area;David Farabee,Rick Hardcastle,and Tom Haywood. He discussed with them
funding issues,the rural case rate methodology,and the potential recoupment issue. He also briefed the legislators on
TXMHMR's Legislative Appropriations Request for the upcoming Legislative Session. Mr.Atkins noted that the North
Texas CEO Consortium's letter that questioned the direction the department is going and that requested a meeting with
TDMHMR received 67 positive responses from other directors and facilities around the state. He noted that we are not
meeting our Adult MH target and TXMHMR stance at this time is to recoup funds.This could be as much as$800,000 to
$900,000 on an annualized basis.
2. Mr.Atkins noted a handout that he distributed on the Sunset Commission recommendations on Health and Human
Services.
3. Mr.Atkins reported on his meeting in Austin last month with Texas Community Solutions(TCS). Workgroups have
been set up to bring this project together. Our MIS Director,Grace Ligon,is on one of the workgroups. Dr.Dover asked
that Michael McGraw be asked to speak at our next board meeting in January.
4. Mr.Atkins distributed a handout with statistics of our Crisis Hotline. The new sytem seems to be working well as our
provider,Wood Care Enterprises,is handling directly almost 70%of the 2,000 calls received thus far. Out of those calls
there have only been 15 complaints and 12 of those were by Center Staff. These have been addressed and resolved.
5. Mr.Atkins distributed a letter concerning a potential safety issue with VEC that has been resolved.
6. Mr.Atkins noted that so far this fiscal year we have received$112,000 in indigent drugs from pharmaceutical companies.
7. Mr.Atkins noted our Quality Management Plan and ADA Self Assessment Checklist were due to Central Office by
December 1". These items will be presented to the Board for ratification at the January meeting.
120398-9 OTHER BUSINESS
120398-10 ADJOURN
There being no further business to come before the board,the meeting was adjourned at 2:30 p.m.
Approved as presented Approved as corrected
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January 28, 1999
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HELEN FARABEE
REGIONAL MHMR CENTERS Wichita Falls Administrative Officc
P.O. Box 8266 1000 Brook Street Wichita Falls,Texas 76307-826
Phone (940)397-3301 Fax (940) 397-315
January 29, 1999
Jim Berzina, City Manager
City of Wichita Falls
P.O. Box 1431
Wichita Falls, Texas 76307-1431
Dear Mr. Berzina:
In accordance with the provisions of Senate Bill 112, a copy of the minutes of the
Board of Trustees of Helen Farabee Regional MHMR Centers are enclosed for the
regularly scheduled meeting held on December 3, 1998. These minutes were
approved by the Board at its meeting held on January 28, 1999.
Sincerely,
(o4f4L1 � CL
Connie Gillaspia
Administrative Assistant
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