Helen Farabee Centers Board of Trustees Minutes - 10/22/1998 HELEN FARABEE REGIONAL MHMR CENTERS
BOARD OF TRUSTEES
+1 t C October 22, 1998
V. 12:45 PM to 3:03 PM
1 Young County Mental Health Center
806 Cherry Street
Graham,Texas
Members Present: Tom Curran,Chair;Ken Andrews;Bill Coombs;David Davis;Ernie Dover;Ralph Hammond;
Dorothy Martyn; Conrad Staley
Members Absent: None
Staff Present: Roddy Atkins,Executive Director;Connie Gillaspia,Administrative Assistant;Rod
Brennan,Chief Financial Officer;Brad Pierson,Mental Health Services Director;Rose Wilson,
Mental Retardation Services Director;Jill Livingston,Director of Quality Management
Guests: Doug Stroud,Mayor of Graham;Susan Hinson,MR PAC
Agenda topics
102298-1 CALL TO ORDER
Dr.Curran called the meeting to order in open session at 12:45 p.m.
A) Invocation
Mr.Coombs opened the meeting with the invocation.
B) Introduction of Guests
The guests were introduced by Dr.Curran later in the meeting as they arrived.
102298-2 PRESENTATIONS
A) Open Citizen Comment to the Board
No citizens were present until later in the meeting.
B) Kelly Carl,Center Manager of Young County Mental Health Center
Ms.Carl gave an overview of services offered,mission of the Center,and recognized staff who work at the Center.
C) Mental Health Services Report
Mr.Pierson noted that Dr.Tipton has joined the medical staff. Dr.Samy and staff have worked hard to ensure only a one
week wait to see a psychiatrist. Our LPHA's are fully staffed. Key clinical,service,and documentation data are being
tracked on individual providers and programs,and compared to benchmarks,in order to evaluate effectiveness and
performance of services and identify area needing improvement.
102298-3 APPROVAL OF MINUTES
The Board of Trustees approved the minutes of the September 24, 1998 Board of Trustees meeting.
Motion: Dr.Dover Affirmative: 7
Second: Mr. Staley Negative: 0
Citizen Comment: None
102298-4 COMMITTEE OF THE WHOLE
A) Performance Targets
Ms.Livingston,Director of Quality Management,explained MH and MR Performance Targets per our contract with
TDMHMR and answered questions. No action required on this issue.
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Citizen Comment: None
B) Texas Council Board of Directors Representation
Mr.Bill Coombs volunteered and the Board of Trustees appointed him as the Center's representative to the Texas Council of
Community MHMR Centers Board of Directors.
Motion: Mr.Davis Affirmative: 7
Second: Dr.Dover Negative: 0
Citizen Comment: None
C) Mental Retardation Public Advisory Committee Report(MR PAC)
The Board of Trustees received the Mental Retardation Public Advisory Committee report updating development of mental
retardation information pamphlets. The BOT approved the expenditure of approximately$3,500 for these pamphlets. Ms.
Susan Hinson reported on this issue.
Motion: Dr.Dover Affirmative: 7
Second: Mr.Davis Negative: 0
Citizen Comment: None
102298-5 PROGRAM/PERSONNEL
A) Texas Council On Offenders With Mental Impairments(TCOMI)
The Board of Trustees adopted and authorized the Board Chair to sign the Memorandum(s)of Understanding(MOU)
between the Texas Department of Criminal Justice(TDCJ),Texas Department of MHMR(TDMHMR),local Community
Supervision and Correction Departments(CSCD's),and HFRMHMRC as the local MHMR Authority.
Motion: Dr.Dover Affirmative: 7
Second: Mr. Staley Negative: 0
Citizen Comment: None
B) Approval of FY 99 HCS Contract
The Board of Trustees approved the FY 99 HCS application/contract and HCS Program for the Helen Farabee Regional
MHMR Centers,authorizing both the Executive Director and Business Manager to sign the HCS Contract on behalf of the
Center.
Motion: Dr. Dover Affirmative: 7
Second: Mr.Davis Negative: 0
Citizen Comment: None
C) Texas Council Risk Management Fund Election of Board of Trustees
The Board of Trustees reviewed the nominees for the Texas Council Risk Management Fund Board of Trustees;chose
Dorothy Morgan,Mary Lou Flynn-Dupart,and Michael McGraw;and authorized the Board Chair to sign the election ballot
for submission back to the Texas Council Risk Management Fund.
Motion: Dr.Dover Affirmative: 7
Second: Mr.Davis Negative: 0
Citizen Comment: None
102298-6 BUDGET/FINANCE/FACILITIES/EQUIPMENT
A) Review of Financial Statements
The Board approved the financial statements for September 1998.
Motion: Mr.Coombs Affirmative: 7
Second: Mr.Hammond Negative: 0
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Citizen Comment: None
• B)' Review of Investments
The Board reviewed and approved the status of investments.
Motion: Mr.Coombs Affirmative: 7
Second: Mr.Hammond Negative: 0
Citizen Comment: None
C) Investment Policy
The Board approved recommended changes in the Center's Investment Policy, 1.108 increasing the reserve fund to
$4,000,000;basing investment strategy on percentages rather than dollar amounts;waiving the length of maturity for an
existing investment;and approved extending the authority of the investment officer to make investments with the stipulation
that any changes made would be reported to the Board at the next Board meeting.
Motion: Mr.Coombs Affirmative: 7
Second: Mr.Staley Negative: 0
Citizen Comment: None
D) Building Renovation
The Board approved a cost increase of$5,000(total$15,000)for a project to renovate three offices at 1000 Brook.
Motion: Mr.Coombs Affirmative: 7
Second: Dr.Dover Negative: 0
Citizen Comment: Mayor Stroud commented on the Graham Administrative Building and the desire of the Graham
community that the building be fully occupied. Mr.Atkins noted that there are new staff with offices in that building and we
look for the occupancy to grow. Dr.Curran thanked him for his comments and concerns.
102298-7 CITIZEN COMMENT
None
102298-8 EXECUTIVE DIRECTOR'S REPORT
1. Mr.Atkins noted that for the 4th Quarter Audit both Adult MR and Adult MH scored 100%.
2. Mr.Atkins stated that Dr.Samy recently attended a Medical Directors Consortium and was recognized by a statewide
committee for his efforts.
3. Mr.Atkins noted a recent newspaper letter to the editor where a family had sought services for their child at Helen
Farabee and were very complimentary of our services and the help they received.
4. Mr.Atkins noted several community functions we have participated in that are increasing our visibility in the community.
5. Mr.Atkins stated Board members were mailed a copy of a letter that the North Texas CEO Consortium drafted and sent
to the Executive Officers and Medical Directors of the State Hospitals and State Schools,State Operated Community
MHMR Centers,and Community MHMR Centers. Mr.Atkins answered questions about the letter.
6. Mr.Atkins earlier distributed a copy of a letter he sent to Karen Hale,Interim Commission for TDMHMR that addressed
our questions and concerns about increased targets and funding for the Center.
7. Mr Atkins discussed the ADA self assessment and how it applies to the sites of HFRMHMRC.
102298-9 OTHER BUSINESS
Dr.Curran recognized Dr.Samy and his hard work during the psychiatrist shortage.
102298-10 ADJOURN
There being no further business to come before the board,the meeting was adjourned at 3:03 p.m.
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Approved as presented Approved as corrected
ZAV71
'December 3, 1998
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(A HELEN FARABEE
REGIONAL MHMR CENTERS Wichita Falls Administrative Office
P. O.Box 8266 1000 Brook Street Wichita Falls,Texas 76307-8266
Phone (940)397-3301 Fax (940) 397-3150
December 4, 1998
Jim Berzina
City Manager City of Wichita Falls
P.O. Box 1431
Wichita Falls, Texas 76307-1431
Dear Mr. Berzina:
In accordance with the provisions of Senate Bill 112, a copy of the minutes of the
Board of Trustees of the Helen Farabee Regional MHMR Centers are enclosed for
the regularly scheduled meeting held on October 22, 1998. These minutes were
approved by the Board at its meeting held on December 3, 1998.
Sincerely,
Connie Gillaspia
Administrative Assistant
:cg
enclosure
RECEIVED IN
Cif,'CLERK'S OFFICE
Date
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