Helen Farabee Centers Board of Trustees Minutes - 08/31/1998 HELEN FARABEE CENTER
. �ti
e BOARD OF TRUSTEES
..tikAugust 31, 1998
6:40 PM to 8:37 PM
Conference Room#128
1000 Brook Avenue
Wichita Falls,Texas
Members Present: Tom Curran,Chair;Doris Houston,Secretary/Treasurer;Mary Lynn Boyd;Chuck Dennis;Ernie
Dover;and David Farabee
Members Absent: Bill Elder,Vice-Chair;Jean Puckett and Conrad Staley
Staff Present: Roddy Atkins,Interim Executive Director;Connie Gillaspia,Administrative Assistant;Rod
Brennan,Business Manager;Grace Ligon;Director of MIS;Brad Pierson,Mental Health Services
Director;Sally Kern,PIO Officer;and Janey Lee,Human Resources Director
Guests: Lisa Boring,ARC and Monta Rea Francis,MH PAC Chairman
Agenda topics
083198-1 CALL TO ORDER
Dr.Curran called the meeting to order in open session at 6:40 p.m.
A) Invocation
Dr.Curran opened the meeting with the invocation.
B) Introduction of Guests
Dr.Curran introduced the guests.
083198-2 PRESENTATIONS
A) Safety Award
Mr.Atkins presented the quarterly safety award to Debbie Gray who accepted the award for Lisa McDaniel. Chanute Circle
won the award for the quarter.
B) Silverhaven Update
Mr.Brad Pierson,Mental Health Services Director,presented an update on Silverhaven nursing center to the Board for
information.
083198-3 APPROVAL OF MINUTES
The Board of Trustees approved the minutes of the July 27, 1998 Board of Trustees meeting.
Motion: Mr.Dennis Affirmative: 5
Second: Mr.Dover Negative: 0
Citizen Comment: None
083198-4 COMMITTEE OF THE WHOLE
A) Mental Health Planning Advisory Committee(MH PAC)
The Board of Trustees received a report on MH PAC activities to date and approved the committee's plans to conduct public
hearings throughout the 20-county region and to prepare a report on their findings for use in developing the Local Service
Plan for fiscal year 2000.
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Motion: Mr.Dennis Affirmative: 5
Second: Mr.Dover Negative: 0
Citizen Comment: None
B) Retirement Plan Vesting
The Board of Trustees approved a one-time policy exception that allows recognition of State tenure of transitioning RPSOCS
employees when computing vesting percentage in the 401 Retirement Plan,as recommended by the Transition Advisory
Committee.
Motion: Mr.Dennis Affirmative: 5
Second: Ms.Boyd Negative: 0
Citizen Comment: None
083198-5 PROGRAM/PERSONNEL
A) Resolution for Emergency Funding for Medications
The Board of Trustees adopted a resolution supporting adequate funding for medications necessary for psychiatric treatment
of center consumers(adults and children),to include a request for emergency funding from the 76th Texas Legislature.
Motion: Dr.Dover Affirmative: 5
Second: Ms.Boyd Negative: 0
Citizen Comment: None
B) Single Portal Authority
The Board of Trustees reviewed and approved the Center's application for designation as a Single Portal MH Authority. This
application is a requirement of the Performance Contract. Dr.Dover noted that Mr.Pierson's letter was very well written.
Dr.Curran commended all staff for the hard work that has enabled Helen Farabee Center to gain support from other entities.
Motion: Dr.Dover Affirmative: 5
Second: Mr.Farabee Negative: 0
Citizen Comment: None
083198-6 BUDGET/FINANCE/FACILITIES/EQUIPMENT
A) Review of Financial Statements
The Board approved the fmancial statements for July 1998. Mr.Dennis noted it is good to see income increasing and
expenses being cut. Mr.Atkins noted it has been a joint effort by staff to get to this point.
Motion: Mr.Dennis Affirmative: 5
Second: Ms.Boyd Negative: 0
Citizen Comment: None
B) Review of Retirement Funds
For information only.
Motion: Mr.Dennis Affirmative: 5
Second: Ms.Boyd Negative: 0
Citizen Comment: None
C) Purchase of Notching Machine for VEC
The Board approved the purchase of a notching machine for VEC at a cost of$3,800 plus freight from the Kent Corporation.
Motion: Mr.Dennis Affirmative: 5
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Second: Mr.Farabee Negative: 0
Citizen Comment: None
D) Ratify Cost Overruns
The Board approved the cost overruns on previously approved projects associated with the transition projects. Vehicle
purchases were discussed. A third van cannot be purchased at this time as there are no vehicles available to purchase. The
Center has contacted many dealerships and is still looking for a vehicle. A new van cannot be purchased at this time due to
the automakers being between production years.
Motion: Mr.Dennis Affirmative: 5
Second: Mr.Farabee Negative: 0
Citizen Comment: None
E) Purchase of Modular Office System and Furniture
The Board was asked to approve the purchase and installation of a modular office system at a cost of approximately$10,000
and to approve the purchase from Wilson Office Supply. After discussion of other alternatives to make this work space into
separate work areas to maximize production and minimize errors,the Board amended the request to state that up to$10,000
could be spent to renovate or remodel three offices.
Motion: Mr.Dennis Affirmative: 5
Second: Mr.Farabee Negative: 0
Citizen Comment: None
F) Payment of Texas Council Dues
The Board approved and the Chair signed the FY 99 Dues Commitment with the Texas Council of Community MHMR
Centers. Further,the Board approved equal quarterly payments in October,January,April,and July.
Motion: Mr.Dennis Affirmative: 5
Second: Ms.Boyd Negative: 0
Citizen Comment: None
083198-7 CITIZEN COMMENT
None.
083198-8 EXECUTIVE DIRECTOR'S REPORT
1. Mr.Atkins stated the TIF Grant was denied. We will apply again in January with emphasis on the video conferencing
and training.
2. The Autism Grant we applied for was not granted. We have learned that of the six entries received two were chosen for
further consideration. Ms.Kern stated the Chair of the MR PAC has sent a letter requesting written notification of the
decision and that we be sent copies of the two proposals recommended for final consideration.
3. As of today our Performance Contract is being walked through to the Commissioner for signature. We are watching this
process closely.
4. Mr.Atkins thanked this Board for their hard work. This Center will be better off in the future due to the decisions made
by this Board and their cooperative spirit. This Board has enabled the new Board to begin in a positive direction. Mr.
Atkins again personally thanked the Board for their support.
5. Mr.Atkins discussed the vendor hold issues. He will seek an Attorney General binding opinion on both TDHS and
TDPRS which would require those two agencies to revise their rules and regulations. Their differing interpretations and
rules have caused problems in this area.
083198-9 OTHER BUSINESS
None
083198-10 ADJOURN
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There being no further business to come before the board,the meeting was adjourned at 8:37 p.m.
Approved as presented Approved as corrected
September 24, 98
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ON HELEN FARABEE
REGIONAL MHMR CENTERS Wichita Falls Administrative Offic,
P.O. Box 8266 1000 Brook Street Wichita Falls,Texas 76307-826
Phone (940)397-3301 Fax (940) 397-315
September 25, 1998
t(,&
Mr. James Berzina, City Manager , r
City of Wichita Falls
P.O. Box 1431 ti
Wichita Falls, Texas 76307-1431 ` U
Dear Mr. Berzina: ✓
In accordance with the provisions of Senate Bill 112, a copy of the minutes of the
Board of Trustees of the Helen Farabee Center are enclosed for the regularly
scheduled meeting held on August 31, 1998. These minutes were approved by the
Board at its meeting held on September 24, 1998.
Sincerely,
01 A(..c,v ,a a-a te
U
Connie Gillaspia
Administrative Assistant
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enclosure