Helen Farabee Centers Board of Trustees Minutes - 07/27/1998 HELEN FARABEE CENTER
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BOARD OF TRUSTEES
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July 27,1998
6:40 PM to 8:10 PM
Conference Room#128
1000 Brook Street
Wichita Falls,Texas
Members Present: Tom Curran,Chair;Doris Houston,Secretary/Treasurer;Mary Lynn Boyd;Chuck Dennis;David
Farabee;and Conrad Staley
Members Absent: Ernie Dover;Bill Elder,Vice-Chair;and Jean Puckett
Staff Present: Roddy Atkins,Interim Executive Director;Connie Gillaspia,Administrative Assistant;Rod
Brennan,Business Manager;Grace Ligon,Director of MIS;Brad Pierson,Mental Health Services
Director;and Dr.Samy,Medical Director
Guests: David San Miguel and Marlene Goldstein
Agenda Topics
072798-1 CALL TO ORDER
Dr.Curran called the meeting to order in open session at 6:40 p.m.
A) Invocation
Dr.Curran opened the meeting with the invocation.
B) Introduction of Guests
Dr.Curran introduced the guests.
072798-2 APPROVAL OF MINUTES
The Board of Trustees approved the minutes of the June 29, 1998 Board of Trustees meeting.
Motion: Mr. Staley Affrmative: 5
Second: Mr.Farabee Negative: 0
Citizen Comment: None
072798-3 COMMITTEE OF THE WHOLE
A) Mental Retardation Planning Advisory Committee(MR PAC)
The Board of Trustees received the Mental Retardation Planning Advisory Committee quarterly report. Mr.San Miguel
stated that they are trying to fill two vacant positions on the MR PAC. No word yet on the autism grant applied for.
Motion: Mr.Dennis Affirmative: 5
Second: Ms.Boyd Negative: 0
Citizen Comment: None
072798-4 PROGRAM/PERSONNEL
A) Approve FY 99 Contracts
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The Board approved the FY 99 contracts for the Helen Farabee Regional MHMR Centers and authorized both the Executive
Director and Business Manager to sign the contracts on behalf of the Center. All renewals will be at the same rates with no
increases noted. There was discussion on crisis calls and how those will be handled. Rod Brennan asked that this board
memo be amended to include all Memorandums of Agreement with all the counties in the service area of the new
organization. Board approved the amendment.
Motion: Mr.Farabee Affirmative: 5
Second: Mr.Dennis Negative: 0
Citizen Comment: None
B) Psychiatrist Recruitment
The Board approved a proposed renewable,annual contract with the QUEST company for psychiatrist locum tenens
placement and permanent staff recruitment. The total cost of this item will not exceed$80,000.00 in a fiscal year;$62,000 for
locum tenens and$18,000 for recruitment fees. This contract would be utilized as an option of last resort only,to assure the
provision of critical psychiatric services to consumers. Noted that this company has been used by other Centers. It was
emphasized to the Board that this is only a last resort option;that staff are actively recruiting for a full time psychiatrist.
Motion: Dr.Curran Affirmative: 5
Second: Mr.Farabee Negative: 0
Citizen Comment: None
072798-5 BUDGET/FINANCE/FACILITIES/EQUIPMENT
A) Review of Financial Statements
The Board approved the financial statements for June 1998. A handout was distributed that outlined the expenditures of the
transition fund. At the next meeting,the Board will review overages and approve as needed.
Motion: Mr.Dennis Affirmative: 5
Second: Mr.Farabee Negative: 0
Citizen Comment: None
B) Ratify Purchase of Van
The Board ratified the purchase of a seven-passenger van from Four Stars Auto Ranch at a cost of$13,988.18.
Motion: Mr.Dennis Affirmative: 5
Second: Ms.Boyd Negative: 0
Citizen Comment: None
C) Ratify Purchase of Air Conditioning Unit
The Board ratified the purchase of a ten ton air conditioning unit for the Crisis Respite Unit from Trinity at a cost of$3,900.
Motion: Mr.Dennis Affirmative: 5
Second: Mr. Staley Negative: 0
Citizen Comment: None
D) Bank Account Resolution
The Board approved and authorized the chair to sign the resolution authorizing the establishment of new bank accounts,
including initial deposits where appropriate,and specified persons authorized to transfer funds from those accounts to the
main operating account at NationsBank.
Motion: Mr. Dennis Affirmative: 5
Second: Mr.Farabee Negative: 0
Citizen Comment: None
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E) VEC Shelving
The Board disapproved the purchase and installation of shelving. More research must be done and all options explored before
approval.
Motion: Mr.Dennis Affirmative: 5
Second: Mr.Staley Negative: 0
Citizen Comment: None
F) Vehicle Purchase
The Board granted authority to the Executive Director or Business Manager to approve the purchase of new vehicles not to
exceed$150,000,or up to the funds remaining in the transition account,whichever is less.
Motion: Mr.Dennis Affirmative: 5
Second: Ms.Boyd Negative: 0
Citizen Comment: None
072798-6 CITIZEN COMMENT
None
072798-7 EXECUTIVE DIRECTOR'S REPORT
1. Mr.Atkins distributed handouts and business cards for the new phone system. Suggestion made that the cards need a
physical address. The network connection should be completed next week.
2. Mr.Atkins noted that ongoing trnasition funds have been applied for. $1,476,000 is needed to merge and maintain
service levels after September 1. We should have a combined budget of$17.5 million. Roddy stated that more money
does mean increased targets so we have to balance the two carefully.
3. Mr.Atkins attended the TXMHMR Board Meeting. Will see a 1%decrease in General Revenue funding for us. The
money will go into atypicals. We are hoping for a separate appropriation for drug costs.
4. Mr.Atkins stated the vendor holds have been cleared. Lincoln Heights is on the 4th appeal. There will be a law judge
review on August 10th• Ms.Houston asked for information about Silver Haven being closed and if we had consumers
there. Consumers were living there but were immediately transferred to other facilities. Mr.Dennis stated the Board
needed a report of what precipitated the closing and if our continuity of care staff were aware of problems there before
the closing. The Board requested a report on this issue for the next Board meeting.
072798-8 OTHER BUSINESS
None
072798-9 ADJOURN
There being no further business to come before the board,the meeting was adjourned at 8:10 p.m.
Approved as presented Approved as corrected
"August 31, 19�9
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THE HELEN FARABEE
CENTER
September 1, 1998
Mr. James Berzina, City Manager
City of Wichita Falls
P. O. Box 1431
Wichita Falls, Texas 76307-1431
Dear Mr. Berzina:
In accordance with the provisions of Senate Bill 112, a copy of the minutes of the Board of
Trustees of the Helen Farabee Center are enclosed for the regularly scheduled meeting held on
July 27, 1998. These minutes were approved by the Board at its meeting held on August 31,
1998.
Sincerely,
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Connie Gillaspia
Administrative Assistant
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enclosure
RECEIVED IN
CITY CLERK'S OFFICE
Date
By --aKC Time 3
500 Broad Street P. O. Box 8266
Wichita Falls, Texas 76307-8266 Phone 940/322-1196 FAX 940-767-1563
MHMR Authority for Wichita County