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Helen Farabee Centers Board of Trustees Minutes - 03/02/2006 HELEN FARABEE REGIONAL MHMR CENTERS BOARD OF TRUSTEES March 02,2006 .4\� 12:45 PM Montague County Mental Health Center 605 East Decatur Street Bowie,Texas Via Televideo Sue Nunn Conference Room 1000 Brook Avenue Wichita Falls,Texas Board of Trustee Ken Andrews, Chair; Robert Clement (via televideo); Bill Coombs, Vice-Chair; Members Present: Sue Nunn, Secretary/Treasurer; Shelley Owen; Bobby Smith Board of Trustee Michael Ezell; Jo Ann Marquart; Bobby McGough Members Absent: r— j Senior Roddy Atkins, Executive Director; Rod Brennan,Chief Financial Officer;Jeff Management Staff Dresbach, Human Resources and Risk Management Director; Gianna Harris, Present: Essential Services and Clinical Accountability Director; Lynn Hartje, Mental Health Services Director; Connie Johnston, Community and Consumer Support Director Other Staff and Sherrye Nail, Southern Area Residential Director; Denise Truax, Center Guests Present: Manager, Montague County Mental Health Center; Jan West, Administrative Assistant/Board Liaison, Recorder AGENDA TOPICS 030206-1 CALL TO ORDER Ken Andrews, Chair called the meeting to order in open session at 12:45 PM. A quorum of Board of Trustee members was present. A)Introduction of Guests There were no guests present. 030206-2 PRESENTATIONS A) Open Citizen Comment to the Board No citizen comment was offered. B)Mental Health Services Denise Truax, Center Manager, Montague County Mental Health Center, distributed a list of Montague County Mental Health Center Staff(on file) and stated we have 276 active clients with 20 to 30 pending. We want to Thank You for coming today. We are very grateful for our new facility and are happier to come to work. Staff absences have decreased since we have moved to our new facility. We are now handicap accessible. We have had ten clients who were home bound because they were in a wheelchair and we had to go to their homes to serve them. They had to go to their Primary Care Physician for their medications. These clients are now able to come to us. RECEIVED IN CITY CLERK'S OFFICE n I Date c/ -® `!' Board of Trustee Meeting Minutes /�:0D( I March 02,2006 By Time '"I I 'I, l , C)HCS Foster Care Sherrye Nail, Southern Area Residential Director, reported we have had good results with our HCS (Home and Community Services) Foster Care. Almost all our consumers have blossomed in Foster Care. There is more stability due to the turn over of staff in our group homes. We have one consumer who was constantly in trouble at school, after three years in Foster Care he has not been in trouble at school this year. We have a young man who is both blind and deaf who has become more independent in Foster Care. We have a young man who has moved in with his mom as his Foster Care provider. He started crying at home and at Day Hab, and they discovered he was crying because he thought he was being moved again because his mother had purchased him a new bed and was moving his furniture. The most difficult part of the job is matching the provider with the consumer,but it is a rewarding job when you see the successes of our clients. 12:55 PM Robert Clement arrived at the meeting 030206-3 APPROVAL OF MINUTES J The Board of Trustees approves the minutes of the February 02, 2006 Board of Trustees meeting. Motion: Ms. Nunn Affirmative: 5 Second: Mr. Coombs Negative: 0 Citizen Comment: None 030206-4 TRAINING A)Human Resources Management Jeff Dresbach, Human Resources and Risk Management Director presented the Human Resources Management Training(on file). 030206-5 RECOMMENDATIONS A. BOARD OF TRUSTEES 1)Member Center Notification of Action Inconsistent with the Texas Council's Legislative Agenda RECOMMENDED ACTION: That the Board of Trustees adopt the Policy titled: "Member Center Notification of Action Inconsistent with the Texas Council's Legislative Agenda". Roddy Atkins, Executive Director, recommended the formal adoption of the Policy"Member Center Notification of Action Inconsistent with the Texas Council's Legislative Agenda". "Resolved that the Board of Trustees of Helen Farabee Regional MHMR Centers endorses the adoption of the proposed Board Policy of the Texas Council of Community MHMR Centers concerning Member Center Notification of Action Inconsistent with the Texas Council Legislative Agenda and agrees to notify the Texas Council's Chief Executive Officer in the event Helen Farabee Regional MHMR Centers does not support all or part of the Texas Council Legislative Agenda, and in the event that Helen Farabee Regional MHMR Centers intends to advocate or support a position inconsistent with such Legislative Agenda,to notify the Texas Council's Chief Executive Officer prior to taking such action." The Board of Trustees adopted the Policy titled: "Member Center Notification of Action Inconsistent with the Texas Council's Legislative Agenda". Motion: Mr. Coombs Affirmative: 5 Second: Ms. Owen Negative: 0 Citizen Comment: None Board of Trustee Meeting Minutes 2 March 02,2006 B. BUDGET AND FINANCE 1)Financial Statements RECOMMENDED ACTION: That the Board of Trustees approve the financial statements for January, 2006. Rod Brennan, Chief Financial Officer presented the financial statements for January 2006 (on file). Renee' Beasley, was introduced and thanked for her success with the PAP (Pharmacy Assistance Program). The Board of Trustees approves the financial statements for January 2006. Motion: Ms. Nunn Affirmative: 5 Second: Ms. Owen Negative: 0 Citizen Comment: None 2) Fiscal Year 2005 Audit RECOMMENDED ACTION: Information item only. Rod Brennan, Chief Financial Officer presented brief explanation of the Fiscal Year 2005 Audit(on file). No action required, for information only. 1:30 PM Sue Nunn left the meeting C. CONTRACTS AND PLANS 1) Contract Amendments with the Wood Group RECOMMENDED ACTION:That the Board of Trustees ratify contract amendments with The Wood Group to provide assisted living services in Quanah at a cost of$3,584 per month through the remainder of Fiscal Year 2006 and to provide transportation services in Wichita Falls at a cost of$175 per month. Rod Brennan, Chief Financial Officer presented the contract amendments with The Wood Group(on file). The Board of Trustees ratifies the contract amendments with The Wood Group to provide assisted living services in Quanah at a cost of$3,584 per month through the remainder of Fiscal Year 2006 and to provide transportation services in Wichita Falls at a cost of$175 per month. Motion: Mr. Smith Affirmative: 4 Second: Mr. Coombs Negative: 0 Citizen Comment: None Board of Trustee Meeting Minutes 3 March 02,2006 D. FACILITIES AND EQUIPMENT 1)Denver Avenue Parking Lot RECOMMENDED ACTION:That the Board of Trustees ratify an increase to the Denver Avenue Parking Lot contract in the amount of$2,600;the total not to exceed cost is now$51,950.00. Rod Brennan, Chief Financial Officer presented the increase to the Denver Avenue Parking Lot contract (on file). The Board of Trustees ratifies the increase to the Denver Avenue Parking Lot contract in the amount of $2,600;the total not to exceed cost is now$51,950.00. Motion: Ms. Owen Affirmative: 4 Second: Mr. Smith Negative: 0 Citizen Comment: None 2)Additional Cost for Denver Avenue Phone System RECOMMENDED ACTION: That the Board of Trustees ratify the payment of an additional $494 for the phone system at the Denver Avenue facility. Rod Brennan, Chief Financial Officer presented the information on the additional $494 for the phone system at the Denver Avenue facility (on file). The Board of Trustees ratifies the payment of an additional $494 for the phone system at the Denver Avenue facility. Motion: Mr. Coombs Affirmative: 4 Second: Ms. Owen Negative: 0 Citizen Comment: None E. POLICIES AND PROCEDURES No Agenda Items 1:35 PM Sue Nunn returned to the meeting Board of Trustee Meeting Minutes 4 March 02,2006 F. PROGRAM AND PERSONNEL 1 I) National Council of Community Behavioral Health RECOMMENDED ACTION: That the Board of Trustees approve a contract amendment with David Lloyd of M.T.M. Services through the National Council of Community Behavioral Health for additional consulting services at a cost not to exceed $10,000;the total contract cost will now be$50,000. Rod Brennan, Chief Financial Officer presented the information on the contract amendment with David Lloyd of M.T.M. Services through the National Council of Community Behavioral Health for additional consulting services(on file). The Board of Trustees approved the contract amendment with David Lloyd of M.T.M. Services through the National Council of Community Behavioral Health for additional consulting services at a cost not to exceed $10,000: the total contract cost will now be$50,000. Motion: Mr. Coombs Affirmative: 5 Second: Ms. Owen Negative: 0 Citizen Comment: None 2) Willa Presmanes Consulting Contract RECOMMENDED ACTION: That the Board of Trustees approve a contract with Willa Presmanes through M.T.M. Services to provide consulting services at a cost not to exceed$6,000. Rod Brennan, Chief Financial Officer presented the information on the contract with Willa Presmanes(on file). The Board of Trustees approved the contract with Willa Presmanes through M.T.M. Services to provide consulting services at a cost not to exceed$6,000. Motion: Mr. Coombs Affirmative: 5 Second: Ms. Nunn Negative: 0 Citizen Comment: None 1:45 PM Shelley Owen left the meeting Board of Trustee Meeting Minutes 5 March 02,2006 • 3)Insurance Benefit RECOMMENDED ACTION: That the Board of Trustees approve an increase in center employee insurance benefit stipend from the current rate of$200.00 per month to a new rate of$300.00 per month,per eligible employee effective March 1,2006. Jeff Dresbach, Human Resources and Risk Management Director presented the information on the requested insurance benefit stipend increase (on file). The Board of Trustees approved the increase in center employee insurance benefit stipend from the current rate of$200.00 per month to a new rate of$300.00 per month,per eligible employee effective March 1, 2006. Motion: Mr. Clement Affirmative: 4 Second: Mr. Coombs _ Negative: 0 Citizen Comment: None 4) Community and Consumer Support Department RECOMMENDED ACTION: Information item only. Connie Johnston, Community and Consumer Support Director presented the inforamtion on the Community and Consumer Support Department (on file). No action required, for information only. Citizen Comment: None 030206-6 QUARTERLY REPORTS A. PLANNING AND NETWORK ADVISORY COMMITTEE 1) Second Quarter Report RECOMMENDED ACTION: Information item only. Connie Johnson, Community and Consumer Support Director presented information on the second quarter activities of the Planning and Network Advisory Committee (on file). No action required, for information only. Citizen Comment: None B. MANAGEMENT REPORTS 1)Essential Services and Clinical Accountability Gianna Harris, Essential Services and Clinical Accountability Director went over the Essential Services and Clinical Accountability Report (on file). No action required, for information only. U Citizen Comment: None Board of Trustee Meeting Minutes 6 March 02,2006 030206-7 EXECUTIVE DIRECTOR'S REPORT Physicians We still have a shortage of physicians. We are dealing with several different local tenans with some looking for permanent placement. Our only permanent contract is with J. C. Nationwide. We have three decent looking candidates for June. Crisis Hearings The Department of State Health Services (DSHS) is looking at how Crisis Services are being delivered. We have a plan we are going to present to the Jail Diversion Task Force. The model will change Crisis Services to a single drop off for the region for medical and psychiatric screenings. This lines up with the way the state is going. We currently have nine people on call throughout the evening. We are looking at ways to collaborate. The Department of State Health Services (DSHS) appropriations bill will be requesting funding. 030206-8 ANNOUNCEMENTS A. Facility Tour Following Meeting Members toured the new Montague County Mental Health Center in conjunction with their Open House prior to the meeting. B. Next Meeting Ken Andrews announced the next meeting will be at 11 A.M., Thursday, April 06, 2006, at the Wise County Mental Health Center, Decatur. C. TEXAS COUNCIL ANNUAL CONFERENCE Ken Andrews announced the 20th Annual Community MHMR Centers Staff and Trustee Training will be June 28 —30th, Westin Park Central Hotel, Dallas 030206-9 OTHER BUSINESS A. Executive Director's Evaluation Tool Bill Coombs requested an agenda item for the next meeting to discuss the Evaluation Tool for the Executive Director's Evaluation so members could review the evaluation tool. 030206-10 ADJOURN The Board of Trustees' meeting adjourned at 2:00 PM. Approved as presented: Approved as corrected: April 06, 2006 Board of Trustee Meeting Minutes 7 March 02,2006 ALAHELEN FARABEE c� Lira REGIONAL MHMR CENTERS Wichita Falls Administrative Office P.O.Box 8266 1000 Brook Street Wichita Falls,Texas 76307-8266 Phone (940) 397-3100 Fax (940) 397-3150 April 10, 2006 Darron Leiker City Manager City of Wichita Falls P.O. Box 1431 Wichita Falls, Texas 76307-1431 Dear Mr. Leiker: In accordance with the provisions of Senate Bill 112, a copy of the minutes of the Board of Trustees of Helen Farabee Regional MHMR Centers is enclosed for the regularly scheduled meeting held on March 02, 2006. These minutes were approved by the Board at its meeting held on April 06, 2006.0S' Yk-e1;/- an W / Admi Ftrative Assistant/Board Liaison /jw enclosure RECEIVED IN CITY CLERK'S OFFICE � Date Cr x -0(`� ' By Time ,Q