Helen Farabee Centers Board of Trustees Minutes - 11/02/2006 HELEN FARABEE REGIONAL MHMR CENTERS
1t44 BOARD OF TRUSTEES
• November 2,2006
4�� 11:00 AM
Child and Adolescent Services
516 Denver Street
Wichita Falls,Texas
Board of Trustee Ken Andrews, Chair; Robert Clement; Bill Coombs, Vice-Chair; Michael
Members Present: Ezell; Jo Ann Marquart; Bobby McGough; Sue Nunn, Secretary/Treasurer;
Shelley Owen
Board of Trustee Bobby Smith
Members Absent:
Senior Roddy Atkins, Executive Director; Rod Brennan, Chief Financial Officer; Jeff
Management Staff Dresbach,Human Resources and Risk Management Director; Gianna Harris,
Present: Essential Services and Clinical Accountability Director; Lynn Hartje, Mental
Health Services Director; Connie Johnston, Community and Consumer Support
Director; Ralph Whaite,Management of Information Services Director; Rose
Wilson,Mental Retardation Services Director
Other Staff and Honorable David Farabee,Texas House of Representative District 69;
Guests Present: Honorable Rick Hardcastle,Texas House of Representative District 68;
Michael Hines,Times Record News; Lewis Simmons,Assistant to Honorable
Craig Estes,Texas Senate District 30 Jan West, Administrative Assistant/Board
Liaison, Recorder
AGENDA TOPICS
110206-1 CALL TO ORDER
Ken Andrews, Chair called the meeting to order in open session at 11:10 AM. A quorum of Board of
Trustee members was present.
A)Introduction of Guests
Honorable David Farabee,Texas House of Representative District 69 and Michael Hines,Times
Record News were introduced as guests. Honorable Rick Hardcastle,Texas House of Representative
District 68 and Lewis Simmons,Assistant to Honorable Craig Estes,Texas Senate District 30 arrived
later as our luncheon guests and were introduced. _
110206-2 PRESENTATIONS
A) Open Citizen Comment to the Board
No citizen comment was offered.
110206-3 APPROVAL OF MINUTES
The Board of Trustees approves the minutes of the October 05, 2006 Board of Trustees meeting.
Motion: Mr. McGough Affirmative: 4
Second: Mr. Coombs Negative: 0
Citizen Comment: None
110206-4 TRAINING
A)Public Funds Investment Act
Rod Brennan, Chief Financial Officer presented training on the Public Funds Investment Act (on file).
11:15 AM Shelley Owen arrived at the meeting
Board of Trustee Meeting Minutes 1
November 2,2006
11:25 AM Robert Clement and Jo Ann Marquart arrived at the meeting
1110206-5 RECOMMENDATIONS
A. BOARD OF TRUSTEES
1)Risk Management Fund Board of Trustees Election
RECOMMENDED ACTION: That the Board of Trustees select the three candidates nominated to fill the
three places to serve on the Board of Trustees of the Texas Council Risk Management Fund and authorize the
Chair to sign the election ballot.
Rod Brennan, Chief Financial Officer presented the information on the Texas Council Risk Management
Fund Board of Trustee election.
The Board of Trustees elected to cast their vote for Harvey Morton Place 7,Knox M. Pitts II Place 8,and Bill
Coombs Place 9 and approved the Chair sign the Texas Council Risk Management Fund Board of Trustees
Election Ballot.
Motion: Ms. Nunn Affirmative: 7
Second: Mr. Ezell Negative: 0
Citizen Comment: None
B. BUDGET AND FINANCE
1)Financial Statements
RECOMMENDED ACTION: That the Board of Trustees approve the financial statements for September
2006.
Rod Brennan, Chief Financial Officer distributed and presented the financial statements for September
2006 (on file).
RoddyAtkins,Executive Director discussed the State Hospital Bed Utilization. We are preparing our
P P eP g
response:
• We have had a reduction in bed days from 35 beds per day down to 18 beds per day. At the same
time experiencing a population growth in our service area.
• None of the admissions were inappropriate.
• We are being held accountable with no authority.
• The State Hospital system as a whole is not overutilized.
• Do not see what taking the money from the Centers will solve the problem when the money does not
go back to the State Hospital.
Roddy Atkins, Executive Director addresed Fee For Service. There is no set date for implementation of
Fee For Service. The current Medicaid Rate does not cover the cost for the service provided. Fee For
Service is at least two to three years away. There is discussion at the state and national level as to whether
Fee for Service is viable.
The Board of Trustees approved the financial statements for September 2006.
Board of Trustee Meeting Minutes 2
November 2,2006
Motion: Mr. Clement Affirmative: 7
Second: Ms. Owen Negative: 0
Citizen Comment: None
2)Retirement Funds
RECOMMENDED ACTION: Information item only.
Rod Brennan, Chief Financial Officer presented the information on the Retirement Funds (on file).
No action required, for information only.
Citizen Comment: None
C. CONTRACTS AND PLANS
No Agenda Items
D. FACILITIES AND EQUIPMENT
1)Broad Avenue Entrance
RECOMMENDED ACTION: That the Board of Trustees ratify change orders five,six and seven for the
Broad Avenue Entrance at a cost of$1,078 with Chavez Construction, Inc.
Rod Brennan, Chief Financial Officer presented the information on the change orders for the Broad
Avenue Entrance(on file).
The Board of Trustees ratified the change orders for the Broad Avenue Entrance at a cost of$1,078 with
Chavez Construction,Inc.
Motion: Mr. McGough Affirmative: 7
Second: Mr. Coombs Negative: 0
Citizen Comment: None
2 Broad Avenue Entrance Canopy
RECOMMENDED ACTION: That the Board of Trustees approve replacement of the entrance caniopy at
500 Broad Avenue at a cost not to exceed$8,977.
Rod Brennan, Chief Financial Officer recommended that this agenda item be tabled until next month to
pursue additional bids.
The Board of Trustees approved tabling this item until next month.
Motion: Ms. Nunn Affirmative: 7
Second: Mr. Coombs Negative: 0
Citizen Comment: None
IIJ
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November 2,2006
3)Denver Avenue Roof Replacement
RECOMMENDED ACTION:That the Board of Trustees approve the replacement of the roof on the
Denver Avenue facility at a cost of$38,896 and approve Bradley Industrial Coating and Foam Roofing,LLC
as the sole source vendor.
Rod Brennan, Chief Financial Officer presented the information on the Denver Avenue roof
replacement.
The motion was made that the Board of Trustees approved the replacement of the roof on the Denver Avenue
facility at a cost of$38,896 and approve Bradley Industrial Coating and Foam Roofing, LLC as the sole
source vendor.
Motion: Ms.Nunn Affirmative: 7
Second: Mr. Coombs Negative: 0
AMENDMENT: That the Board of Trustees approve the replacement of the roof on the Denver Avenue
facility at a cost of$38,896 and approve Bradley Industrial Coating and Foam Roofing,LLC as the sole
source vendor. That the contract specify whether or not the current roofing(tar and gravel)will be removed
prior to the coating.
The Board of Trustees approved the replacement of the roof on the Denver Avenue facility at a cost of
$38,896 and approve Bradley Industrial Coating and Foam Roofing,LLC as the sole source vendor. That the
contract specify whether or not the current roofing(tar and gravel)will be removed prior to the coating.
Motion: Mr. Clement Affirmative: 7
Second: Mr. McGough Negative: 0
Citizen Comment: None
11:45 AM Honorable Rick Hardcastle arrived at the meeting as our luncheon guest.
4) Vehicles
RECOMMENDED ACTION:That the Board of Trustees approve the purchase of eight replacement
vehicles and one additional vehicle at a cost not to exceed $162,800.
Rod Brennan, Chief Financial Officer presented the information on the eight replacement vehicles and
one additional vehicle(on file). A discussion was held on ways to recruit for Graham positions.
The Board of Trustees approved the purchase of eight replacement vehicles and one additional vehicle at a
cost not to exceed$162,800.
Motion: Mr. Ezell Affirmative: 7
Second: Ms. Marquart Negative: 0
Citizen Comment: None
11:55 AM Lewis Simmons arrived at the meeting as our luncheon guest.
THE BOARD OF TRUSTEES RECESSED FOR LUNCH AT 11:56 AM.
THE MEETING WAS RECONVENED BY JUDGE ANDREWS AT 1:55 PM.
Board of Trustee Meeting Minutes 4
November 2,2006
•
3)Denver Avenue Roof Replacement
Rod Brennan, Chief Financial Officer stated I have found out the contract for the Denver Avenue Roof
Replacement will not include the removal of the current tar and gravel. The coating and foam will be
installed over the current roofing after all bubbles in the roof have been repaired, includng any
deterioration of the base.
5)Broad Avenue Computer Cabling
RECOMMENDED ACTION: That the Board of Trustees approve the renovation of the data cabling in the
500 Broad Avenue facility at a cost not to exceed$11,080.00. Further,that the Board of Trustees approve
the selection of Foster Telecommunications Services as the sole source vendor.
Ralph Whaite,Management Information Services Director presented the information on the data cabling
for the Broad Avenue facility (on file).
The Board of Trustees approved the renovation of the data cabling in the 500 Broad Avenue facility at a cost
not to exceed$11,080.00 and the Board of Trustees approved the selection of Foster Telecommunications
Services as the sole source vendor.
Motion: Mr. McGough Affirmative: 7
Second: Mr. Ezell Negative: 0
Citizen Comment: None
E. POLICIES AND PROCEDURES
1)Reserve Funds and Investment Policy and Procedure
RECOMMENDED ACTION:That the Board of Trustees review the attached ADMINIS[RATION
POLICY 101.1,BOARD OF TRUSTEE POLICY STATEMENT and ADMINIS[RATION PROCEDURE
101.1.9,RESERVE FUNDS AND INVESTMENTS,approve the changes,recommend any further changes,
and authorize the Chair to sign the attached Resolutions,Policy and Procedure. The approval of this Policy
and Procedure would also delete current BOARD OF TRUSTEE POLICY STATEMENT 101.1 dated
12/02/05 and ADMINIS I RATIVE PROCEDURE 101.1.9 RESERVE FUNDS AND INVESTMENTS
dated 12/02/05.
Rod Brennan, Chief Financial Officer presented the changes to the Reserve Funds and Investment Policy
and Procedure(on file).
The Board of Trustees approved ADMINISTRATION POLICY 101.1,BOARD OF TRUSTEE POLICY
STATEMENT and ADMINISTRATION PROCEDURE 101.1.9, RESERVE FUNDS AND
INVESTMENTS and deletion of current policies and procedures dated 12/02/05.
Motion: Mr. Coombs Affirmative: 7
Second: Mr. Clement Negative: 0
Citizen Comment:None
F. PROGRAM AND PERSONNEL
No Agenda Items
Board of Trustee Meeting Minutes 5
November 2,2006
110206-6 QUARTERLY REPORTS
A. PLANNING AND NETWORK ADVISORY COMMITTEE
No Agenda Items
B.ESSENTL9L SERVICES AND CLINICAL ACCOUNTABILITY
No Agenda hems
110206-7 EXECUTIVE DIRECTOR'S REPORT
Nothing to Report
110206-8 ANNOUNCEMENTS
A. Next Meeting
Ken Andrews announced the next meeting will be at 11 A.M., Thursday, December 07,2006, in the
Staley Conference Room, 500 Broad Avenue, Wichita Falls.
110206-9 OTHER BUSINESS
None
110206-10 ADJOURN
The Board of Trustees' meeting adjourned at 2:15 PM.
Approved as presented: Approved as corrected:
eLL
December 07, 2 06
Board of Trustee Meeting Minutes 6
November 2,2006
HELEN FARABEE
• .4 REGIONAL MHMR CENTERS Wichita Falls Administrative Offic(
r
P.O.Box 8266 1000 Brook Street Wichita Falls,Texas 76307-82&
Phone (940) 397-3100 Fax (940) 397-3151
December 11, 2006
Darron Leiker
City Manager
City of Wichita Falls
P.O. Box 1431
Wichita Falls, Texas 76307-1431
Dear Mr. Leiker:
In accordance with the provisions of Senate Bill 112, a copy of the minutes of the Board of
Trustees of Helen Farabee Regional MHMR Centers is enclosed for the regularly scheduled
meeting held on November 02, 2006. These minutes were approved by the Board at its meeting
held on December 07, 2006.
Since ,
an Wes
Admini rative Assistant/Board Liaison
/jw
enclosure
RECEIVED IN
CITY CLERK'S OFFICE,�,,
Dates �`� 7—
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