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WC CWF Health District Board Minutes - 01/13/2023 WICHITA FALLS-WICHITA COUNTY PUBLIC HEALTH BOARD MINUTES ,s, *cbuurrpt January 13, 2023 x Wichita Falls-Wichita County Public Health District 1700 Third Street-Warren Assembly Room ��' Wichita Falls, Texas Public Health BOARD MEMBERS PRESENT: Keith Williamson, M.D., Chair Physician —City Appointment Nichole Jefferson, RN Registered Nurse—City Appointment Jered Harlan, D.V.M. Veterinarian —City Appointment Paris Ward, M.A.B.S. Citizen At-Large—City Appointment Tonya Egloff, D.D.S. Dentist—County Appointment Raymond Forsythe Citizen At-Large—County Appointment BOARD MEMBERS EXCUSED ABSENCE: Melissa Plowman Restaurant Association -City Appointment OTHERS PRESENT: Amy K. Fagan, M.P.A. Interim Director of Health Michael Smith Council Liaison Mark Beauchamp County Commissioner I. CALL TO ORDER Dr. Williamson, Chair, called the meeting to order at 12:15 pm after a quorum of members attained. II. APPROVAL OF MINUTES AND ABSENCES Dr. Williamson asked his name be corrected on page 4. Dr. Williamson called for the review and approval of the November 9, 2022 minutes. A motion was made by Dr. Williamson to approve the minutes as amended and Dr. Tonya Egloff seconded. The motion passed unanimously. Excused absence noted for Melissa Plowman. III. Oath of Office Introduction of all in attendance. Amy stated we have appointments for Raymond Forsythe and Nichole Jefferson and a reappointment of Dr. Williamson. Commissioner Mark Beauchamp administered the Oath of Office. IV. Election of Officers Dr. Williamson asked for nominations for Chair, Vice Chair and Secretary. Dr. Tonya Egloff recommended Dr. Williamson as Chair and he accepted. Vote was taken and carried. Vice Chair would act in the absence of the Chair Dr. Williamson asked for nominations for Vice Chair, Raymond Forsythe nominated Dr. Jered Harlan, but he declined due to his work schedule. Dr. Williamson nominated Dr. Egloff as Vice Chair. Vote was taken and carried. Dr. Egloff nominated Paris Ward as Secretary. Paris said she is already Secretary and would stay as Secretary. Vote was taken and carried. The 2023 Board of Health Officers are: Dr. Keith Williamson, Chair Dr. Tanya Egloff, Vice Chair Paris Ward, Secretary V. Health District Flooding Disaster Briefing Amy Fagan spoke about the catastrophic flood the Health District had on Christmas day. Amy received a call at 3:30 am on Christmas day and was told that there was water flowing out of the side door at the Health District. The City came in and shut the water off. The Health District has about 35,000 sq.ft. in total. WIC has about 2, 000 sq.ft. The East side, Clinical Services, is about 9,000 sq. ft. The other side is about 23,500 sq. ft. There was 23,000 sq. ft. that flooded. The older side of the building was built in 1969 the new side was built in 2006. There was enough of a difference in the way the two sides were built that the water did not get into WIC or the new side of building. It also did not get into the Vault. The Vault has records going back to 1917 with Birth and Death records. It is built to be protected from fire but not from a flood. We are thankful the citizen called because it could have been much worse. Mark Beauchamp asked if our records are backed up digitally? Amy stated we started that process when the City acquired Laser fiche and we do scan the records. The State has them electronically. Birth and Death records are kept forever. Amy described and showed slides of the damage to the Health District and what happened. The electricity was still on and the Generator room flooded to about 5 ft. There was water in both the electric panel and generator panel. The electric panel will need to be replaced. They were able to find new parts and that will not take as long to repair. The Generator panel will need to be fixed. Power was shut off about 4am. We were able to move all the vaccines out, about$800,000 worth, to United Regional. United Regional helped store the vaccines plus the state vaccines that all totaled $1,000.000. It was a top priority for us. We called in a few staff to help. Our key card system was shut down. We had the next day off and had to make short and long range plans. We have-101 staff with 82 here in the building. The City called Service Master and they came in immediately and have been here every day. They installed large dehumidification units and about 80 fans that dehumidified everything. They tried to take it down to 6% humidity. There are still some wet areas and the fans will stay for a while. Everyone was found a place within the City. Our Vital office is up and working. We were in the process of scanning in 38,000 COVID case files at the time of the flood. We had about 12,000 scanned in. Some of the other records that were in boxes and were soaking wet. We tried to get them to dry, but will need to complete a records destruction process. Everyone has been amazing and are doing what they can to get back to work. Paris Ward thanked Amy for doing a great job coming in and taking control. Amy said it has been a team effort. Paris asked about the computers that were plugged into a surge protector that were on the ground and got wet. Paris asked if it ruined the computers? Amy said some. She said we have come up with a better solution to keep the surge protectors up off the floor with hooks. Paris asked if there were any files lost. Amy said no, because we had but guidelines to protect personal information. One thing was, no files can be saved to your desktop. We lost no electronic storage, no personal information was compromised, we had a guard outside by the side door because we had to take the door down and put ply wood up and there was a security risk. Thankfully nothing bad happened. Dr.Williamson, thankfully no one was hurt or injured. Amy, stated we did need to cancel the Health Fair for April 2023. We will look forward to 2024. Dr. Williamson thanked Amy for her work and service. Very good presentation. 2 VI. Health District Campaign Kari Collins spoke about her job in the Campaign as Communications Outreach Specialist, was to repair the relationship between the Health District and the Community. The relationship had been damaged during COVID years. The Health District felt it was a good thing to remind the Community that we are your neighbors. We work with you and our kids go to the same schools. We wanted it to be part of the campaign. Mallory Trout, Lead COVID-19 Grants Manager, spoke about our goal for the Campaign. We want to promote the Health in the community and we are all one team. Some of the things we want to promote is the Community garden at All Hands, Animal Services and Safety. Kari said we will have 7 different digital billboards in the County that highlight each division and show how they aid the community. The billboards will start January 30th. They will highlight the different divisions at the Health District. Mallory said in addition to the billboards we will also have Posters placed around the Community. They will be at the YMCA, Boys & Girls Club. We will also have the same information inside the City buses. They will have the 7 different division, services and phone number. Kari & Mallory showed a video and said there are 3 different ads that will be running on Local stations, YouTube, Facebook and Instagram. Every person in the ads will be employees of the Health District. Amy spoke about Educating the Community on some of the most important questions asked about ordinances. The first one will be about loose animals. We want to provide education on what the rules are. We want to highlight one ordinance each month. Councilor Smith and Chris Horgen agreed to do an ad. The staff will also do some. We will ask other leaders in the community. We want to educate the Community, go to the schools and talk to children about how to prevent bites. We would like to do more at schools talking to students about snake bite prevention. Dr. Williamson stated it is so good to see that we are doing Public Health ads. Amy spoke about the folders for board members. We have put together a packet that has, a Member Orientation Guide,Welcome Letter, 2022 Community Health Assessment, Strategic Plan, Meeting Dates and a memo about Open Government Training. The Open Meeting Act is required every 3 years and needs to be completed within 30 days. After completing the training please send the Certificate to Marsha. Any other business. Mark Beauchamp stated there is an event at the courthouse on Friday & Saturday Early Childhood event, if we would like to participate. Amy said we would love to participate. VII. NEXT MEETING DATE Next meeting will be March 10, 2023. VIII. ADJOURN Dr.Williamson adjourned the meeting at 12:50. Signature / f P- r �il,G//Ct Gr2�'D Print - Keith Williamson, MD, Chair, Tonya Egloff, D.D.S., Vice-Chair, Paris Ward, MA, BS, Secretary 3