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Res 022-2023 Execute One-Year Lease Agreement with WF Federal Credit Union 02/21/2023 Resolution No. 22-2023 Resolution authorizing the City Manager to execute a one-year lease agreement renewable up to four times with the Wichita Falls Federal Credit Union for the amount of $1,500.00 a month WHEREAS, Wichita Falls Federal Credit Union currently offices and operates out of the City of Wichita Falls Central Services building; and, WHEREAS, the City of Wichita Falls and Wichita Falls Federal Credit Union wish to continue the operation and officing out of the City of Wichita Falls Central Services building and enter into a lease agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: the City Manager is authorized to execute a one-year lease agreement renewable up to four times with the Wichita Falls Federal Credit Union for the amount of$1 ,500.00 a month in form as approved by the City Attorney. PASSED AND APPROVED this the 21st day of February 2023. to2 MAYOR ATTEST: cam; 8r 4 City Clerk LEASE AGREEMENT THIS LEASE AGREEMENT is made and entered into this day of February, 2023 by and between the City of Wichita Falls, hereinafter referred to as the "LANDLORD," and Wichita Falls Federal Credit Union, a federal credit union organized and operating under the laws of the State of Texas, hereinafter referred to as the "TENANT." WITNESSETH WHEREAS, the Landlord maintains office space within the City of Wichita Falls Transportation building; and WHEREAS, the Tenant desires to utilize a portion of the office space as a credit union that would benefit the City. NOW, THEREFORE, in consideration of the mutual promises and agreements of the Landlord and Tenant, it is understood and agreed by and between the Landlord and Tenant as follows: 1. Obligations of the Landlord: A. The Landlord hereby leases to the Tenant, pursuant to the terms of this Agreement, a portion of certain real property located in the City of Wichita Falls, Texas, hereafter called the CREDIT UNION OFFICE SPACE, OR THE PREMISES, and described as follows: a. Office Space at 2100 Seymour Highway, Wichita Falls, Texas 76301 B. The term of this Lease shall commence on February 21, 2023, and continue through December 31, 2023. This Agreement shall be automatically renewed at the end of each term for an additional one-year term up to four times. Either Landlord or Tenant may terminate, without cause, the tenancy by giving the other 180 days' written notice of an intention to terminate the Agreement. a. Base Rent payment to the City of Wichita Falls: $1,500.00 per month. b. CPI Adjustment. The Base Rent for each Lease Year during the Term hereof subsequent to the first Lease Year shall be increased in the same amount as any increase in the Consumer Price Index during the preceding Lease Year. Such increase shall be calculated by multiplying the annual Base Rent by a fraction whose numerator is the Consumer Price Index for the twelfth month of the preceding Lease Year and whose denominator is the Consumer Price Index for the first month of such Lease Year. In no event shall the Base Rent be decreased due to changes in the Consumer Price Index. For purposes, hereof, "Consumer Price Index" shall mean the Consumer Price Index for All Urban Consumers, U.S. City Average, published by the Bureau of Labor Statistics of the United States Department of Labor, All Items (1982-84=100). Page 2 of 8 2023 Lease Agreement 2. Obligations of the Tenant: A. Use of Premises. Tenant shall use the Premises for the purpose of operating a federal credit union. B. Tenant shall comply with all governmental laws, ordinances, and regulations applicable to the use of the Premises and shall promptly comply with all governmental orders and directives for the correction, prevention, and abatement of nuisances in or upon, or connected with the Premises, all at Tenant's sole expense. Tenant is responsible for collecting, filing, and paying any sales taxes that may be assessed on their productions. Tenant is responsible for any state or local health permits required. C. No additions or alterations to the Premises may be made by the Tenant or placed on the Premises by the Tenant during the term of the Lease Agreement, except with the prior written consent of Landlord. Any repairs as a result of the negligence or intentional act of the Tenant or any employee, agent, invitee, or patron of the Tenant, shall be promptly made by the Tenant in a good workmanlike manner. D. Tenant shall maintain the Premises in good repair, condition, and cleanliness at Tenant's sole expense. Tenant shall be responsible for all trash removal from the leased space on a daily basis. Landlord shall provide adequate dumpsters and collection as agreed upon with Tenant. E. Tenant accepts the Premises in an "As Is - Where IS" condition. Landlord makes no warranty, either expressed or implied, of the Premises, including, but not limited to, structure, plumbing, or surface conditions. Notwithstanding the above, Tenant shall annually provide Landlord with requests for major repair items in accordance with General Provisions paragraph 3. (B). F. The Tenant's representative will procure and keep in effect during the term hereof a public liability and property damage insurance for the benefit of Tenant and Landlord in the amount of at least$200,000 for damages resulting to one person and $500,000 for damages resulting from one casualty, and $100,000 property damage resulting from any one occurrence. Tenant shall provide Landlord date proof of insurance certificate showing these minimum amounts prior to the commencement. Landlord shall be named an additional insured on all insurance policies obtained by the Tenant. G. Any prior oral or written agreement or understanding between the parties which has not been expressly stated in this Lease Agreement is hereby deemed to be waived, not part of this Lease Agreement, and no longer of any force or effect. 3. General Provisions: A. Tenant will be responsible for the costs of minor repairs, maintenance, and any other costs incidental to the operation of a credit union in the leased space. B. Annually, prior to March 1, Tenant will provide Landlord with Tenant's requests for capital expenditures or improvements that may be desired for the upcoming fiscal year (October 1 through September 30). Tenant may submit additional written requests in any given fiscal year for capital expenditures or improvements in said fiscal year,which must be approved by Landlord in writing at its sole discretion. Page 3 of 8 2023 Lease Agreement C. For any claim resulting from the condition of the Premises not brought to the attention of the Landlord by Tenant pursuant to provision 2(E) of this Agreement, Tenant releases Landlord from all claims for loss of life, personal injury, or damage to the property or business sustained by Tenant or any person claiming through Tenant resulting from any fire, accident, occurrence or condition in or upon the premises or any adjacent property owned by Landlord, including, but not limited to, such claims resulting from: a. Defect in or failure of plumbing, electrical wiring, water pipes, railing, or walks; b. Any equipment being out of repair; c. The bursting, leaking, or running of any drain or any other pipe in or about the Premises; d. The backing up of any sewer pipe; e. Water, wind, snow, or ice coming through the roof of the structure above the Premises; f. Broken glass; g. Any act or omission of another Tenant, invitee, or other occupant; and h. Any act or omission of Landlord, or of its principals, agents, servants, or employees, unless caused solely by the negligence of Landlord. D. The Tenant shall use and operate the Premises in a careful, safe, and reasonable manner. It shall not use or permit the Premises to be used for any purpose prohibited by the laws of the United States of America, the State of Texas, or the charter or ordinances of the City of Wichita Falls and the County of Wichita. It shall not use or keep any substance or material in or about the Premises which would endanger the Premises or vitiate the validity of any insurance upon the structure or increase the hazard of any risk. E. The Tenant shall not assign or transfer its rights under this Lease Agreement either in whole or in part without obtaining the prior written consent of the Landlord. Tenant is authorized to issue License Agreements, approved by Landlord, to entities authorized by Landlord. F. The Tenant shall indemnify, defend and hold the Landlord harmless against all damages, losses, claims, demands, costs, and expenses (including, without limitation, attorneys fees, and court costs) and liabilities of any kind or nature whatsoever, including injury or damage to persons or property, sustained or claimed to have been sustained by anyone whomsoever by reason of the operation, use or occupancy by Tenant, whether such use is authorized by this Lease Agreement or not, or by any act or omission of Tenant or any of its officers, agents, employees, independent contractors, or patrons, and Tenant shall pay for any and all damages to the property of the Landlord, or toss or theft of such property done or caused by such persons. The insurance coverage specified herein constitutes a minimum requirement which shall in no way lessen or limit the liability of the Tenant under the terms of this Lease Agreement. The Tenant shall procure and maintain at its own cost and expense any additional kinds and amounts of insurance that, in its own judgment, may be necessary for its protection and the protection of the Premises. Page 4 of 8 2023 Lease Agreement G. All personal property of any kind or description whatsoever, either placed upon or currently upon the Premises, shall be at the Tenant's sole risk. The Landlord shall not be held liable for any damage to or loss of such personal property or damage or loss suffered by the employees, guests, or invitees of the Tenant from any source, including bursting, overflowing, or leaking of water, sewer, or steam pipes or from heating or plumbing fixtures, or from gases or odors, or caused in any other manner whatsoever, except in the case of the gross negligence or willful misconduct of the Landlord. H. The Tenant agrees to deliver and surrender possession of the Premises to the Landlord upon the expiration, cancellation, or termination of the Lease Agreement; The Premises shall be delivered clean and in good repair, excepting only ordinary, normal wear and tear. I. No waiver or any breach of any one or more of the conditions or covenants of this Lease Agreement by either party shall be deemed to imply or constitute a waiver of any succeeding or other breach hereunder. J. The parties hereto acknowledge and agree that in entering into this Lease Agreement, they have not relied upon any statements, representations, agreements, or warranties, except such as are expressed herein, and that no amendment or modification of this Lease Agreement shall be valid or binding unless in writing and executed by the parties hereto in the same manner as the execution of this Lease Agreement. K. All notices required to be given to the Landlord shall be given by certified or registered mail at the following address: John Burrus, Director City of Wichita Falls PO Box 1431 Wichita Falls, TX 76307 All notices required to be given to the Tenant hereunder shall be given by certified or registered mail at the following address: Stacey Rogers, CEO Wichita Falls Federal Credit Union 2100 Seymour Highway Wichita Falls, TX 76301 L. The Landlord shall warrant and defend the Tenant in the enjoyment and peaceful possession of the Premises during the term of the Lease Agreement. M. Nothing in this Lease Agreement shall either obligate or prevent the Landlord from contributing money and/or manpower as the Landlord may, from time to time, in its sole and absolute discretion, deem necessary for the proper operation, maintenance, and continued development of the credit union. N. Landlord shall have, at all times, a valid security interest to secure payment of all rentals and other sums of money becoming due under this Lease Agreement from Tenant and to secure payment of any damages or loss that Landlord may suffer by reason of the breach by Tenant of any covenant, Agreement, or condition contained Page 5 of 8 2023 Lease Agreement in this Lease, upon all goods, wares, equipment, fixtures, furniture, and other personal property of Tenant which is now on the Premises or which is placed on the Premises at some later date, and all proceeds from them. The property shall not be removed from the Premises without the prior consent of Landlord and until all arrearages in rent and all other sums of money then payable to Landlord under this Lease Agreement shall have been paid and discharged, and all the covenants, agreements, and conductions of this Lease Agreement have been fully complied with and performed by Tenant. a. Upon the occurrence of an event of default by Tenant, Landlord may, in addition to any other remedies provided in this Lease Agreement or by law, after giving reasonable notice of the intent to take possession, enter upon the Premises and take possession of any and all goods, wares, equipment, fixtures, furniture, and other personal property of Tenant situated on the Premises, without liability for trespass or conversion, and the Landlord may sell the same at public or private sale, with or without having such property at the sale, after giving Tenant reasonable notice of the time and place of any public sale or of the time after which any private sale is to be made. Landlord or its assigns may purchase any items to be sold at such a sale unless they are prohibited from doing so by law. b. Unless otherwise provided by law, and without intending to exclude any other manner of giving Tenant reasonable notice, the requirement of reasonable notice shall be met if such notice is given at least 30 days before the time of sale. The proceeds from any such disposition, less any and all expenses connected with the taking of possession, holding, and selling of the property, including reasonable attorney's fees and other costs, shall be applied as a credit against the indebtedness secured by the security interest granted in this section. Any surplus shall be paid to Tenant or as otherwise required by law, and Tenant shall immediately pay any deficiencies to Landlord. Upon request by Landlord, Tenant agrees to execute and deliver to Landlord a financial statement in a form sufficient to perfect the security interest of Landlord in the aforementioned property and proceeds under the provisions Of the Uniform Commercial Code in force in the State of Texas, The statutory lien for rent is not waived, the security interest granted in this article being in addition, and supplementary, to that lien. O. Any provision of this Lease Agreement to the contrary notwithstanding this Lease Agreement shall not be construed or deemed to be or create either a partnership or joint venture between the Landlord and Tenant. P. Tenant may place a pedestal-mounted sign at the front door of 2100 Seymour Highway. 4. Attorney's Fees and Other Expenses: If any action at law or in equity is necessary to enforce this Agreement, each party agrees to pay its own attorney fees and will not seek to recover its attorney fees from the other party. Parties acknowledge that pursuant to Tex. Local Govt. Code §271.153(a)(3), the total amount of money awarded in an adjudication brought against a governmental entity for breach of a contract under this statute includes reasonable and necessary attorneys' fees that are equitable and just. Tenant expressly waives any such statutory rights to recover attorneys' fees as outlined in §271.153(a)(3). Page 6 of 8 2023 Lease Agreement 5. Immunity Retained: Tenant understands this is not an agreement to provide goods or services to Landlord under Tex. Local Gov't Code §271.151. As such, Parties understand and agree this Agreement does not waive immunity against Landlord under Tex. Local Gov't Code §271.152. In the event it is determined by a court of competent jurisdiction this is an agreement where a good or service is provided by Tenant to Landlord, Tenant expressly waives any and all rights granted to Tenant under Tex. Local Gov't Code §271.151-154 such that Landlord retains its governmental immunity from suit. 6. Entire Agreement and Modification: This Lease constitutes the entire Agreement between Landlord and Tenant and may be modified or amended only by a written document duly executed by both Landlord and Tenant. 7. Governing Law: This Lease shall be governed by and construed in accordance with the laws of the State of Texas. All legal actions to improve or continue this Lease shall be instituted in the courts of Wichita County, Texas. If any provision hereof is invalid or unenforceable, then the remainder of this Lease shall not be affected thereby and shall remain in full force and effect. 8. Governmental Function: All parties agree that this Agreement is one that pertains solely to a governmental function taken by or on behalf of Landlord. All parties expressly agree that Landlord is not engaging in any propriety functions. SIGNED this day of , 2023. CITY OF WICHITA FALLS WICHITA FALLS FEDERAL CREDIT UNION By: By: Darron Leiker Stacey Rogers City Manager CEO ATTEST: City Clerk Page 7 of 8 2023 Lease Agreement APPROVED AS TO FORM: City Attorney Page 8 of 8 2023 Lease Agreement