AGD 12/06/2022 City of Wichita Falls
City Council Agenda
Stephen Santellana, Mayor ;sf. #\
Bobby Whiteley, Mayor Pro Tem/At Large
�� Michael Smith, District 1
Larry Nelson, District 2 '- ��i;�LI,
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da Jeff Browning, District 3 ; , ^"
Tim Brewer District 4 °�
TEXAS Steve Jackson, District 5
Pt i.eSk�es Gokde r t'ortm Darron Leiker, City Manager
Kinley Hegglund, City Attorney
Marie Balthrop, City Clerk
Notice Of Regular Meeting Of The Mayor And City Council Of The City Of Wichita
Falls, Texas, To Be Held In The City Council Chambers, Memorial Auditorium, 1300
Seventh Street, Tuesday, December 6, 2022, Beginning At 8:30 A.M.
This meeting can be accessed and viewed at the following locations:
1. A livestream will be shown on the Spectrum/Time Warner Cable Channel 1300
2. A livestream will be shown on the City's Facebook page (City of Wichita Falls,
Texas Government) (https://www.facebook.com/CitvofWF)
3. A video of the meeting will be posted on the City's YouTube page
(https://www.voutube.com/citvofwf)
Item #
1. Call to Order
2. (a) Invocation: Major Joe Burton
Salvation Army
(b) Pledge of Allegiance
3. Presentations
(a) Employee of the Month — Simeon Marchbanks, Utility Collections
(b) Proclamation — Soups & Socks Day, Project Texoma/Anndrea Harris
CONSENT AGENDA
4. Approval of minutes of the November 15, 2022 Regular Meeting of the Mayor and City
Council.
5. Resolutions
(a) Ordinance authorizing the City Manager or his designee, to accept from the Office
of the Governor, Homeland Security Grant Division, the 2022 State Homeland
Security Grant Program — Grant/Application #4447201, in the amount of
$36,326.88
(b) Ordinance appropriating $2,244.67 of grant funds pursuant to the FY 2022 Patrick
Leahy Bulletproof Vest Partnership Grant, appropriating said funds to the Special
Revenue Fund, and authorizing the City Manager to execute all documents
necessary to accept and share said funds
(c) Resolution establishing a designated mailing address, email address, and website
for the receipt of Public Information Requests; requiring the City Clerk to post
notice of said official designations on the City's website; and providing an effective
date
(d) Resolution authorizing the purchase of a Pothole Repair Truck for the Street
Department through the Houston-Galveston Area Council (H-GAC) Purchasing
Cooperative from Bruckner Truck Sales, Inc. in the amount of$264,217.00
6. Receive Minutes
(a) Wichita Falls —Wichita County Public Health Board, September 9, 2022
(b) Wichita Falls Economic Development Corporation, September 15, 2022
(c) Planning & Zoning Commission, October 12, 2022
(d) Landmark Commission, October 18, 2022
(e) Wichita Falls Economic Development Corporation, October 20, 2022
REGULAR AGENDA
7. Ordinances
(a) Ordinance authorizing the carry-forward of capital and related funds from the FY
2022 Budget to the FY 2023 Budget as part of the FY 2022 year end closing
process
8. Resolutions
(a) Resolution authorizing the purchase of Reverse Osmosis Membrane Elements in
order to replace six reverse osmosis trains at Cypress Water Treatment Facility,
from Toray Membrane USA Inc., in the amount of$814,464.00
CITY COUNCIL AGENDA
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(b) Resolution authorizing the City Manager to execute a change order with Clark
Contractor, LLC for the renovation of the Wichita Falls MPEC Exhibit Hall in the
amount not to exceed $3,500,000
(c) Resolution authorizing the City Manager to execute American Institute of
Architects (AIA) contract to Bundy, Young, Sims, and Potter Architects (BYSP) to
prepare building/construction documents for the Memorial Auditorium Building
renovation in the amount not to exceed $918,750
(d) Resolution authorizing award of bid for the purchase of ten (10) 2023 Ford Utility
Police Interceptors from the low bidder Caldwell Country Ford, LLC in the amount
of$434,250
(e) Resolution authorizing award of bid for the purchase of eight (8) 3/4-ton pickup
trucks from the low bidder, Wichita Falls Ford-Lincoln, Inc., in the amount of
$358,898.18
(f) Resolution authorizing award of bid for the purchase of five (5) one-ton pickup
trucks from the low bidder, Wichita Falls Ford-Lincoln, Inc., in the amount of
$227,717.22
9. Other Council Matters
Announcements concerning items of community interest from members of the City
Council. No action will be taken or discussed.
10.Comments from the public to members of the city council concerning items that are
not on the city council agenda. People wishing to address the council should sign up
prior to the start of the meeting. A three-minute time frame will be adhered to for those
addressing their concerns. Since comments from citizens are not posted agenda
items, the City Council is prohibited from deliberating or taking any action, other than
a proposal to place the item on a future agenda. Staff may provide factual statements
in response to inquiries or recite existing policy.
11.Adjou rn
Spanish language interpreters, deaf interpreters, Braille copies or any other special needs
will be provided to any person requesting a special service with at least 24 hours' notice.
Please call the City Clerk's Office at 761-7409.
Every item on this agenda shall be considered a public hearing. Regardless of the agenda heading under
which any item is listed, any word or phrase of any item listed on this agenda shall be considered a subject
for consideration for purposes of the Texas Open Meetings Act and other relevant law, and City Council
may deliberate and vote upon any such subject and resolutions related thereto. Resolutions, ordinances,
and other actions concerning any word, phrase, or other subject may be voted upon, regardless of any
language of limitation found in this agenda or any document referring to such action. Any penal ordinance,
development regulation or charter provision of the City of Wichita Falls or item which is funded by the current
CITY COUNCIL AGENDA
PAGE 3 OF 4
or next proposed City of Wichita Falls budget, including, without limitation, any street, water pipe, sewer,
drainage structure, department, employee, contract or real property interest of the City of Wichita Falls,
may be discussed and deliberated, and the subject is hereby defined as such without further notice. Any
item on this agenda may be discussed in executive session if authorized by Texas law regardless of whether
any item is listed under "Executive Sessions" of this agenda, regardless of any past or current practice of
the City Council. Executive sessions described generally hereunder may include consideration of any item
otherwise listed on the agenda plus any subject specified in the executive session notice. Executive
sessions described generally hereunder are closed meetings, may include consideration of any item
otherwise listed on the agenda plus any subject specified in the executive session notice, and may include
items under Texas Government Code Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.084,
and/or 551.087.
CERTIFICATION
I certify that the above notice of meeting was posted on the bulletin board at Memorial
Auditorium, Wichita Falls, Texas on the 30th day of November, 2022 at 5:15 o'clock p.m.
y ate, �
City Clerk
CITY COUNCIL AGENDA
PAGE 4 OF 4
CITY COUNCIL AGENDA
December 6, 2022
ITEM/SUBJECT: Employee of the month.
INITIATING DEPT: Utility Collections
NAME: Simeon Marchbanks
DEPARTMENT: Utility Collections
HIRE DATE: 09/21/21
PRESENT POSITION: Customer Service Representative
COMMENTARY: Presentation of the Employee of the Month Award (plaque, letter of
appreciation, gift card, dinner for two, and check for $100).
® Director of Human Resources
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 1 OF 1 PAGES
AGENDA ITEM NO. 3.A
City of Wichita Falls
City Council Meeting
....� Minutes ,•
).e 4.� fl6 November 15, 2022 9y r
TEXAS rli
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Item 1 - Call to Order
The City Council of the City of Wichita Falls, Texas, met in regular session at 8:30 a.m.
on the above date in the Council Chambers at Memorial Auditorium with the following
members present.
Stephen Santellana - Mayor
Bobby Whiteley - Mayor Pro Tem/At-Large
Tim Brewer - Councilors
Jeff Browning -
Steve Jackson -
Larry Nelson -
Michael Smith -
Darron Leiker - City Manager
Kinley Hegglund - City Attorney
Marie Balthrop - City Clerk
Mayor Santellana called the meeting to order at 8:30 a.m.
Item 2a — Invocation
Pastor Michael Hansen, First Presbyterian Church, gave the invocation.
Item 2b — Pledge of Allegiance
Mayor Santellana led the Pledge of Allegiance.
Item 3a — Proclamation — Shop Small, Downtown Wichita Falls Development
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Agenda Item No.4.
8:32 a.m.
Mayor Santellana read a proclamation proclaiming November 15, 2022, as Shop Small
Day in Wichita Falls and encouraged citizens to think local first when shopping this holiday
season.
Item 4-5 — Consent Items
8:36 a.m.
Darron Leiker, City Manager, gave a briefing on the items listed under the Consent
Agenda.
Moved by Councilor Browning to approve the consent agenda.
Motion seconded by Councilor Smith and carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, Nelson, Smith, and
Whiteley
Nays: None
Item 4—Approval of Minutes of the November 1, 2022 Regular Meeting of the Mayor
and City Council
Item 5 — Receive Minutes
(a) WF MPO Planning Organization, July 7, 2022
(b) WF MPO Transportation Policy Committee, July 26, 2022
(c) WF MPO Transportation Policy Committee, Special Called, August 23, 2022
(d) Wichita Falls Park Board, September 22, 2022
Item 6a — Public Hearing and Ordinance 55-2022
8:37 a.m.
Ordinance amending Section 22 of the Code of Ordinances of the City of Wichita Falls to
amend portions of the 2015 International Mechanical Code, and Residential Code, and
providing for codification.
Mayor Santellana opened the public hearing at 8:37 a.m.
CITY COUNCIL MINUTES
November 15, 2022
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Agenda Item No.4.
Terry Floyd, Director of Development Services discussed the proposed amendments to
Section 22 of the Code of Ordinances 2015 International Mechanical Code, and
Residential Code. The proposed amendments were recommended unanimously by
Construction Board of Adjustment and Appeals.
Mayor Santellana closed the public hearing at 8:38 a.m.
Moved by Councilor Brewer to approve Ordinance 55-2022.
Motion seconded by Councilor Browning and carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, Nelson, Smith, and
Whiteley
Nays: None
Item 6b — Ordinance 56-2022
8:39 a.m.
Ordinance amending Section 50-34 of the Code of Ordinances, Identifying the
Classifications and Number of Positions in Each Classification for the Fire Department.
Moved by Councilor Browning to approve Ordinance 56-2022.
Motion seconded by Councilor Smith.
Ken Prillaman, Fire Chief, explained the history of the Fire Marshall division, regulations
under LGC Chapter 143, challenges faced, and the purpose for these changes, which is
to create a succession plan for the Fire Marshall position.
There was lengthy discussion regarding required certifications, lack of funding for training,
LGC Chapter 143, concerns with bypassing individuals for promotion, various succession
planning scenarios, and possible amendments to the proposed Ordinance.
Council was reminded that the Civil Service Commission would be the body that would
handle any issues with LGC Chapter 143, and any decisions regarding bypassing
individuals for promotion. The proposed Ordinance does not change that process, and
only swaps three Fire Equipment Operator positions for three Lieutenant positions, and
changes the name of the Assistant Fire Chief to Deputy Fire Chief.
Councilor Smith called for the vote, and Councilor Brewer seconded.
Motion failed by the following vote:
CITY COUNCIL MINUTES
November 15, 2022
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Agenda Item No.4.
Ayes: Mayor Santellana and Councilor Smith.
Nays: Councilors Brewer, Browning, Jackson, Nelson, and Whiteley.
Discussion continued regarding concerns with bypassing individuals for promotion,
various scenarios for succession planning and promotion, the timing of this action, budget
impact, lack of staff interested in completing the required training for the Fire Marshall
division, and staff opinions regarding the proposed Ordinance.
Councilor Whiteley moved to amend the Ordinance to reduce the Fire Equipment
Operator positions by one, increase the Lieutenant positions by one, and change the
name of the Assistant Fire Chief to the Deputy Fire Chief.
Motion to amend was seconded by Councilor Jackson.
Motion to amend carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, Nelson, Smith, and
Whiteley
Nays: None
The main motion as amended carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, Nelson, Smith, and
Whiteley
Nays: None
Item 6c — Ordinance 57-2022
9:51 a.m.
Ordinance establishing Article XI-Catalytic Converters; providing for severability; and
providing an effective date.
Moved by Councilor Brewer to approve Ordinance 57-2022.
Motion seconded by Councilor Browning and carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, Nelson, Smith, and
Whiteley
CITY COUNCIL MINUTES
November 15, 2022
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Agenda Item No.4.
Nays: None
Item 7a — Resolution 154-2022
9:58 a.m.
Resolution authorizing the City Manager to execute all documents necessary to purchase
replacement portable radios, upgrade the core network infrastructure equipment, and
install a new microwave link for the Public Safety Radio System through the H-GAC
Purchasing Cooperative from Dailey Wells Communications Inc. for $1,923,647.57.
Moved by Councilor Brewer to approve Resolution 154-2022.
Motion seconded by Councilor Smith and carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, Nelson, Smith, and
Whiteley
Nays: None
Item 7b — Resolution 155-2022
10:00 a.m.
Resolution authorizing the City Manager to execute all documents necessary to purchase
482 high capacity batteries, including 82 intrinsically safe units for the Fire Department,
and 228 chargers for the Public Safety handheld radios through the GSA Purchasing
Cooperative from Global Technology Systems for $88,525.82.
Moved by Councilor Brewer to approve Resolution 155-2022.
Motion seconded by Councilor Smith and carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Jackson, Nelson, Smith, and Whiteley
(Councilor Browning was not in the room during this vote)
Nays: None
Item 7c — Resolution 156-2022
10:04 a.m.
CITY COUNCIL MINUTES
November 15, 2022
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Agenda Item No.4.
Resolution authorizing the City Manager to award bid and contract for the 2023 Crack
Seal Project to American Pavement Solutions, Inc. in the amount of $102,978.60.
Moved by Councilor Brewer to approve Resolution 156-2022.
Motion seconded by Councilor Jackson and carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, Nelson, Smith, and
Whiteley
Nays: None
Item 8a — Staff Report— Drought Status and Stacie I Water Conservation Measures,
Russell Schreiber
10:08 a.m.
Russell Schreiber, Director of Public Works, discussed the current drought status and
Stage I Water Conservation Measures. The current combined lake capacity is 65.8%,
and this time last year it was 86.1%. He discussed the outlooks provided by the National
Weather Service and NOAH which show Wichita Falls in the severe drought category,
and predicts the drought will continue throughout the winter. Mr. Schreiber presented a
chart showing the historical rainfall, which is well below average, discussed steps that
have been taken since July 2021 to assist with additional water resources, and how these
additional resources have provided relief. He predicts we will hit Stage 1 of the drought
plan the week of Thanksgiving, and he discussed stage 1 restrictions which include a
change in when spray irrigation can be used. He stated information regarding the drought
plan and restrictions can be found on the City's website.
Lindsay Barker, Director of Communication/Marketing, discussed the proactive education
plan, and the combined social media outreach. She stated the website is the best
communication tool if citizens have questions and discussed the infographic on the
homepage. Ms. Barker shared a short video showing conservation efforts being made by
the City. The Public Information Office will continue conservation messaging, and partner
with Public Works for drought restriction messaging as we move forward.
Item 8b —Announcements concerning items of community interest from members
of the City Council. No action will be taken or discussed.
10:25 a.m.
CITY COUNCIL MINUTES
November 15, 2022
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Agenda Item No.4.
Councilor Nelson asked about the status of body cams for the Police Department. Mr.
Leiker stated we are waiting on the grant. Chief Borrego stated that the grant did not
open in September like they expected and that it will open in December.
Councilor Browning wished everyone safe travels and Happy Thanksgiving.
Councilor Smith wished everyone a happy and safe Thanksgiving.
Councilor Brewer gave kudos to Lou Kreidler, who will be retiring soon. He expressed
his appreciation for all she has done, especially through the pandemic.
Councilor Jackson thanked everyone for getting out to vote, and discussed some issues
with equipment being down during the election. His hope is that we can go back to paper
ballots in the future. He wished everyone a Happy Thanksgiving.
Mayor Santellana thanked everyone for their hard work today, and Chief Prillaman for his
presentation. There was good discussion today and he hopes some of the issues can be
tackled in the future. Good luck to all of the area football teams in the playoffs, and to the
Hirschi Huskies who are ranked #8 in the state. Happy Thanksgiving and safe travels.
Item 9 — Comments from the Public to Members of the City Council Concerning
Items That Are Not on the City Council Agenda
10:30 a.m.
Al Vitolo, 5408 Blazing Star, discussed the 5% COLA approved for all employees and
stated six Fire Department employees did not receive the full 5% COLA. His
understanding when the budget was approved was that all employees would receive a
5% COLA. Christi Klyn, Director of Human Resources, stated that there were ten
employees that did not receive the increase with six of them being in the Fire Department.
She discussed individuals that were topped out or above their pay range, and how the
increase pushed some people over the top of their range. Mrs. Klyn stated that these
individuals did not receive the COLA increase per the City's policy.
Item 10 —Adjourn
Mayor Santellana adjourned the meeting at 10:32 a.m.
PASSED AND APPROVED this 6th day of December 2022.
CITY COUNCIL MINUTES
November 15, 2022
PAGE 7 OF 8
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Agenda Item No.4.
Stephen Santellana, Mayor
ATTEST:
Marie Balthrop, TRMC, MMC
City Clerk
CITY COUNCIL MINUTES
November 15, 2022
PAGE 8 OF 8
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Agenda Item No.4.
CITY COUNCIL AGENDA
December 6, 2022
ITEM/SUBJECT: Ordinance authorizing the City Manager or his designee, to accept
from the Office of the Governor, Homeland Security Grant Division,
the 2022 State Homeland Security Grant Program —
Grant/Application #4447201, in the amount of$36,326.88.
INITIATING DEPT: Fire
STRATEGIC GOAL: Efficient Delivery of City Services
STRATEGIC OBJECTIVE: Practice Effective Governance
COMMENTARY: Back on March 1, 2022, the Emergency Management Office came
before City Council and was approved to apply for a Homeland Security Grant to help
fund upgraded equipment for the Wichita Falls Fire Department Technical Rescue Team.
(Grant/Application # 4447201). We are glad to announce that the City has been awarded
this grant in the amount of $36,326.88. There is no associated match with this grant
award, so the grant will pay 100% of the Technical Rescue Team Equipment project.
The equipment that will be purchased include a thermal imaging camera; Paratech
shoring equipment for trench shoring and rescue; Harnesses and special patient
packaging and extrication system; and climbing and lowering hardware for rescuers for
ease of lowering and ascending purposes.
Staff recommends approval of the Ordinance.
® Fire Chief
ASSOCIATED INFORMATION: Ordinance
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 1 OF 2 PAGES
AGENDA ITEM NO. 5.A
Ordinance No.
Ordinance authorizing the City Manager or his designee, to accept
from the Office of the Governor, Homeland Security Grant Division for
the 2022 State Homeland Security Program — Grant Number 4447201,
in the amount of$36,326.88
WHEREAS, the City Council finds it in the best interest of the citizens of Wichita
Falls to accept this Grant in the amount of$36,326.88 (Grant #: 4447201)for the FY2022
Homeland Security Grant Program; and,
WHEREAS, the City Council agrees that in the event of loss or misuse of the Office
of the Governor funds, the City Council assures that the funds will be returned to the
Office of the Governor in full; and,
WHEREAS, the City Council designates Jessica Williams, Director of Finance, as
the grantee's authorized official. The authorized official is given the power to apply for,
accept, reject, alter or terminate the grant on behalf of the applicant agency.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
The 2022 State Homeland Security Grant for a Technical Rescue Equipment
Upgrade in the amount of $36,326.88 is hereby accepted and the Director of
Finance is authorized to execute a contract with the Office of the Governor,
Homeland Security Division accepting the grant and other documents related
thereto.
PASSED AND APPROVED this the 6th day of December, 2022.
MAYOR
ATTEST:
City Clerk
PAGE 2 OF 2 PAGES
AGENDA ITEM NO. 5.A
CITY COUNCIL AGENDA
December 6, 2022
ITEM/SUBJECT: Ordinance appropriating $2,244.67 of grant funds pursuant to the
FY 2022 Patrick Leahy Bulletproof Vest Partnership Grant,
appropriating said funds to the Special Revenue Fund, and
authorizing the City Manager to execute all documents necessary
to accept and share said funds.
INITIATING DEPT: Police
STRATEGIC GOAL: Efficiently Deliver City Services
STRATEGIC OBJECTIVE: Practice Effective Governance
COMMENTARY: The City Council on July 19, 2022 authorized the City Manager to
apply for the FY 2022 Patrick Leahy Bulletproof Vest Partnership Grant. The City was
recently awarded these grant funds in the amount of $2,244.67. This grant will
reimburse the Wichita Falls Police Department up to 50% of the cost of each bulletproof
vest.
Staff recommends approval of the ordinance.
® Police Chief
ASSOCIATED INFORMATION: Ordinance
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 1 OF 2 PAGES
AGENDA ITEM NO. 5.B
Ordinance No.
Ordinance appropriating $2,244.67 of grant funds pursuant to the FY
2022 Patrick Leahy Bulletproof Vest Partnership Grant, appropriating
said funds to the Special Revenue Fund, and authorizing the City
Manager to execute all documents necessary to accept and share
said funds
WHEREAS, the City of Wichita Falls has been notified that it has been awarded
$2,244.67 in grant funding from the Patrick Leahy Bulletproof Vest Partnership Grant;
and,
WHEREAS, the City of Wichita Falls will use these funds to purchase bulletproof
vests for the Wichita Falls Police Department.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
The City Manager is hereby authorized to accept grant funding for bulletproof
vests from the FY 2022 Patrick Leahy Bulletproof Vest Partnership Grant in the amount
of$2,244.67.
PASSED AND APPROVED this the 6th day of December, 2022.
MAYOR
ATTEST:
City Clerk
PAGE 2 OF 2 PAGES
AGENDA ITEM NO. 5.B
CITY COUNCIL AGENDA
December 6, 2022
ITEM/SUBJECT: Resolution establishing a designated mailing address, email
address, and website for the receipt of Public Information Requests;
requiring the City Clerk to post notice of said official designations on
the City's website; and providing an effective date.
INITIATING DEPT: City Clerk
STRATEGIC GOAL: Efficiently Deliver City Services
STRATEGIC OBJECTIVE: Streamline municipal business processes.
COMMENTARY: Texas Government Code §552.234 specifies how members of the
public may submit a Public Information Request and allows the governing body to
designate one mailing address and one email address for the receipt of written requests,
and to designate the accepted means of electronic submission. To streamline the
process and ensure that public information requests are completed in a timely manner in
accordance with the Public Information Act, staff requests that the City Council make
these official designations. Once approved, the City Clerk is required to post the
approved methods on the City's website, and on the required Public Information Act
poster.
® City Clerk
ASSOCIATED INFORMATION: Resolution
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 1 OF 4 PAGES
AGENDA ITEM NO. 5.0
Resolution No.
Resolution establishing a designated mailing address, email address,
and website for the receipt of Public Information Requests; requiring
the City Clerk to post notice of said official designations on the City's
website; and providing an effective date
WHEREAS, Government Code Section 552.234 specifies how members of the
public may submit a Public Information Request and allows the City to establish a
designated mailing address, email address, and website for the official receipt of Public
Information Requests; and
WHEREAS, the City Council of the City of Wichita Falls, Texas, desires to establish
an official mailing address, email address, and website for the City's receipt of Public
Information Requests.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
Section 1. The following mailing address is hereby designated as the official mailing
address for the receipt of requests for public information mailed to the City of Wichita Falls
(City), and the City of Wichita Falls Police Department (Police Department).
City of Wichita Falls
Attn: City Clerk
P.O. Box 1431
Wichita Falls, TX 76307
Section 2. The following email address is hereby designated as the official email address
for the receipt of public information requests emailed to the City or Police Department:
info@wichitafallstx.gov
Section 3. The following website is hereby designated as the official website for the
receipt of electronic public information requests submitted to the City:
City of Wichita Falls Public Records Center located at:
https://wichitafallstx.govqa.us/VVEBAPPLrs
Section 4. Pursuant to Government Code Section 552.234(d), the City is not required to
respond to a written request for public information unless the request is received:
a. By mail submitted to the official mailing address designated in Section 1;
b. By email submitted to the official email address designated in Section 2;
c. Electronically through the City of Wichita Falls Public Records Center, as
established in Section 3; or
PAGE 2 OF 4 PAGES
AGENDA ITEM NO. 5.0
d. By hand delivery to the City Hall located at 1300 7th Street, City Clerk Room
104, Wichita Falls, TX 76301.
Section 5. Upon the effective date of this Resolution, the City Clerk shall post electronic
notice of the official designations established on the City's website located at
http://www.wichitafallstx.gov/ as set forth in the attached Exhibit A.
Section 6. This Resolution shall become effective January 5, 2023.
PASSED AND APPROVED this the 6th day of December, 2022.
MAYOR
ATTEST:
City Clerk
PAGE 3 OF 4 PAGES
AGENDA ITEM NO. 5.0
EXHIBIT A
NOTICE TO PUBLIC REGARDING DESIGNATED MAILING ADDRESS, EMAIL
ADDRESS, AND WEBSITE FOR THE RECEIPT OF PUBLIC INFORMATION
REQUESTS.
The process for requesting public records from the City of Wichita Falls will change
effective January 5, 2023.
The Texas Legislature amended the Public Information Act, Texas Government Code
Chapter 552, to specify exactly how members of the public may submit a Public
Information Request to a governmental agency.
Therefore, beginning January 5, 2023:
1. All mailed public information requests must be mailed to the City of Wichita
Falls, Attn: City Clerk, P.O. Box 1431, Wichita Falls, TX 76307.
2. All emailed public information requests must be emailed to
info@wichitafallstx.gov.
3. Requests via fax will no longer be accepted.
There remain a number of ways a member of the public may request information
including:
Electronically at the following hyperlinked website: Public Records Center
Sending an email to info@wichitafallstx.gov
Hand delivery to the City Clerk's office located at 1300 7th Street, Room 104, Wichita
Falls, TX 76301.
By mail to the City of Wichita Falls, Attn: City Clerk Room 104, Wichita Falls, TX 76301.
Any questions regarding Public Information Requests may be directed to the City Clerk's
Office.
PAGE 4 OF 4 PAGES
AGENDA ITEM NO. 5.0
CITY COUNCIL AGENDA
December 6, 2022
ITEM/SUBJECT: Resolution authorizing the purchase of a Pothole Repair Truck for
the Street Department through the Houston-Galveston Area Council
(H-GAC) Purchasing Cooperative from Bruckner Truck Sales, Inc. in
the amount of$264,217.00.
INITIATING DEPT: Aviation, Traffic, & Transportation
STRATEGIC GOAL: Efficiently Deliver City Services; Provide Quality Infrastructure
STRATEGIC OBJECTIVE: Practice Effective Government; Enhance focus on long-term
street and utility infrastructure needs
COMMENTARY: The City Council approved an additional $1 million in the FY 2023
budget for capital vehicle replacement. As part of that equipment package, a pothole
repair truck was included. This unit is a critical piece of equipment that repairs a variety
of street failures, including potholes and utility repairs. The unit will be purchased from
Bruckner Truck Sales, Inc. in the amount of $264,217.00 through the H-GAC contract.
The completed unit will include a Mack MD7 truck with a Bergkamp FPS Flameless
Patching Body. It will also include a pavement breaker, single drum roller for compaction,
and a traffic management system.
Texas Local Government Local Government Code §252.022 exempts items purchased
through interlocal cooperative purchasing contracts from the State's competitive bidding
requirements. This chapter does not apply to expenditure for. . . (12) personal property
sold. . . under an interlocal contract for cooperative purchasing administered by a regional
planning commission established under Chapter 391.
Staff recommends approval of the resolution authorizing the purchase of a Pothole Repair
Truck through the Houston-Galveston Area Council Purchasing Cooperative from
Bruckner Truck Sales, Inc. in the amount of$264,217.00.
FY 2022 Budgeted Amount: $285,000.00
Total Cost: $264,217.00
Under Budget: ($20,783.00)
This purchase will replace a 2009 pothole repair truck with 166,234 miles.
® Director of Aviation, Traffic & Transportation ® Director of Finance
ASSOCIATED INFORMATION: Resolution; HGAC Documentation; Photo
PAGE 1 OF 4 PAGES
AGENDA ITEM NO. 5.D
I1 Budget Office Review
I1 City Attorney Review
Fl City Manager Approvalil 11F FY
��' ,
I s SIB
. yy
.-.-.- . 7. I i 11, ' T V -
1 aA 7
1
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PAGE 2 OF 4 PAGES
AGENDA ITEM NO. 5.D
Resolution No.
Resolution authorizing the purchase of a Pothole Repair Truck for the
Street Department through the Houston-Galveston Area Council (H-
GAC) Purchasing Cooperative from Bruckner Truck Sales, Inc. in the
amount of$264,217.00
WHEREAS, Texas Local Government Local Government Code §252.022 exempts
items purchased through interlocal cooperative purchasing contracts from the State's
competitive bidding requirements; and,
WHEREAS, the City Council of the City of Wichita Falls has passed a resolution
approving the participation in such cooperative agreements; and,
WHEREAS, the City Council finds that Bruckner Truck Sales is offering a pothole
repair truck through the H-GAC Purchasing Cooperative, and it is in the best interest to
purchase equipment in accordance with the Cooperative Purchasing Programs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
City Staff is authorized to execute all documents necessary to purchase a pothole
repair truck through the H-GAC Purchasing Cooperative from Bruckner Truck Sales, Inc.
in the amount of $264,217.00.
PASSED AND APPROVED this the 6th day of December, 2022.
MAYOR
ATTEST:
City Clerk
PAGE 3 OF 4 PAGES
AGENDA ITEM NO. 5.D
Bruckner Truck Sales, Inc,
.1314. 11411
Retail Proposal
I Dale: Octeeor 1A,2022 I
CUSTOMER INFORMATION EQUIPMENT INFORMATION
Name: City of Mille Fa1li ?:xJl T. CrUEred U4 fflG
Name:
A 1dress: 1300?tin Si IYear 2024 BODY Pot'hele Patcher
ICS2: wlc t2 Felle,TX 76901 I 0hlake: Mack
Rhone: 540-7&1-794I Cell: I Ildodel: MD?
IFax: I cant Wade L missy""'........", fI IVIN: •
'Email: wadeJaolley@wlchltalatlahc.gov I 'Salesperson: Josh Phelps
EQUIP1LEh1T SPECMATIONS
n rie a e: _J—lr s 126.7 • 186-',a'•1_3.O=_ar D'w c RF
Horsepower' : _-1}1[Torque Frame: g—::" , • :-1:: -:.-1RB41
Engine Brake - •- Exhaust Er a ■Lt leg Trim: S:�� ; : '. . •, :eV.*
Transmleslar = : pd Automatic Wheels Front: p; .,- ;_ - :;eel
Front Axla: - = WheMa Rear A+~a,r.=_: :e --a -. ,•.= D2eel
Rear .Ia - _-_.. = Tire SUE: 11R2.2.:E
Ras r Suapenalon. _ ::-_ =er'::_-.a ThmFront: Elltlges::••=
Ratio: : ' —' a Rs3r" IE ;Ec pia
:::: . ._:I . ?-- .::;al Extras:
kbw Tr__•Fr_F-In[,JdeG 7 100 F J61.r._rre
Ida Flaps,Mats.Elate in ceauon,d TrudY
n: %al ar aetz.'. FOE:Wldhlta Falls-Central Serrlaec
Bedrglearr,p FPS Flanerlese Pato-her-Inol.Stanley This Is.A Quail,Only. Pride lc SutrWaal To Change At
Modal BRET Pavement Breaker.Bonn Roller M Any Thine Prior To Build By Yank. Customer hill Hare
rr611E Single Drum Mailer,Ten Light Arrow Boa. Opportunity Tv]Camel Or l rWlth No Penalty From
LED Lights.Single Pedestal Mounted LED EWE N Mara OrEruernw'a-
Cane Holder.Halagen Nig ht Work Lights.BaakL
Camara w.Night YIc.lorr,Pivot Trask System,6 SE-UP 4•IT =COUNTY WILL NOT PAY
JY oetr h Inventory and u#dlt 14E22B1a4 YTT Tao
Ewa' Multiple Total
I r de-In IrrTDrr'TI"laogrl: I r de 1: Trade 2: }263,517-00
Alimanaes:
VIN:
Year.
Mate:
Model:
3a
'JL3'Itlt'f Frke be'cce TAX 20.,.517.CID
OTHER CHARGES:
Tax,Tice,and LJCSITSS FEes(EE n iatE is -
PlrciiaseCnveaage Type:Insurance Type: -
Deale-IIveniDyTaxandDecFe ( 300.00
Cast'DcrhT Favre1t
TOT.L: $264,217.00
Oea&Sig nah:re: Cuslonler gnaire:
Date: Date:
A documentary fee Is not an a1c1a1'ee. A documentary fee Is not requied by law.but may be&wood to buyer for handling document.aid aa,ccming services
relatlro to the closing or a sale. A documentary fee r 3}'at erceed;50 for a raklf'rehkle contract 3r a reas3lahie arcunt agreed to b;_,e Free:fr a heavy
comriemcal vehicle contract Thlsnonce Is required try 134.
PAGE 4 OF 4 PAGES
AGENDA ITEM NO. 5.D
WICHITA FALLS-WICHITA COUNTY PUBLIC HEALTH BOARD MINUTES
0411,000NTF'p0454i September 9, 2022
o Wichita Falls-Wichita County Public Health District
a 1700 Third Street —Warren Assembly Room
�' Wichita Falls. Texas
Public Health
BOARD MEMBERS PRESENT:
Keith Williamson, M.D., Chair Physician—City Appointment
Lauren Jansen, Ph.D., R.N., Vice-Chair Registered Nurse—City Appointment
Paris Ward, M.A.,B.S., Secretary Citizen At-Large - City Appointment
David Carlston, Ph.D. Citizen At-Large—County Appointment
Tonya Egloff, D.D.S. Dentist—County Appointment
BOARD MEMBERS EXCUSED ABSENCE:
Melissa Plowman Restaurant Association - City Appointment
BOARD MEMBERS UNEXCUSED ABSENCE:
Jered Harlan, D.V.M. Veterinarian -City Appointment
OTHERS PRESENT:
Lou Kreidler, R.N., B.S.N. Director of Health
Amy K. Fagan. M.P A. Assistant Director of Health
Michael Smith Council Liaison
Mark Beauchamp County Commissioner
I. CALL TO ORDER
Dr. Williamson, Chair called the meeting to order at 12.10 pm after a quorum of members attained
II. APPROVAL OF MINUTES AND ABSENCES
Dr. Williamson called for the review and approval of the July 8, 2022 minutes. Paris Ward introduced a motion
to approve the minutes as presented and Dr. David Carlston seconded the motion. The motion passed
unanimously.
Excused absence noted for Melissa Plowman.
III. MONKEYPDX (MPX)
Dr. Williamson introduced Brandi Smith, Lead Epidemiologist, to discuss updates on MonkeyPox.
What is Monkeypox?
Monkeypox is a rare disease caused by infection with the Monkeypox virus.
Monkeypox virus is pad of the same family of viruses that cause Smallpox.
Monkeypox symptoms are similar to Smallpox symptoms, but milder, rarely fatal and Monkeypox does
involve swollen lymph nodes.
Monkeypox is not related to Chickenpox.
Monkeypox was discovered in 1958 when two outbreaks of pox-like disease occurred in Colonies of
monkeys kept for research. Despite being named "Monkeypox", the source of the disease remains
unknown. However African rodents and non-human primates (like monkeys) might harbor the virus
and infect people.
The first human case of Monkeypox was recorded in 1970. Prior to the 2022 outbreak, Monkepox
had been reported in people in several Central and Western African countries. Previously, almost all
Page 1 of 4
Agenda Item No.6.a
Monkeypox cases in people outside of Africa were linked to International travel to Countries where
the disease commonly occurs or through imported animals. These cases occurred in Multiple Continents.
SYMPTOMS
Fever
Headache
Muscle Aches and Backache
Swollen Lymph Nodes
Chills
Respiratory Symptoms (Sore Throat, Nasal Congestion, or Cough)
A rash that can look like pimples or blisters that appear on the face, inside the mouth and on other
parts of the body, like the hands, feet chest, genitals or anus.
The Disease, which can cause a skin rash, appears to be spreading largely via direct contact with the skin or
saliva of an infected person. Symptoms are noticed 3 weeks after exposure, incubation period is 7—14 days but
could go 5 -21 days. Most cases so far have been among men who have sex with men.
People should avoid close, skin-to-skin contact in large crowds where people are wearing minimal clothing, such
as nightclubs, festivals, saunas and bathhouses. Also, people should avoid close, skin-to-skin contact with
someone with a new unexplained rash.
As of 9/9/22 21,504 total confirmed Monkeypox/Orthopoxvirus cases in the United States. Monkeypox has
infected all 50 states and also the District of Columbia and Puerto Rico. Worldwide there are 56,609 cases.
There are no cases in Antarctica.
First case was in Texas on June 7, 2022. A Dallas resident that traveled to Mexico. As of 9/9/22 1,899 Cases
in Texas. There are 847 cases in our area, but the Dallas/Fort Worth area is included in this total. Harris County
has the next with 785 total cases. There has been 18 deaths worldwide. Most cases in Texas have spread
through close, intimate contact with someone who has Monkeypox.
Age range is 18—49 mostly men, but 51 cases are women. The women most likely have a close risk, includes
having sex, kissing or hugging someone with Monkeypox or sharing cups, utensils, bedding or towels with them.
The Wichita Falls-Wichita County Public Health District reports the first probable case of Monkeypox in Wichita
County. However, the Health District stresses there is no risk to the public at this time. A probable case, as
identified by the Texas Department of State Health Services, is an individual who tested positive for a ortho-pox
virus, and has exhibited symptoms but has not had a confirmatory Monkeypox test.
The first Wichita County case was August 10th. The patient is a 51 year old male Wichita County resident who
developed symptoms and was tested for Monkeypox in Fort Worth,Texas. He was tested one week after noticing
a lesion which appeared 12 days after a sexual contact. No contact after the lesion was found. He was our 4th
person under investigation and we have 7 right now. The patient is no longer symptomatic or infectious. The
Health District is investigating to identify any contacts or exposures that may have occurred.
On August 30th the Texas Department of State Health Services confirmed the first death of a person diagnosed
with Monkeypox in Texas. The patient was 51 year old adult resident of Harris County who was severely
immunocompromised. The case in under investigation to determine what role Monkeypox played in the death.
Monkeypox Vaccine Information
The Federal Government,has allocated Jynneos vaccine to Texas for the prevention of Monkepox. Jynneos is a
two-dose vaccine, with the second dose 28 days after the first. We have given 3 vaccines here at the Health
2
Page 2 of 4
Agenda Item No.6.a
District. Jynneos is 85% effective.
Jynneos vaccine is available at the Wichita Falls-Wichita County Public Health District.
People with a known or possible exposure to the Monkeypox virus remain the highest priority for vaccination.
People who are at an increased risk of Monkeypox&who should consider vaccination:
Are men who have sex with other men.
Have had multiple or anonymous sex partners within 21 days.
Have sex partner who is showing symptoms of Monkeypox, such as a rash or sores.
Have had a diagnosis of HIV, Chlamydia, Gonorrhea, or early Syphilis, within the previous 12 months
Are on HIV pre-exposure prophylaxis; or
Have a condition that may increase their risk for severe disease if infected with Monkeypox virus.
QUESTION:
Paris asked if it is only spread by sexual contact.
Brandi— no it is transmitted by close contact and sexual contact.
Lou —it is spread by respiratory droplets that come from coughing & sneezing, but this Monkeypox seems to be
spread more by close contact.
Paris— I heard you say Smallpox vaccines were given up to 1970, so if a person was born after 1970 they have
not received the vaccine. Will they start giving the vaccine to persons born after 1970?
Lou —There is a National stockpile of the vaccine for Smallpox, but because it can be weaponized they do not
give it widely and she does not think they will bring it back.
Dr.Williamson—I believe the Jynneos vaccine was invented for Smallpox not Monkeypox.
Lou—after discussing with Dr. McBroom we will give the vaccine to individuals'who meet the state criteria.
Dr. Williamson — Thank you, I don't think it will escape and be as broad of a concern as COVID. Or be an
epidemic as COVID.
Lou—it is an epidemic in Africa.
IV. Ambulance Franchise Renewal
Dr.Williamson introduced the next item on the agenda.
Lou said the Franchise is done every 5 years. Susan Morris, that used to be over Environmental left and then
we had COVID and it fell off the radar. We are behind and it should have been done last year. We sent the
packet out to our 2 current Ambulance services, Trans Star and American Medical Response (AMR). They have
until the middle of the month to return the packets back to us and then I will review them and bring them before
the Council for review. Council will see them the first week of October.
We will set up a reminder system so 5 years from now we will remember that we are supposed to redo the
Franchise renewal.
In the Budget that was passed by the City there was 2 projects in it for the Health District. One for remodeling
the front entrance and the other was for an awning for Animal Services. Thank you so much to the Council for
helping and passing this. We have been trying to get both of these for a long time. The entrance will help bring
the Health building up to date and the Awning was needed to help protect visitors and animals from the high
temperatures in the summer. We appreciated both very much.
3
Page 3 of 4
Agenda Item No.6.a
The other thing I would like to let you know is that I have turned in my retirement paperwork and will be retiring
the end of this year. I have been with the Health District for 21 years and Director for 16 years. Amy will be
serving as interim Health Director.
Michael Smith—Lou could you tell us about the new COVID vaccine booster. The new vaccine that covers both
the variants.
Lou - CDC asked the manufactures to come up with a vaccine that will work for both the variants. Pfizer and
Moderna worked together to get the new vaccine that would cover both Omicron and Delta variants.
If you have had no boosters you could get the new vaccine. If you have had your boosters you can get the new
vaccine 2 months after your last booster. It does need to go through the final approval process. We have pulled
the existing booster for 12 and up. The only booster available is the Omicron & Delta booster.
Amy-we should be able to start giving the new booster next week. They have removed the age requirement
and anyone over 50 can receive the new vaccine.
Michael Smith—If you have had COVID recently when can you get the booster.
Lou—you need to wait 90 days after having COVID to get the vaccine.
Dr. Williamson—Can anyone order the vaccine & is there a cost?
Lou -Some are billing Insurance Company's. She does not anticipate the Health District will charge.
Michael—should you wait to get the vaccine if you're getting the flu shot?
Lou — some think you have a better response if you wait further out on the booster. But, she has not heard
anything about waiting.
Amy—we have heard that this year the flu may be bad. We offer the flu shot starting in October.
Paris—are we going to meet on Veterans Day?
Lou—Marsha can send an email out. We may suggest an alternate date.
V. NEXT MEETING DATE
Next meeting will be November 11 or alternate date.
VI. ADJOURN
Dr.Williams adjourned the meeting at 12:40.
roe re
Print Name-Keith Williamson, MD, Chair, Lauren Jansen, PhD, RN, Vice-Chair, Pads Ward, MA, BS, Secretary
4
Page 4 of 4
Agenda Item No.6.a
MINUTES OF THE -
WICHITA FALLS ECONOMIC DEVELOPMENT CORPORATION
September 15, 2022
Present:
Leo Lane,President § WFEDC Members
David Toogood, Vice President §
Darron Leiker §
Brent Hillery §
Stephen Santellana,Mayor § Mayor&Council
Larry Nelson, Councilor, District 2 §
Paul Menzies, Assistant City.Manager § City Administration
R. Kinley Hegglund,Jr., City Attorney §
Russell Schreiber, Director of Public Works §
Jessica Williams, CFO §
Terry Floyd, Director of Development Svcs §,
Stephen Calvert, Senior Budget Analyst §
Chris Horgen, Public Information Officer §
Paige Lessor,Recording Secretary §
Richard Gordon, Interim President/CEO § Wichita Falls Chamber of Commerce
Taylor Davis, Dir of Bus Retention&Expansion §
Ryan McGowan, Director of Bus Intelligence §
Johnny McClane § Falls Metal Fabrication, LLC
Lynn Walker, Writer § Times Record News
Absent:
Phyllis Cowling, Secretary-Treasurer § WFEDC Member
1. Call to Order
Mr. Leo Lane called the meeting to order at 2:30 p.m.
2. Consent Agenda
a.Approval of Minutes (August 18, 2022)
' b. Financial Report
Mr. Paul Menzies addressed the Board and said he received the sales tax report for
September reflective of July sales. Sales are up 8.3%from the same month last year and trending
just short of 10% ahead of last year. If this trend continues, revenue from sales tax for this
Corporation will be about $5.1 million.
WFEDC Minutes 09/15/2022
Page 1 of 3
Page 1 of 3
Agenda Item No.6.b
Mr. Leiker moved to approve the consent agenda. Seconded by Mr. Toogood, the motion
carried 4-0.
3. Discussion and possible action related to the Wichita Falls Economic Development
Corporation's FY 2023 proposed budget
Mr. Menzies directed the Board's attention to the far right-hand column of the financial
report. He said if sales tax pans out the way expected,at about$5.1 million, the budget is flat for
the next year. Based on the Federal Reserve's actions over the past few months, interest earnings
will be significantly higher,which is positive for the Corporation's revenue.He further discussed
the Corporation's third-party contract with the Chamber, reminding the Board it is based on a
calendar year, so what is budgeted is a blend of the last three months of this calendar year and the
first nine months of the next calendar year. Mr. Menzies then listed the three other third-party
contracts that were approved at the Board's July meeting, SMAC, Downtown Wichita Falls
Development(DWFD), and i.d.e.a.WF, as well as the City administrative expense and the annual
payment for the Business Park Infrastructure Project. Beginning the new fiscal year, the
Corporation should have approximately$14 million for new projects.
Mr. Toogood noted that the debt service for the Business Park Bond increased slightly
compared to the prior two years.He is asked if the reason was because of the new bond.Ms.Jessica
Williams explained that there would be slight variations with the bond schedule because of where
the interest is compounding at the time.
Mr. Lane noted that the Business Park electricity is budgeted at$7,000, but the costs have
only been around $150.00. Mr. Menzies stated that as the infrastructure project wraps up, there
will be streetlights that will require electricity.
Mr. Leiker moved to approve the WFEDC's FY 2023 budget. Seconded by Mr. Hillery,
the motion carried 4-0.
4. Discussion and possible action related to canceling the current$16,000 Cash-for-Jobs
agreement with Falls Metal Fabrication and executing a new agreement for the same amount
in the form of a forgivable loan
Ms. Taylor Davis addressed the Board and noted that Falls Metal Fabrication had won a
cash-for-jobs incentive for $16,000 through the i.d.e.a.WF competition. She said since that time,
the Company had recently purchased a facility in Downtown Wichita Falls. The facility comes
with a significant renovation cost, especially in bringing its fire suppression system up to code.
Ms. Davis explained that the Company is requesting a transition from the current cash-for-jobs
model to an upfront forgivable loan in that same amount.She then introduced Mr.Johnny McClane
to speak about the renovation.
Mr. McClane stated that he had a progress report to give the Board. He said that Greg
Patterson,a mechanical engineer,has joined their team,and he would help set up the operation of
the new equipment they have ordered. The new equipment is substantially more expensive now
than it was six months ago and should all be delivered in about two months. They have produced
and sold a few fireplace units,but they currently do them by hand.Underwriters Laboratories has
been in quarterly to inspect their space and the units they produce. Their Company has been in
contact with three distributors who have shown great enthusiasm about their product and are ready
to place orders when they can deliver them in larger quantities.
WFEDC Minutes 09/15/2022
Page 2 of 3
Page 2 of 3
Agenda Item No.6.b
Mr. McClane explained that he and his partner, Lee Birk, purchased the old Empire Paper
Company building at 14th Street and Scott. They will move the entire Falls Metal Fabrication
operation to that location. The building has plenty of room for the new equipment, including
29,500 square feet, loft storage. and loading docks. They are working with the C it) on their plans
and permits to complete all required alterations. including the fire suppression s\stem, accessible
bathrooms, and emergency exit doors. Mr. McClane said their Company had incurred far more
expenses than planned to get their operation up and running. but they are still mop ing along. They
hope the Board iNill agree to realign the funds previously approved to assist with renovating the
building.
5. Executih e Session
Mr. Lane adjourned the meeting into executive session at 2:40 p.m. pursuant to Texas
Government Code §§ 551.087 and 551.071. He announced the meeting back into regular session
at 3:00 p.m.The subjects posted in the Notice of Meeting were deliberated, and no votes or further
actions were taken on the items in executive session.
6. Motions
Falls Metal Fabrication's request to cancel the current $16,000 Cash for Jobs
agreement and execute a new agreement for the same amount in the form of a
forgivable loan
Mr. Toogood moved to allow WFEDC President Leo Lane to cancel the current
performance agreement with Falls Metal Fabrication for$16,000 in Cash for Jobs,then execute a
new performance agreement with Falls Metal Fabrication for the same amount as a forgivable
loan, which will be forgiven should Company hire and employ four employees for a term of I
year.The loan funds will be distributed in one installment and immediately payable upon execution
of the performance agreement and promissory note. Seconded by Mr. Hillery, the motion carried
4-0.
7, Adjourned.
The meeting adjourned at 3:02 p.m.
Leo Lane_ President
WFEDC Minutes 019:'1 5'2022
Pa ze 3 of 3
Page 3 of 3
Agenda Item No.6.b
MINUTES
PLANNING & ZONING COMMISSION
October 12, 2022
PRESENT:
David Cook •Chairman
Michael Grassi •Member
Blake Haney •Member
Mark McBurnett •SAFB Liaison
Doug McCulloch •Member
Matt Marrs •Alternate No. 2
Noros Martin •Member
Steve Wood •Alternate No.1
Jeremy Woodward •Vice-Chair
Councilor Whiteley ♦Council Liaison
Paul Menzies, Assistant City Manager •City Staff
Terry Floyd, Development Services Director •City Staff
Fabian Medellin, Planning Manager ♦City Staff
Christal Cates, Development Services Assist. •City Staff
Cedric Hu, Planning Technician •City Staff
ABSENT:
Steve Lane •Member
Wayne Pharries •Member
Cayce Wendeborn •Member
I. CALL TO ORDER
The meeting was called to order by Chairman, Mr. David Cook, at 2:00 p.m. Vice-
Chairman Cook proceeded to make the following comments:
a. This meeting is being televised live on Channel 1300. It will be replayed at
2:00 p.m. daily including Saturday and Sunday until the next live meeting is
aired which will be the second Wednesday of next month at 2:00 p.m.
b. Motions made by the Commission members include all staff
recommendations and developmental requirements listed in the staff report.
Any deviations will be discussed on a case-by-case basis and voted on
accordingly.
c. Applicants and citizens who wish to address the Commission or answer
questions from the Commission members are asked to please speak into the
microphone at the podium. This meeting is being taped and there is no
microphone to record statements made from the audience.
d. Commission members, when speaking please remember to press the button
to turn on your microphone.
Page 1 of 3
Agenda Item No.6.c
Planning and Zoning 2 September 14, 2022
e. Please silence all cell phones during the meeting. If it is necessary for you to
have a cell phone conversation during the meeting, please use the hallway
outside this room.
III. PUBLIC COMMENTS
Chairman Cook asked if there were any comments from the public. With no
response, Mr. Cook congratulated Mrs. Christal Cates on her recent marriage and
closed public comments.
IV. APPROVAL OF MINUTES
Mr. Noros Martin made a motion to adopt the September 14, 2022, minutes with
the correction to add Doug McCulloch as present. Vice Chairman, Jeremy
Woodward seconded the motion. The motion was passed unanimously, 8-0
VII. CONSENT AGENDA
Case P 22-19 Irrigation Subdivision, Lots 1A & 2, Block 9 Plat
Case P 22-20 Alyahya Addition, Lot 1, Block 1 Plat
Chairman Cook asked if anyone had an item to be moved to the regular agenda.
Nothing to be moved. Mr. Blake Haney made a motion to approve the consent
agenda. Mr. Matt Marrs seconded the motion. Motion passed unanimously, 8-0.
VIII. REGULAR AGENDA
1. Case R 22-16 — 1411 Taylor Street:
Consider taking action on a conditional use at 1411 Taylor Street to allow
for a duplex in a Single Family-2 (SF-2) zoning district.
Applicant/Owner: Phoenician Development Group/Scottie Smith, II
Mr. Cedric Hu presented the case and stated staff had met with Mr. Scottie Smith
with Phoenician Development Group regarding the development of a new duplex
on the subject property located at 1411 Taylor Street.
Mr. Hu advised the subject property was located in central Wichita Falls, three
blocks north of Zundy Elementary. The property is currently vacant and
surrounded by other residential structures with residential uses.
Mr. Hu stated the applicant's site plan showed 2 residential structures, each having
2 bedrooms and 2 baths. The structure would be a total of 2,236sf, placed 26ft.
from the front property line, 36ft. from the rear and lift. from both sides, adhering
to all setback requirements.
Page 2 of 3
Agenda Item No.6.c
Planning and Zoning 3 September 14, 2022
The subject property is surrounded by other residential properties, located to the
northwest a few blocks from the Commercial Corridor (CC) along Kemp Boulevard
and to the southeast more residential and some Limited Commercial (LC)
properties.
Mr. Hu advised staff sent notices to 23 surrounding property owners located within
200ft of the subject property and received one response, that being opposed. With
all potential impacts taken into consideration, staff recommends the approval of the
proposed duplex at 1411 Taylor Street subject to the following conditions:
1. A total of 4 parking stalls be provided meeting the design standards of
Section 6200 — Off Street Parking Regulations.
2. The duplex shall comply with all applicable building code regulations,
permitting, and inspections.
Chairman Cook asked if there was anyone from the public that would like to
comment. Mr. Scottie Smith, applicant, advised he was present for any questions,
but had nothing to add to the presentation. With no other comments, Mr. Cook
called for a vote. The motion passed unanimously 8-0.
IX. OTHER BUSINESS
Mr. Medellin provided and update to the Commission on the City Council approval
of the rezoning case R 22-04 4413, 4415 & 4419 Sisk Road.
X. ADJOURN
Chairman Cook adjourned the meeting at 2:07 pm.
it 451-4/4
Co k, Chairman Date
Terry Floyd, Director o evelopment Services D to
Page 3 of 3
Agenda Item No.6.c
LANDMARK COMMISSION
MINUTES
October 18, 2022
MEMBERS PRESENT:
Michele Derr ■ Chairperson
Christy Graham • Member
Andy Lee ■Member
Nadine McKown • Vice-Chairperson
Noros Martin i Paz Liaison
Marcela Medellin ■Member
Janel Ponder Smith • Member
Tim Brewer ■ Council Liaison
Terry Floyd, Development Services Director • City Staff
Chris Horgen, Public Information Officer ■ City Staff
Karen Montgomery-Gagne, Principal Planner a City Staff
ABSENT:
John Dickinson ■Member
Joel Hartmangruber ■Member
GUESTS:
Mark Jackson,Applicant •WFHHD
John Phillips, Resident ■WFHHD
Kim Tigrett, President ■WFHHD
I. Call to Order, Introductions and Administer Oath of Office
Chairperson Michele Derr called the meeting to order at 12:00 p.m. Ms. Derr had
Commission members, staff and guests, introduce themselves.
II. Review & Approval of Minutes from: August 23rd 2022
Chairperson Derr called for review and approval of the August 23rd 2022 Landmark
Commission meeting minutes. Mr. Noros Martin made a motion to approve the minutes,
Ms. Janet Ponder-Smith seconded the motion. Minutes were unanimously approved 7-0.
Regular Agenda Item
III. Action Item: Design Review — 1614 Tilden Rear: West Floral Heights Historic District
Request design review approval for Exterior Alterations:
• Replace Vinyl Windows (West Façade) with Aluminum
• Install Ductless Mini-Split Heating/Cooling System & Conduit
• Replace Siding with Hardie-Plank Lap Siding
Ms. Gagne presented the case and gave an overview of the subject property location,
noting the property was unusual as this was a second residence on the lot at 1614 Tilden,
Page 1 of 5 Agenda
Item No.6.d
Landmark Commission 2 October 18, 2022
a corner property located at Tilden Street and Avenue G. The structure the Commission
was considering was located at the rear of the property by Avenue G and the alley.
Ms. Gagne displayed inventory photos noting the structure was a mix of architectural styles
having some bungalow features but also minimal traditional. Photos shown from 2019,
show deterioration of windows, trim around the roof and shingle siding. Views from the alley
looking southwest at the rear structure show changes from current photos, prior to window
replacement; installation of rear access steps, ductless mini-split heating/cooling system
and exterior conduit.
Current photos looking north at the rear residence were displayed as Ms. Gagne advised
the Commission the structure was not an original residence to the historic district, the exact
date of placement is not known.
Ms. Gagne advised a stop work order was issued by the building inspector on September
15th, 2022. The owner/applicant met with city staff to discuss how to address the violations.
The request was being made to replace the siding with Hardie-Plank cement board lap
siding. Ms. Gagne advised the exposed rafter ends were a defining feature and would need
to remain visible.
Photos shown of the non-approved replacement vinyl windows on the west facade facing
the alley with visibility from Ave G. The applicant will replace the two vinyl windows with
PlyGem aluminum single hung windows with LowE glass with a 1 over 1 pattern.
Ms. Gagne stated the second item being requested was the new ductless mini-split
heating/cooling system installed along with conduit, also absent of appropriate permits and
part of the stop work order issued until addressed by Landmark Commission. The owner
has already worked with the city inspections department on all interior items that triggered
permitting and inspecting that did not require Landmark approval. An overview on how the
Ductless Mini-Split Heating/Cooling System worked was given to the Commission along
with photo displays.
The final item requested for replacement was the shingle-style siding. Photos shown
displaying various stages of deterioration. Applicant was requesting replacement due to
crumbling materials. Existing siding dimensions were 12"x48". Owner requesting Hardie-
Plank cement board as a long-term solution for the exterior materials. The proposed
material is designed to mimic natural cedar with wood grain texture; resists water
absorption; non-combustible; and must be painted within 180 days of installation.
Ms. Gagne stated the treatment for historic materials within the Districts shall follow the
sequence of priorities set forth in the Secretary of the Interior's Standards: preservation
first, then rehab, the restoration of missing elements if necessary, and finally, new
construction. In order to obtain a Certificate of Appropriateness, the applicant shall
objectively demonstrate that the proposed project has selected the least intrusive treatment
option that is feasible because of the conditions of the existing historic materials. In regard
to the windows, ideally the process is to preserve, rehabilitate and restore with replacement
as last option. Owners already removed two original windows; replaced with vinyl and are
now requesting approval to replace with two aluminum, 1 over 1 windows which follow more
closely with the City's Design Review Guidelines provisions. Changes to mechanical
Page 2 of 5
Agenda Item No. 5.d
Landmark Commission 3 October 18,2022
equipment can impact the historic character of a property; it's recommended to locate these
elements in the rear yard or non-street facing setback areas. Applicant installed the
heating/cooling unit in the rear yard with conduit on the north, east and west facades which
do have visibility from Ave G and limited visibility from the alley.
Chairwoman Derr asked if there were any questions. Mr. Noros Martin asked if the
owner/applicant was doing the work themselves or was a contractor hired. Ms. Gagne
deferred the question to the owner. Mr. Martin stated he was asking because he wanted
to know if the owner was doing the work if he was aware he had to go through this process
or if he had a contractor, and did the contractor contact the city to see if he was following
the proper procedures. Ms. Gagne advised the owner/applicant did not reside at the
subject property, that it was a rental and from there would let the owner respond. Mr. Mark
Jackson, 406 Morningside Drive, is the owner/applicant and stated this all started as a
father/daughter project, initially just interior painting, replacing some lights until vagrants
knocked out some windows. Mr. Jackson stated he was not aware there were requirements
on window replacements and did not have a contractor doing the work, they simply picked
out new windows they thought would make the structure esthetically pleasing. Mr. Jackson
stated once the stop work order was issued he immediately contacted city staff to rectify
the situation and has now employed a contractor to over-see the work to ensure it's done
correctly and all standards/Code requirements are adhered to. Mr. Martin asked if the
structure would be able to hold the new concrete fiber siding with no studs. Mr. Jackson
advised where the deterioration was found it was repaired with marine grade wood and
believes the replacement siding is not much heavier than the current siding and contractors
have not stated there were any issues. Ms. Marcela Medellin advised the structure not
having any studs was a concern. Other questions about siding and insulation were asked
and addressed by Mr. Jackson.
Ms. Christy Graham made a suggestion to vote on each item separately. Chairwomen Derr
made a motion to vote on items separately, Ms. Janet Ponder-Smith seconded the motion
which passed unanimously 7-0.
Ms. Derr stated the first item would be the replacement windows. Ms. Christy Graham made
a motion to approve aluminum one-over-one replacement windows, Ms. Nadine McKown
seconded the motion which passed unanimously with a vote of 7-0.
The second item was the installation of ductless mini-split heating/cooling system and
conduit. Ms. Medellin asked if the system was visible from the right-of-way. Ms. Gagne
stated the actual outdoor mechanical unit had minimal visibility, however, the conduit has
visibility from the corner of the alley and Avenue G. Ms. Graham asked if the duct had foam
on it. Mr. Jackson stated it had an insulated hard wrap on the conduit. Ms. Medellin stated
different casings could be purchased that would make the conduit look better. Ms. Christy
Graham made a motion to approve the mini-split heating/cooling system and conduit. Mr.
Andy Lee seconded the motion which passed unanimously with a 7-0 vote.
Ms. Derr stated the last item for consideration was the replacement siding with Hardie-
Plank Lap Siding. Mr. Martin made a motion to approve the replacement siding. Ms.
Graham seconded the motion that was approved with a vote of 7-0.
Page 3 of 5
Agenda Item No. 5.d
Landmark Commission 4 October 18, 2022
IV. Consideration of Appointments to: West Floral Heights Historic District: Volunteer
Design Review Committee
Staff outlined the committee requirements as described in the Wichita Falls Design Review
Guidelines:
- Design review volunteer members appointed by the Landmark Commission for 3yr.
term
- Assist with reviewing all district design review applications and provide non-binding
recommendations to the Historic Preservation Officer and/or Commission
- Demonstrate interest and/or background in historic preservation
- Own property in the West Floral Heights Historic District
- Minimum Number of Appointees: 5
- Maximum Number of Appointees: 7
The current committee structure, as of 2019 appointments, only includes three active
members (K. Lister, C. Looney, and J. Phillips) with three vacancies due to
relocation/retirement from Wichita Falls (C. Heidebrecht, S. Gross, and J. Phipps).
Current applicants for consideration include: K. Lister, C. Looney, J. Phillips, J. Ponder-
Smith, K. Tigrett, S. Todd and J. York.
Chairperson Derr reconvened the regular session of the Landmark Commission at 12:55
p.m. At that time, Mr. Martin introduced a motion to approve all seven applicants as
members of the West Floral Heights Historic District Volunteer Design Review Committee
with Ms. Janel Ponder Smith as Chairperson. Mr. Andy Lee seconded the motion. Motion
passed unanimously. Committee members include the following for a term of three years:
K. Lister, C. Looney, J. Phillips, J. Ponder-Smith, K. Tigrett, S. Todd, J. York.
V. Executive Session
Chairperson Derr adjourned the regular meeting at 12:38 p.m. to conduct an Executive
Session at 12:39 p.m. in accordance with Texas Government Code §551.074.
The Landmark Commission adjourned into Executive Session with the exception of Ms.
Ponder Smith who refrained from participation due to potential conflict of interest being an
applicant for consideration of appointment.
VI. Other Business:
a) Monthly Reports
Depot Square:
Ms. Derr gave the following updates:
• Oct 215t 22nd, 2$'h & 29tn Kell House Haunted Tours
• Oct. 25th—Grand Re-Opening of the Kell House
• Oct. 29th — Downtown Trick-Or-Treat 1 pm — 3pm
• Now— Oct. 22nd—Wait Till Dark— Backdoor Theater
• Oct. 29th— Rocky Horror Picture Show— Backdoor Theater
• Now - Nov. 12th — Clue, the musical —Wichita Theater, Stage 2 Dinner Theater
• Nov. 12th —Art Battle at Big Blue
• Downtown Farmer's Markets open and operational
Page 4 of 5
Agenda Item No. 5.d
Landmark Commission 5 October 18,2022
Kell House Restoration/Rehab Project:
Ms. McKown, Kell House Museum Curator, provided a final restoration status report
and invited members to the official ribbon cutting on Oct. 25th at 5:00 p.m.
West Floral Heights:
Ms. Ponder-Smith gave the following updates:
• Turkey Trot Fundraiser—Thanksgiving morning (Nov. 24th)
• Introduced Kim Tigrett, President of the West Floral Heights Historic District
Ms. Gagne gave the following updates:
• 2908/2910 10th Street — Illegal Accessory Structure
b) Updates:
• Hull Millwork — Part II Window Workshop Cancellation
• Sec. 106 Review— 1600 Block 11th Street (Bethania/URHCS)
• 604 7th (Pfaeffle Bldg) Pending Project Design
• Real Places THC Conference: Registration Still Open RP23 Feb. 1-3; Austin
• Texas Statewide Preservation Plan: Our Resilient Heritage — 50% draft available
online:http://www.thelakotagroup.corn/wp-content/uploads/2022/08/Texas-Statewide-
Historic-Preservation-Plan-50-percent,pdf
• TX Preservation Network— Demolition by Neglect for Non-Designated Resources
c) Resources & Periodicals - THC:
• Medallion — Summer 2022
• Indow Windows — Interior Storm/Noise Reduction Inserts; consulted THC CLG
staff who indicated this may be a viable option for historic building owners
• NPS Technical Series Webinar— Historic Masonry Facade Repairs— Oct. 26th
• IMI Historic Masonry Webinar - Nov 15th
d) Design Review— Staff Authorized — Minor Alteration/Repairs
• 1503 Grant —WFH HD — Roofing permit: composition shingle
• 711 Indiana — Landmark #36 — Replacement of flat roof
• 1614 Tilden Front—WFH HD — Pending roofing permit issuance for composition
shingle
VII. Adjourn
Next regularly scheduled meeting November 22, 2022 — 12 p.m.
Meeting adjourned at 1:13 p.m.
Michele Derr, Chairperson Date
Page 5 of 5
Agenda Item No.5.d
MINUTES OF THE
WICHITA FALLS ECONOMIC DEVELOPMENT CORPORATION
October 20,2022
Present:
Leo Lane, President § WFEDC Members
David Toogood, Vice President §
Phyllis Cowling, Secretary-Treasurer §
Darron Leiker §
Brent Hillery §
James McKechnie, Deputy City Attorney § City Administration
Jessica Williams, CFO §
Terry Floyd, Director of Development Svcs §
Chris Hargett, Public Information Officer §
Paige Lessor, Recording Secretary §,
Richard Gordon, Interim President/CEO § Wichita Falls Chamber of Commerce
Taylor Davis, Dir of Bus Retention&Expansion §
Ryan McGowan, Director of Bus Intelligence §
Karen Bivona, Office Manager
Tom Sri, Associate Director § Raytheon Technologies
Ajay Kumar, General Manager § P&WC Aerospace(US), Inc. (WF)
Jay Carter, CEO § Carter Aviation
D'Lyn Davison Davison Rugeley, LLP
Matt Anderson Sherrill &Gibson, PLLC
Lynn Walker, Writer § Times Record News
1. Call to Order
Mr. Leo Lane called the meeting to order at 2:30 p.m.
2. Consent Agenda
a. Approval of Minutes (September 15, 2022)
Mr. Toogood moved to approve the minutes. Seconded by Mr. Leiker, the motion carried
5-0.
b. Financial Report
Mr. Leiker told the Board that Mr. Menzies was not present,but CFO Jessica Williams was
available for any questions. Ms. Williams said things were still tracking well. She stated that as
the fiscal year closes,the WFEDC will still receive sales tax for the next 60 days, so there will still
be some changes. Also, there will be year-end adjustments that the Board has already considered
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Agenda Item No.6.e
in the budget.
Mr. Lane noted that this year and last year are far ahead of the previous 22 or 23 years on
the report. Ms. Cowling asked when the City started collecting tax from online sales. Mr. Leiker
said the City has been receiving sales tax from Amazon for quite some time because they
negotiated some agreements with the State of Texas. Mr. Leiker further explained that the
legislature would be debating the issue of sourcing in the near future. The comptroller's office
wants to change which location receives the sales tax. The comptroller would like the destination
location to receive it, rather than the source location. Where ever the order is placed is what
location will get the sales tax, not from where the item is shipped. Wichita Falls will most likely
see a positive change from that decision.
3. Discussion and possible action related to a forgivable loan incentive for Pratt &
Whitney Components expansion project.
Ms. Taylor Davis addressed the Board and introduced P&WC Aerospace(US), Inc., also
known as Pratt & Whitney Canada. Ms. Davis noted that the Company has been a pillar in this
community since 1997 and continues to be a center of excellence in Wichita Falls for the work
they do. They have considered three other facilities, and should they consider Wichita Falls as
their final location, they are planning to create a new Platinum-Aluminide OEM coating product
line. They plan to invest around $10 million in capital expenditure. In addition to retaining 125
full-time employees, they will be looking to add an additional 30 FTEs for a total of 155 FTEs.
Wages for the new hires will average around $50,000 per year plus benefits, which will generate
an economic impact of over$2.5 million annually in new payroll. Ms. Davis introduced Tom Sri
with Raytheon Technologies,the parent company of P&WC, and Ajay Kumar, General Manager
of the local P&WC facility.
Mr. Tom Sri addressed the Board and thanked Ms. Davis for all her work with their
Company. Mr. Sri stated that the Company is celebrating 25 years in Wichita Falls and wants to
grow again. Mr. Sri presented a PowerPoint presentation to the Board, explaining an overview of
the Company and the proposed expansion project. Raytheon makes helicopter engines (military,
commercial,and business aviation). Specifically,P&WC makes business,regional,and helicopter
variants. The Company is a global market leader and a market leader in Wichita Falls.
Mr. Sri further explained what the Company does in Wichita Falls. They do component
repair,a process called MRO,specifically in the hot section of the engine,where a lot of the action
happens. The fuel ignites and gets really hot. The main components of the engines are subject to
very harsh conditions and high temperatures.Mr.Kumar and his team in Wichita Falls repair those
parts to get those planes flying again. In the time that the Company has been in Wichita Falls and
with the Board's help over the years,P&WC has continued to make investments to this facility to
create an advanced manufacturing location. With the help of WFEDC, the Company made these
advancements,which brought more jobs and allowed the Company to bring future work and grow
capacity.
Mr. Sri explained the expansion project further. He said that the Company is deciding
where to put the center of excellence for this coating, called Platinum-Aluminide coating. It is a
brand-new technology and doesn't exist anywhere else in their network. The engine parts burn so
hotly to get fuel efficiency and go faster and quieter.To be able to do that,the industry needs better
coatings.The Company is also going to make some other enhancements across the site so they can
have the capacity to bring future programs to Wichita Falls as well. The Company's investment
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Agenda Item No.6.e
will include 30 new jobs and$10 million. Mr. Sri then handed the presentation over to Mr. Ajay
Kumar.
Mr. Kumar explained that the Wichita Falls facility has plenty of space for the new
equipment needed to make the new coating. He displayed photos of the equipment and explained
that this technology is transformational and futuristic, and the market is shifting toward this type
of coating. Further, Mr. Kumar said to keep their current and future customers satisfied,.the
Company must change to this coating.Mr.Kumar described how the line would look at the facility.
He explained that the equipment is environmentally safe and the Wichita Falls site already
produces different types of coating, so they already have the experience and knowledge in this
technology. He also told the Board that the employees at the Wichita Falls site are very well
respected in the network, and their product quality is well respected worldwide. Mr. Sri
. emphasized that they have customers who request their parts be repaired in Wichita Falls, which
speaks to the quality of work,the technology,the leadership,and community support.
Mr. Sri stated how grateful the Company is for the community support, so they give back
to the local community, supporting veterans, local STEM, and school opportunities. He thanked
the Board for their consideration and asked if there were any questions.
Ms.Cowling asked,in regards to the decision between the three sites,if there are any other
criteria regarding the Company's determination of which the Board should be aware. Mr. Kumar
stated that the Wichita Falls site has a competitive advantage over other sites because customers
love the quality of the parts from Wichita Falls.Mr. Sri stated that some training would be helpful,
so the community's continued support of the collaboration with the community college and those •
programs are integral. Also, support with the permitting processes would be great when the time
comes.
4. Discussion and update from Carter Aviation regarding the status of their current
operations.
Ms. Davis introduced Carter Aviation regarding their extension agreement for their$3.28
Million forgivable loan awarded in 2009. The current agreement provided a five-year extension
before payments would begin,which recently expired on June 12,2022.She introduced Jay Carter,
President of Carter Aviation,to give an update on their project.
Mr. Carter presented a video to give the Board a review of what the Company has done.
Mr. Carter stated that without the funds loaned, it could not be where it is today. He said it had
taken them a lot longer than they initially thought. He explained that five years ago,the Company
was working on a deal with the Triumph Group, a huge aviation company. They build the 747
fuselage for Boeing and the 737 fuselage for the replacements for Southwest Airlines. And they
make almost all helicopter transmissions. Carter Aviation came very close to being bought out by
Triumph, but the deal fell through in a vote of three against two. Mr. Carter stated that the vice
president of the Triumph Group, Martin Peryea, left Triumph and formed a new company with
Carter named Jaunt, in which Carter owns 60%, and Mr. Peryea owns 20%. Another guy in the
business aspect of the Company owns 20%. Since then, they have merged with a company called
Airo,which is made up of six or seven aerospace companies.Aim offered Jaunt a lot of money to
come on Board. More than enough money to pay all their debts and more than enough to give all
their shareholders a significant return on their investment.Now five banks have come on Board to
take them public.Raymond James is the principal,and Citibank wants to be a part of it. Mr.Carter
said they would go public,but he does not know when they will go public.The banks are in charge.
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Agenda Item No.6.e
It could happen this year, or it might happen next year. Once they go public, they will get a lot of
money,so there will not be an issue about paying Wichita Falls back because there will be enough
money. But he has no control over when it will happen but feels very confident that it will happen.
Mr. Carter further explained the technology and the excitement behind it.Then he took questions
from the Board.
Mr. Leiker commented that he would think the military would be interested in this
technology and asked if Mr. Carter had worked with them lately. Mr. Carter said that other
aerospace companies played dirty tricks on his Company because his technology would make what
they have obsolete. Mr. Carter stated that they had several military contracts, but they never
surmounted because other aerospace companies played dirty tricks and the generals who made
those decisions knew that if they voted to go with Jaunt,they would not have a job when they left
the military.
Ms.Cowling asked some questions regarding the business aspect and transactions of Carter
Aviation. She asked Mr.Carter about the percentages of the partnership to form Jaunt. She wanted
to confirm that those percentages were 60,20, and 20. Mr. Carter stated that was correct.Then he
explained that those were the initial numbers,but they had to sell some stock,diluting everyone's
percentage. He said he no longer has 60%, but he has over 50% controlling interest. Ms. Cowling
asked Mr. Carter who owns the additional component of Jaunt. Mr. Carter explained that Jaunt
merged with Airo. Ms. Cowling then clarified that Airo is not a public company but is looking to
make an initial public offering.Mr.Carter confirmed that was correct.Mr.Lane asked if the merger
with Airo was complete,and Mr. Carter confirmed it was complete.Mr. Carter stated that the only
way it`unwinds"is if the IPO does not occur.
Ms.Cowling then asked what kind of structure or investment was made when Jaunt merged
` with Airo. Mr. Carter stated that Airo made them a fantastic deal they could not turn down. He
said that once the IPO closes, they will get enough money to cover their debt and make all their
shareholders wealthy.Ms.Cowling then confirmed that Airo has not yet put any money into Jaunt
and then asked what happens if the IPO doesn't close and what the timeline is under contract for
this to occur. Mr. Carter said if this is not going to happen,.they can stop it,but unless something
terrible happens,they will go public with Raymond James or one of the other five banks. He said
that if the IPO is not going to happen, they can back out, and there would be no merger and no
IPO.
Ms.Cowling asked Mr.Carter if the IPO did not come to fruition,how does Carter propose
to pay back the loan. Mr. Carter said they would have to do something different and seek another
partner. Ms. Cowling then asked where Airo is located and what else they do. Mr. Carter replied
that Airo is an aerospace company. They do lots of drones and aviation glass cockpits. Ms.
Cowling asked who owns Airo and where they are located. Mr. Carter stated that several
companies and several people own Afro. Their CEO is an Indian billionaire that Mr. Carter refers
to as C.K. Mr. Toogood asked if Airo was a US Company and Mr. Carter confirmed that.
Mr. Lane asked if Carter received any money when the Jaunt partnership was formed.Mr.
Lane confirmed that Carter gave up 40% of his ownership. Mr. Carter said yes, for them to quit
their jobs to work for Jaunt. Mr. Lane then asked what happened to the intellectual property when
the Carter Aviation and Jaunt partnership transaction took place. Mr. Carter stated that Jaunt now
owns the intellectual property. Mr. Lane confirmed that Mr. Carter and the other two investors
own the intellectual property. Mr. Carter confirmed that was correct. Then Mr. Lane asked when
Jaunt partnered with Airo if Mr. Carter gave up another portion of the intellectual property, but.
Carter still owns over 50% of the intellectual property. Mr. Carter stated that was correct. Then
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Agenda Item No.6.e
•
Mr. Carter said Jaunt only owns 20% of Airo. He stated that he has a contract that states as soon
as the IPO closes, they will get a lot of money and then even more money spread out over three
years in quarterly payments plus stock in the Company.
Mr.Carter believed they would have their air taxi demonstrator flying in two to three years.
Mr. Lane asked if Airo was going to manufacture that product. Mr. Carter stated that the product
would be manufactured in Canada. Ms. Cowling asked by whom. Mr. Carter said it would be
manufactured by Jaunt. Mr. Carter noted that Jaunt is just one of six companies in Airo. One of
the reasons why they will build in Canada is because Quebec Province has said it will match dollar
for dollar all the private money that is put into the Company. The Canadian government matches
whatever Quebec does.
Mr. Toogood asked Mr. Carter if he was requesting another extension to the repayment.
Mr. Carter said he can't pay the Board today, but he feels pretty good about it. Some pretty big
banks are banking on this.
Ms. Cowling asked if there would be any production here in Wichita Falls. Mr. Carter
stated that there is a possibility that they can do some prototyping here in Wichita Falls. Then Ms.
Cowling asked if Airo or Jaunt have any production contracts. She asked Mr. Carter if she
understood that he does have a partnership or some relationship with Uber but no contracts. Mr.
Carter stated that Uber could buy from anyone, but other companies, in addition to Uber, will
compete with Uber. So they will sell to whoever will pay the most for the aircraft. Mr. Toogood
asked if Uber was just waiting for a product that is available for purchase. Mr. Carter stated that
was correct.
Mr. Lane asked if Mr. Carter was an in Airo. Mr. Carter stated that he was not. Mr. Lane
asked if he was an officer in Jaunt. Mr. Carter said that yes, he is one of the three founders. Mr.
Lane asked what Mr. Carter's corporate position is in Jaunt. Mr. Carter stated it was probably an
advisor. Mr. Lane then confirmed that Mr. Carter was not an officer in Jaunt. Mr. Carter saidhe
was not an officer,but he is the biggest shareholder in Jaunt and the CEO of Carter. Ms. Cowling
asked if Mr. Carter had a role at Airo. Mr. Carter stated that he did not have a role at Airo.
Ms. Cowling then asked if Mr. Carter had any documents or type of memorandum of
understanding from Raymond James, Citibank,or any other banks reflecting the IPO's intent.Mr.
Carter said yes but that he could not share that. He stated that it is going through the Securities
Exchange Commission and is very private. He can't see that, and only a few people can access it.
Mr. Toogood said he understood the setbacks that Mr. Carter has been through and asked
if Mr. Carter could give him a perspective on the timeframe. Mr. Carter stated that they started in
1996. And they first flew in 1999. They broke the ME 1 Barrier in 2005. Martin Pariyea became
very excited and quit Bell. Mr. Toogood asked when that happened, and Mr. Carter stated it was
in April 2019. Mr. Carter said Kaydon Stanzione was the third person in the Jaunt formation. Ms.
Cowling then asked if Jaunt was formed in 2019. Mr. Carter confirmed. Then Ms. Cowling asked
when the merger with Airo took place.Mr.Carter said it took place in August or September 2021.
Mr. T.eiker asked what Mr. Carter meant when he said the banks are in control. Mr. Carter
stated the banks would decide when is the right time to go public. They are thinking of a possible
time,maybe after the elections.But if not,it could be next year;he just doesn't know.Mr.Toogood
proposed that Airo either does not have the resources or does not want to commit the resources to
begin production. Mr. Carter said that is an initial $200 million investment; getting it certified is
anywhere from three-quarters of$1 billion to$1.5 billion.
Mr. Lane asked if any financial transaction resulted from the dilution of the intellectual
property. Mr. Carter stated that no money was exchanged for intellectual property. Mr. Leiker
•
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Agenda Item No.6.e
asked Mr. Carter if the status of his patents had changed and if he still held the patents. \Ir. Carter
stated that they still own their patents. He said they had refiled new patents on the stuff they did
20 years ago. No one had any further questions. Mr. Carter thanked the Board again and said he
would not be this far along without Wichita Falls' support.
5. Executive Session
Mr. Lane adjourned the meeting into executive session at 3:30 p.m. pursuant to Texas
Government( ode §§ 551.087, 551.071,and 551.074. He announced the meet back into regular
session at 5:10 p.m. The subjects posted in the Notice of Meeting \ele deli berated, and no votes
or further actions were taken on the items in executive session.
6. Motions
Pratt & Whitney Components (P&WC Aerospace (US), Inc.) forgivable loan
incentive for expansion project
Mr. Leiker moved to provide a forgivable loan not to exceed and for a total maximum
obligation of 52.750,000 to P&WC Aerospace (US) Inc., as presented. The loan funds will be
distributed in one equal installment and will be immediately payable upon execution of the
perfbrrnance agreement and promissory note. The loan will be forgiven at a rate of 14.29";} per
year over a seven-year term based on the retention of 125 FTEs and the addition of 30 FTI.:s for a
total of 155 l l Fs. Seconded by Ms. Cowling. the motion carried 5-0.
7. Adjourned.
The meeting adjourned at 5:13 p.m.
Leo Lane, President
w FED(FEDc minutes t 0/20/2022
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Agenda Item No.6.e
CITY COUNCIL AGENDA
December 6, 2022
ITEM/SUBJECT: Ordinance authorizing the carry-forward of capital and related funds
from the FY 2022 Budget to the FY 2023 Budget as part of the FY
2022 year end closing process.
INITIATING DEPT: Finance Department
STRATEGIC GOAL: Efficiently Deliver City Services
STRATEGIC OBJECTIVE: Practice Effective Governance
COMMENTARY: Finance staff is currently in the process of closing the City's financial
records for the fiscal year ended September 30, 2022. As part of that annual process, it
is sometimes necessary to make budgetary adjustments to various operating funds where
expenditures approved and appropriated during the 2022 fiscal year need to be carried
forward to the current 2023 fiscal year to allow for the completion of capital projects and
capital purchases that did not complete before the fiscal year end. Each item included in
this budget amendment has been before Council previously and the funds have been
approved for expenditure. However, as the fiscal year drew to an end, these multi-year
projects did not reach completion and therefore, did not have budget in the current fiscal
year. This amendment carries forward these appropriations to allow payment of these
contracts in the current year. Because these funds were appropriated and approved in
the prior year, they have an available encumbrance to move forward and will not
negatively impact fund balance as they have already been accounted for. Due to supply
chain shortages, this carry-forward item includes some items which have low individual
costs. In general, these items were a part of a larger project and the City is awaiting
delivery.
Staff recommends City Council approve the following budgetary amendments for FY
2022:
General Fund: The carryforward items in the General Fund include the following:
• Memorial Auditorium Security Cameras: $48,450. Project in process at year end.
• Health Department Auto Door Operators Replacement- $8,975. Project in process
at year end.
• West Wing Stabilization: $1,512,530. Project in process at year end.
• Firefighter Turnout Gear: $65,148. Awaiting delivery of gear at year end.
• Asphalt Rehab Project (2022): $600,538. Project in process at year end.
• Concrete Rehab Project (2022): $881,287. Project in process at year end.
• Repair 7th Street Railroad Crossing: $295,881. Awaiting receipt of an invoice from
Burlington Northern Santa Fe.
PAGE 1 OF 6 PAGES
AGENDA ITEM NO. 7.A
Water/Sewer Fund: The carryforward items in the Water/Sewer Fund include the
following:
• Evaluation of Jasper High Service Pump: $17,786. Project in process at year end.
• Kubota ATV/Replacement: $13,659. Awaiting delivery at year end due to
manufacturer delays.
• Pump Variable Frequency Drive (VFD): $10,844. Awaiting delivery at year end due
to manufacturer delays.
• Blower Motor Rewind: $25,350. Emergency repair in process at year end.
• Operations Building Roof Air Conditioning: $17,783. Awaiting delivery at year end
due to manufacturer delays.
• Lake Ringgold Water Rights Application: $79,943. Permitting in process at year
end.
• Lift Station 25 Odor Control Study: $61,339. Project in process at year end.
• 9th Street Elevated Storage Tank: $5,615,548. Project in process at year end.
o Consulting/Design Services: $500,000
o Control and Yard Piping: $572,372
o Replacement: $4,543,176
• 2021 Lift Station Project: $107,328. Project in process at year end.
• Lift Station 61 Pumps: $74,041. Awaiting delivery at year end.
• 2022 Budget Utility Improvement Projects (BUIP): $2,682,224. Project in process
at year end.
o Sewer Phase I: $121,671
o Sewer Phase II: $1,192,530
o Water: $1,368,023
• Pump Repair at HQ Road Pump Station: $58,124. Project in process at year end.
• Water Purification Equipment and Repairs: $367,296. Awaiting delivery at year end
due to manufacturer delays.
Sanitation Fund: The carryforward items in the Sanitation Fund include the following:
• Routeware Implementation: $10,182. Awaiting final optimized routes.
• Alley Rehab Project (2022): $355,198. Project in process at year end.
• Landfill Entrance Facility Improvements: $76,500. Awaiting bid plans at year end.
Stormwater Fund: The carryforward items the Stormwater Fund include the following:
• Quail Creek Drainage (Phase 1): $149,408. Project in process at year end.
• Drain Maintenance Project (2022): $689,532. Project in process at year end.
• Transfer Station Basin Improvements: $2,226,887. Project in process at year end.
Information Technology Fund: The carry-forward adjustments in the Information
Technology Fund include the following:
• PC Replacements: $109,482. Project in process at year end.
• Phone Switch Replacement (PSTC): $22,110. Project in process at year end.
• CAD/Mobile/Records: $277,530. Project in process at year end.
PAGE 2 OF 6 PAGES
AGENDA ITEM NO. 7.A
• Server Replacement: $161,250. Project in process at year end.
• Network Assessment Remediation: $167,066. Project in process at year end.
Fleet Fund: The carry-forward adjustments in the Fleet Fund include the following:
• Vehicles and Equipment: $1,282,812. Awaiting due to manufacturing delays at
year end.
• Fleet Management Study: $94,941. Project in process at year end.
Transit Fund: The carry-forward adjustments in the Transit Fund include the following:
• Buses (4) (35-ft Heavy Duty): $1,906,175. Awaiting due to manufacturing delays
at year end.
• Tractor: $154,564. Awaiting due to manufacturing delays at year end.
• Transportation Facility: $454,148. Awaiting final invoicing at year end.
• Bus Shelter Fabrication Materials: $43,632. Awaiting delivery at year end.
Staff recommends approval of the ordinance.
® CFO/Director of Finance
ASSOCIATED INFORMATION: Ordinance and Budget Revisions
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 3 OF 6 PAGES
AGENDA ITEM NO. 7.A
Ordinance No.
Ordinance amending the FY 2023 Budget in various funds as part of
the FY 2022 closing process
WHEREAS, the City is currently in the process of closing its financial records for
the fiscal year ended September 30, 2022; and,
WHEREAS, as part of that process, it is sometimes necessary to carry-forward
funds committed and appropriated through City Council action in the prior year for specific
projects which did not reach completion as of the fiscal year close to the new year.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
Budget carry-forward adjustments, as indicated on the attached Worksheet and
made a part of this ordinance, are hereby approved for FY 2023.
PASSED AND APPROVED this the 6th day of December, 2022.
MAYOR
ATTEST:
City Clerk
PAGE 4 OF 6 PAGES
AGENDA ITEM NO. 7.A
General Fund Fund/Account Amount
Memorial Auditorium Security Cameras 1001327-71390 $ 48,450
Health Dept -Auto Operators replacement 1001327-71400 8,975
West Wing Stabilization 1001327-73190 1,512,530
Firefighter Turnout Gear 1004105-70220 65,148
2022 Asphalt Street Rehab Project 1008220-77220 600,538
2022 Concrete Rehab 1008220-77220 881,287
BSNF 7th Street Crossing 1008220-77220 295,881
Total General Fund: $ 3,412,809
Water and Sewer Fund
Evaluation of Jasper High Service Pump 5508140-72170 $ 17,786
Kubota ATV/Replacement 5508143-77330 13,659
Pump Variable Frequency Drive (VFD) 5508143-71040 10,844
Blower Motor Rewind (#1) 5508143-71040 25,350
Operations Building Roof Air Conditioning 5508143-71130 17,783
Lake Ringgold Water Rights 5508145-72170 79,943
Lift Station 25 Odor Control Study 5658170-72170 61,339
9th Street EST Design and Consulting 5658170-72170 500,000
Ninth Street EST Level Control and Yard Piping 5658170-77220 572,372
Ninth Street EST Replacement 5658170-77220 4,543,176
2021 Lift Station Project 5658170-77220 107,328
Lift Station 61 Pumps 5658170-77220 74,041
2022 Sewer BUIP Phase I Project 5658170-77220 121,671
2022 Sewer BUIP Phase 2 Project 5658170-77220 1,192,530
2022 Water BUIP 5658170-77220 1,368,022
Water Purification Equipment/Repairs 5658170-77360 367,296
Total Water and Sewer Fund: $ 9,073,140
Sanitation
Routeware Implementation 5308175-72170 $ 10,182
2022 Alley Rehab 5308175-77215 355,198
Landfill Entrance Facility Improvements 5308185-77160 76,500
Total Sanitation Fund: $ 441,880
Stormwater
Quail Creek Drainage - Phase 1 5528162-77160 $ 149,408
2022 Drainage Maintenance 5528162-77220 689,532
Transfer Station Basin Improvements 5528162-77220 2,226,887
Total Stormwater Fund: $ 3,065,827
PAGE 5 OF 6 PAGES
AGENDA ITEM NO. 7.A
Information Technology
PC Replacement 6202522-70350 $ 109,482
PSTC Phone Switch Replacement 6202522-77410 22,110
CAD/Mobile/Records 6202522-77410 277,530
Server Replacement 6202522-77410 161,250
Network Assessment Remediation 6202522-77410 167,066
Total Information Technology Fund: $ 737,438
Fleet
Vehicles and Equipment 6007250-77320 1,282,812
Fleet Management Study 6007250-72170 94,491
Total Fleet Fund: 1,377,303
Transit
Buses (4) (35-ft Heavy Duty) 5207201-77320 $ 1,906,175
Tractor 5207201-77330 154,564
Transportation Facility 5207209-77170 454,148
Bus Shelter Fabrication Materials 5207201-77220 43,632
Total Transit Fund: $ 2,558,519
PAGE 6 OF 6 PAGES
AGENDA ITEM NO. 7.A
CITY COUNCIL AGENDA
December 6, 2022
ITEM/SUBJECT: Resolution authorizing the purchase of Reverse Osmosis Membrane
Elements in order to replace six reverse osmosis trains at Cypress
Water Treatment Facility, from Toray Membrane USA Inc., in the
amount of $814,464.00.
INITIATING DEPT: Public Works/Purchasing
STRATEGIC GOAL: Efficiently Delivery City Services
STRATEGIC OBJECTIVE: Practice Effective Governance
COMMENTARY: The membrane elements of a Reverse Osmosis (RO) System have
an average life span of 7-years and the current RO elements at the Cypress Water
Treatment Facility have reached the end of their regular lifespan. The elements are
exhibiting the normal signs of failure through the reduced removal of chlorides and
particulate material. The replacement of these elements is critical to the continued
treatment of the brackish water from Lake Kemp.
The RO membrane elements have been competitively bid and bids were opened
November 1, 2022. Three vendors submitted bids and they have been vetted for
compliance with the City's set of specifications for the Reverse Osmosis plant.
Staff recommends the purchase of 2,016 membrane elements at a unit cost of
$404/element for the Reverse Osmosis Plant at the Cypress Water Treatment Facility
from Toray Membrane USA, Inc., in the amount of $814,464.00. Funds have been set
aside in Water/Sewer Reserve Funds over the last 8 budget years to replace these
elements, and the fund balance is sufficient for this purchase. Delivery of the new
elements is expected in February which allows for the change out to occur during the
winter months when the RO plant is offline.
® Purchasing ® Director Public Works
ASSOCIATED INFORMATION: Resolution , Bid Tab
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 1 OF 3 PAGES
AGENDA ITEM NO. 8.A
Resolution No.
Resolution authorizing the purchase of Reverse Osmosis Membrane
Elements in order to replace six reverse osmosis trains at Cypress
Water Treatment Facility, from Toray Membrane USA Inc, in the
amount of$814,464.00
WHEREAS, the reverse osmosis membrane elements at the Cypress Water
Treatment Plant are in need of replacement in order to improve the efficiency of the
operation;
WHEREAS, bids were received and publicly opened on November 1, 2022; and,
WHEREAS, the City Council finds that replacement of the reverse osmosis
membrane elements is critical to the continued success of one of the City's Alternative
Water Resources projects, the treatment of brackish water from Lake Kemp.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
City Staff is authorized to execute all documents necessary to purchase reverse
osmosis membrane elements from Toray Membrane USA Inc, for replacement in six
reverse osmosis trains at Cypress Water Treatment Facility, in the amount of
$814,464.00.
PASSED AND APPROVED this the 6th day of December 2022.
MAYOR
ATTEST:
City Clerk
PAGE 2 OF 3 PAGES
AGENDA ITEM NO. 8.A
11 f02f2022 BID TAB U LAT I O N
BID # 22-51
RO MEMBRANE ELEMENT
1ST STAGE 2ND STAGE
VENDOR BRAND (448 EACH)(3 RO TRAINS) (224 EACH X 3 RO TRAINS) TOTAL
UNIT FREIGHT SUBTOTAL UNIT FREIGHT SUBTOTAL
DUPONT BW3OXFR-PRO400/34 $475 $638,400 $475 $319,200 $957,600
WILMINGTON, DE
HYDRANAUTICS ESPA2-LD $435 $2,266.67 $586,906.67 $460 $1,133.33 $310,253.33 $897,160
OCEANSIDE, CA ESPA4-LD
TORAY MEMBRANE USA, INC TM62OD400SR $404 $542,976 $404 $271,488 $814,464
POWAY, CA
PAGE 3 OF 3 PAGES
AGENDA ITEM NO. 8.A
CITY COUNCIL AGENDA
December 6, 2022
ITEM/SUBJECT: Resolution authorizing the City Manager to execute a change order
with Clark Contractor, LLC for the renovation of the Wichita Falls
MPEC Exhibit Hall in the amount not to exceed $3,303,924.
INITIATING DEPT: City Manager's Office
STRATEGIC GOAL: Redevelop Downtown
STRATEGIC OBJECTIVE: Grow Hotel Occupancy Taxes to Support the MPEC
COMMENTARY: The Exhibit Hall was built in 1996 and is in need of renovations and
modernization. The citizens passed a 2% venue tax in November of 2019 to help fund
the maintenance and capital improvement to the MPEC facilities. This is a 30-year tax
and $2.58 million in bonds were issued for renovation projects. The roof of the Exhibit
Hall was the first priority ($1.37m). This project is currently wrapping up which lines up
perfectly for the interior renovations to start.
Some of the renovation will include: complete remodel of all bathrooms, replacement of
all carpet, remove vinyl wall covering on exterior walls, new vinyl on interior walls, ceiling
grid and tile, replace doors and frames, wall sound panel in banquet rooms and exhibit
hall, new entry area wood look surrounds at entrances to exhibit hall, banquet rooms, and
concession area, and remove all wood chair bumpers.
With the construction of the Conference Center and Hotel on the grounds of the MPEC,
staff felt it was important to ensure the renovation of the exhibit hall were a compliment
to the new Conference Center. With that in mind staff engaged the same architect and
design team used for the Conference Center to create synergies between the 2 facilities.
Staff felt there was an opportunity to use Clark Contractors for the work to help streamline
the subcontractors and material delivery between the two projects. After meeting with
Clark and understanding their process of getting multiple bids on the different trades
involved it became clear that the most effective way to move forward with construction
within the short timeline of the Conference Center completion, was to add the remodel to
the scope of services with Clark and issue a change order.
State law allows for change orders up to 25% of the original contract, which this falls
within. City Council has already taken steps to move the Exhibit Hall renovation forward
by approval of an Architect agreement with Gerri Kielhofner which was approved on June
21, 2022. Council has also appropriated the Venue Tax expenditures and a $2 million
one-time capital expenditure from excess General Funds in the 2022-23 budget process.
The funding for this project comes from a combination of 3 years of Venue Tax revenue,
available bond proceeds, and $2 million of 2021 excess General Funds.
PAGE 1 OF 3 PAGES
AGENDA ITEM NO. 8.B
Staff recommends approval of this change order.
® Assistant City Manager
ASSOCIATED INFORMATION: Resolution, Contract
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 2 OF 3 PAGES
AGENDA ITEM NO. 8.B
Resolution No.
Resolution authorizing the City Manager to execute a change order
with Clark Contractor, LLC for the renovation of the Wichita Falls
MPEC Exhibit Hall in the amount not to exceed $3,303,924
WHEREAS, the MPEC Exhibit Hall was constructed in 1997 and is in need for a
major renovation; and,
WHEREAS, the funding for this project is available through the combination of 3
years of Venue Tax revenue, available bond proceeds, and $2 million of 2021 excess
General Funds; and,
WHEREAS, State law allows for change orders up to 25% of the original contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
The Resolution authorizing the City Manager to execute a change order
with Clark Contractor, LLC for the renovation of the Wichita Falls MPEC
Exhibit Hall in the amount not to exceed $3,303,924.
PASSED AND APPROVED this the 6th day of December, 2022.
MAYOR
ATTEST:
City Clerk
PAGE 3 OF 3 PAGES
AGENDA ITEM NO. 8.B
CITY COUNCIL AGENDA
December 6, 2022
ITEM/SUBJECT: Resolution authorizing the City Manager to execute an American
Institute of Architects (AIA) contract to Bundy, Young, Sims, and
Potter Architects (BYSP)to prepare building/construction documents
for the Memorial Auditorium Building renovation, and to appropriate
American Rescue Plan (ARPA) funds in the amount not to exceed
$918,750.
INITIATING DEPT: Information Technologies & Facilities
STRATEGIC GOAL: Efficiently Deliver City Services
STRATEGIC OBJECTIVE: Practice Effective Governance
COMMENTARY: On June 14, 2022, the City Council approved a resolution adopting
a general plan related to the future appropriations of the City's approximately $29.1M in
federal American Rescue Plan Act (APRA) funds to provide economic relief in areas that
were negatively impacted by the COVID-19 Pandemic. The generally agreed upon plan
included the allocation of funds to strengthen the public health system by replacing the
Memorial Auditorium's heating, venting, and air conditioning system to reduce potential
public exposure to airborne pathogens. The plan will also boost economic impact/tourism
use of the public areas of the facility for various cultural and community productions by
maintaining safe social distancing. Critical facility improvements will also be made for the
provision of improved general government function of the Memorial Auditorium building's
municipal offices.
In 2017, BYSP assisted the City with a need's assessment in preparation for the 2018
Bond Election that proposed a new City Hall, Police, and Fire Departments. They are also
providing professional services for the current Memorial Auditorium West Wing
Stabilization project. In recent months, BYSP has been assisting City staff in developing
a master plan for preparation of the upcoming renovation project, which meet the public
health and tourism needs listed above. BYSP possesses valuable knowledge of the City's
needs and requirements from their work on those projects. The institutional knowledge
BYSP has gained from these previous Memorial Auditorium projects will make the
upcoming Memorial Auditorium public health changes move forward more efficiently and
will be more cost effective.
It is recommended that the City Council authorize the City Manager to sign all documents
necessary to award an American Institute of Architects contract to Bundy, Young, Sims,
and Potter Architects in an amount not to exceed $918,750.
® Assistant City Manager
PAGE 1 OF 3 PAGES
AGENDA ITEM NO. 8.0
ASSOCIATED INFORMATION: Resolution
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 2 OF 3 PAGES
AGENDA ITEM NO. 8.0
Resolution No.
Resolution authorizing the City Manager to execute American Institute
of Architects (AIA) contract to Bundy, Young, Sims, and Potter
Architects (BYSP) to prepare building/construction documents for the
Memorial Auditorium Building renovation and to appropriate
American Rescue Plan (ARPA) funds in the amount not to exceed
$918,750.
WHEREAS, The American Rescue Plan Act (APRA) allocated approximately
$29.1M to the City of Wichita Falls to provide economic relief in areas that were negatively
impacted by the COVID-19 Pandemic; and,
WHEREAS, City Council passed a non-binding resolution on June 14, 2022
creating a general plan for the use of ARPA funds; and
WHEREAS, Memorial Auditorium was constructed in 1927, renovated once in
1964, and in need of renovation of the public spaces and office areas to boost the
economic impact and improve the ability to provide safe social distancing; and,
WHEREAS, the Staff recommends to award an American Institute of Architects
contract to Bundy, Young, Sims, and Potter Architects to provide professional services to
prepare the necessary documents for the Memorial Auditorium Building renovation.
WHEREAS, the guidance from the American Rescue Plan Act allows for the
appropriation of these funds, for this purpose.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
The Resolution authorizing the City Manager to execute American Institute
of Architects (AIA) contract to Bundy, Young, Sims, and Potter Architects
(BYSP) to prepare building/construction documents for the Memorial
Auditorium Building renovation and appropriating American Rescue Plan
funding through the grant performance period, ending December 31, 2026,
in the amount not to exceed $918,750.
PASSED AND APPROVED this the 6th day of December, 2022.
MAYOR
ATTEST:
City Clerk
PAGE 3 OF 3 PAGES
AGENDA ITEM NO. 8.0
CITY COUNCIL AGENDA
December 6, 2022
ITEM/SUBJECT: Resolution authorizing award of bid for the purchase of ten (10) 2023
Ford Utility Police Interceptors from the low bidder Caldwell Country
Ford, LLC in the amount of$434,250.
INITIATING DEPT: Aviation, Traffic & Transportation
STRATEGIC GOAL: Efficiently Deliver City Services
STRATEGIC OBJECTIVE: Practice Effective Governance
COMMENTARY: Bid 22-50 was opened on October 31, 2022 for the purchase of
eleven (11) 2023 Police Patrol Utility Vehicles. However, the bid received came in
$59,675 over budget. Several options were considered as follows:
• Cancel the bid and re-evaluate the purchase of these units in the spring of 2023
• Cancel the purchase of a command supervisor patrol unit that was not included in
this bid package.
• Reduce the number of units purchased to better manage the budget overage
• Purchase the eleven patrol units and reduce capital vehicle purchases for other
City Divisions
The determination was made to reduce the number of patrol units purchased to ten
vehicles and to cancel the purchase of the WFPD command supervisor unit. This will
reduce the impact on the FY 23 Fleet capital replacement budget without negatively
impacting other capital purchases.
One qualified bid was received as follows:
Dealer Model Unit Cost Total
Caldwell Country Ford LLC Interceptor $43,425.00 $434,250.00
Rockdale, TX
Staff recommends the purchase of ten (10) 2023 Ford Utility Police Interceptors from the
low bidder, Caldwell Country Ford, LLC in the amount of$434,250.00.
Budgeted amount: $456,000.00
Actual Cost: $434,250.00
Savings: $21,750.00
® Director of Aviation, Traffic & Transportation ® Director of Finance
PAGE 1 OF 4 PAGES
AGENDA ITEM NO. 8.D
ASSOCIATED INFORMATION: Resolution
® Budget Office Review
® City Attorney Review
® City Manager Approval
mai
•
•
w . .
PAGE 2 OF 4 PAGES
AGENDA ITEM NO. 8.D
2,22 BID TABULATION
BID 22-50
2023 POLICE PATROL UTILITY VEHICLES
(11 EACH)
VENDOR MODEL EACH TOTAL
2025 rcliL7,e 1jT 4T j'F:. -
Interceptor
PAGE 3 OF 4 PAGES
AGENDA ITEM NO. 8.D
Resolution No.
Resolution authorizing award of bid for the purchase of ten (10) 2023
Ford Utility Police Interceptors from the low bidder, Caldwell Country
Ford, LLC in the amount of $434,250.00
WHEREAS the City of Wichita Falls advertised and requested bids for the
purchase of eleven (11) police patrol utility vehicles; and,
WHEREAS, bids were received and publicly opened on October 31, 2022; and,
WHEREAS, the lone bid received was over budget $59,675.00; and
WHEREAS, the City Council desires to purchase ten (10) police patrol utility
vehicles to reduce the impact on the FY 23 budget.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
City staff is authorized to execute all documents necessary to purchase ten (10)
2023 Ford Utility Police Interceptors from the low bidder, Caldwell Country Ford, LLC in
the amount of$434,250.00.
PASSED AND APPROVED this the 6th day of December, 2022.
MAYOR
ATTEST:
City Clerk
PAGE 4 OF 4 PAGES
AGENDA ITEM NO. 8.D
CITY COUNCIL AGENDA
December 6, 2022
ITEM/SUBJECT: Resolution authorizing award of bid for the purchase of eight (8) 3/4-
ton pickup trucks from the low bidder, Wichita Falls Ford-Lincoln,
Inc., in the amount of$358,898.18.
INITIATING DEPT: Aviation Traffic & Transportation
STRATEGIC GOAL: Efficiently Deliver City Services
STRATEGIC OBJECTIVE: N/A
COMMENTARY: On November 1, 2022, City Council rejected bids for eight (8) FY 22
3/4-ton pickups. At that Council meeting, staff noted that the funds would be carried
forward into the FY23 budget. In addition, both FY22 and FY23 pickup purchases would
be bid at the same time.
Bid #22-52 was opened on November 4, 2022, for the purchase of twenty (20) 3/4 ton
pickups in an amount of $889,794.68. Only one bid was received for these units (Bid
tabulation attached). The budgeted amount for these twenty (20) % -ton pickups was
$641,266.25, which included the carry-forward of$213,266.25 from FY22. Subsequently,
the bid package is $248,528.43 over budget.
Staff considered the following options:
• Cancel the bid and re-evaluate the purchase of these units in the spring of 2023
• Reduce the number of units purchased to better manage the budget overage
• Purchasing the twenty 3/4-ton pickups at $889,794.68, which would result in the
cancellation of other capital vehicle purchases
Staff recommends reducing the number of vehicles purchased to eight (8)%-ton pickups.
The units replaced will be the vehicles that were cancelled for FY22 at the November 1,
2022 Council meeting.
Staff recommends approval of the resolution authorizing the purchases totaling
$358,898.18 to the low bidder, Wichita Falls Ford-Lincoln, Inc. It is anticipated that vehicle
pricing may be more competitive as the computer chip and production issues are
resolved. As a result, the $282,368.07 in savings will be carried forward into FY 24.
Budgeted Amount: $641,266.25
Actual Cost: $358,898.18
Savings: $282,368.07
PAGE 1 OF 4 PAGES
AGENDA ITEM NO. 8.E
® Director of Aviation, Traffic & Transportation ® Director of Finance
ASSOCIATED INFORMATION: Resolution ; Bid Tabulation
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 2 OF 4 PAGES
AGENDA ITEM NO. 8.E
Resolution No.
Resolution authorizing award of bid for the purchase of eight (8) 3/4-ton
pickup trucks from the low bidder, Wichita Falls Ford-Lincoln, Inc., in
the amount of $358,898.18
WHEREAS, the City advertised and requested bids for the purchase of twenty (20)
3/4-ton pickup trucks; and,
WHEREAS, bids were received and publicly opened on November 4, 2022; and,
WHEREAS, the City Council finds that the lowest responsible bidder was Wichita
Falls Ford Lincoln, Inc.
WHEREAS, the lone bid received was over budget $248,528.43; and
WHEREAS, the City Council desires to purchase eight (8) 3/4-ton pickups to reduce
the impact on the FY 23 budget.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
City staff is authorized to execute all documents necessary to purchase eight (8)
3/4-ton pickup trucks from Wichita Falls Ford-Lincoln, Inc., in the amount of $358,898.18.
PASSED AND APPROVED this the 6th day of December, 2022.
MAYOR
ATTEST:
City Clerk
PAGE 3 OF 4 PAGES
AGENDA ITEM NO. 8.E
BID TABU LAT1ON
22-52
314 TON PICKUPS
REG CAB 11 e) BED REG CAB CFA MI EXT CAE )R 4X4 (2
" E JCEOR MODEL TOTAL
EACH TOTAL !DELETE EACFI TOTAL 4X1 EACH TOTAL
WICHITA FALLS FORD F- ° $12248.35 $428.483.16] $42,03 .16 $45,464.66 $272,787.96 $47,871.64 .42,3i8-66 $99,617.32 $3 9,794.61
WICHITA FA.__3—4
PAGE 4 OF 4 PAGES
AGENDA ITEM NO. 8.E
CITY COUNCIL AGENDA
December 6, 2022
ITEM/SUBJECT: Resolution authorizing award of bid for the purchase of five (5) one-
ton pickup trucks from the low bidder, Wichita Falls Ford-Lincoln,
Inc., in the amount of$227,717.22.
INITIATING DEPT: Aviation Traffic & Transportation
STRATEGIC GOAL: Efficiently Deliver City Services
STRATEGIC OBJECTIVE: N/A
COMMENTARY: On November 1, 2022, City Council rejected bids for two (2) one-ton
pickups. At that Council meeting, staff noted that the funds would be carried forward into
the FY23 budget. In addition, both FY22 and FY23 one-ton truck purchases would be bid
at the same time.
Bid #22-53 was opened on November 4, 2022, for the purchase of six (6) one-ton pickups
in an amount of $296,628.00. Only one bid was received for these units (Bid tabulation
attached). The budgeted amount for these six (6) one-ton pickups was $244,947.86,
which included the carry-forward of $59,947.86 from FY 22. Subsequently, the bid
package is $51,680.14 over budget.
Staff considered the following options:
• Cancel the bid and re-evaluate the purchase of these units in the spring of 2023
• Reduce the number of units purchased to better manage the budget overage
• Purchasing the six one-ton pickups at $296,628.00, which would result in the
cancellation of other capital vehicle purchases
Staff recommends reducing the number of vehicles purchased to five (5) one-ton trucks.
Staff recommends to not purchase the service truck that was budgeted in FY 23 to bring
this bid within budget.
Staff recommends approval of the resolution authorizing the purchases totaling
$227,717.22 to the low bidder, Wichita Falls Ford-Lincoln, Inc.
Budgeted Amount: $244,947.86
Actual Cost: $227,717.22
Savings: ($17,230.64)
® Director of Aviation, Traffic & Transportation ® Director of Finance
PAGE 1 OF 4 PAGES
AGENDA ITEM NO.8.F
ASSOCIATED INFORMATION: Resolution ; Bid Tabulation
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 2 OF 4 PAGES
AGENDA ITEM NO.8.F
Resolution No.
Resolution authorizing award of bid for the purchase of five (5) one-
ton pickup trucks from the low bidder, Wichita Falls Ford-Lincoln, Inc.,
in the amount of$227,717.22
WHEREAS, the City advertised and requested bids for the purchase of six (6) one-
ton pickup trucks; and,
WHEREAS, bids were received and publicly opened on November 4, 2022; and,
WHEREAS, the City Council finds that the lowest responsible bidder was Wichita
Falls Ford Lincoln, Inc.; and,
WHEREAS, the lone bid received was over budget $51,680.14; and,
WHEREAS, the City Council desires to purchase five (5) one-ton pickups to reduce
the impact on the FY 23 budget.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
City staff is authorized to execute all documents necessary to purchase five (5)
one-ton pickup trucks from Wichita Falls Ford-Lincoln, Inc., in the amount of$227,717.22.
PASSED AND APPROVED this the 6th day of December, 2022.
MAYOR
ATTEST:
City Clerk
PAGE 3 OF 4 PAGES
AGENDA ITEM NO.8.F
I 1171)92 flip TABU!:ATIOII
BID 22-53
1 TON TRUCKS
VENDOR MODEL RED CAB CREW CAB dDR[2M CABS CHASSIS OF SERVICE TOTAL
UNIT SUBTOTAL UNIT SUBTOTAL TRUCK
WICHITA FAus Fi#U FON $43,I47.68 : S3}.741.is .. - SS 3 s:'St SSA 31C'; S G;IA no
WICI IITA rAII.S TX r3511
PAGE 4 OF 4 PAGES
AGENDA ITEM NO. 8.F