Res 068-2022 Odor Control Study Lift Station 25 to Mead & Hunt $85,220.00 06/07/2022 Resolution No. 68-2022
Resolution authorizing the City Manager to execute a professional
service agreement with Mead & Hunt for the Lift Station 25 Odor
Control Study Project, in the amount of $85,220.00
WHEREAS, one of the City of Wichita Falls' Strategic Goals is to Provide Quality
Infrastructure; and,
WHEREAS, the City desires to improve the aesthetics in and around its
wastewater infrastructure; and,
WHEREAS, the City finds it necessary to perform a study to evaluate the causes
and dynamics of odors in and around Lift Station 25 on Midwestern Parkway; and,
WHEREAS, the City Council desires to have said study conducted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
City staff is authorized to contract for an Odor Control Study at Lift Station 25, from
Mead & Hunt, in the amount of$85,220.00.
PASSED AND APPROVED this the 7th day of June, 2022.
MAYOR
ATTEST:
cam, BC
City Clerk
Professional Services Agreement between the C ity of Wichita FaBs and
Mead Se Hunt for Engineering Service:for the
Lift Station 2f,Odor Control Scuds Project
OWNER: The City of Wichita Falls:Amo.Diec<<}r of Public Works,P.D.Box 1431,W:ichro3 Falls,Texas 76307
ENGLNEER: Mead&Hunt ,Arlington,Tx.
PROJECT: ENGINEER will prepare plans. spac:5cations 33d bid documents for the Lift Station 25 Odor Control Study
Project.
TEMETABLE: ENGINEER shall complete the following t.slts on or before the following dates:
1.Odor Abatement Sampling,Summary and Evaluation September 30,2022
2_Ventilation Pilot Stud; November.30,2022
The ENGINEER shall not be held responsible for failure to meet he afore Boned timetables in the event that the cause
of delay is not the fault of die ENGINEER or the ENGINEER'S subcontractors_
PAYMENT:
1_Payment for Basic Services.OWNER agrees to pay the following 3ni0u133 for Basic Services rendered pursuant to
this contract,a rotil amount not to exceed S 35,220,,subject;a too_p]etio o of the fallosrzng phases:
Phase Percentage af Project Amonit
1.Odor Abatement Sampling,Summary and Evaluation 43ts 41,Mg.
2.Ventilation Pilot Study 52% 5.4-1 211
Total 100% $85,220
2.Payment for Additional Services.OWNER.shall pay.ENGINEER for Additional Services requested and rendered as
follows:
2.1.Payment 5or Additional Services of Engineer rendered under this contract=hallbe paid for at the following rate when
supported by invoices.
Labor Category 2422 HouiyRate
Principal $ 240
Senior Project Manages $ 225
Senior Regulatory Specialist $ 177
SeuiorEng;ineer $ 151
Graduate Engineer(1-2) $ 87
Graduate Engineer(3-4) $ 103
Professional Engineer $ 11 P
CAD 3113 Designer $ 120
Senior Project Designer $ 156
Admire I 75
CAD Technician $ 83
Mates:Rates may be adjusted by up to it% at the beginning of each calendar year.
Subconsu Itants and other direct eMperases wil I be billed at actual cost plus a 1ttt service
charge unless otherwr a naked.
Mileage Expense(outside 50 mile radius of Wichita Falls)..,.. .,.Current IRS reimbursement rate
Actual cost of materials required for the job and expenses cha11 be charged at cost plus 10%.
Overnight Expense,nman—Actual Expenses
2.2.For expenses for Additional Semites,Elti GLIEER shall be compensated at the actual cost to ENGINEER based on
rates referenced above or as previously agreed upon in writing Where field parties are used,expenses shall include
charges for the use ofany special instruments and equipment,including marine equipment,and expendable items suck aa
stakes and monuments..
3_Times of Payments:
3.1.Times of Payments--Elti GTNEER ah511l submit monthly statements for Basic and Additional Services rendered.For
Basic Services,the statements will be based upon ENGINEER'S estimate of the proportion of the total services actually
completed at the time of billing. OWNER shall make prompt monthly payments in response to ENGINEER'S monthly
statements_Upon conchnsion of each phase of Basic Services,OWNER shall pay such additional amount,if any,as maybe
necessary to bring total compensation paid on account of such phase to the following percentages of total compensation
payable for all phases of Basic Services:
3.2.Past-due Payments--OWNER agrees to pay a charge of i°.per month on all invoiced owed amount not paidwith.in
30 days of the date of the invoice,calculated from the date of the invoice. In addition,ENGINEER may,after giving 10
days wTi ten notice to OWNIR.suspend services under this Agreement until the ENGINEER has been paid in full all
amounts due for services and expenses.
OWNER'S REPRESENTATIVE: Russell Schreiber,Director of Public Works,City of Wichita Falls
SERVICES OF ENGINEER—ENGINEER shall perform professional engineering services as hereinafter stated which
include customary incidental enEineering services:
Phase 1-Odor Abatement Sampling,Summary and.Evaluation
1. Initial sire visit to determine sampling locations and routing of sewer system to lift station 25 on Midwestern
Parkway and svaounding area. Inspect interior condition of lift station,valve vault and upstream collection
system.,
2. Procure six hydrogen sulfide loggers.four pressure differential loggers and miscellaneous supplies for hanging
instrument for continuous monitoring at lift station,three upstream manholes and two downstream manholes.,
3. Deploy loggers.It is assumed none of the manholes will be within roadways and the City will provide access to
each manhole for Iagger deployment and retrieval.
4. Monitor loggers once remotely each work day during two week long sampling period to verify loggers are wcekin.g
as anticipated.
5. Retrieve loggers..Download and process data.
t5. Review and evaluate construction plans for collection system in study area_Estimate natural ventilation rate of
upstream collecion system.,
'. Evaluate air flow capacity of odor control system and treating foul air with lriofiltration-bioscrubbeer,adsorptive
media or a combination of technologies.,
S. Research power and water availability in area for permanent odor control system installation and evaluate
elevation issues in routing foul air duct and drain to and from an accessible collection system manhole.
9. Summarize logger data andpresent with summarviuemarandint of work performed,illustrative map and sampling
observations.
10.Meet with City to present information.,
Phase 01 includes two meetings with the City and two site visits,one to deploy instruments and one to retrieve instruments.
Phase 42-Ventilation Pilot Study
1. Develop sampling protocol for evaluating impact of air ventilation for Lift Station 25 on Midwestern Parkway and
surrounding area.
2. Meet with City staff to review the sampling protocol.and discuss sampling schedule.Meet in the field to inspect
the structure selected for ventilation and identify potential locations for a future odor control system.
3. Prepare for and conduct sampling.including pro urine six Oda.Logs,four pressure differential instilment.hot
wire airflow meter, temporary odor control and miscellaneous equipment such as temporary covers to
accommodate the odor control system and pressure differential loggers Sample three different air flaws across tut
sampling days to measure impact of air ventilation on sewer pressure and hydrogen sulfide levels.,
4. Delineate collected data in tables and maps.
5. Prepare memorandum summarizing results. Include conceptual layout and opinion of probable cost for
recommended solution.
6. Meet with City staff to review findings and conclusions.
Phase 02 includes two meetings with the City and one two-day,site visit for v-entilab onpilot study.
Notes applicable to tasks in Phases 01 and 02:
1. Documents to be transmitted electromCally.No printing included.
2. City to open Lift station,vaults and manholes for deployment and retrieval ofloggers and provide traffic control,as
needed.
3. City to assist with selection of site(s)suitable for fntape odor control system.
4. Foul air ventilated to atmosphere during pilot.Treatment of foul air not included.
GENERAL CONDITIONS:
1. Termination—OWNER may terminate this Agreement upon 10 days written notice to ENGINEER with the
understanding that all services being performed under this Agreement shall cease upon the date specified in such notice.In
the event of early termination,ENGINEER shall invoice OWNER for all services completed and shall be compensated in
an amount corresponding to the amount designated as compensation for each phase of the work satisfactorily completed
and acceptedp]us an amount corresponding to the percentage of work satisfactorily completed and submitted to Owner for
any phase partly completed on the effective date of the termination.
2.Ownership&Maintenance of Documents—All documents and digital files prepared and'or assembled by ENGINEER
under this agreement shall become the property of the OWNER and shall be delivered to OWNER without restriction on
future use.OWNER's re-use of document on future projects will be at the sole risk of OWNER.ENGINEER may make
copies of any and all documents for its files and re-use information contained therein. ENGINEER will maintain proj ect
records for three years after the OWNER has made final payment to the contractor and all atherpending matters are closed
and provide copies thereof to OWNER if requested-,
3.Controlling Law--This agreement is performable and is to be governed by the law applicable in Wichita Falls,Iexas.
Sole venue for any action arising under this agreement shall be in V.'ichiin Comity.Texas.
4.Assignment of Contract--E lk GINEER shall not assign sublet or transfer any rights under or interest in(including,but
without limitations,monies that may become due or monies that are due)this Agreementwithoutthe written consent of the
other. Unless specifically stated to the contrary in any written consent to an assignment no assignment will release or
discharge the assignor from any duty or responsibility under this Agreement. Nothing contained in this paragraph shall
prevent ENGINEER from employing independent onsultants,associates,subcantractors,and employees to assist it in the
perfannance of services hereunder.
a.No Third-Party Beneficiaries—Nothing herein shall be construed to give any rights or benefits to anyone other than
OWNER and ENGINEER_
6. Independent Caniractor—In performing services under this agreement the relationship between OWNER and
ENGINEER is that of independent contractor,,and OWNER and ENGINEER by the exec ion of this Agreement do not
change the independent contractor status of ENGINEER No term or provision of this agreenieni or act ofENGINEER in
the performance of this Agreement shall be construed as making ENGINEER or any agent servant or employee of
ENGINEER the agent,servant or employee of OWNER.
7. Indemnity—ENGINEER agrees to release.defend.indemnify.and hold the OWNER whole and harmless against an''
and all claims,writs,and actions for damages. costs.and expenses to persons or property that may arise Gut of.or be
occasioned by or fram any negligent act.error or omission of ENGINEER or any officer,agent servant employee or
subcontractor of ENGINEER in the execution or performance of this contract. In the event of notice of a claim to which
this indemnity might apply, so much of the money due the ENGINEER under this contract as shall be reasonabh'
cnnsldPred necessary by the OWN R may be retained fir the lice n6 the OWNF.B imtil all snits arhrm5 and rlaimq shall
have been settled and satisfactory evidence to that effect furnished the OWNER. The ENGINEER further agrees to
release,defend indemnify, and hold harmless the OWNER and the O9iNER''s officers.agent,and employees from
liability for any claims of injuries or damage made by or on behalf of ENGINEER or any o6ENGINEER's officers,agents.
or employees resulting from the perfomiance or attemp:e d performance of this contract regardless of whether the injury or
damage is caused in whole or in part by any acts or OD MssioasofO'W ER or aim hidden or apparent condition of property
owned or controlled by the OWNER.This indemnity shall nos apply to any claim is the extent to which ENGINEER is
prohibited from indemnifying a gsrvemmental entity pursuant ro Iea_Lac a]Gov't Code{r 271.944 or other law.
This agreement and said attachments may only be amended,supplemeared ina dified or canceledbti a.duly erecuted written
instalment
EXECUTED,this die day of ,2022_
OWNER: City of Wichita Fals,Texas ENGINEER ea,d&Hut
Dacron Leiner,City Manager Marti Perkins,Vice President
(seal)
ATTEST: ATTEST`
11(nic +�x
Marie Ealthrop;City Clerk Charlotte Smith,Project Manager
FORM AP?ROVED:
KLD]ey Heag]und,Cirri.Ariarney-