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4A Wichita Falls Economic Development Minutes - 01/20/2022 MINUTES OF THE WICHITA FALLS ECONOMIC DEVELOPMENT CORPORATION January 20, 2022 Present: Leo Lane, President § WFEDC Members Phyllis Cowling, Secretary-Treasurer § Darron Leiker § Bobby Whitely, Mayor Pro-Tem § Council Paul Menzies, Assistant City Manager § City Administration R. Kinley Hegglund, Jr., City Attorney § Russell Shreiber, Director of Public Works § Jessica Williams, Chief Financial Officer § John Burrus, Dir of Aviation,Traffic,&Transportation § Chris Horgen, Public Information Officer § Jon Waltjen, Airports Administrator § Andrea Kidd, Public Information § Paige Lessor, Recording Secretary § Henry Florsheim, President and CEO § WFCCI David Leezer, V.P. Business Attraction § Karen Bivona, Office Manager § Absent: David Toogood, Vice President § WFEDC Member Brent Hillery § WFEDC Member 1. Call to Order Leo Lane called the meeting to order at 2:32 p.m. 2. Strategic Discussion Mr. Lane called upon Henry Florsheim to start the strategic discussion. Mr. Florsheim gave an update on the Community-Wide Strategy funded with Matt DeVeau's company, Broad Ripple Strategies. Mr. Florsheim gave a timeline of events during the Community-Wide Strategy meetings. Matt and his partner, Alex Pearlstein, came in on Monday, 1/10/2022, and met with the three co-chairs of the steering committee, Mr. Florsheim, Lacey Morgan, and Anthony Lee, for dinner to prepare for the following day. On Tuesday, 1/11/2022, the first steering committee meeting was held. The committee consisted of 24 or 25 diverse individuals representing Wichita Falls. During the meeting, they discussed what the process would look like, then brainstormed and discussed what was thought to be the biggest issues and where they wanted to see Wichita Falls go. WFEDC Minutes Page 1 of 4 Then Matt and Alex went to the Chamber of Commerce and conducted a series of one-on- one interviews with several stakeholders. They met with young professionals, small business owners, larger employers, and downtown advocates. They concluded the discussions around lunchtime on Wednesday, 1/12/2022. The Community-Wide Survey was launched immediately following. The survey will be up and available until the end of January. As of yesterday, 1/19/2022, there were about 1300 responses to the survey. The last time this survey was done, close to 4,000 responses were received. Mr. Floresheim stated that Mr. DeVeau said it has been more difficult to get responses during the last couple of years,but he felt they already had a good base of responses. Mr. Florsheim described some of the survey questions. "What is it like to live here,work here, and do business here?" "Where do you want to see Wichita Falls in the future?" The feedback and information received from the surveys will help the committee develop the next path. The next meeting is scheduled for mid or late February.Between now and then,Matt's team will be conducting a lot of research. Then,during the next meeting,they will be talking about the data they collected. "Where are we as a community, and where are we trying to go?" Mr. Florsheim stated that Mr. Menzies is on the steering committee and asked if he had anything to add. Mr. Menzies noted that it was a thrill and an honor to be on the committee. He felt like he was on a committee with truly engaged people. It was obvious that everyone understood the issues,but there were no complaints. Everyone wanted to tackle the issues and be in the solutions business.Mr.Leiker commented that it sounded like it was off to a great start,and Mr. Lane stated that Matt did a great job and was very engaging. Mr. Florsheim noted a lot of discussion during the meeting about how to help Sheppard AFB do more, Midwestern State University, and diversity, equity, and inclusion. Ms. Cowling stated she thought it was important to acknowledge that good progress has been made, and we don't give ourselves enough credit for that progress. However, there is still work to do and explained that strategy changes over time. Mr. Lane thanked Mr. Florsheim for the update. 3. City staff update on progress of the Wichita Falls 'Business Park Infrastructure Project. Russell Schreiber addressed the Board. Mr. Schreiber explained Phase I of the Business Park Improvements (Water and Sewer Improvements) awarded in June of last year are almost complete. The contractor pulled off right before the holidays, but he did show back up last week. They lack some testing of the water and sewer mains and then general clean up. Phase II of the project, the improvements to Midwestern Parkway and the Fisher Road Boulevard completion, went out for bid. We received five bids for that project. Wilson Contracting was the lowest responsible bidder at $4.3 million, well under the engineer's estimate. Mr. Schreiber asked that the contract be awarded today. Mr. Schreiber explained that the bidding process took place in December, and there is not much time before the bids are no longer valid. It, is staffs recommendation to award the bid to Wilson Contracting. He said he'd be glad to answer any questions. Ms. Cowling asked about the time frame for completion of the second Phase. Mr. Schreiber said the project would take 365 days. Then Ms. Cowling asked when the project would begin. Mr. Schreiber explained that a reasonable time estimate for a starting date would be 60 days from today, depending on,the contractor's schedule. Mr. Lane asked if the Board wanted to review this item in executive session or if everyone was ready to vote. Ms. Cowling asked if they wanted to skip to number five on the agenda and then return to number four. Mr. Schreiber apologized for getting out of order.Ms. Cowling then asked who would address item number four. WFEDC Minutes Page 2 of 4 Mr. Hegglund spoke up and said that he would address item number four. 4. Discussion and action authorizing the WFEDC to execute an interlocal agreement with the City of Wichita Falls accepting $1,045,845.00 from the City so as to allow the WFEDC to install 10 inch and 15-inch sanitary sewer line improvements and 12- inch water line improvements to serve the Wichita Falls Business Park. Mr. Hegglund addressed the Board and explained that this item piggybacked on item five. Mr. Hegglund explained that Wichita County gave the City of Wichita Falls $1,045,845 to do the 10-inch and 15-inch, and 12-inch water line improvements. However. this project was already paid for by this Board. Since the County gave the money to the City. this agreement will allow the City to give that money to WFEDC.And WFEDC will be able to use the funds earmarked for this project on another project. A formal agreement between the City of Wichita Falls and WFEDC.Ms. Cowling verified that this agreement transfers the money for Phase I.Mr.Hegglund confirmed that Ms. Cowling is correct. Mr. Leiker moved to authorize the WFEDC to execute an interlocal agreement with the City of Wichita Falls to accept $1,045,845.00 from the City so as to allow the WFEDC to install 10-inch and 15-inch sanitary sewer line improvements and 12-inch water line improvements to serve the Wichita Falls Business Park. Seconded by Ms. Cowling, the motion carried 3-0. 5. Consider and take action to award bid and contract for the Wichita Falls Business Park Fisher Road & Midwestern Parkway Improvements (Project A) to Wilson Contracting, in the amount of$4,315,92.5.00, and authorizing the Board president to execute all related documents. Ms. Cowling moved that WFEDC award the bid and contract for the Wichita Falls Business Park Park Fisher Road & Midwestern Parkway Improvement to Wilson Contracting in the amount of$4,315,925.00 and to authorize the Board president to execute all related documents as recommended by staff. Seconded by Mr. Leiker,the motion carried 3-0. 6. Consent Agenda a. Approval of Minutes (November 18,2021). b. Financial Report There were no questions or concerns with the November 18`h Minutes. Mr. Lane stated that everyone had received a copy of the Financial Report. Mr. Lane asked about the trucking company and when that item could come off the potential payables. Mr. Hegglund believes the time is this year. Mr. Hegglund stated that he thinks it is this summer. Mr. Menzies told Mr. Lane that he would get that information to him. Ms. Cowling moved to approve the Consent Agenda. Seconded by Mr. Leiker,the motion carried 3-0. WFEDC Minutes Page 3 of 4 7. Executive Session. Mr. Lane adjourned the meeting into executive session at 2:46 p.m. pursuant to Texas Government Code §551.087. He announced the meeting back into regular session at 4:00 p.m. The subjects posted in the Notice of Meeting were deliberated, and no votes or further actions were taken on the items in executive session. 8. Adjourned. The meeting adjourned at 4:01 p.m. T co L Pr....de t DA.vi'd TOO c1 , Vi'c2 f�resicae KA- WFEDC Minutes Page 4 of 4