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AGD 12/07/2021 City of Wichita Falls City Council Agenda Stephen Santellana, Mayor � s Bobby Whiteley, Mayor Pro Tem/At Large 1,1 Michael Smith, District 1 Larry Nelson, District 2 1k4j1 ��j^ Browning, District �!Jeff Bing, Diict 3 � . ��� � a_o TEXAS Tim Brewer, District 4 Rim 5kieS Go-/den,0pportmltfe5 Steve Jackson, District 5 7 s `P Darron Leiker, City Manager Kinley Hegglund, City Attorney Marie Balthrop, City Clerk Notice Of Regular Meeting Of The Mayor And City Council Of The City Of Wichita Falls, Texas, To Be Held In The City Council Chambers, Memorial Auditorium, 1300 Seventh Street, Tuesday, December 7, 2021, Beginning At 8:30 A.M. This meeting can be accessed and viewed at the following locations: 1. The video may be livestreamed on the City's YouTube page (https://www.youtube.com/citvofwf) 2. A livestream will be shown on the Spectrum/Time Warner Cable Channel 1300 3. A livestream will be shown on the City's Facebook page (City of Wichita Falls, Texas Government) (https://www.facebook.com/CitvofWF) 4. A video of the meeting will be posted on the City's YouTube page (https://www.voutube.com/citvofwf) Item # 1. Call to Order 2. (a) Invocation: Reverend John McLarty First United Methodist Church (b) Pledge of Allegiance 3. Presentations (a) Employee of the Month — Jamelle McCabe, Information Technology (b) Recognition of Foreign Exchange Students — Dave Clark CONSENT AGENDA 4. Approval of minutes of the November 16, 2021 Regular Meeting of the Mayor and City Council. 5. Resolutions Resolution authorizing the City Manager to purchase water meter boxes and lids from Bass & Hays Foundry, Inc. in the amount of$164,149.00 6. Receive Minutes (a) Wichita Falls Economic Development Corporation, August 19, 2021 (b) Wichita Falls Economic Development Corporation, August 23, 2021 (c) Wichita Falls-Wichita County Public Health District, September 10, 2021 (d) Wichita Falls Economic Development Corporation, October 14, 2021 (e) Landmark Commission, October 26, 2021 REGULAR AGENDA 7. Ordinances Ordinance amending Section 2 of Ordinance No. 49-2021, the fee schedule applied to Development Services Department operations to allow for fees associated with credit card transactions and Downtown Vacant Structure Registry annual inspection and registration fees; providing for severability; providing that such ordinance shall not be codified; and providing an effective date 8. Resolutions (a) Resolution initiating the process of Redistricting City Council Districts, establishing Criteria for Redistricting, and appointing an Advisory Committee to provide advice and input to the Redistricting process (b) Resolution authorizing the City Manager to award bid and contract for the financing of Fire Apparatus to Signature Public Funding Corp., in an amount not to exceed $11,165,446.49, to include interest and principle (c) Resolution authorizing the City Manager, or his designee, to make application to FEMA for the FY 2021 Assistance to Firefighters Grant to support the replacement of all portable radios totaling $455,005. (d) Resolution authorizing the Mayor to execute an Interlocal Agreement with Wichita County for the improvement of a portion of Hammon Road that lies exclusively within Wichita County to benefit the Wichita Falls Economic Development Corporation Business Park (e) Resolution authorizing the purchase of prisoner cages, push bumpers, lights, and sirens for new patrol units through the BuyBoard Purchasing Cooperative from VDAL Enterprises, Inc. dba Big Country Supply in the amount of$63,674.44 (f) Resolution authorizing the purchase of a Pothole Repair Truck for the Street Department through the Houston-Galveston Area Council (H-GAC) CITY COUNCIL AGENDA PAGE 2 OF 4 Purchasing Cooperative from Bruckner Truck Sales, Inc. in the amount of $254,164.00 (g) Resolution authorizing the purchase of three (3) 35-foot low floor diesel buses off the State of Washington Contract to Gillig LLC in the amount of $1,374,885 (h) Resolution confirming an appointment to the Firefighters and Police Officers' Civil Service Commission (i) Resolution appointing two representatives to the Wichita Appraisal District Board of Directors (j) Resolution approving the programs and expenditures of the Wichita Falls Economic Development Corporation (WFEDC) by amending the existing incentive agreement of up to $2,800,000 with Panda Biotech related to their proposed operation out of the former Delphi Plant on 1-44 9. Announcements concerning items of community interest from members of the City Council. No action will be taken or discussed. 10. Comments from the public to members of the city council concerning items that are not on the city council agenda. People wishing to address the council should sign up prior to the start of the meeting. A three-minute time frame will be adhered to for those addressing their concerns. Since comments from citizens are not posted agenda items, the City Council is prohibited from deliberating or taking any action, other than a proposal to place the item on a future agenda. Staff may provide factual statements in response to inquiries or recite existing policy. 11. Executive Session (a) Executive Session in accordance with Texas Government Code §551.074 to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, dismissal of a public officer or employee, including, but not limited to members of the following boards and commissions: • Firefighters and Police Officers' Civil Service Commission • Wichita Appraisal District Board of Directors (b) Executive Session in accordance with Texas Government Code §551.087 to discuss or deliberate the offer of a financial or other incentive to a business prospect that the City Council seeks to have, locate, stay, or expand in or near the territory of the City of Wichita Falls and with which the City and/or economic development corporations created by the City are conducting economic development negotiations (including, but not limited to, economic development update). 12. Adjourn CITY COUNCIL AGENDA PAGE 3 OF 4 Spanish language interpreters, deaf interpreters, Braille copies or any other special needs will be provided to any person requesting a special service with at least 24 hours' notice. Please call the City Clerk's Office at 761-7409. Every item on this agenda shall be considered a public hearing. Regardless of the agenda heading under which any item is listed, any word or phrase of any item listed on this agenda shall be considered a subject for consideration for purposes of the Texas Open Meetings Act and other relevant law, and City Council may deliberate and vote upon any such subject and resolutions related thereto. Resolutions, ordinances, and other actions concerning any word, phrase, or other subject may be voted upon, regardless of any language of limitation found in this agenda or any document referring to such action. Any penal ordinance, development regulation or charter provision of the City of Wichita Falls or item which is funded by the current or next proposed City of Wichita Falls budget, including, without limitation, any street, water pipe, sewer, drainage structure, department, employee, contract or real property interest of the City of Wichita Falls, may be discussed and deliberated, and the subject is hereby defined as such without further notice. Any item on this agenda may be discussed in executive session if authorized by Texas law regardless of whether any item is listed under "Executive Sessions" of this agenda, regardless of any past or current practice of the City Council. Executive sessions described generally hereunder may include consideration of any item otherwise listed on the agenda plus any subject specified in the executive session notice. Executive sessions described generally hereunder are closed meetings, may include consideration of any item otherwise listed on the agenda plus any subject specified in the executive session notice, and may include items under Texas Government Code Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.084, and/or 551.087. CERTIFICATION I certify that the above notice of meeting was posted on the bulletin board at Memorial Auditorium, Wichita Falls, Texas on the 1st day of December, 2021 at 4:25 o'clock p.m. cam, B City Clerk CITY COUNCIL AGENDA PAGE 4 OF 4 CITY COUNCIL AGENDA December 7, 2021 ITEM/SUBJECT: Employee of the Month INITIATING DEPT: Information Technology COMMENTARY: Presentation of the Employee of the Month Award (plaque, letter of appreciation, dinner for two and check for $100) to Jamelle McCabe. ® Director of Human Resources ASSOCIATED INFORMATION: Narrative ❑ Budget Office Review: ® City Attorney Review: ® City Manager Approval PAGE 1 OF 3 PAGES AGENDA ITEM NO. 3.A EMPLOYEE OF THE MONTH FOR December 2021 NAME: Jamelle McCabe DEPARTMENT: IT HIRED: May 19, 2014 PRESENT POSITION: Network Manager NARRATIVE: The Information Technology Division is pleased and honored to present Jamelle McCabe as the Employee of the Month for December 2021. Jamelle began his career with the City of Wichita Falls in the Information Technology Division as an intern during the Fall semester of 2013. Upon his graduation, we were fortunate enough to have an opening for a PC Analyst in May of 2014. In this position, Jamelle did everything from install, repair, and upgrade all types of software and hardware. It was during this time that he began to work on his skill set with a lot of self- study and the attainment of several industry standard certifications. After 3 years in this role, he was promoted to a Microsystems Analyst. In this role, he became our "go-to" for most of the hardware and software used by the 1000+ users the City has. Upon excelling in this role for a year, Jamelle promoted to a Network Analyst. This was a big transition from the primary support for our end user community to supporting our network and servers. After a year as a Network Analyst, an opportunity to promote to a Network Coordinator presented itself. This is one of the more challenging positions in the IT division. This position has a high level of technical responsibilities, as well as, supervising 3 technical staff members. The position of Network Coordinator is where Jamelle began to apply his knowledge obtained from his pursuit of his technical certifications. He has made huge improvements to the functionality, efficiency, and security of our network environment. He has gone above and beyond installing and supporting systems that we have in our environment, in addition to, the ones we have very little knowledge or experience with as a Division; From annual PC deployments for the City's Staff to Mobile Data Terminals for the Public Safety vehicles to Network equipment replacements and just about everything you can imagine in between. Most of the emails you receive from us about an outage after hours or over the weekend is typically to allow Jamelle time to replace equipment or resolve an issue with an attempt to not disrupt operations during business hours. Over the last 15 months or so, Jamelle has replaced over 100 network devices, assisted with the roll out of 165 Mobile Data Terminal laptops in Public Safety PAGE 2 OF 3 PAGES AGENDA ITEM NO. 3.A vehicles, over 200 PC's, 75 ticket writers, designed and implemented a data backup system all while still performing his day-to-day City staff support duties. Additionally, Jamelle's attention to detail, his ability to communicate, and his willingness to listen and work well with others, has earned him a place of respect amongst his peers and our user community. When assigned a task, his supervisors know with confidence he will do whatever it takes to complete it in an accurate and timely manner. Jamelle has always been a tremendous value to our team by sharing his valuable knowledge and wisdom with his peers. Jamelle has always provided first class support to all of our users regardless of job title or their position in the organization. FAMILY: Jamelle is single with no children. HOBBIES: In his spare time he enjoys reading, building his technical skillset, and many forms of electronic media, such as, movies and music. CLOSING: Jamelle is a dedicated and loyal City employee who takes pride in his work, as well as, the work of the IT division. He values working with all of the members of the IT staff. It is with great appreciation that the Information Technology Division honors him as employee of the month. PAGE 3 OF 3 PAGES AGENDA ITEM NO. 3.A City of Wichita Falls f-.-_A,p , City Council Meeting ! '- ' ...,._. Minutes , Ak. 445-16 November 16, 2021 i ' r � '. :�y tY 1I V f4P�Pi TEXAS tit/ $/ue/SkieF.4o/den,Oppartmeleties. Item 1 - Call to Order The City Council of the City of Wichita Falls, Texas met in regular session on the above date in the Council Chambers of the Memorial Auditorium Building at 8:30 o'clock a.m., with the following members present. Stephen L. Santellana - Mayor DeAndra Chenault - Mayor Pro Tem Tim Brewer - Councilors Jeff Browning - Steve Jackson - Michael Smith - Bobby Whiteley - Darron Leiker - City Manager Kinley Hegglund - City Attorney Marie Balthrop - City Clerk Mayor Santellana called the meeting to order at 8:30 a.m. Item 2a — Invocation Major Kim Feinauer, Salvation Army, gave the invocation. Item 2b — Pledge of Allegiance Mayor Santellana led the Pledge of Allegiance. Page 1 of 13 Agenda Item No.4. Item 3a — Presentation — Check Presentation from the Rotary Clubs of Wichita Falls for Playground Equipment at Rotary Park 8:32 a.m. Rotary Clubs of Wichita Falls presented a check to Mayor Santellana and the City Parks Department for $53,000 to be used for new playground equipment at Rotary Park. Funds were raised from Flag sells, individual Rotarian donations, donations in memory of Dr. Phil Stevenson and other charitable contributions received during the Texoma Gives event. Item 3b — Presentation — 2021 Texas Municipal Clerk of the Year, Marie Balthrop 8:38 a.m. Dr. Amy Holt, Education Director for the Texas Municipal Clerks Certification Program, presented Marie Balthrop, City Clerk, with the 2021 Texas Municipal Clerk of the Year award. Item 4 —Administration of Official Oath to Newly Elected Council Members 8:44 a.m. Marie Balthrop, City Clerk, administered the Oath of Office to newly elected council members Bobby Whiteley, Councilor At-Large, Michael L. Smith, Councilor District 1, and Larry Nelson, Councilor District 2. Item 5 — Recess 8:48 a.m. Mayor Santellana recessed the meeting for a brief reception to bid farewell to DeAndra Chenault, Mayor Pro Tem/Councilor District 2, and welcome Larry Nelson, newly elected Councilor District 2. Council returned to open session at 9:24 a.m. Item 6-8 — Consent Items 9:24 a.m. Page 2 of 13 Agenda Item No.4. Darron Leiker, City Manager, gave a briefing on the items listed under the Consent Agenda. Moved by Councilor Browning to approve the items on the consent agenda. Motion seconded by Councilor Smith and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, Nelson, Smith, and Whiteley. Nays: None Item 6 —Approval of Minutes (a) November 2, 2021, Regular Meeting of the Mayor and City Council (b) November 9, 2021, Special Meeting of the Mayor and City Council Item 7a — Resolution 138-2021 Resolution authorizing the City Manager to award bid and contract for the 2022 Crack Seal Project to Freeman Paving, L.L.C. in the amount of $99,645.00. Item 7b — Resolution 139-2021 Resolution authorizing the purchase of a HAZMAT Elite FTIR Spectrophotometer to replace Water Purifications HAZMAT ID FTIR Spectrophotometer, from Smiths Detection, INC., in the amount of $62,065.88. Item 8 — Receive Minutes (a) Wichita Falls Metropolitan Planning Organization Technical Advisory Committee, July 8, 2021 (b) Wichita Falls Metropolitan Planning Organization Transportation Policy Committee, July 21, 2021 (c) Wichita Falls 4B Sales Texas Corporation, September 2, 2021 (d) Wichita Falls Park Board, September 23, 2021 (e) Lake Wichita Revitalization Committee, October 12, 2021 (f) Planning & Zoning Commission, October 13, 2021 Item 9a — Ordinance 61-2021 9:26 a.m. Page 3 of 13 Agenda Item No.4. Ordinance closing and abandoning an alley between 15th Street and Kell West immediately behind 1501 - 1511 Lamar and out of Block 225, Original Town Addition, Wichita County, Wichita Falls, Texas, containing approximately 6,355 square feet as depicted and indicated on the attached plat map. Moved by Councilor Brewer to approve Ordinance 61-2021. Motion seconded by Councilor Browning and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, Nelson, and Smith. Nays: None Abstained: Councilor Whiteley (Filed 171 Conflict of Interest affidavit prior to the meeting) Item 9b — Ordinance 62-2021 9:29 a.m. Ordinance amending Ordinance No. 50-2019 by declaring 1512 Tilden to be a dangerous structure; requiring the property owner to demolish said structure within thirty (30) days and declaring an emergency and immediate effective date. Moved by Councilor Brewer to approve Ordinance 62-2021. Motion seconded by Councilor Browning. Terry Floyd, Director of Development Services, discussed the timeline for the dangerous structure declaration, the lack of progress on the property, ownership changes, and fire damage the property sustained. The Landmark Commission design review and their first deadline for completion of the project have both expired. Staff recommends approval of the Ordinance without allowing any additional time for repairs. This has been an ongoing issue for over two years with a significant number of complaints from citizens in the neighborhood. Councilor Smith discussed complaints he has received on this property and asked to hear from the property owner. Mr. Danial Mbalule, 2408 Fain Street, addressed the Council as the current owner of the property. He presented additional photos of the home and acknowledged that it has taken quite some time to make progress on the home. He discussed issues he experienced with permitting and the difficulty he has had finding laborers, which delayed his progress. He stated that he now has the labor and help needed to move forward with the project. Page 4 of 13 Agenda Item No.4. Mayor Santellana asked for the proposed timeline. Mr. Mbalule stated that he plans to have it water tight by spring, and then move forward. Councilor Smith asked if Mr. Mbalule owned the house, and if he had insurance on the home. Mr. Mbalule stated he owns the home but he purchased it after the fire. Mr. Mbalule stated that he is the contractor and has sub-contractors, but has had issues finding laborers. Mr. Leiker asked what the project budget is and Mr. Mbalule stated that his budget is $40,000 - $100,000. It was noted that Mr. Mbalule agreed on the three month deadline given to him two years ago. Mr. Mbalule discussed communication issues he has experienced. Mayor Santellana discussed the length of time and lack of progress on the project. Council wants to see derelict structures repaired, but neighbors should not be expected to live close to this structure for an extended length of time. Mr. Mbalule stated he has the money and labor to complete the project beginning with the foundation, framing, roofing, and then windows. Councilor Nelson stated that by looking at the pictures he feels Mr. Mbalule may be working in the wrong direction. He suggested that Mr. Mbalule work with a contractor to receive guidance. Mr. Nelson discussed issues he saw with the work that has been completed so far not being done correctly. Councilor Jackson asked how many permits he has had. Mr. Mbalule stated that he has had three permits over the past two years, and discussed how COVID has affected his ability to find sub-contractors. Wayne Smith, Chief Building Official, addressed the Council and stated there has been one permit with multiple extensions. He addressed Mr. Mbalule's communication concerns, and stated that the structure damage was not only from the fire, but was also due to weather exposure over the past two years. There are substantial foundation issues, the framing installed has not been installed correctly and it has been exposed to the elements. Mr. Smith stated that he asked for the loose dangerous brick to be removed, but not that all of the brick be removed. The goal was to remove the hazardous brick and secure the home. Mayor Santellana asked Mr. Smith to give his opinion on restoring the property. Mr. Smith stated there is not one part of the house that will not require work, including all new plumbing, electrical, and mechanical work. There was brief discussion regarding what work Mr. Mbalule feels needs to be done versus what will have to be completed. It was noted that the budget Mr. Mbalule stated he has available is not enough to cover the work Page 5 of 13 Agenda Item No.4. required. Mr. Mbalule stated that he is not concerned about the cost. Mayor Santellana discussed the concerns with the timeliness of the project completion. Cody Melton, Fire Marshall, discussed his experience with the structure, stated the second floor is a hazard, and that this structure is dangerous and someone could be injured if they were to go into the home. Mr. Melton discussed the 30 day extension and that no work was completed in that timeframe. Mr. Melton stated this property is a dangerous structure. Councilor Smith called for a vote. Motion to call a vote seconded by Councilor Browning and carried with all in favor. Main motion carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, Nelson, Smith, and Whiteley. Nays: None Item 9c — Ordinance 63-2021 10:19 a.m. Ordinance amending Chapter 94, Section 266 to require equipment to be installed underground, providing codification. Moved by Councilor Browning to approve Ordinance 63-2021. Motion seconded by Councilor Smith. Russell Schreiber, Director of Public Works, addressed the fiber optic work being completed and the authority of these companies to use city rights-of-way to install the fiber. Mr. Schreiber discussed the current issues with current junction boxes being installed above ground. This ordinance would require a flush mount junction box, pull box, or vault moving forward. Motion carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, Nelson, Smith, and Whiteley. Nays: None Page 6 of 13 Agenda Item No.4. Item 10a — Resolution 140-2021 10:25 a.m. Resolution authorizing the City of Wichita Falls' adoption and approval of the Texas Opioid Abatement Fund Council and Settlement Allocation Term Sheet (Texas Term Sheet) approving the allocation of any and all opioid settlement funds within the State of Texas. Moved by Councilor Brewer to approve Resolution 140-2021. Motion seconded by Councilor Jackson Mr. Hegglund stated that this Resolution authorizes the City of Wichita Falls to enter the class action suit and potentially receive funds if a settlement is reached. Motion carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, Nelson, Smith, and Whiteley. Nays: None Item 10b — Resolution 141-2021 10:28 a.m. Resolution authorizing the City Manager to execute Amendment No 1 to the Professional Services Agreement for Engineering Services for the Quail Creek Drainage Improvements Phase I in the amount of $152,112.00. Moved by Councilor Browning to approve Resolution 141-2021. Motion seconded by Councilor Smith. Mr. Schreiber discussed changes in federal law regarding waters of the US over the past few years which now requires a 404 permit before moving forward with this project. Motion carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, Nelson, Smith, and Whiteley. Page 7 of 13 Agenda Item No.4. Nays: None Item 10c — Resolution 142-2021 10:34 a.m. Resolution authorizing the City Manager to purchase replacement water meters and associated parts from Thirkettle Corporation dba Aquametrics in the amount of $80,588.32. Moved by Councilor Brewer to approve Resolution 142-2021. Motion seconded by Councilor Browning and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, Nelson, Smith, and Whiteley. Nays: None Item 10d — Resolution 143-2021 10:36 a.m. Resolution awarding the bid for the purchase of eight (8) Pierce Enforcer Custom Fire Pumpers, two (2) Pierce Custom Fire Ladder Trucks, two (2) Ford Skeeter Squads, and one (1) Pierce Custom Rescue to Siddons Martin Emergency Group, LLC through The Buyboard Purchasing Cooperative in the amount of $9,920,692.31 . Moved by Councilor Browning to approve Resolution 143-2021. Motion seconded by Councilor Jackson. John Burrus, Director of Aviation, Traffic, and Transportation, presented the recommendation to purchase the above mentioned units. Staff saw an opportunity to save taxpayer funds by moving forward with this purchase quickly due to rising equipment costs and inflation. Mr. Burrus reviewed current fire apparatus needs. Jessica Williams, Director of Finance/CFO, discussed the financing piece of this purchase. Request for Proposals (RFP) closed yesterday, and a recommendation to award the financing will be considered at the December 7, 2021, meeting. The average timeline for payment is 12 years, average payment of$1 million, and rates between 1.78% Page 8 of 13 Agenda Item No.4. and 2.49%. This will be a lease purchase and the City will own the equipment at the end of the lease. Payments will not begin until 2023, and therefore this item is not included in the current fiscal year budget. There was brief discussion regarding the quality of the Pierce equipment, and Ken Prillaman, Fire Chief, discussed his positive experience with the Pierce brand, and equipment specifications. Al Vitola, 5408 Blazing Star, representing the Professional Fire Fighters Association, addressed the Council and discussed the need for quality equipment in order for them to provide the services that have sworn to provide and encouraged the Council to approve this item. Motion carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, Nelson, Smith, and Whiteley. Nays: None Item 10e — Resolution 144-2021 10:53 a.m. Resolution to accept the written offer as presented for 1 Trustee parcel located at 800 Chance Street and authorizing execution of the Quitclaim Deed to convey title to Andrea Ruben. Moved by Councilor Brewer to approve Resolution 144-2021. Motion seconded by Councilor Smith and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, Nelson, Smith, and Whiteley. Nays: None Item 10f— Resolution 145-2021 10:55 a.m. Page 9 of 13 Agenda Item No.4. Resolution to accept the written offers as presented for 2 Trustee parcels located at 1301 Smith St. and 513 Elwood St. and authorizing execution of the Quitclaim Deed to convey title to Wesley Sonnamaker. Moved by Councilor Browning to approve Resolution 145-2021. Motion seconded by Councilor Smith and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, Nelson, Smith, and Whiteley. Nays: None Item 10q — Resolution 146-2021 10:57 a.m. Resolution authorizing the City Manager to execute a Discretionary Services Agreement and Statement of Change with Oncor Electric Delivery Company, LLC in the amount of $79,542.64 for the relocation of existing facilities at 300 N Burnett Street. Moved by Councilor Brewer to approve Resolution 146-2021. Motion seconded by Councilor Browning and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, Nelson, Smith, and Whiteley. Nays: None Item 10h — Resolution 147-2021 10:59 a.m. Resolution authorizing the City Manager to award bid and contract for the Memorial Auditorium West Wing Stabilization Project to Trinity Hughes, LLC in the amount of $1,798,000.00. Moved by Councilor Browning to approve Resolution 147-2021. Motion seconded by Councilor Brewer and carried by the following vote: Page 10 of 13 Agenda Item No.4. Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, Nelson, Smith, and Whiteley. Nays: None Item 10i — Resolution 148-2021 11:08 a.m. Resolution approving the programs and expenditures of the Wichita Falls Type B Sales Tax Corporation Board of Directors and amending the budget to include funding up to $104,632.00 to Backdoor Theatre to assist in fire suppression system repairs and upgrades as part of the renovation of the existing building at 501 Indiana Ave downtown. Moved by Councilor Brewer to approve Resolution 148-2021. Motion seconded by Councilor Smith and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, Nelson, Smith, and Whiteley. Nays: None Item 10j — Resolution 149-2021 11:11 a.m. Resolution approving the programs and expenditures of the Wichita Falls Type B Sales Tax Corporation Board of Directors and amending the budget to include funding up to $120,000.00 to The Arts Council Wichita Falls Area, Inc. to assist in the renovations of the Kemp Center for the Arts at 1300 Lamar Street. Moved by Councilor Browning to approve Resolution 149-2021. Motion seconded by Councilor Brewer and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, Nelson, Smith, and Whiteley. Nays: None Page 11 of 13 Agenda Item No.4. Item 11— Announcements concerning items of community interest from members of the City Council. 11:13 p.m. Councilor Nelson discussed an issue with trees hanging over a street. Councilor Whiteley welcomed Councilor Nelson, gave kudos to the Rotary Clubs for their presentation this morning, and congratulated Marie Balthrop, City Clerk, for the Clerk of the Year award. Councilor Browning said Happy Thanksgiving and agreed with Councilor Whiteley's statements. Councilor Smith thanked District 1 voters for their support. Congratulated and thanked City Staff for bringing the fire apparatus needs to the Council. Thanked the 4B Board for addressing needed projects in the Arts and Culture community. Councilor Brewer congratulated Marie Balthrop, City Clerk, for the Clerk of the Year award, and asked when the QT would be started. Councilor Jackson congratulated Marie Balthrop, City Clerk, and congratulated Councilor Nelson for being elected to District 2. He apologized for not being here last week as he had a family emergency. Kuddos to the Fire Department for the new apparatus purchase. Mayor Santellana thanked our civic organizations for their support. He welcomed Councilor Nelson, and congratulated Marie Balthrop, City Clerk, for the state award. He is excited about the new fire apparatus purchase as this not only helps the firefighters but is important for the safety of the entire City. He thanked those that voted but acknowledged the low voter turnout. Happy Thanksgiving, be safe, and spend some time with family. Item 12 — Comments from the Public to Members of the City Council Concerning Items That Are Not on the City Council Agenda 11:22 p.m. There were no comments from the public. Item 13 — Executive Session Page 12 of 13 Agenda Item No.4. City Council adjourned into Executive Session at 11:23 a.m. in accordance with Texas Government Code §551.071 and §551.087. City Council reconvened at 11:43 a.m. Mayor Santellana announced that no votes or polls were taken. Item 14 —Adjourn Mayor Santellana adjourned the meeting at 11:43 p.m. PASSED AND APPROVED this 7th day of December 2021. Stephen L. Santellana, Mayor ATTEST: Marie Balthrop, TRMC, MMC City Clerk Page 13 of 13 Agenda Item No.4. CITY COUNCIL AGENDA December 7, 2021 ITEM/SUBJECT: Resolution authorizing the City Manager to purchase water meter boxes and lids from Bass & Hays Foundry, Inc. in the amount of $164,149.00. INITIATING DEPT: Public Works STRATEGIC GOAL: Efficiently Deliver City Services STRATEGIC OBJECTIVE: n/a COMMENTARY: As part of the City's meter program within the Water Distribution Division, the City maintains an inventory of water meter boxes and lids for new installations and repair of the older and/or broken meter boxes. The current meter boxes and lids are designed to protect the City's metering assets and accommodate the AMI equipment. Bids were opened November 16, 2021 for the purchase of the City's estimated annual requirement of water meter boxes and lids. The term of the contract is for one (1) year, with a one (1) year renewal option. Two (2) bids were received. The low bid is below the amount budgeted ($200,850.00) for this equipment in the FY 21/22 Water Distribution operating budget. Staff recommends award of bid for the City's estimated annual requirement of water meter boxes and lids to Bass & Hays Foundry Inc. in the amount of$164,149.00. ® Director of Public Works ASSOCIATED INFORMATION: Resolution , Bid ® Budget Office Review ® City Attorney Review ® City Manager Approval PAGE 1 OF 3 PAGES AGENDA ITEM NO. 5. Resolution No. Resolution authorizing the City Manager to purchase water meter boxes and lids from Bass & Hays Foundry, Inc. in the amount of $164,149.00 WHEREAS, the City maintains an inventory of water meter boxes and lids for new installations and repair of the older and/or broken meter boxes; and WHEREAS, the current meter boxes and lids are designed to protect the City's metering assets and accommodate the AMI equipment; and WHEREAS, the City of Wichita Falls advertised and requested bids for the purchase of the City's estimated annual requirement of water meter boxes and lids; and WHEREAS, it is found that the lowest responsible bidder is Bass & Hays Foundry Inc., who made a unit price bid with an estimated total of$164,149.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The City Manager is authorized to purchase the City's estimated annual requirement of water meter boxes and lids from Bass & Hays Foundry Inc. in the amount of$164,149.00. PASSED AND APPROVED this the 7th day of December, 2021. MAYOR ATTEST: City Clerk PAGE 2 OF 3 PAGES AGENDA ITEM NO. 5. 11/16.21721 BO TABULA MN BID #21-24 ANNUAL SUPPLY OF METER BOXES& LIDS 1 tl'"X 19"BOX COMPLETE 2E"X 80"BOX COMPLETE W. INDClit BRAND .LID LCIG V4 I SPRANG Wi L I,L{} S.GIS WRING TOTAL q1245 EA} chn EA) TYPE UNIT I TOTAL TYPE UNIT TOTAL BASS 81{+kY$1`OUNOF2r ESBH r 5 'is ' C JAL',' 3IXJ 1 $ 30,013 $ 1414,119.00 GRAND P ited 2I'l, ix 4'41INLN F'L1` .1 GU�JKE COUNTY Orw POLY' 111.631.. $ '37,520 POLY 357 7f, $ 35,779 $ 173,x9Q.03 GAINLSVILLLX PAGE 3 OF 3 PAGES AGENDA ITEM NO. 5. MINUTES OF THE WICHITA FALLS ECONOMIC DEVELOPMENT CORPORATION August 19 2021 Present Leo Lane President § David Toogood Vice President § Phyllis Cowling Secretary Treasurer § WFEDC Member Brent Hillery § Darron Leiker § Stephen SanteIlana § Mayor Paul Menzies Assistant City Manager § City Administration Blake Jurecek Assistant City Manager § R Kinley Hegglund Jr City Attorney § Terry FIoyd Director of Development Services § Jessica Williams Chief Financial Officer § Linda Merrill Recording Secretary § Henry FIorsheim President and CEO § CCI Travis Haggard V P BR&E § David Leezer V P Business Attraction § Tom Taylor § Lynn Walker § Times Record News 1 Call to Order Leo Lane called the meeting to order at 2 35 p m 2 Strategic discussion Henry Florsheim discussed the update to the community wide economic development strategy to be conducted by Matt DeVeau of Broad Ripple Strategies He asked the Board to let him know of their choices for co chairs of the steering committee The committee needs to be established by mid October and hold its first meeting by early December An online survey will again be available to the entire community Mr DeVeau said new individuals should be asked to serve on the committee Ms Cowling agreed but opined some who had previously served should also be appointed in order to maintain continuity Mr Florsheim said he anticipated the committee would have the same diverse composition as the first one This process should be completed by next May or June with implementation to follow The cost for this project is$98 000 plus expenses for a total of no more than $106 500 Chamber and City staff will review invoices for accuracy before payment is made 1 Page 1 of 4 Agenda Item No.6.a Mr Lane asked if non profit corporations would be involved Mr Florsheim said there will be a series of one on one interviews and advisory group interviews In addition Dr Shelly Sweatt from the Priddy Foundation served on the first committee so he anticipates that either she or another non profit official will serve 3 Discussion and possible action related to Howmet Wastewater Project Mr Lane directed the Board to the brief synopsis and recommendation from the Chamber Ms Cowling said it is her understanding that Howmet currently has less than 529 full time employees and this incentive agreement comes with an expectation of growth in employment She noted she liked the partnership of this arrangement 4 Discussion and possible action related to Delta T Thermal Solutions Project This item was removed from discussion at today s meeting 5 Approval of Fiscal Year 2022 Budget Paul Menzies furnished an updated copy of the proposed budget to the Board members Staff had to manually calculate some of the figures which reflect that next year the Board has less expenditures and should earn more sales tax revenue The proposed FY 2021 22 budget anticipates an unreserved fund balance of$7 6 million approximately $2 5 million more than the current year This calculation does not include revenue from the possible sale of the Atco building and sales tax revenues are budgeted flat Budget Highlights USA 800—This company s incentive agreement expires soon DuPlooy Trucking— It is not clear that this company has moved within the city limits a requirement under their incentive agreement The agreement expires next year Mr Lane opined that the difficulties with this project are a testament to the Board s current processes any loans provided are secured and the company has to meet certain performance obligations before any money is expended SAFB Front Gate Project—This project is due to fiscally close very soon The Board asked for a reconciliation Mr Menzies said Karen Montgomeiy Gagne would provide such a report Sales tax receipts are budgeted next year at $4 2 million They are currently running at $4 7 million a difference of$500 000 If this continues that would in effect make the Board s bond payment Mr Menzies then discussed the administrative services cost increase to $80 000 There are three main prongs of assistance provided by the City Legal services Fiscal agent Coordination between Board and Council/Payment of Invoices Staff was asked to note the average number of hours per month spent on EDC matters providing the justification behind this increase Ms Cowling asked about the audit performed on EDC files Mr Menzies said it is a governmental audit performed on the City s $190 million budget which includes 4A and 4B funds It is difficult to piece out 4A s share The cost estimate was derived through a combination of what could be its share in the government audit and what it would cost for the Board to have a separate audit conducted The City s annual audit is around $100 000 Mr Florsheim said the Chamber s annual audit for an organization of$1 6 million costs around $10 000 2 Page 2 of 4 Agenda Item No.6.a Mr Lane said the 4A funds represent about 2% of the City budget so its share would be about$1 000 He said justification was needed for this increase This line item increased $10 000 last year and $20 000 this year He appreciates this discussion He hopes to have a contract for services with the City in the future as it has with other entities He does question discrepancies in bills the 4A Board pays such as maintenance for the Atco building versus the City s responsibilities such as maintenance of the Business Park Mr Leiker noted that bids have been taken twice on the maintenance of the Business Park and the City s costs have been half of what was bid The City probably said at the time that it did not want to be responsible for mowing more acreage such as at the Atco building He added that Mr Hegglund is cutting himself short at $114 per hour That figure would be between$300 $400 if the Board went outside for legal services He added that City staff spends over a month with the auditors Ms Cowling said if the Board is helping to pay for the audit it is not seeing the results If it had an independent audit it would get the results She would assume that since the 4A is such a small part of the City s audit there is nothing specific to the EDC in the report Mr Leiker said they could bring the auditor in for an update or look at a separate audit Ms Cowling said a separate audit would be a lot of cost without a lot of benefit Mr Leiker noted the City is not trying to pad its budget or gouge the EDC He asserted that to hire all of these services the Board would pay three times as much as this request In addition when staff is working on EDC matters that means they are not working on City issues Mayor Santellana said taxpayer dollars pay staff time Some of the EDC deals are easy some are difficult and quite lengthy He believes it is a little on the light side of compensation but it helps to be able to justify the use of City staff for EDC efforts Ms Cowling said she would like to know if the audit is a clean audit and to be aware of any processes/improvements that might be recommended Mr Leiker said they can ask the auditor to look at the sales tax board and come back with any recommendations Mr Menzies said if this budget is approved it will be on the City Council agenda well in advance of October 1 6 Consent agenda a Approval of minutes (June 17 2021) Henry Florsheim noted the minutes were incorrectly dated Recording Secretary Linda Merrill noted she had already made that change Darron Leiker moved for approval Seconded by Bient Hillery the motion carried 5 0 b Financial Report — Paul Menzies noted that the August 2021 sales tax payment reflective of June 2021 ieceipts was up over 11% from the same month the previous year Sales tax revenues foi the year are nearly 13% ahead of what was budgeted 7 Executive Session Mr Lane adjourned the meeting into executive session at 3 10 p m pursuant to Texas Government Code §551 087 He announced the meeting back into regular session at 3 30 p m The subjects posted in the Notice of Meeting were deliberated and no votes or further action were taken on the items in executive session 3 Page 3 of 4 Agenda Item No.6.a 8. Motions How met Ms. Cowling moved that the WFEDC provide a forgivable loan to Howmet in the sum of $72,750 to assist in the purchase of an Oberlin filter, with said loan to be forgiven if, at one year after completion of the filter project, Howmet has at least 529 lull-time employees working at the Wichita Falls plant. If the company does not have 529 full-time employees at that point, it will pay to the EDC $1,000 for each employee it is short. Seconded by Da\id I oo2ood. the motion carried 5-0. Budget Mr. Leiker moved to approve the FY 2022 budget as presented. Seconded h\ Brent Hillery, the motion carried 5-0. Mr. Florsheim noted that the Board discussed moving its October meeting at the request for Dr. Scott Manley, so that any winner of WFEDC incentives would not be announced prior to the official ideaWF ceremony. Mr. Lane requested he contact Dr. Manley to determine if this is still a requirement. Mr. Florsheim said he would report back to the Board once he has had that conversation. 9. Adjourn The meeting adjourned at 3:35 p.m. Leo Lane, President 4 Page 4 of 4 Agenda Item No.6.a MINUTES OF THE WICHITA FALLS ECONOMIC DEVELOPMENT CORPORATION August 23, 2021 Present: Leo Lane, President § Phyllis Cowling, Secretary-Treasurer § WFEDC Member Darron Leiker § Paul Menzies. Assistant City Manager § City Administration R. Kinle I I, 2 11in�l. Jr., City Attorney § Jessica Will lams, Chief Financial Officer § Linda Merrill, Recording Secretary § Henry Florsheim, President and CEO § CCI Travis Haggard, V.F., BR&E § Absent: David Toogood, Vice-President § Members Brent Hillery § 1. Call to Order Leo Lane called the meeting to order at 3:32 p.m. 2. Fourth Amendment to Purchase and Sale Agreement for sale of 2400 Burkburnett Road, Wichita Falls,Texas, to CMH Manufacturing, Inc. Phyllis Cowling moved to authorize the WFEDC President to execute the Fourth Amendment to Purchase and Sale Agreement for the sale of 2400 Burkburnett Road, Wichita Falls, Wichita County, Texas, to CMH Manufacturing, Inc. Seconded by Darron Leiker, the motion carried 3-0. 3. Resolution to Authorize the Sale of 2400 Burkburnett Road to CMH Manufacturing, Inc., for $1,000,000, and to Authorize the Signature of Related Documents for the WFEDC. Mr. Leiker moved that the resolution to authorize the sale of 2400 Burkburnett Road to CMH Manufacturing. Inc., for $1,000,000 be approved, and further moved to authorize the execution of related documents for the WFEDC. Seconded by Ms. Cowling, the motion carried 3-0. 4. Adjourn. The meeting adjourned at 3:34 p.m. Leo Lane, President 1 Page 1 of 1 Agenda Item No.6.b WICHITA FALLS-WICHITA COUNTY PUBLIC HEALTH BOARD MINUTES etownypitttSeptember 10, 2021 ( 7? Wichita Falls-Wichita County Public Health District 1700 Third Street- Parker Conference Room Wichita Falls, Texas Public Health BOARD MEMBERS PRESENT: Keith Williamson, M.D., Chair Physician-City Appointment Lauren Jansen, Ph D., R.N., Vice-Chair Registered Nurse—City Appointment Melissa Plowman Restaurant Association -City Appointment Paris Ward. M A., B.S. Citizen At-Large-City Appointment David Carlston, Ph.D. Citizen At-Large-County Appointment Tanya Egloff, D.D.S. Dentist-County Appointment BOARD MEMBERS UNEXCUSED ABSENCE: Julie Gibson. D.V.M , Secretary Veterinarian-City Appointment OTHERS PRESENT: Lou Kreidler, R.N.. B.S.N. Director of Health Amy K. Fagan, M.P.A. Assistant Director of Health Michael Smith City Council Liaison I. CALL TO ORDER Keith Williamson, Chair called the meeting to order at 12'04 pm after a quorum of members was attained. II. APPROVAL OF MINUTES AND ABSENCES Keith Williamson called for the review and approval of the July 9, 2021 minutes Lauren Jansen introduced a motion to approve the minutes as presented and Melissa Plowman seconded the motion. The motion passed unanimously. The absence of Julie Gibson was noted as unexcused. III. COVID-19 UPDATE Amy Fagan advised the majority of the information presented is from analysis through last Friday, September 3, 2021. The COVID-19 report is updated and published weekly that has total confirmed cases, recoveries, deaths, active cases of those hospitalized or home recovering, and fully vaccinated. Vaccine Breakthrough case(VBT) analysis published every two weeks are those fully vaccinated,the two dose series completed or one dose series completed plus two weeks (14 days) then if afterwards contracts COVID it is a VBT Re-infections published every Friday, means those that contracted COVID more than once. Initially as seen in Re-infections the same as Vaccine Breakthroughs much milder symptoms or no symptoms with just the Alpha or undetermined Subtype before Delta variant, people were asymptomatic but that has changed. An interesting change over time with Delta as example 94% of VBT cases are symptomatic. The Janssen (J&J)first data published was the vaccine would not be as effective but the idea was to stay out of the hospital to keep from dying.Vaccines are not 100% manufacturers have been clear about that, but had more protection than anticipated when came out. Over 95% of the cases attribute to the Delta variant, in deaths of fully vaccinated one identified as Alpha variant and two Delta variant. Cases are lower at 762 of those 93%unvaccinated individuals. The 4-Week Analysis provides a comparison of two 4-week periods from July 10-August 6, 2021 and August 7-September 30, 2021. in the five categories all had significant increases. Average number of residents with COVID-19 Hospitalized 158%increase, Total number of New Cases 225%, Total number of New Tests 147%, Average Positivity Rate (of those tested. percent that is positive)27%and Deaths 118%. This year had a dramatic rise of new cases received each week starting less than 50 cases per week to over 500 per week. The rise in 2020 was from June 11 to October 16, 2020 at 18 weeks and this year from June 4 to August 20,2021 at 11 weeks. The 20-29 and 30-39 age categories were the highest percentage of new cases in a 2-week period, ending August 13 and August 20, 2021. In a 2-week period ending August 27 and September 3, 2021 the highest percentage of new cases were in the 11-19 age category. Old school contact tracing is still done, collect information from the individual,ask them if they had been exposed Page 1 of 3 Agenda Item No.6.c to anyone known of and monitor outbreaks on those type of things. On every Case manager investigation,Amy goes through makes a determination then categorizes the case. Cases by Type August 2021:Community Spread 57%,Contact 20%, Close/Household Contact 22%,Travel 1%. Cases by Type to Date: Community Spread 46%,Contact 33%, Close/Household Contact 20%,Travel 1%. Increase in Community Spread where no index case can be identified is concerning, there are less public health interventions that can be utilized to curtail further spread when the source is not identifiable. One category of spread that can be further analyzed, in an effort to reduce spread is the Contact category where there is an index case identified and considered the most likely source of infection. The 20% determined to be Contact for the month of August 2021 the most listed sub-categories are family,school/student,friends,employee/outbreak,and co-worker. Current United Regional COVID Admissions by Age on September 2, 2021 show the highest population are in their 60s followed by 70s,50s and 40s,with 88%of COVID patients unvaccinated. Several months after COVID- 19 vaccine became available in the community,the age of individuals who died while an active case shifted from the 80+demographic to lower ages.The first 320 deaths(April 15, 2020 to March 3, 2021)compared to the last 47 deaths (March 4 to September 3,2021), ail individuals under the age of 60 was unvaccinated, overall 15%of individuals that passed was vaccinated primarily in their 80's and 70's.Vaccine Breakthrough cases with odds of survival and odds of not contracting COVID go up substantially. COVID patients hospitalized at United Regional Health Care System (URHC)as of September 2, 2021 was 96; 12 vaccinated and 84 unvaccinated, of those 26 in critical care with 1 vaccinated and 25 unvaccinated. Since July 1, 2021, URHC had 371 COVID admissions with 323 unvaccinated (87%). The forecast based on the latest trends (June 4 to September 3, 2021) are estimated at 1,000 new cases per week starting the week of September 17, 2021, today it is under projection. The highest weekly cases reported in Wichita County since the start of the pandemic was 1,185 for the week ending December 31, 2020 and 1,187 for the week ending January 7,2021. One of the most concerning trends is the increase in the number of COVID positive Wichita County residents hospitalized, if the trend continues the projection for hospitalizations at the end of October 2021 is 120 patients.The number of available Adult ICU beds has gone up by one from three that is for the entire Trauma Service Area(ISA)about twice of Wichita County at 138,000. The TSA system is very intricate, on how transfers happen hospital to hospital and standard of care each hospital can provide it is the same throughout the State of Texas.There are zero pediatric ICU beds in the entire TSA with none at URHC, used to transfers made to Cooks.About two weeks ago,Cooks said due to limited staffing the facility may or may not be able to accept transfers from other hospitals, having significant limitations on them and their systems. Not only a concern for the community especially in Central Texas but the State of Texas, there is not enough beds, not enough ICU beds, not enough resources. The Governor can step in with supplemental resources in terms of staffing, traveling nurses, but not with the limited capacity for transfer and availability for types of care unavailable, it is not only a concern for the community but the State of Texas. Vaccine rate/percentage in the population as of today: 12+with one dose 50.2%, 12+ fully vaccinated 43.6%, and 65+fully vaccinated 77.52%. Education continues, post on social media, cut off rumors, provide community information,and statistics, to keep people informed. Keith Williamson asked what role natural immunity will have in the fall, in helping not to hit those high numbers. Amy Fagan replied she hoped it would go into a seasonal piece or enough people of the 19,000 that contracted COVID over the last year-in-a half that less people would contract COVID again,to gain that immunity. Now said there may be some indication that people who had the flu vaccine is their bodies naturally are better at fighting off the virus. The virus goes after those communities with low vaccination rates and it bums through the population. IV. GRANT FUNDING Amy Fagan said any good news about COVID would be that people somewhat know what Public Health does and the federal appropriation directed a lot of money focused to Public Health. The Health District has gotten three supplemental Immunization grants, two supplemental Epidemiology grants.a supplemental Preparedness grant,and a Workforce grant that will be the focus today since it is slightly different and beyond COVID.The grant is under the appropriations act Public Health Crisis Response federal funding for the next 21 months just over $1.9 million dollars.The funds are to help with COVID response but if cases become lower, it does not warrant the situation to do other public health work. Fifteen full time positions were hired, the majority Contact Tracers changed to Health Educators/Contact Tracers since half of what the positions do is provide health education to people, another position to hire is an epidemiologist one is on staff now, the dream is to do population health. All so to get a Health Equity grant, the population is kind of studied with publication of the Public Health Assessment but would do a better job of accessing the community doing outreach, to hire are an Outreach Education Specialist. Other positions are a Health Promotion Program Manager and Health Educator that will come on help with the COVID case management but at some point the idea is to reduce the disease burden so 2 Page 2 of 3 Agenda Item No.6.c people can live with COVID and recover better.Again will be able to do Diabetes Prevention Education since the Ioss of previous funds, probably Immunizations just not in reference to COVID vaccines, spending not near the amount with demand down. Arrangements made with one of the local Hispanic leaders is to go out Sunday to a church to administer vaccinations, it is wonderful new to have that church support it lends a lot of credibility to it, it Is a great initiative but the demand for vaccines is still low. Keith Williamson replied that is good news,exceptional to be able to go out to the people,to meet on their terms to give them vaccine and the most effective. Councilor Smith said it is not good news just here but nationwide of the unvaccinated. His thought is it should have some effect on the hardcore group that is unvaccinated, are they uniformed, not know what is going on or just does not care. Amy Fagan said everything has been so politicized that people tend to decide inside their political affiliation now, many people on both sides have made choices different from that group,but it seems to be the extreme ideology within those groups and leading misinformation. The Health District has been out in the front,very transparent, try to answer all the questions. The primary concerns heard from when the vaccine came out are, it went to fast, what is in it, will it make you sick. That question is asked all the time of why people make the choice not to vaccinate because genuinely want to know. Her thought on what happened is back when the vaccine was being produced it also coincided with a big change in politics and the president. Everyone had questions,is the vaccine safe, it happened so fast never seen anything like this,will it make you sick, if pregnant or want to get pregnant can you or should you get the vaccine, those basic questions are legitimate. From the basic questions people found answers from extreme sources with extreme answers shared repeatedly, people believe it. It will have to be one person at a time or groups then go back out to those groups to have those discussions.The Epidemiologist went out to the Fire Department, to talk with the first responders out in people's houses that do life saving measures for people with COVID, she went out three days because of the three shifts morning and night. They asked those basic questions in different variations of the extreme, she answered, and the feedback from those unvaccinated was still not going to get it. Several did come in to get the vaccine, also seen when an individual known gets very sick with COVID or dies. The Health District does talk and provide information to make an independent decision when ready and provide the vaccine when ready. Lou Kreidler said the positive grant gives the ability to have individuals go out to focus on targeted communities that will help Public Health.The work with the Hispanic community at Our Lady Guadalupe this weekend was the start, to get into those communities to provide information with support of the community leaders to believe, to trust in what Public Health does, and to work for their respect to create an authentic relationship. Keith Williamson thinks a lot of discussion will be heard about requiring the vaccine over various groups going forward, it is a very hard discussion. For those who have not had personal experience of the illness and more severe outcomes that they can remain simply argumentative about it and not accept a rational position it is just something to argue over. He thinks some strong leadership from some place is going to be needed. V. NEXT MEETING DATE Friday, November 12, 2021 VI. ADJOURN Keith Williamson adjourned the meeting at 12:55 pm. Sig afore A 414()1$ ad-h kcl.a'f 1 ca u_c 6 4 Print Name-Keith Williamson,MD, Chair,Laren,iatrsen,PhD,RN, Vice-Chair,Julie Gibson,DVM Se cretary 3 Page 3 of 3 Agenda Item No.6.c MINUTES OF THE WICHITA FALLS ECONOMIC DEVELOPMENT CORPORATION October 14, 2021 Present § Leo Lane President § WFEDC Members David Toogood Vice President § Phyllis Cowling Secretary Treasurer § Darron Leiker § Brent Hillery § Stephen Santellana § Mayor Bobby Whiteley § Councilor at Large Paul Menzies Assistant City Manager § City Administration R Kmnley Hegglund Jr City Attorney § Jessica Williams Chief Financial Officer § Paige Lessor Recording Secretary § Henry Florsheim President and CEO § CCI Jeannie Hilbers § i d e a WF Johnny McClane § Falls Metal Fabrication Lee Birk § Falls Metal Fabrication 1 Call to Order Leo Lane called the meeting to order at 2 30 p m 2 Discussion and possible action related to Falls Metal Fabrication Jeannie Hilbers with idea WF introduced Johnny McClane and Lee Birk owners of Falls Metal Fabrication LLC Mr McClane presented a brief overview of the company and the future plans of the company Mr McClane explained that he and Mr Birk bought the company formerly known as Gage Metal They changed the name of the business and moved to a location on McNeil Avenue Mr McClane further explained that Falls Metal Fabrication is a custom metal fabrication company that primarily serves heating and air conditioning contractors roofing contractors and general construction contractors Mr McClane continued that 90% of their business is custom work To grow business retain employees and add additional employees Mr McClane and Mr Birk have developed an idea of manufacturing vent free gas fireplaces These fireplaces would primauly be manufactured for new construction and remodels They believe they can mass produce these Page 1 of 3 Page 1 of 3 Agenda Item No.6.d fireplaces because there is a high demand and significant shortage Mr McClane thinks his company can fill the hole in the market in Wichita Falls The company plans to add two jobs in January 2022 Then it will be adding new machinery and will need to add two more positions in the early fall of 2022 Mr McClane projects that the company will need to add additional jobs every 6 to 8 months Mr Lane thanked Mr McClane and asked the board members if they had any questions Phyllis Cowling stated that she did not have any questions but that this sounded like a good opportunity David Toogood explained that he was a panelist on i d ea WF and heard the company s full explanation and plan He also stated that he is a consumer of a vent free fireplace and this sounds like a solid plan He continued that the company has great potential and he recommends entering into a Cash for Jobs agreement with the company Mr Lane asked whether the product would take the place of an imported product Mr McClane explained that there are large manufacturing facilities in Alabama and Illinois Falls Metal Fabrication would manufacture the units then sell them to distributors in Texas Oklahoma and Missouri These distributors will disperse the fireplaces to various retailers throughout the country and very few units will be sold in this area Henry Florsheim formally introduced both Mr McClane and Mr Birk to the Board He explained that this project came to the Board from the idea WF competition 3 Consent Agenda a Approval of Minutes (August 19 2021,and August 23,2021) Mr Lane stated that the minutes for August 19 2021 needed approval Ms Cowling noted that the August 23 2021 Minutes were not on the agenda to be approved Ms Cowling made motions to amend the agenda item to include the August 19, 2021 Minutes and approve both sets of minutes Mr Lane seconded the motions The motions carried 5 0 b Financial Report Mr Menzies stated that the Board had not met in a couple of months and explained that the October 2021 sales tax payments are reflective of August 2021 receipts Additionally Mr Menzies stated that the sales tax revenue increased more than 11%from last years same month Mi Menzies reminded the Board that Fiscal Year 2021 ended on September 30 and sales tax is collected two months in arrears The City will be collecting sales tax for FY2021 through November Mr Menzie said that the City is still running way ahead of the prior fiscal year almost 13% And compared to what had been budgeted we are running about 20% ahead of the budget He stated that the City is doing very well He explained that there are no significant changes to the bottom line other than the closing of the ATCO building Page 2 of 3 Page 2 of 3 Agenda Item No.6.d Jessica Williams explained that the revenue from the sale of the ATCO building is being hooked as a gain because the building was on the City's capital asset list, making it part of the balance sheet. The transaction occurs when the check is received, and the building is sold. At the end of the year. the balance will increase. Mr. Lane confirmed that the gain will not he seen until the end of the year. Ms. Williams agreed with Mr. Lane. Ms. Williams continued to explain that the City will continue to collect revenue for FY 2021 for an additional 60 days. Financials will be closed in December. Ms. Cowling confirmed that the numbers were preliminary and Ms. Williams agreed. 5. Executive Session Mr. Lane adjourned the meeting into executive session at 2:42 p.m. pursuant to Texas Government Code §551.087. He announced the meeting back into regular session at ;:1 8 p.m. The subjects posted in the Notice of Meeting were deliberated. and no votes or further action were taken on the items in executive session. 6. Motions Mr. Toogood moved for that WFEDC enter into a Cash for Jobs Agreement with Falls Metal Fabrication, LLC. The incentive would provide $4,000 per job for up to 4 new jobs created throut h November I, 2023. Seconded by Ms. Cowling. the motion carried 5-0. 7. Adjourn. The meeting adjourned at 3:19 p.m. Leo Lane. President Page 3 of 3 Page 3 of 3 Agenda Item No.6.d LANDMARK COMMISSION MINUTES October 26, 2021 MEMBERS PRESENT: Michele Derr •Chairperson Joel Hartmangruber or Member Andy Lee •Member Noros Martin ■P&Z Liaison Nadine McKown t Vice-Chairperson Janel Ponder Smith ■Member Marcela Medellin ■Member Terry Floyd, Development Services Director •City Staff Amy Gardner, Legal Department •City Staff Christal Ashcraft, Development Services Assistant •City Staff ABSENT: Tim Brewer •Council Liaison John Dickinson •Member Christy Graham •Member GUESTS: Antonio Ortiz •Applicant Edgar Ramirez •Contractor Jorge Ramirez •Contractor I. Call to Order, Welcome and Introductions Chairperson Michele Derr called the meeting to order at 12:00 p.m. Ms. Derr had Commission members, staff and guest, introduce themselves. II. Review&Approval of Minutes from: August 24th 2021 Chairperson Michele Derr called for review and approval of the August 24th 2021 Landmark Commission meeting minutes. Ms. Janel Ponder-Smith made a motion to approve the minutes, Mr. Noros Martin seconded the motion. Minutes were unanimously approved. Ill. Action Item: Design Review—2914 10th Street(West Floral Heights Historic District) • Remove and Replace Wood Siding with James Hardie Siding (Residential) Mr. Terry Floyd presented the case and stated the owner, Mr.Antonio Ortiz and contractors Mr. Jorge & Edgar Ramirez were present and petitioning to remove and replace the siding on the home, wrapping it first with a Tyvek-type material prior to the installation of James Hardie Board siding. Mr. Floyd advised the request to remove and replace the siding would be highly visible from the right-of-way,triggering a design review case being brought before the Commission. Mr. Floyd stated the subject property located at 2914 10th Street was constructed in 1928 in a Craftsman style and is a contributing structure on the West Floral Heights Historic District. Page 1 of 4 Agenda Item No.6.e Landmark Commission 2 October 26,2021 Mr. Floyd stated staff, while reviewing the case considered four general factors applicable for this case; 1. Availability of Historic Materials 2. Availability of Skilled Craftsman 3. Inherent Flaws in the original materials 4. Code-Required Changes The local design guidelines state the retention and preservation of the historic character of a property must be considered.The removal of distinctive materials or alteration of features, spaces, and spatial relationships that characterize the property should be avoided if possible. Distinctive materials, features, finishes and construction that characterize a property must be persevered and deteriorated historic features will be repaired rather than replaced. If the severity of deterioration requires replacement, the replacement must match the old in design, color, texture and where possible, materials. Mr. Floyd advised the applicant was proposing to replace the wood siding with a James Hardie 6 inch plank that would emulate what is currently on the home. New insulation and wrap would be put on prior in to installation. Examples were provided to the Commission by the contractor to evaluate. Mr. Floyd turned the floor over the owner and contractors for any questions the Commission might have. The contractor, Mr. Ramirez, stated over 80% of the current siding was damaged beyond repair, allowing in the elements, causing the utilities to substantially increase. Mr. Ramirez stated the Hardie board he was requesting to use as a replacement had the same look and would mimic what was currently on the structure. Ms. Marcela Medellin asked if the current siding was shiplapped or tongue and grove. Mr. Ramirez advised it was tongue and grove and the dimensions were 6-7 inches with 2-3 inch overlap. Ms. Medellin asked if trim would be changed out. Mr. Ramirez stated it would be replaced with a wood trim. Ms. Nadine McKown asked when replacing the siding, what direction would it lay. Mr. Ramirez stated horizontal as shown today. Chairwoman Derr stated beneath the eaves appeared to be a wider board, and asked if it was replaced at some point in the past. Mr. Ramirez was not sure, stated it could be asbestos and they would cover with siding, using a 12 inch board to keep the same look, same material, different size. Ms. Janel Ponder-Smith stated the request was only for the replacement for the 6 inch lower siding, nothing about the 12 inch for the upper siding was in the proposal. Mr. Ramirez stated the owner wanted to replace all the siding on the home, not just the lower portion that was 6 inch. Mr. Joel Hartmangruber, stated he did not see any photographic evidence to show the siding to be damaged beyond repair. Ms. Ponder-Smith stated there was not enough photos of current structure and not enough information to act on this proposal. She stated the existing siding looks to be much smaller than the proposed Hardie board and saw no evidence of the damage that would require replacement. Mr. Hartmangruber, advised this siding is very prominent of this era and replacement material proposed was not the same. Mr. Hartmangruber asked if any other profile of Hardie board had been considered. Mr. Ramirez stated he only looked at what could be found locally stating, that the current siding is no longer produced and Hardie Board had longer life. Mr. Ramirez stated he was changing the look, but replacing with a better product, and that he would be putting metal sheet under the replacement siding to prevent damage. Mr. Page 2 of 4 Agenda Item No.6.e Landmark Commission 3 October 26,2021 Hartmangruber stated that the goal was to maintain and preserve the historic look and this would significantly change the character of the structure. Chairwoman Derr agreed that additional information was needed to make a decision as well as adding to the petition the replacement of the siding under the gables. Ms. Ponder- Smith made a motion to postpone this case to next meeting, requesting other sample materials be brought in and considered and more detailed, up-close photos to justify replacement and address gable peaks. Ms. Ponder-Smith stated she would like to see more siding options that matched more closely with examples to see what would be replaced on the gables. Ms. McKown seconded the motion. Motion to delay the case until next meeting passed unanimously. IV. Other Business: a) Monthly Reports Depot Square: Ms. Derr gave downtown updates: • Nov. 19'h—Dec. 11'h— Backdoor Theatre,Winter Wonderettes • Oct. 29th&30th—Kell House, Haunted Tours, 6-9:45pm • Oct. 30'h—Downtown Trick-or-Treat, 1-4pm • Oct. 30'h&31 st—Wichita Theater, Disney Decedents Musical • Nov.3'd—Chamber of Commerce, Business After Hours @ Wichita Falls Art Association, Holt Hotel, Ste. 130, 5-7pm • Nov.4'h—Season Finale After Hours Art Walk, 5:30pm • Nov. 12'h—13'h—Wichita Theater,All Together Now West Floral Heights: Ms. Ponder-Smith update: • Looking for new President and Vice-President b) Design Review—Staff Authorized —Minor Alteration/Repairs • 701 Indiana(Depot Square HD)—replace planters with sidewalk • 2715 gth Street(Morningside HD)—demo permit"informational Only V. Adjourn Next regularly scheduled meeting November 23, 2021 - 12p.m. Meeting adjourned at 12:26 p.m. Michele Derr, Chairperson Date Page 3 of 4 Agenda Item No.6.e Page 4 of 4 Agenda Item No.6.e CITY COUNCIL AGENDA December 7, 2021 ITEM/SUBJECT: Ordinance amending Section 2 of Ordinance No. 49-2021, the fee schedule applied to Development Services Department operations to allow for fees associated with credit card transactions and Downtown Vacant Structure Registry annual inspection and registration fees; providing for severability; providing that such ordinance shall not be codified; and providing an effective date. INITIATING DEPT: Development Services STRATEGIC GOAL: Efficiently Deliver City Services STRATEGIC OBJECTIVE: Practice effective governance COMMENTARY: Timeline: • February 2, 2021 - City Council approves ordinances related to (1) downtown property maintenance, and (2) downtown vacant building registration, both that became effective October 1, 2021. • October 1, 2021 — Downtown property maintenance and vacant building registration ordinances effective. • December 7, 2021 - City Council consideration of amendments to the City's Fee Schedule to add new fees related to (1) the newly effective downtown ordinances, and (2) credit card transaction fees for all applicable development services transactions. The proposed Ordinance amends Section 2 of Ordinance No. 49-2021 to allow for the establishment of two (2)fees critical to the recently established Vacant Structure Registry Ordinance (VSRO), and one (1) fee for service upgrades to allow for online and credit card transactions for building permit and zoning/platting fee payment. The proposed ordinance amendment establishes new fees in the current fee ordinance, but does not increase any development-related fees currently established in the ordinance. Background: Included in the proposed development fee ordinance amendment presented to City Council on both September 21 and November 2, 2021 were the inclusion of three (3) proposed new fees for: 1. Registration of structures for the City's newly established Vacant Structure Registry Ordinance (VSRO) - $150 2. Annual inspection fee for structures registering as part of the VSRO registration - $100 3. A 3% transaction fee (of total fee) for online/credit card payments PAGE 1 OF 5 PAGES AGENDA ITEM NO. 7. With the Council decision to postpone the consideration of the proposed development fee ordinance until December 21, 2021, the aforementioned proposed fees could not be established. Vacant Structure Registry Ordinance Fees Fees for the VSRO registration and annual inspection are proposed at $150 — registration and $100 — annual inspection. This proposed fee was discussed throughout the development of the ordinances with the citizen committee in 2019 and 2020. This ordinance amendment establishes these fees so they can be collected as vacant buildings downtown are beginning to register. Credit Card/Online Transaction Fee This fee allows the Building Inspections and Planning Division to collect the required 3% transaction fee on all online/credit card payments for permits and applications that is charged by the online/credit card transaction provider (PACE) for the City's permitting system (MyGov). This 3% fee is established and charged by the online/credit card payment provider and collected at the time of the online purchase or credit card transaction. This transaction fee is a similar if not the same to other transaction fees that are codified in the fee ordinance for other City departments/divisions that accept credit card/online payments (Utility Billing, Collections & Services). Without the establishment of this fee, revenue collected for each online/credit card transaction would be reduced by 3%, resulting in lost revenue. Staff Recommendation: Staff recommends approval of the ordinance which, if approved, would become effective on January 7, 2022. ® Director of Development Services ® Assistant City Manager ASSOCIATED INFORMATION: Ordinance ® Budget Office Review ® City Attorney Review ® City Manager Approval PAGE 2 OF 5 PAGES AGENDA ITEM NO. 7. Ordinance No. Ordinance amending Section 2 of Ordinance No. 49-2021, the fee schedule applied to Development Services Department operations to allow for fees associated with credit card transactions and Downtown Vacant Structure Registry annual inspection and registration fees; providing for severability; providing that such ordinance shall not be codified; and providing an effective date. WHEREAS, the adoption of the recodified Code of Ordinances requires that a separate ordinance be passed incorporating fees to be applied to City operations; and, WHEREAS, City Staff has studied the cost of providing the services and enforcing the regulatory schemes which are currently not being covered by the existing fees; and, WHEREAS, after receiving and reviewing the aforementioned costs, the City Council finds that the fees established herein do not exceed the amount reasonably necessary to provide the services and administer and enforce the regulatory programs to which they are related; and, WHEREAS, the City Council finds that the fines, fees, and rates described herein are necessary to provide for the services and regulated programs and further finds that any discrimination established against non-residents in fee amounts does not provide funds that exceed the taxpayer-funded amount of the described programs. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: 1. The following schedule of fees and charges of Section 2 of Ordinance No. 49- 2021 shall be amended and adopted for all Community Development operations, which are authorized to create or enforce such fees by state or federal law or by the Code of Ordinances: 2. Development Services 2b. Code Enforcement 2b-1. Miscellaneous Fees: (1) Fee to Abate Junk Vehicle no more than $150.00 (2) Public Right-of-Way Sign Removal $25.00 plus $1.00 per day for storage (3) Vacant Structure Registry (Annual)...$150.00 (2)(4) Vacant Structure Inspection Fee (Annual)...$100.00 PAGE 3 OF 5 PAGES AGENDA ITEM NO. 7. 2c. Planning 2c-2. Miscellaneous Development Fees: (1) Variance, Board of Adjustment, Airport Board of Adjustment ....$200.00 (2) Right-of-way and easement encroachment release $100.00 (3) Street, alley, or easement closure, abandonment, vacation $200.00 (4) Street name change $500.00 (5) Annexation $500.00 (6) Certification letters for zoning, floodplain or building encroachment Basic fee $25.00 Intensive review fee $50.00 (7) Zoning fees: • Site plan review: o Application. This fee shall not apply to site plans accompanying a conditional use application $75.00 o Appeal $50.00 • Conditional use permit: o Application $150.00 o Application for carport $100.00 o Conditional use for communications tower....$250.00 o Appeal $100.00 • Administrative appeals $200.00 • Zoning amendments (rezoning). $400 o Up to five acres $400.00 o More than five acres $400.00 ■ Plus, per acre or fraction thereof $10.00 o Rezoning to PUD $500.00 ■ Plus, per acre or fraction thereof $10.00 (8) Credit Card/Online Transaction Fee... additional 3% of transaction amount (Code 1966, § 23-17(6)—(13); Ord. No. 2-2004, § 1, 1-6-2004; Ord. No. 71-2009, § 1, 10-6-2009) 2. The fee schedule established by this ordinance shall be made available to the public through the Office of the City Clerk, and be published online in such a manner as to be available to the public. PAGE 4 OF 5 PAGES AGENDA ITEM NO. 7. 3. Should any section or provision of this ordinance be declared by a court of competent jurisdiction to be invalid, that decision shall not affect the validity of the ordinance as a whole or any part thereof, other than the part so declared to be invalid. 4. To the extent that the Code of Ordinances establishes the existence of a fee, this ordinance will govern the amount of that fee, but this ordinance shall not be codified. 5. This ordinance shall take effect January 7, 2022 and it is so ordained. PASSED AND APPROVED this 7th day of December, 2021. MAYOR ATTEST: City Clerk PAGE 5 OF 5 PAGES AGENDA ITEM NO. 7. CITY COUNCIL AGENDA December 7, 2021 ITEM/SUBJECT: Resolution initiating the process of Redistricting City Council Districts, establishing Criteria for Redistricting, and appointing an Advisory Committee to provide advice and input to the Redistricting process. INITIATING DEPT: City Clerk/City Attorney STRATEGIC GOAL: Efficiently Deliver City Services STRATEGIC OBJECTIVE: Practice Effective Governance COMMENTARY: The City of Wichita Falls contracted with Allison, Bass & Magee, LLP to assist with the redistricting process. Per the initial assessment, the Census results show a 13.23% total maximum deviation. Federal law requires redistricting if the total maximum deviation is above 10%. The total maximum deviation is determined by dividing the total population by the number of single member districts to provide an ideal district population. Bob Bass will join the meeting via Zoom to provide an overview of the initial assessment, discuss the redistricting process, and answer any questions that you may have. Approval of this Resolution will initiate the redistricting process and appoint an Advisory Committee. ® City Clerk ASSOCIATED INFORMATION: Resolution ® Budget Office Review ® City Attorney Review ® City Manager Approval PAGE 1 OF 5 PAGES AGENDA ITEM NO. 8.A Resolution No. Resolution initiating the process of Redistricting City Council Districts, establishing Criteria for Redistricting, and appointing an Advisory Committee to provide advice and input to the Redistricting process WHEREAS, the Wichita Falls City Council has previously retained the firm of Allison, Bass & Magee, LLP, of Austin, Texas, to conduct an Initial Assessment of existing political boundaries of the City of Wichita Falls, following the issuance of census data by the United States Census Bureau; WHEREAS, the Initial Assessment was based upon PL94-171 data, as required by federal law, and is further based upon information provided to Allison, Bass & Associates, LLP by the Texas Legislative Council, other official sources of information, and by the City of Wichita Falls, Texas; WHEREAS, based upon this information, the City of Wichita Falls has a total maximum deviation of 13.23%; WHEREAS, the "total maximum deviation" is determined by dividing the total population of the City of Wichita Falls by five, the number of city districts to determine an ideal district size. The actual population of each district was then determined, based upon the official population data contained within the census count, as defined by Public Law 94-171; WHEREAS, the actual population of each district was compared to the ideal district size and a range of deviation by percentage was determined; WHEREAS, a total maximum deviation in excess of 10% is presumptively unconstitutional under established federal law; therefore, the City of Wichita Falls, Texas, has a constitutional duty to redistrict its political boundaries to achieve "One-Person-One- Vote" numerical balance between the Council districts at a legally acceptable margin of deviation, and to make such changes as are necessary to comply with the Voting Rights Act and applicable state and federal law; and WHEREAS, the City Council finds the public interest will be served by redrawing the existing political boundaries of the City of Wichita Falls in such a manner as to comply with applicable state and federal law. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: 1. The City will undertake such necessary and appropriate action to accomplish redistricting of existing city districts. PAGE 2 OF 5 PAGES AGENDA ITEM NO. 8.A 2. The City Council will convene in open meetings, duly posted in accordance with the Texas Open Meetings Act, to take up and consider one or more alternative plans for the legal redistricting of the City of Wichita Falls. 3. After due consideration of one or more alternative plans, the City of Wichita Falls will adopt a plan deemed to satisfy legal requirements, and which best suits the legitimate governmental needs of the City of Wichita Falls. 4. The plan should, to the maximum extent possible, conform to the following criteria: a. The plan should ensure that all applicable provisions of the U.S. and Texas Constitutions, the Voting Rights Act, and the Texas Election Code are honored. b. The plan should be drawn in such a manner that the maximum deviation from an ideal size, as determined by dividing the total population of the city by the number of single member districts that compose the City Council of the City of Wichita Falls be not more than plus or minus five (5%) percent for any individual single member district, or a total top to bottom deviation (percentage of deviation below and above the ideal size) between the most populated district and the least populated district by not more than a maximum deviation of no more than ten (10%) percent. c. The plan should address minority representation, and if at all possible, in conformity with constitutional standards, avoid retrogression in the percentage of population and voting age demographics consistent with existing minority representation. d. The plan should, avoid fragmentation and preserve minority communities of interest to the maximum extent possible. These communities of interest should be recognized and retained intact where possible. Only when the overall minority population of the county is sufficiently large to require more than one minority district should minority populations be divided, and only then to the least degree possible. e. The plan should not, however, attempt to unreasonably join geographically remote minority populations into a single precinct unless there are strong and genuine connections between these communities as reflected by common schools, churches, or cultural ties. For example, minority populations in two separate neighborhoods, located miles apart, may not have sufficient links or common political cohesion to justify joining these two minority population centers into a single electoral group. Particularly, when dealing with distinct minority groups, such as Black and Hispanic populations, a general assumption that separate minority populations will vote in a "block" may be unsupportable in fact. PAGE 3 OF 5 PAGES AGENDA ITEM NO. 8.A f. The plan should seek compact and contiguous political boundaries. Physical boundaries of cultural or economic significance, such as rivers, multi-lane control access highways or turnpikes, which tend to divide populations in fundamental ways, should be recognized and where possible, should only serve as necessary to achieve recognized objectives. Communities of interest should be retained intact where possible. To the maximum extent possible, clearly recognized boundaries, such as streets and highways, should be used to facilitate ease of voter identification of boundaries, as well as election administration. g. Where possible, well-recognized and long used election precinct boundaries should be retained intact (within the limitations imposed by state and federal law) or with as little alteration as possible. h. Election precincts in the plan should be sized in conformity with state law. For example, in counties that use traditional, hand counted paper ballots, no election precinct may contain more than 2000 voters. In jurisdictions with voting systems that allow for automated ballot counting, this number may be increased to as many as 5000 registered voters. i. The plan should afford incumbent office holders with the assurance that they will continue to represent the majority of individuals who elected these incumbents, and all incumbents' residential locations should be retained in their reformed precincts to ensure continuity in leadership during the remaining term of incumbents to the extent possible. j. The plan should address fundamental and necessary governmental functions, and to the extent possible, ensure that these functions are enhanced rather than impaired. Election administration should not be unduly complex as a result of election boundaries. k. The plan should attempt to locate polling places in convenient, well-known locations that are accessible to disabled voters to the maximum extent possible. Public buildings should be utilized to the maximum extent possible as polling places. Where necessary, buildings routinely open to the public, such as churches, retail businesses, or private buildings dedicated to public activities, can be used as polling places. I. If the reduction of polling places can be accomplished, without impinging upon voter convenience and minority voting rights, such reductions can be considered. m. Citizen input should be encouraged, but in order to minimize cost and to have sufficient information to evaluate such proposals fairly, the City will only consider proposed plans submitted to the City for evaluation by individual PAGE 4 OF 5 PAGES AGENDA ITEM NO. 8.A citizens or groups if the proposed plan is submitted to the City in a commonly used GIS format, such as .SHP, .MAP, .KLM, .GPX, .MDB, along with maps and demographic data sufficient to address voting rights concerns. 5. The following people are appointed to the Advisory Committee for Redistricting: Stephen Santellana, Mayor, Bobby Whiteley, Councilor At-Large, Paul Menzies, Assistant City Manager, and Marie Balthrop, City Clerk. PASSED AND APPROVED this the 7th day of December 2021 MAYOR ATTEST: City Clerk PAGE 5 OF 5 PAGES AGENDA ITEM NO. 8.A CITY COUNCIL AGENDA December 7, 2021 ITEM/SUBJECT: Resolution authorizing the City Manager to award bid and contract for the financing of Fire Apparatus to Signature Public Funding Corp., in an amount not to exceed $11,165,446.49, to include interest and principle. INITIATING DEPT: Finance STRATEGIC GOAL: Efficiently Deliver City Services STRATEGIC OBJECTIVE: N/A COMMENTARY: At the October 19th City Council meeting, staff made a presentation about the aging and availability status of the Wichita Falls Fire Department (WFFD) fire apparatus fleet. Staff recommended replacing the front-line equipment in the WFFD fleet using a twelve-year capital lease purchase. This equipment includes eight engines/pumpers, two ladder trucks, two squads, and one rescue unit fora total of thirteen units. It is further anticipated that the first payment on the capital lease will occur in October 2023. It is also further anticipated that the purchased fire apparatus will not be completed and delivered to the Wichita Falls Fire Department until the Spring of 2023. At the November 16th City Council meeting, the Council approved the purchase of the above referenced equipment. Staff made Council aware, at that time, that this item would come forward to allow for the financing of the above units. Staff received bids for the financing of the apparatus on November 15, 2021. The City received the following bids: Vendor Lease Term Interest Annual Payment Total Financed Rate Branch Banking &Trust Co. 12 YR 1.88%- $1,021,910.91- $11,241,020.01- 1.92% $1,024,567.88 $11,270,246.68 Government Capital Corporation 12 YR 2.49% $986,347.66 $11,836,171.92 Signature Public Funding Corp. 141 MO— 153 MO 1.783% $1,015,040.59- $11,165,446.49- $938,431.48 $11,261,177.80 Staff recommends award of contract to Signature Public Funding Corp., a tax-exempt financing, for a term of 141 months, at a rate of 1.783%, with an annual payment to commence on October 1, 2023, in an amount of $1,015,040.59. The total cost of this lease will be $11,165,446.49 and is representative of the lowest bid received. This lease will allow the City to pay, in full, the existing fire apparatus purchase, prior to commencement of this lease. This lease includes an option for prepayment without penalty. Staff recommends award of this lease to own contract. PAGE 1 OF 3 PAGES AGENDA ITEM NO. 8.B ® CFO ASSOCIATED INFORMATION: Resolution , Bid ® Budget Office Review ® City Attorney Review ® City Manager Approval PAGE 2 OF 3 PAGES AGENDA ITEM NO. 8.B Resolution No. Resolution authorizing the City Manager to award bid and contract for the financing of Fire Apparatus to Signature Public Funding Corp., in an amount not to exceed $11,165,446.49, to include interest and principle WHEREAS, the City has identified the need to replace the Fire Department's front line apparatus; and WHEREAS, the current front line fire apparatus has become unreliable and in efficient; and WHEREAS, the City of Wichita Falls advertised and requested bids for the financing of said fire apparatus; and WHEREAS, it is found that the lowest responsible bidder is Signature Public Financing, who entered a total bid of$11,165,446.49. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The City Manager is authorized to sign and execute contract with Signature Public Funding Corp. for the purchase of front line fire apparatus, commencing payment on October 1, 2023 in the amount of$11,165,446.49. PASSED AND APPROVED this the 7th day of December, 2021. MAYOR ATTEST: City Clerk PAGE 3 OF 3 PAGES AGENDA ITEM NO. 8.B CITY COUNCIL AGENDA December 7, 2021 ITEM/SUBJECT: Resolution authorizing the City Manager, or his designee, to make application to FEMA for the FY 2021 Assistance to Firefighters Grant to support the replacement of all portable radios totaling $455,005. INITIATING DEPT: Fire STRATEGIC GOAL: Efficiently Deliver City Services STRATEGIC OBJECTIVE: Practice Efficient Governance COMMENTARY: The fire department would like to make application through FEMA for the FY 2021 Assistance to Firefighters Grant. The Assistance to Firefighters Grant (AFG) is funded through federal legislation on an annual or semi-annual basis. The grant application process is a competitive process, that requires, if the grant is awarded, a 10% match. The anticipated performance period for the grant is May 2022 through April 2024, therefore we would anticipate developing a plan for meeting the 10% match as a part of our FY 2023 budget. The individual grant applications would seek to secure funding for up to 85 portable radios, chargers and lapel microphones. Staff recommends approval of the resolution. ® Fire Chief ASSOCIATED INFORMATION: Resolution ® Budget Office Review ® City Attorney Review ® City Manager Approval PAGE 1 OF 2 PAGES AGENDA ITEM NO. 8.0 Resolution No. Resolution authorizing the City Manager, or his designee, to make application to FEMA for the FY 2021 Assistance to Firefighters Grant to support the replacement of all portable radios totaling $455,005. WHEREAS, The City Council finds it in the best interest of the citizens of Wichita Falls that the Assistance to Firefighters Grant (AFG) be applied for in the FY 2021, through FEMA. WHEREAS, The AFG is a competitive process, the City Council agrees that it is in the best interest of the citizens to apply for various departmental needs. WHEREAS, if awarded, the City must, during the performance period, provide matching funds in the amount of 10% of the grant. WHEREAS, The City Council agrees that in the event of loss or misuse of the Assistance to Firefighters Grant funds, the City Council assures that the funds will be returned to the Texas Department of Public Safety, Division of Emergency Management in full. WHEREAS, The City Council authorizes the City Manager to apply for the Assistance to Firefighters grant on behalf of the applicant agency. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The City Council approves authorizing the City Manager or his designee to submit grant applications for the FY 2021 FEMA Assistance to Firefighters Grant. PASSED AND APPROVED this the 7th day of December, 2021. MAYOR ATTEST: City Clerk PAGE 2 OF 2 PAGES AGENDA ITEM NO. 8.0 CITY COUNCIL AGENDA December 7, 2021 ITEM/SUBJECT: Resolution authorizing the Mayor to execute an Interlocal Agreement with Wichita County for the improvement of a portion of Hammon Road that lies exclusively within Wichita County to benefit the Wichita Falls Economic Development Corporation Business Park. INITIATING DEPT: Public Works STRATEGIC GOAL: Provide Quality Infrastructure STRATEGIC OBJECTIVE: Complete Signature Public Improvements COMMENTARY: On November 2, 2021 the City Council approved an Interlocal Agreement with Wichita County for reimbursement of the Phase I Business Park Improvements. Through this agreement, the County agreed to utilize approximately $1.045 million of their American Rescue Plan Act (ARPA)funds, to reimburse the WFEDC (4A), for the water and sewer improvements within the Business Park. On November 8, 2021, the Wichita County Commissioner's Court approved a second Interlocal Agreement between the City of Wichita Falls and Wichita County for the improvement of a portion of Hammon Road that lies within the County. As part of the overall Business Park Improvements, a section of Hammon Road, will be widened and replaced with a concrete pavement. However, there is a portion of Hammon Road that extends beyond the City limits into Wichita County that also needs to be improved. In consideration of the contribution from the County for the water and sewer improvements, by execution of this agreement, the City agrees to improve a portion of Hammon Rd which lies within the County. It also stipulates the City will maintain this section of Hammon Rd for a period of 20 years. The ultimate goal is to create an improved loop of roadway from Fisher Road to Midwestern Parkway to Hammon Road north to US 287. The improvements to this section of Hammon Road consists of approximately 800 linear feet of 48'wide reinforced concrete pavement with monolithic curb. These road improvements will serve to accommodate the current and anticipated truck traffic from the current and future development within the Business Park. The agreement was prepared by the City's Legal Department. Staff recommends execution of the agreement. ® Director, Public Works ASSOCIATED INFORMATION: Resolution , Agreement PAGE 1 OF 8 PAGES AGENDA ITEM NO. 8.D ® Budget Office Review ® City Attorney Review ® City Manager Approval PAGE 2 OF 8 PAGES AGENDA ITEM NO. 8.D Resolution No. Resolution authorizing the Mayor to execute an Interlocal Agreement with Wichita County for the improvement of a portion of Hammon Road that lies exclusively within Wichita County to benefit the Wichita Falls Economic Development Corporation Business Park WHEREAS, the City of Wichita Falls Economic Development Corporation owns the City's Business Park; and, WHEREAS, the Wichita Falls Economic Development Corporation has determined that an investment in road infrastructure would make the business park much more marketable to future industrial expansions and investments; and, WHEREAS, the Wichita Falls Economic Development Corporation Business Park lies entirely within Wichita County; and, WHEREAS, the Wichita County Commissioners have determined an investment in the Business Park would benefit the County as a whole by attracting future industrial development. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The Mayor is authorized to execute an Interlocal Agreement with Wichita County for the improvement of a portion of Hammon Road that lies exclusively within Wichita County to benefit the Wichita Falls Economic Development Corporation Business Park. PASSED AND APPROVED this the 7th day of December, 2021. MAYOR ATTEST: City Clerk PAGE 3 OF 8 PAGES AGENDA ITEM NO. 8.D INTERLOC'AL ,1( :I I .1 : 1.L 1 l 17:.1.I F FEN THE CITY OF WICHITA FAI .l,S„ .1 EXAS, AND WICHITA COUNTY, TEXAS, FOR Ti lr IMPRO\ L,;\1LNT OF A PORTION OF 1-1,tM MON ROAD 111CS 1N l'EI(LOUAL AGREEMENT (hereinafter referred to us the `"Agreement" is made and entered] into h}° and between the City of Wichita Falls, Texas, a home rule municipal corporation i"City-1, and. Wichita County, a Texas county ("County"), both acting by and through their duly ;tuthc,rired repretienLaLIi es,pursuant to the pros,isiorrs Elie lraterlocal Cooperation Act. Texas Government Code. Section .791 er veg. County and the City are referred to collectively herein as the "`Parties'` or indi%ideally as at "Party." EES l+'1'11I WHEREAS.this Agreement is;ttrthc}rived by Chaprer 791 Texas;CrL)Ve'ntat'keitt Code; and. 'WHEREAS, the Parties aie local governrncnts_ as ihao terns is defined in Section 791.01 I of the Texas Government Cede; arLd, WILEREAS, City has a capital ir'[Yllrovertlerit prrijeet to repave a section of Hammon Road within the city limits 4i•11hi: City of Fans:. and, WHEREAS, La portion of Hammon Road extends outside the city limits. into Wichita County under the jurisdiction, of Wichita County: and. WHEREAS, Parties wish to enter into this Agreement to allow City to continue the capital ir.o ni einerlr project on the portion or Flat511iion Rood that extends into Wichita County aS shown in F.xhihit A. WHEREAS, both governing bodies have reviewed 4rr, 1 ;,rpprri ved this Inter]o al 'agreement and conditions herein. NOW, TE{EREFl1I E, in consideration of the mutual covenants and agreements herein contained, the undersigned Parties agree as follows: I. TERMS AND CONDITIONS in consideration of these recitals, the mutual covenant,, agreements. and gilt ions stated h lc�w, othcr good and valuable consideration, and by upgrading and for increasing the capacity of vehicle traffic along Hammon Road to h rietlt hu.wirtes!, puck. City agrees to improve a portion Harmon Rond Char. lire exclusively within Wichita Co.urny if the toy[ of :Ipi7ra.riiiiately S I,I8Cr,2l]O,0) tat zero cost to County_ (See Exhibit A, yellow rw highlighted section). City shall determine all design and build de i:tiicans i�5 As )112 capacity. Tuge 1 of 5 PAGE 4 OF 8 PAGES AGENDA ITEM NO. 8.D IL GENERAL PROVISIONS A. Maintenance Tenn. City sFrull maintain County portion of Eiaunron Road in good repair ICU :a period of 20 years. food repair means maintaining the components of the road, suf Iicicnt to pre°vL.'rr1 tIL It ri1.,1.r1isSri 311L:l keel) in working, order_ City shall he the final authority on iskties repair and ag.reeti to work with County to determine solutions if repair I. noxled during the n13inte'n:ince terra. B. Venue and Governing Law, The parties hereby c.41nsL;n1 ;arid 4z.rtm, iliac slate courts Located in Wichita County. Texa ..LI1kI the 14n,7 d State District Court for the I dtirrlkr rnl District of Texas (Wichita Fulls Dr.'.ision shall. have pc rsonal ju ri , k:i icrn and proper venue with respect) Lo .tits di,I,,L,tc 1},.I the parties arising in connoetion with this Agreement. Irt any such disllu 14. I.I,4 I r:-.lc., shall not raise and do hereby expressly waive any ohjc4 c i on or defense io sr.t'I I a,.:I.d ici i 1.i71 as as inconvenient forum. C. Dispute f eti,ol uI i on Th..' 11-.11 i ', ' 7 I .1 ti Agrnerner II ',411r1. I t *'L Llte F. in good faith to resolve any controversy, disputes or claim het' t'c'rr arises 1.1.titt cif car relates to this Agreement whether stated 1n tori,tifOntraci. •vet;lr.II,• ,•I:°_'rrr for benefits. had faith, professional Ii hllily or oihcr, v.... "{ I;airn I. I othin is inierukd to prevent either I'an y from seeking any other r4 1 is d y available ar Li,., including seeking redress in a coun of competent jurisdiction. J his provision shall t;_. Itiw be termination of ihis Agr'emenl. . No Third-Party Beneficiaries_ This Agreement is for the sole and exclusive benefit of the Parties hereto, a11d rrtit]ti i in this Agr'eeinent, express or implied, is intended to confer or shall be construed as conferring upon arty other ear person any rights, re medics. or;arty other 1y-pc: or lypes of hcnelits. E, Relationship nshit+ of the Panics, Each Party to ibis Agreemenl, in the performance of this, Agreement. shall act in an individual capacity ;ind not as agents. employees. parincrs, or aYsociates of one another.The employees or agents of one Party shall not he deemed ebristrued to he 11w c r rtlt I o}gees or agents of the €the r Party for any purposes whatsoever. F. Nu:Waivcrof I ma-nun ities_Nothing in this A greernern shall he deemed to waive,modify or amend any legal defense available at law err in equity to the Parties_ their pest or present cif 1 icers, entpl uyeeti, or ;,agt n i s or employees, nor to create ally ]ecal rights ter claim on behalf of ;any third party. The Parties do near waive, modify. or alter to any extent whntxcrever the availability of the defense of oveinmental immunity Linder the laws of the State CifTc?t3s and of the tinned Stales_ n Appr apriali+on wincL Fi.si LI Funding. The nh1igati0ns of the Paiiieti under this Agreement do nc>i cunsLiLule a general cabui aLiorr or indebtedness of either Party for which such Party is r'bli&rulerl io levy, pledge, or colleci any form of taxation. Pape 2 cif 5 PAGE 5 OF 8 PAGES AGENDA ITEM NO. 8.D II. Nit ALNii..k I L„l0xl_1..1;r•lai. : I1 IN 4l.1k1C.' LLit'•kl ..iiid .A je it 1N.ri Cc111nO, ., III no! in .Lrl' .I i1tiL..' ht..`.:0111N 11.:LL't1 .1. I•.Jr111t': \'i!Il il'112 ( ii.. f 1..!1'ALAI %II1'. L11' IIlL' I'Lii le% in tiiily ILILInnr Ii Slit LIi.r11u:13L'*. loll! ;J7S .111 .1 'c'I1l .ol IIIIt'l;1I ILh1:"LL'r'rr.aLIti' ill iI'1L t '.,liir11v. I Elvin:. :A2rCCILl'111 Thr, Agn,:coik•rii n.,:prc-xiiP, 110 c'linic aid iiiiL'L1.Luti.l 1y1'L'LtalcilL h'.t. eu' 1.1112 [',Lrtlt nrid \lLl}Cr3L414"A All pr',41r ntp'Ii;Lllxi,., rc`lilc..eiiial.olI•r, tiol ;:L,I12.'rD riL%.. Culler. 0 il.l I,I' YLIIiCCil Lh1. \:vi'.'4.'i'14'nl I11.1% Ft." ;alllc'".7s1L'cl only h., 5).1'1110E1 ii3'-Inlll,.-.2n1 :,.klii. l I Cud: I'.la 1'; CO IlI \t'L'C,.'i . i11 NO ()I:HCI: 1 . [::.: 'IPI.O• T.E. l.:117.NT_ ()R RE-.['F I-:sT-:N,.1..1"I'IvE nl ']'iiE-. Cii.)UN If HAS :V, 'i Ai', 11.10k 1.T i'. I.CTIffr.K F' r't ESN OR I IPI,.[l_Ta. 'I'() A.\11°:\O I li.lti ,\(JRR1,I-\11.N I .. F),(."I:f'I1 PURSUANT,V[ 'I C) 4l'4'1I L". I'RESS AUTHORITY ICJRITY AS MAY BE CaRAN I Lb BY I fIL GovER;> fNC: IiODY. I. L,11Ai.,LJlIlttJHLJ1 I'LIntitLOlr. All. panes agr'o.'ti` dim. thi L. I1Ir,1;'t i'y oni,' 111;11 11LJ'l;11114 N oleI)," CO a 'L.,,cli1rliL'illal I UI1LLJi'l1 r;4kir'1 1 or on bd LIll 14 t11L" ('IIi., All *l.Lrlicw nl,re„1+i Lii}iLt Sli.il 1.1Jt Cit.:, 1' lilt Lii iiL'iii'� ill iiL'o, INrorri ar) ttinl"Llo}ns K 4 orrir;J iu lI I arli_Li L.'s 1.irlliI 11'iii. ; Lirhe. 1';i111 1i:I11 hL liable Iior consequential L1,,in1.1 c."'4, e%cul;1I;4rV ±LrL1,.rLwcs. o}r in.J.i. 1'toi till.tl' tkt'k:6J horric Oth ._ tRi..`rheak'I. L ViiiilvLrol. \loth."'. ' R 4.`4' II .ink' :L.-lilfn _Li 1.L'A or in LpJ11i i, 1 L.:r s,11y to Liii i.ce. (hi,. :'\2rcLrllcili. tiiILli l'irlj o�I4L id1 I';;', II' own ;LI.1nrr L. . .-. I.G`L'w AF1L[ 41 iIt not -.12CI4 u.) recto.Ci' ir:- 41 I'll atioiI L C'0-, 14e* I ruin [hi:oliiLr I';Lri c .•III I`;Lriit. L1Lrotl'r ".,,Lr!I,t !ILA I t'l,,;J, 1_0_;J1 L ivi.eiIiIrIL'ill ('4a1t sLII Il.LI71C1' 1. - I .153 1LiI,:3 I pro%till% I.h iI tlit` 1',1%11 Arll&.liini of Ir14o11r:5 .L ";:r till III J11 JL11'LILIic.iliaoli L'1.'4J'414I11 <4.1.1111"I it p:15.5:rr9ii-rii,.l"rll4 for h.rw`..LL'l1 cif LI .':LirLtr;9Li InclLi.IC'k iH..!iliti4'k tic."'.. All 1-Lirtics Lxprc~~ L4 44'.ILC Lill %uittilory Lind Lollli,'1 right., Bit ILC '. 1 .Llr;'ir14!4.. reei.t. pLSr LLLili to h 27 I. L53L,f}i?J .iiltil all miler Iio4 ['NI 1;.I II [) I1 Ifl J.l I J i 1 I 1 `IIl• 4!I" ..1._ti .11 :o..ti'.it, r 2ll_' 1 WICHITA COUNT CFI (.k W'1CIITTA FALL.S,TE As .441°11-/ I4,.- Jiffir... " � ' .. . .._� .__�._; fly: Woodrow ilk'. .-W.w,41 '' (,'�L1.As.onii, r. Stephen .SdriLL:tll%Lrth, Mayor County Ji_LLI L ATTEST; A1TES : / , BY_ —0.,.... -:7, .,/ Lori Bo • niiri. CO.' V C1cr14 Marie Bi1111rup, City Clerk Page 3 u f!r' PAGE 6 OF 8 PAGES AGENDA ITEM NO. 8.D A pr v d as to Fti,rni*: Approved ved ;16 u, i'F0n11: htio7 B v: Assistant District Attrirmiti "ER:u..i . 11i}m'w.5rnur*k• o-I Ifloa4 uk'1} ui111 uk, h K 1I. IkmI . ri vk."cIJ Ihi.I .tiiii�'II I.r nu _ a 421111 kx^r. IJtiti i kla°r Ixriirrs um} rr.�l icl}ae Iluti.. tin;J In.icsd!how p_rho yt._nild+rkk a�nhIrra•I rcta-n iltllll lui•I"caukrjI 4 rif . PAGE 7 OF 8 PAGES AGENDA ITEM NO. 8.D Exhibit A . 1 0 11 El lli ilji JAIL CILJIYG^K ROAD STANI F1' * Ark hialb MN. - Para Ore LIAM; Lit Of17 Lllffr iN, i ' LtiwIPIAT11 11 • Warnerq • 1 iI .._ hionernl f' _� f t ` � APPRIML Beal LF.OF Iff VIDE IawF_COPC.FA MIE7(r"NTH NU NO LOTH c tUI flF t N Exhibit A. Hammon RDId Imps Wichita Fans Beilitess Park _ Wichita Polk,Tarim • • KIGGS 42 kLAUBEINII,rlti '- _....., 0 ®alalwnNrrrMEIe d fly mow mommorm ,r �r Fililg14 $01.5 PAGE 8 OF 8 PAGES AGENDA ITEM NO. 8.D CITY COUNCIL AGENDA December 7, 2021 ITEM/SUBJECT: Resolution authorizing the purchase of prisoner cages, push bumpers, lights, and sirens for new patrol units through the BuyBoard Purchasing Cooperative from VDAL Enterprises, Inc. dba Big Country Supply in the amount of$63,674.44. INITIATING DEPT: Aviation, Traffic, & Transportation STRATEGIC GOAL: Efficiently Deliver City Services STRATEGIC OBJECTIVE: Practice Effective Government COMMENTARY: On November 2, 2021, City Council approved the purchase of twelve Ford Explorer Patrol units for the FY 2022 budget, with one of the units replacing the patrol car at Wichita Falls Regional Airport. As part of the process, accessory equipment is purchased to complete the patrol unit. These accessories are installed in patrol units by Fleet Maintenance to assist them in effectively policing the community. Twelve (12) sets of accessories include prisoner cages, push bumpers, lights and sirens to fit the 2022 Ford Police Interceptors that were recently purchased. The unit used for Airport security will be similarly equipped. The accessories will be purchased from Big Country Supply in the amount of$63,674.44. Texas Local Government Local Government Code §252.022 exempts items purchased through interlocal cooperative purchasing contracts from the State's competitive bidding requirements. This chapter does not apply to expenditure for. . . (12) personal property sold. . . under an interlocal contract for cooperative purchasing administered by a regional planning commission established under Chapter 391. Staff recommends the purchase of twelve (12) sets of prisoner cages, push bumpers, lights, and sirens through the BuyBoard Purchasing Cooperative from Big Country Supply in the amount of $63,674.44. Budgeted Cost: $57,423.48 Actual Cost: $63,674.44 Budget Shortfall: $6,250.96 Savings of$18,431.52 from the recent patrol car purchase will correct the shortfall in the FY 22 budgeted funding for these accessories. Compared to the last purchase for this equipment, prices have risen by 14.84% since February 2021 . ® Director of Aviation, Traffic & Transportation ® Purchasing PAGE 1 OF 6 PAGES AGENDA ITEM NO. 8.E ASSOCIATED INFORMATION: Resolution; BuyBoard documentation ® Budget Office Review (Account No./Amount): (600-7250-77320 / $63,674.44) ® City Attorney Review ® City Manager Approval PAGE 2 OF 6 PAGES AGENDA ITEM NO. 8.E Resolution No. Resolution authorizing the purchase of prisoner cages, push bumpers, lights, and sirens for new patrol units through the BuyBoard Purchasing Cooperative from VDAL Enterprises, Inc. dba Big Country Supply in the amount of$63,674.44 WHEREAS, Texas Local Government Local Government Code §252.022 exempts items purchased through interlocal cooperative purchasing contracts from the State's competitive bidding requirements; and WHEREAS, the City Council of the City of Wichita Falls has passed a resolution approving the participation in such cooperative agreements; and WHEREAS, the City Council finds that Big Country Supply is offering twelve (12) sets of prisoner cages, push bumpers, lights and sirens through the BuyBoard Purchasing Cooperative, and it is in the best interest to purchase equipment in accordance with the Cooperative Purchasing Programs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: City Staff is authorized to execute all documents necessary to purchase twelve (12) sets of prisoner cages, push bumpers, lights, and sirens through the BuyBoard Purchasing Cooperative from VDAL Enterprises, Inc. (dba Big Country Supply) in the amount of $63,674.44. PASSED AND APPROVED this the 7th day of December, 2021. MAYOR ATTEST: City Clerk PAGE 3 OF 6 PAGES AGENDA ITEM NO. 8.E Big Country Supply Proposal ... .-- pk) Di...:x 6.5 I 8 •AL i luroiL: .1 X 79638-651a gsw-t:t...im i27-139H.-'i'i!1:71 ' I.;.ix :3'..-'5 1.-P:.!:?8.. 92 .tti Fel' S PPLY Deite2FP21 Proposal At:V32533°D CuS110MOr:1Kit:10150 •Sold To: Sr.p Tr: N City Of Wichita Fait" wichiia Falk Parts rinpgirtmirnt Attn:Accounts PayObin A.ttn : Bill Wilbur PO Box 1431 2100 Seymour Highway WiChft FaitS TX 711301 Wichita rails TX 76301 - .....,_ ( , TEAM rzlop! 100 !ACV:r K100150 Tax ID [ship Date- 00100.000 - _ PO ii Sip Via: UPS Ground [To;r7)! Net 30 Days c•iiii, um tem,••• Oescr7 rition )(nil c.s....: . !3'.n.E ExIenston 2 EA B.B2C:20 B.4•Bewc Cu' ' .0'51.:•3•20 :.;:::•:.1 0.0.: 1.:Ks Om i Cpr:Irrio‘i:w I:n E-....3oa7•2 Co-1.-.3.7.id 600.-20. •Po's r.natiai be placed-r.!..:...gr. ..,.Co-i....-1.:.d T:.EttryBoarti to be Fully Cornip0an1. . -Freight%$i be added la Pv'PJAS An P'S''I)III.• S 0.04;itl Fain and May Van,Sftrlo •1341yrrIVn1 by Credit Oa•t1 w II citt:.!,r.In a:3'.L.C.....:;!':;'...m 1 Canyertienee Fee irs..pilially ce1s..0...c. s Cr;. rre lir.Ceedrr CAN Mum • 12 EA 2022MY 2022 MOdel Year 0.041:1 0.00 12 EA FPIU Ford PI Utility 0,00 0.00 1 EA BEDEV Cr 0,-.'MO`43 Pricla'a Sh7,4:- .s a De... ...1 en 0.0C 0.00 1 . and IS L.,'Yi Than Our N. r,.i: By;Bcv.:;C: r:1PriCkig 12 EA !2'1.047VICTXLEI2 .2147 M.;or K($...a!Cl•Tt...x T(.7::l) 1,078.31 12.939.72 -. a.-..i En' .:• D.1,'C"..1%.11,.,...r Fr, Ve-.In I.,0'A :.-op r tar...,,.5..c.-c...d...y 0,-.. V ce,,..sc•,...•I-•eni•i•..7.,,..3F.i.xi•• i ! 12 EA AOJEKTIM1EVIVE iAdar.er Bracel.7....p.Blaz< Ford ''ILI 2,320+W.'B 0.00 0.00 • NG Lt-IA.:;:;.;! ONLY VillF.PU,,C.11-11. OF L IC Hi I 12 . EA 233P1 123 RA:7•,r1" f;:rt,:•1.-iirIH-ra.H.rylAl'ix 00111tIgirlA •59d.34 7.132.013 l SFR.1:694'.2 i 12 LA 031001) LC31.30 'CM Speaker Unlversar w)L Bracket '20.9." 1.546.02 i sr 1:,r':A.'.•.:.2 '.up5713 t 24 EA '...1.1101:1RIB P.At..;;. I!':I I : !CL:i Su-kel..!r,.1.X.r.!:)t..al Coirir R•P 6a.S2 1,545.48 i Th s Orlor turilject to:hr Ory '.i.:--m, P.c::.ci.ir.•.:'..'::'... 7. .:.:1.a1 P.S,or I.'dleirrfiQd St,btolar• !-..:'.1 i4.4.11 special regJiMme"15 imposed i.i y i'CI•...AI tfj...7'. ..:I ler U:q Grallrl!.ry S...v::ly a ss LoleS _. - CO no liabilit'y EV' proper selenori or uise :-.I il-r:-, protluic!a ncr tr any damag,-......5 Teo.: 3 resul-.ing from but nit I inilec to v.e. .--..:,..•••-..?. z•,,i)i,se.Cr " neylecl A'l producls,are• Tax2: 0 CO °flared as is with all de!ects+....iihi-.he -qa-XacI.,ii-er a warranty.7.5 s. fr ritrrociy! Shiaeinsj l-‘• f.:,00':10 •Quotes are Valid for 30 C a}..4.. a ry U 7 1.'7..' Cl hew se Stated. ......_ • Shipping Charges are Pc-Pa:d & Aoccd-..DI-voise U111,056 431:7erWISC G!.37ed, H id big Ll Tolal. 13 674.-141 .....%."...... ."." .....' ....:...,..7V •,c...7....:..F.I P ro po5ecl-. 63,674.4211 PArtii I Fii linq ak',.a.0•:e.n1/•;''.o S:•,:roil,,••. ..G.F0ROC,:vX -110S SCFORNIYXY...11-0,1Y.GRFOLJOYXYLUIS EEZSDC. Ex.':'rai or D.:11•2" ... ...__ . ,.. FX5.'2M'0 C...5501.Y.VC4.1X-1 _ 01....V 325300 Ph ;9 4.0.1 7.6'-7g31 rc I;9.10i 761.7949 •:',.i, 1 . . . *Q,U V 3 2 5 309* PAGE 4 OF 6 PAGES AGENDA ITEM NO. 8.E Big Country Supply Proposal . PO Box 6518+Nailenc, TX 796.08-6518 IG-1/ t.,1 .11132 3?5,698-168.3 . Fax 32 -698-0592 • P P L Dateg.i28u2$ Proposal#:.V3253-09 Customer#:.K100151) il SnIr.To Sn!7..TO City Of Wichita Falls Wichita Faits Parts Department At-In:Accounts Payable Mtn : Bill Wilbur PO H034 1131 •-- ' 10,0 Seymour Highway Wichita Falls TX 76307 Wichita Palls TX 76301 •— .... - „Sa:es A w 100 Awi 0: 141013150 -r9,x ;ID' ;Smp Date 00100.00-1 ;PC if SI-ip Via: UPS Ground Terms: Net 30 Days • ; -- Orcir LJI.L.1 .N.crt. k Demripiicr. ......... :•,:..:.: Spl Fxler4ivn 2 E.A, ........ MF.f:AT'lin . 11c.1. M.7,4 HO 17 7' 2',..! 71 V,' 330.85 :t...110...;:i . i 12 " EA t.'•562,70.,7'...7...4.74 l',1hii Slick 269 MC C.• •...I 14-L.'E.A. 40.4:48' " 51 12 EA FE; 2LHEL 'q 0'39422 1...;1147.1A,SxRi w!Fin ". ..I"..."j1.....-.,I'cji.s.IS:.•:rp!r• Piu 1.096.25 I'J.'55.4J0 12 EA !YiCWAriA-1-;.7 A . ....-,table.OH Pk!!tBar Mai_r t wi SC8 r..„:,..7.K.Ke..,...,' 242.80 2.gr 1 2C: 12 EA ''....i4.C.' G.D .J11.y.J P..e.sn 3...ripe!.-n xl..hrnc:i'l•IL 29.- 308 74 3,704,88 12 El; :=:il•i!-:/c..s:w,4 ....,1-17 0-, ,9 .?„ J., .3.0... 441.78 5.301 36 12 EA 61.171.:.:-.F.,:-,F; scr.,,!.• .-..:......,.., r.:• Pi I)!:;Th.:!i.)WI..:1•::... 63.98 767.7i5 12 EA 57,10Fk REICE,Sseci Fie & I oe,?r Ex',A 7 FP 1),,i':..... 150.83 1.43,199.96 ''''Recessed Sl.....acie C!.•.!.! ;'...7,.!1:';,..::....H.r x pr5.7.,-11:.: 12 1 EA 570721 Pa.rlitioil'r.u.&er Kr! 7'.....F..: PRIUZZI+ 127.76 1,5,33 12 SC,4,7rals1.9.•.(,I.%r c...7....,.,ur,r,,,.It I."„.01,r Filo Palk L.1:7,...qting 5.,:,: .-...—.,-.,..1,,..•.., 1 EA DS /wove hams WU S1'1; r.9.-.1..,7:i Di•,...:1 OA) D114) , I . i — — Thy.()Mir ..:i..15i.D.'7.17.S.`.-12.OTY.Icrm.:,.. .. c .$1..,...', c (...•••1.7.0,::;_.,. ....:7. ini.:-.i.:..!used Subtotal: b' 1 14 4,1 s;-.....-...c at .••:•.1;.i;E-...iierik riposed Oy PC Nill,....:tic ct!..:1" ......!c COL."..%;St.p2Ey assumes — " ••:)lu.it.);!it.; to-07°pr:I selection or.,.1:•:: I II(:. ...c!-;E pri.1:111.- ncr '',,1",Vly 2.friageS Tax: .. .,.._ ,U11.1r0 'I 2.17-1 l..I AC:1,1117111ed 10 Use, rr s_.s.c.. ab...isr.-.. C.!'1•1!.`..0,L...::t Al ;':u.:)ritic...18:are Tax : 0 00 earc.t as is with at oetects,with ii‘,,- lim.i.. ;Iurnr...F, w...7.1r...:=:rit? zy;scl.r:re—c:cy Shippirvg 7.!T 00.00 •OuV•es a;e V•alit,ilor 30 L..1a,yb 0.71y Url•ess Ote-.•‘.1sc. S!:.7.1r:!.: —..Shipp ri Charges are Pre..Paid&Add la 1......,1•::! 1...1r,le.,..;5 D11-.•::....,...s::•::;ta-.c.c. , -"fir"1:d1r4i ':..;•'.00 Total: I .---6'.i€7:74 4L' • __ --- Nona : C....3.. PcNA.st Proposed: 63,674.44 Parl,a1 u I;!!'o OK'Mier Drop Siinpir-r; LC;F DRUG YXC-IR 5,S17.:FaliNYXYL,'N....• :..;-; u.soy xvi ...11:,, FE : Lx::...,!':.:!.• CY,..1',.:32 :1.1:'.) •FXF iPmim 655()CMC,...PX.1 I'r, .i Mr;MI-7FID' Fr• r=r401 7.51 79,.I.E.. Pg. P. *QUV325309* PAGE 5 OF 6 PAGES AGENDA ITEM NO. 8.E Big Country Supply Proposal PO Box 65113 ,An:InE•i. TX 76;:..i., s•-•••:•::.'a G Ast.19 62 ' 325-6••98-1683 ,Fax.375-1-7i7t.e.-cs7)2 _ 'ITPPLY Date 9128121 Proposal 0:V32:5309 CUSIO:Mer 4.11<100150 Sold To. 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I.W.-.2 .:..., CZ '=:',..;.TI7IL.M.FIS'.:..Ii:I°NC,.:'.:•1 F"h r:-.1.1C: 7C7 79'":,- =x• :'34C:.7G1,79,:, F.1 '.3 *QUV 3 2 5 3 0 9 J , , PAGE 6 OF 6 PAGES AGENDA ITEM NO. 8.E CITY COUNCIL AGENDA December 7, 2021 ITEM/SUBJECT: Resolution authorizing the purchase of a Pothole Repair Truck for the Street Department through the Houston-Galveston Area Council (H-GAC) Purchasing Cooperative from Bruckner Truck Sales, Inc. in the amount of$254,164.00. INITIATING DEPT: Aviation, Traffic, & Transportation STRATEGIC GOAL: Efficiently Deliver City Services; Provide Quality Infrastructure STRATEGIC OBJECTIVE: Practice Effective Government; Enhance focus on long-term street and utility infrastructure needs COMMENTARY: The City Council approved an additional $1.5 million in the FY 2022 budget for capital vehicle replacement. As part of that equipment package, a pothole repair truck was included. This unit is a critical piece of equipment that repairs a variety of street failures, including potholes and utility repairs. The unit will be purchased from Bruckner Truck Sales, Inc. in the amount of $254,164.00 through the H-GAC contract. The completed unit will include a Mack MP7 truck with a Bergkamp FPS Flameless Patching Body. It will also include a pavement breaker, single drum roller for compaction, and a traffic management system. Texas Local Government Local Government Code §252.022 exempts items purchased through interlocal cooperative purchasing contracts from the State's competitive bidding requirements. This chapter does not apply to expenditure for. . . (12) personal property sold. . . under an interlocal contract for cooperative purchasing administered by a regional planning commission established under Chapter 391. Staff recommends approval of the resolution authorizing the purchase of a Pothole Repair Truck through the Houston-Galveston Area Council Purchasing Cooperative from Bruckner Truck Sales, Inc. in the amount of$254,164.00. Actual Cost: $254,164.00 Budgeted Amount: $245,000.00 Over Budget: ($9,164.00) The over budgeted amount of$9,164.00 will be covered by savings from recent FY 2022 Fleet capital purchases. This purchase will replace a 2007 pothole repair truck with 161,389 miles. This purchase will be appropriated using funds committed by this Council for future equipment replacement. PAGE 1 OF 4 PAGES AGENDA ITEM NO.8.F Fl Director of Aviation, Traffic & Transportation Fl Purchasing ASSOCIATED INFORMATION: Resolution; HGAC Documentation; Photo I1 Budget Office Review I1 City Attorney Review Fl City Manager Approval a 1 I r _ Flamel s Pothole Paloher � XB�P { d� P. y, . y Ye t „ �. to ,y. a T InJ i ,ram // ♦ Y Y I PAGE 2 OF 4 PAGES AGENDA ITEM NO.8.F Resolution No. Resolution authorizing the purchase of a Pothole Repair Truck for the Street Department through the Houston-Galveston Area Council (H- GAC) Purchasing Cooperative from Bruckner Truck Sales, Inc. in the amount of$254,164.00 WHEREAS, Texas Local Government Local Government Code §252.022 exempts items purchased through interlocal cooperative purchasing contracts from the State's competitive bidding requirements; and, WHEREAS, the City Council of the City of Wichita Falls has passed a resolution approving the participation in such cooperative agreements; and, WHEREAS, the City Council finds that Bruckner Truck Sales is offering a pothole repair truck through the H-GAC Purchasing Cooperative, and it is in the best interest to purchase equipment in accordance with the Cooperative Purchasing Programs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: City Staff is authorized to execute all documents necessary to purchase a pothole repair truck through the H-GAC Purchasing Cooperative from Bruckner Truck Sales, Inc. in the amount of $254,164.00. PASSED AND APPROVED this the 7th day of December, 2021. MAYOR ATTEST: City Clerk PAGE 3 OF 4 PAGES AGENDA ITEM NO.8.F kne'r� Bruckner Truck Sales, Inc. ' Retail Proposal Date: November 24,2021 CUSTOMER INFORMATION EQUIPMENT INFORMATION Name: City of Wichita Falls Stock#: Ordered Name: Address: 1300 7th St Year: 2023 ICSZ: Wichita Falls,TX 76307 I Make: Mack 'Phone: 940-761-7940 Cell: I Model: GR42R IFax: I Contact: Wade Looney IVIN: IEmail: wade.looney@wichitafallstx.gov Salesperson: Josh Phillips EQUIPMENT SPECIFICATIONS Engine Make: Mack MP7-365C Wheelbase: 219"w/127"Clear CT Horsepower: 365 w/1460 Lb-ft Torque Frame: 8mm Steel w/2,120,000 Lb-in RBM Engine Brake: Yes-Mack Powerleash For MP7 Interior Trim: Standard Steel Gray(Package 11A) Transmission: Allison 4000RDS-6-sod Automatic Wheels Front: Alcoa Clean Buff Aluminum Front Axle: FXL12-12,000# Wheels Rear: Alcoa Clean Buff Aluminum Rear Axle: Mentor RS-23-161 -23,000# Tire Size: 11R22.5 Rear Suspension: Mack Multileaf-23,000#Camelback Spring Tire Front: Bridgestone R250ED Ratio: 4.1 Tire Rear: Bridgestone M799 Chassis Includes the Following Local Extras: New Truck Prep Bergkamp FPS Flameless Patcher. Incl.Stanley Model BR67 Pavement Breaker,Bomag Model 55WE Single Drum Roller,Ten Light Arrow Board w/LED Lights,Single Pedestal Mounted LED Strobe,Cone Track System. Quot From BergKamp On 9/27/21 Confirmed Pricing Ok With JStraus On 11-24-21 Quoted Utilizing Bruckner's HGAC Contract#HT06-20 Price Below Is TurnKey To City of WF. HGAC Fee Included. FOB:City of WF-Central Service Garage Each Multiple Total Trade-In Information: Trade 1: Trade 2: $253,864.00 $253,864.00 Allowances: VIN: Year: Make: Model: Payoff: Quantity I 1 I Price before TTL 253,864.00 OTHER CHARGES: Title,and License Fees(Estimated): - Purchase Coverage Type: - • Insurance Type: - Dealer Inventory Tax and Doc Fees: 300.00 300.00 Cash Down Payment: TOTAL: $254,164.00 $254,164.00 Dealer Signature: Customer Signature: Date: Date: A documentary fee is not an official fee. A documentary fee is not required by law, but may be charged to buyers for handling documents and performing services relating to the closing of a sale. A documentary fee may not exceed$50 for a motor vehicle contract or a reasonable amount agreed to by the parties for a heavy commercial vehicle contract. This notice is required by law. PAGE 4 OF 4 PAGES AGENDA ITEM NO. 8.F CITY COUNCIL AGENDA December 7, 2021 ITEM/SUBJECT: Resolution authorizing the purchase of three (3) 35-foot low floor diesel buses off the State of Washington Contract to Gillig LLC in the amount of$1,374,885. INITIATING DEPT: Aviation, Traffic & Transportation STRATEGIC GOAL: Efficiently Deliver City Services STRATEGIC OBJECTIVE: Practice Effective Governance COMMENTARY: In the FY 2022 Public Transportation budgets, the purchase of one replacement bus was identified. The average service life of a City of Wichita Falls bus, as approved by the Federal Transit Administration (FTA), is 12-years or 500,000 miles. Because of the lead time to construct these three buses, anticipated delivery is in early 2023. The specifications for these buses are the same as currently used in the fleet. In addition, staff has specified an air purification HVAC system that has been effective in eliminating COVID and other germs from within the bus interior during passenger operations. These three buses will be used to replace three 2010 Gillig buses. Currently, these three buses have 942,300, 575,091, and 574,812 service miles. As part of the grant process, the City of Wichita Falls also requested Transportation Development Credits from the Texas Department of Transportation. As a result, the three buses are eligible to be fully paid for using Section 5307 funds. Based on the award of these Transportation Development Credits, there will be no local match requirements by the City of Wichita Falls. In other words, the FTA will pay 100% of the $1,374,885 required for the purchase of these buses. The FTA allows the use of "piggybacking" in its Best Practices Procurement Manual, Section 6.3.3. "Piggybacking" is defined as the post award use of contractual document/process that allows someone who has not contemplated in the original procurement to purchase the same equipment through that original document/process. Additional quantities cannot be added in the piggybacking process, but piggybacking allows for the reassignment of unused quantities remaining under the contracted amount. In the case of the State of Washington (SOW), their solicitation and contract included an assignability clause that allows for the assignment of all or part of the specified deliverable items. SOW quantities to be ordered were included in their original bid with Gillig Corporation and were evaluated as part of the contract award decision. The City of Wichita Falls is able to "piggyback" off of the SOW agreement with Gillig because SOW can reassign remaining quantities originally solicited by SOW. City staff has vetted this arrangement with the FTA, City Purchasing, and City Legal. The FTA has no issue with PAGE 1 OF 4 PAGES AGENDA ITEM NO. 8.G the City buying these Gillig buses through the current SOW contract, and both Legal and Purchasing are also in agreement that this resolution meets local, state, and federal purchasing requirements. Funds for the purchase of these units are available as follows: • FY 2022 5307 FTA funds $450,000 • COVID FTA funds $924,885 Total: $1 ,374,885 Staff recommends the purchase of three (3) 35-foot low floor diesel buses from Gillig LLC through the State of Washington contract in the amount of $1 ,374,885. It is anticipated that the buses, once ordered, will be delivered in approximately 12-14 months. ® Director of Aviation, Traffic & Transportation ASSOCIATED INFORMATION: Resolution; ® Budget Office Review: ® City Attorney Review: ® City Manager Approval PAGE 2 OF 4 PAGES AGENDA ITEM NO. 8.G T laii. OM , p � 4111111114 IC ,cepi I leoit' 05- -m 17,) . , m .�- ° g Iil �l III i �µ; ..„. + .isrb. -No-e'a`. •,. " .. ..` , q n �w uu PAGE 3 OF 4 PAGES AGENDA ITEM NO. 8.G Resolution No. Resolution authorizing the purchase of three (3) 35-foot low floor diesel buses off the State of Washington Contract to Gillig LLC in the amount of$1,374,885 WHEREAS, Federal Transit Administration allows for piggybacking purchases as indicated in Section 6.3.3 of its Best Practices Procurement Manual; and, WHEREAS, State of Washington had solicited and contracted for buses through Gillig Corporation; and, WHEREAS, State of Washington has three (3) 35-foot, low floor diesel buses remaining on its contract with Gillig Corporation; and, WHEREAS, the City of Wichita Falls has requested and received authorization from State of Washington to piggyback on the purchase of three 35-foot, low floor diesel buses that remain on its contract with Gillig Corporation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: City staff is authorized to execute all documents necessary to purchase three (3) 35-foot, low floor, diesel buses with Gillig LLC through State of Washington contract in the amount of$1,374,885. PASSED AND APPROVED this the 7th day of December, 2021. MAYOR ATTEST: City Clerk PAGE 4 OF 4 PAGES AGENDA ITEM NO. 8.G CITY COUNCIL AGENDA December 7, 2021 ITEM/SUBJECT: Resolution confirming an appointment to the Firefighters and Police Officers' Civil Service Commission. INITIATING DEPT: City Clerk STRATEGIC GOAL: N/A STRATEGIC OBJECTIVE: N/A COMMENTARY: The Civil Service Commission is a three-member group that provides direction, review and decision-making on certain civil service issues that may come before the Commission. The State of Texas, through the provision of Chapter 143 of the Local Government Code, provides for civil service and mandates certain rules and regulations that govern the civil service divisions of Police and Fire personnel. In certain instances, there may be disputes that arise or operational provisions that are of question or concern to interested parties to the civil service provisions. The City Manager is charged with selecting individuals to serve on this Commission and the City Council's role is to confirm or deny the selection. In accordance with LGC 143.006 (c-1) a commission member may serve up to three consecutive terms, and can be reappointed to a fourth or subsequent consecutive term if the term is confirmed by a two-thirds majority of the City Council. Mr. Heiman is interested in continuing to serve and staff recommends his reappointment. This item may be discussed in executive session. There are no other current applicants. ® City Clerk ASSOCIATED INFORMATION: Resolution reappointing Jim Heiman ® City Attorney Review ® City Manager Approval PAGE 1 OF 2 PAGES AGENDA ITEM NO. 8.H Resolution No. Resolution confirming reappointment to the Firefighters and Police Officers' Civil Service Commission WHEREAS, the Firefighters and Police Officers' Civil Service Commission is established by state law; specifically, Section 143.006 of the TEXAS LOCAL GOVERNMENT CODE; and, WHEREAS, this three-member board is appointed by the City Manager, with confirmation by the City Council; and, WHEREAS, the City Manager requests the confirmation of the reappointment of Jim Heiman, term to expire December 31, 2023 to the Firefighters and Police Officers' Civil Service Commission. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: The reappointment of Jim Heiman to the Firefighters and Police Officers' Civil Service Commission for a term ending December 31, 2023 is hereby confirmed. PASSED AND APPROVED this the 7thday of December, 2021. MAYOR ATTEST: City Clerk PAGE 2 OF 2 PAGES AGENDA ITEM NO. 8.H CITY COUNCIL AGENDA December 7, 2021 ITEM/SUBJECT: Resolution appointing two representatives to the Wichita Appraisal District Board of Directors. INITIATING DEPT: City Clerk STRATEGIC GOAL: N/A STRATEGIC OBJECTIVE: N/A COMMENTARY: The city has two representatives who serve on the Wichita Appraisal District Board of Directors. Glenn Barham has been serving since 2015 and Jeff Taylor has been serving since 2018. There are no term limits on this board, and both are eligible for and desire reappointment. The Appraisal District staff indicated that both are very engaged members and recommended their reappointment. This item may be discussed in executive session. Other Current applicants: Tom Taylor ® City Clerk ASSOCIATED INFORMATION: Resolution ® Budget Office Review ® City Attorney Review ® City Manager Approval PAGE 1 OF 2 PAGES AGENDA ITEM NO. 8.1 Resolution No. Resolution of the City Council of the City of Wichita Falls, Texas appointing two members to serve on the Wichita Appraisal District Board of Directors WHEREAS, the City of Wichita Falls has two positions on the nine member Wichita Appraisal District Board of Directors whose terms expire December 31, 2021; and, WHEREAS, Glenn Barham has served on this board since 2015 and Jeffrey Taylor has served on this board since 2018. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS THAT: SECTION 1. Glenn Barham and Jeffrey Taylor are hereby reappointed respectively by the City Council to serve on the Board of Directors of the Wichita Appraisal District as members representing the City of Wichita Falls with terms expiring December 31, 2023. SECTION 2. It is hereby officially found and determined that the meeting at which this resolution was passed was open to the public as required by law. PASSED AND APPROVED this the 7th day of December, 2021. MAYOR ATTEST: City Clerk PAGE 2 OF 2 PAGES AGENDA ITEM NO. 8.1 CITY COUNCIL AGENDA December 7, 2021 ITEM/SUBJECT: Resolution approving the programs and expenditures of the Wichita Falls Economic Development Corporation (WFEDC) by amending the existing incentive agreement of up to $2,800,000 with Panda Biotech related to their proposed operation out of the former Delphi Plant on 1-44. INITIATING DEPT: City Manager's Office STRATEGIC GOAL: Accelerate Economic Growth STRATEGIC OBJECTIVE: Aggressively Pursue High-Value Businesses COMMENTARY: Timeline • June 18, 2020 — WFEDC Board approves original $2.8M budget amendment and incentive agreement; • July 7, 2020 — City Council ratifies budget amendment; • January 26, 2021 —At the request of Panda Biotech, WFEDC Board considers and approves further modifications to incentive agreement; • February 2, 2021 — City Council approves modified agreement. • February 8, 2021 - $1.0M loan provided to Panda Biotech from WFEDC. • July 2021 — Panda Biotech purchases former Delphi facility on 1-44. • July 15, 2021 — At the request of Panda Biotech, WFEDC Board considers and approves an extension until December 31, 2021 for the repayment by Panda to the WFEDC of the previously approved and distributed $1.0M loan. • August 3, 2021 — City Council approves extension to 12/31/2021. • November 18, 2021 — At the request of Panda Biotech, WFEDC Board considers and approves an extension until June 30, 2022 for the repayment by Panda to the WFEDC of the previously approved and distributed $1.0M loan. • December 7, 2021 — City Council to consider approval of extension. Summary The current agreement approved by the WFEDC and City Council earlier this year is an up to $2,800,000 commitment as follows: • $1.0M loan subject to paying the loan back to the WFEDC upon either (1) receipt by Panda of the proceeds of their requested Texas Economic Development Bonds, or (2) December 31, 2021 , whichever comes first; and PAGE 1 OF 3 PAGES AGENDA ITEM NO. 8.J • A total incentive for job creation and employee relocation of$1,650,000, subject to (1) execution of payment in lieu of taxes agreement (PILOT) with the City, and (2) payback to the City of the $1.0M loan; and • $150,000 for the rail spur improvements. Collateral for the $1M WFEDC loan is in place and includes Panda-owned equipment purchased for use at the proposed Wichita Falls facility. The extension of repayment until mid-calendar 2022 would provide additional time for Panda to solidify their state bond financing request and/or private capitalization related to the new Wichita Falls facility. City Council approval of the amendment is required as such represents a material change in the incentive agreement. Approval of the request by the City Council does not affect the remainder of the existing agreement, nor affects the existing budget for this project of up to $2,800,000. Economic Development staff from the Chamber of Commerce will be in attendance at the meeting to present the request and answer any questions. Staff and the WFEDC Board recommend approval of this resolution. ® Assistant City Manager ASSOCIATED INFORMATION: Resolution ® Budget Office Review ® City Attorney Review ® City Manager Approval PAGE 2 OF 3 PAGES AGENDA ITEM NO. 8.J Resolution No. Resolution approving the programs and expenditures of the Wichita Falls Economic Development Corporation (WFEDC) by amending the existing incentive agreement with Panda Biotech of up to $2,800,000 related to their proposed purchase and operation out of the former Delphi Plant on 1-44 WHEREAS, Texas Local Gov't. Code §501.073(a) provides "The corporation's authorizing unit will approve all programs and expenditures of a corporation and annually review any financial statements of the corporation"; and, WHEREAS, on November 18, 2021 , the WFEDC approved the Project listed below and as stated in its agenda. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: 1 . The Wichita Falls Economic Development Corporation's approval and funding of the following programs and expenditures as described below and in said corporation's agenda, are approved: Panda Biotech Project: • Amendment to the existing agreement between the WFEDC and Panda Biotech to extend the repayment deadline of the $1 .0M loan provided by the WFEDC to Panda Biotech until no later than June 30, 2022. 2. All other terms of the agreement approved by the WFEDC on July 15, 2021 , and the City Council on August 3, 2021 remain in effect. PASSED AND APPROVED this the 7th day of December, 2021 . MAYOR ATTEST: City Clerk PAGE 3 OF 3 PAGES AGENDA ITEM NO. 8.J