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4B Sales Tax Corporation Minutes - 09/02/2021 MINUTES OF THE WICHITA FALLS 4B SALES TAX CORPORATION (4BSTC) September 2 2021 Present Tony Fidelie President § Members Glenn Barham Vice President § Rick Hatcher Secretary Treasurer § Dave Clark § Darron Leiker § Michael Mills § Nick Schreiber § § Mayor Stephen SantelIana § Mayor and Council § R Kinley Hegglund Jr City Attorney § City Staff Blake Jurecek Assistant City Manager § Paul Menzies Assistant City Manager § Jessica Williams Director of Finance/CFO § Jenny Stevens Public Trans Administrator § Larry Wilkinson Traffic Eng Superintendent § Blane Boswell City Engineer § Pat Hoffman Property Management § Marie Balthrop City Clerk § Paige Lessor Recording Secretary § § Jana Schmader § DWFD § Erin Spiva § Backdoor Theatre Jessica Wood § Dusty Potter § Morgan Dayley § § Ann Arnold Ogden § WF Alliance for Arts and Culture § David Coleman § Bike WF Becky Raeke § § Sabian Santistevan § Syd Litteken Design Concepts § Lynn Walker § Times Record News 1 Call to Order Tony Fidelie called the meeting to order at 3 01 p m 1 2 Approval of Minutes of 7/19/21 Dave Clark moved to approve the minutes Seconded by Rick Hatcher the motion carried 70 3 Financial Report Paul Menzies Assistant City Manager reports that sales tax revenue continues to perform above budget and currently running approximately 13% above budget If sales tax continues to perform at the current rate it could produce a half million dollars in extra revenue The unencumbered fund balance is approximately $3 4 million roughly $2 9 million less than the previous meeting due to approved projects related to the MPEC Hotel and Conference Center project 4 Public hearing regarding a funding request from Backdoor Theatre to assist in fire suppression system repairs and upgrades as part of the renovation of the existing building at 501 Indiana Ave downtown Mr Fidelie opened the public hearing at 3 03 p in Jessica Wood Business Director for the Backdoor Theatre 501 Indiana Wichita Falls Texas addressed the Board and gave a presentation on the history of the theatre She stated that the building was constructed in 1919 and it is a non profit community theatre that has been open for fifty years and has a thriving youth education program Volunteers are the lifeblood of the theatre as they only have two full time and three part time staff members Ms Wood noted that ' the economic impact of the Backdoor Theatre has increased progressively over the last several years and was approximately $381 326 00 in 2020 Dusty Potter Board President of the Backdoor Theatre expressed that the last few years have been challenging Mr Potter discussed how the COVID 19 pandemic caused the theatre to shut down for some time beginning in March 2020 In July 2020 the theatre s fire suppression main broke causing eight (8) feet of water to flood the building Mr Potter presented photos of the flood and the damage caused by the failure of the cast iron pipes under the building The cost for the fire suppression system repair is estimated to be $104 632 00 Mr Potter also explained that the theatre has additional upcoming expenses to update the building including roof repair masonry repair and a fly system update to ensure the theatre meets code requirements The theatre is working with the Texas Historical Commission for funding to make repairs to the main stage and lobby The theatre is requesting$104 632 00 to cover fire suppression system repairs Mr Fidelie inquired as to whether it was a good idea to put money into an old building Mr Sabian Santistevan of Syd Litteken Design Concepts explained that the building still has a strong masonry structure and repairing the building far outweighs rebuilding it The structure is stable and the repairs are cosmetic Mr Fidelie closed the public hearing at 3 15 p m 2 5 Staff reports on currently funded projects (Mr Fidelie announced these items would be discussed out of order) c) Bicycle Lane Roadway Improvements Jenny Stevens Public Transportation Administrator stated that the project s first phase was almost completed and to date eighteen (18) miles of shared bike lanes have been completed Phase I and II will be a combined total of 30 miles They are requesting $100 000 00 in funding which is the same amount as last year There are still $23 000 00 of funds remaining to complete City View Drive shared lanes from McNeil to Maplewood and it should be completed by the end of December 2021 The requested $100 000 00 in funding is to complete shared lanes on Maplewood from Southwest Parkway to McNeil Taft Blvd from Kell East to Southwest Parkway Harding Street from Thompson to Cottonwood for a total of approximately twelve(12) miles Dave Clark asked what criteria are used to decide what streets will have bike lanes Mr Wilkinson stated they look at the width of the road the amount of vehicle travel speed limit where the heaviest bike traffic is located and safety issues Michael Mills asked how bicycle lanes assist with the Bicycle Friendly designation for the City Mr Leiker stated that the bike lanes are part of the plan and they will help us maintain or increase our designation level Mr Schreiber asked if there would be additional phases after this Mr Wilkinson stated that this is Phase II it will be an ongoing project for several years and the bicycle lanes will tie into the Circle Trail Mr Schreiber asked about the lifespan of the bike lane markings Mr Wilkinson discussed various issues that affect the markings and he hopes to get five to ten years of use Mr Schreiber asked if they could expect future funding requests and Mr Menzies stated that it would be a four to five year project b) Circle Trail Projects Blane Boswell City Engineer gave an update on the trail project He discussed the section from Loop 11 to Lucy Park which stops just short of the Camp Fire property and the section from Barnett Road to Seymour Highway along the railroad spur He stated that these two sections are 99% complete and they are waiting on vegetation to be established in a few places The section along Lake Wichita is currently under construction The total cost of this section is roughly$2 25 million and of that $587 051 is 4B funds which included the 20%required match payment to TXDOT and the ADA compliance inspection Mr Fidelie asked about the small portion close to the Camp Fire property that is not connected and Mr Boswell stated that there are roughly 1400 feet of the trail that will not be connected due to funding issues at this time Mr Boswell discussed the section from Barnett to Seymour Highway and stated the cost of this section is $2 4 million with $411 925 from 4B funds which includes the required match payment to TXDOT BNSF license agreement and the ADA compliance inspection Mr Boswell discussed the section on Barnett Road from Johnson to the railroad tracks and the Bid Ed Neal connector which were funded 100% by the 4B These sections were left off due to bid concerns and rising costs during COVID The portion west of Lake Wichita Park to Larry s Marina is currently under construction and they ate currently working on the pedestrian bridge south of the bird rescue The total cost of this section is$1 5 million with $618 575 00 from 4B funds which includes the 3 required match payment to TXDOT the ADA compliance inspection and the engineering design work Mr Clark asked if there would be a temporary easement to get to the road on the spur from Lake Wichita Park to the west Mr Boswell said it would currently be a dead end until completion Mr Clark urged them to consider a temporary easement Mr Mills asked about the Lucy Park section and if it was a dead end Mr Boswell stated that it is a dead end and you have to go through private property to get back to the roadway To stay on public property you would need to turn around and go back to Loop 11 to get back to the roadway Mr Boswell stated that grant applications had been submitted to TXDOT for the final two sections but there is heavy competition for funding This application pertains to the last 1400 feet alongside the Camp Fire property and 4300 feet alongside Lake Wichita Mr Menzies stated no new money is requested in the proposed budget but current funding carries over Mr Fidelie pointed out that 4B funds have only covered 20% of the cost and the other 80%was covered by grant funding funneled through TXDOT Mr Barham asked about the uncompleted section to Harold Park along the river and if it would connect to drives around Lucy Park Mr Boswell stated it would connect to the current trail in Lucy Park along the river on the west end outside of Harrold Park Mr Clark stated the difference between the two sections is that the section near Camp Fire requires you to travel on Seymour Highway riding the wrong direction to connect to the next portion of the trail On the other section you must travel on Lake Shore Drive which is not as busy Mr Schreiber asked if consideration or funding was being set aside for future maintenance of the trail or should 4B be setting aside funds Mr Leiker stated that the City budget would cover ongoing maintenance and repairs and with the quality of the trail we expect a long life Mr Jurecek said they budgeted to replace the bridge between MLK and the MPEC in the Parks budget Mr Schreiber asked if someone could use the Access Wichita Falls app to notify the City of issues along the trail and Mr Jurecek said yes d) MPEC Hotel/Conference Center Project Mr Jurecek discussed the progress of the hotel project After the meeting on July 19 the City Council met on July 20 and approved the land sell agreements On August 3 City Council approved parameters for the revenue bonds and the performance agreement and on August 17 they awarded the construction contract to Clark Construction Last week they received the funding commitment letter from Tim 0 Reilly and his bank They are in the process of issuing the revenue bonds and they have 60 days from August 3 to issue the bonds Jessica Williams CFO/Finance Director and bond counsel are working on the issuance Bond pricing will be on September 9 and the Attorney General has approved other bond activities They are still looking at September 28th to close on the bonds and issue funds They closed on the land with Mr 0 Reilly last Friday which was a contingency for some of his financing Construction costs came in higher than expected due to increased building supply costs and we are currently $938 587 00 over budget Still we expect additional funds due to fee negotiations contingency and other savings Mr Jurecek stated that bond funding is not to exceed $19 million 4 Mr Fidelie asked when we would break ground and Mr Jurecek stated it would be around November 1 with a groundbreaking ceremony around October 18ih Mr Barham asked about the opening date Mr Jurecek stated they are looking at opening around June 2023 Initially they were looking at April — May but the delay in steel delivery delayed the date to June a) Lindemann Parking Garage including the forthcoming mural project Pat Hoffman Property Administrator gave an update on the parking garage and mural project The Wichita Falls Alliance for Arts and Culture mural project will begin in October 2021 pending repairs and weather There are approximately $2 600 in repairs that must be completed before the project can begin Ms Hoffman explained the various repairs that are needed and the repair options recommended Mr Menzies stated the Board previously agreed to 50% of funding for the mural and having it placed on the garage The Alliance for Arts and Culture has submitted an invoice for the repairs and mural Repairs to the garage are needed regardless of the mural Therefore a suggestion has been made to use funds from the maintenance budget for both the repairs and mural Ms Hoffman discussed vandalism issues and an abandoned vehicle at the garage They had problems with the car removal because the ceiling was too low for a tow truck to enter the garage and finally the car dealer that sold the vehicle picked It up For the second time the roof has been graffitied The company that previously abated graffiti has been contacted Ms Hoffman discussed other vandalism such as the exit sign cover being removed and the City Building Maintenance department will install a new LED exit sign at the cost of$76 86 There were also two ceiling lights damaged One could be repaired but the other must be replaced at the cost of $352 23 Mr Mills asked if the garage was open anytime other than for events downtown and Mrs Hoffman said it was open 24/7 Mr Jurecek discussed the option to install a kiosk to charge for parking as suggested by Mr Hatcher He discussed quotes for these devices which run from$11 000 with a$4 000 yearly fee and up to $28 000 per year Mr Fidelie asked if the parking garage was full during the HHH event It was verified that it was full David Coleman race director for the HHH gravel ride said registrants were notified that the parking garage was available He thanked them for the use of the garage and thanked them for their support of the circle trail and bronze level bike friendly community designation Mr Barham clarified that there are budgeted funds for the parking garage maintenance and asked if we will move forward with repairs Mr Menzies said that using the existing line item to cover the expense is the plan Mr Fidelie discussed security issues and possibly engaging the Police Department to patrol the garage Ms Hoffman stated that they do regular patrols and staff patrols the garage during the day Mr Jurecek said that Officers park there in the evening at times to complete reports 5 5 Approval of the Fiscal Year 2022 corporation budget Mr Menzies stated that the proposed budget is included in the financials and will begin on October 1 Sales tax is running 13% ahead for the year possibly resulting in a half million dollars of extra revenue that was not budgeted Mr Menzies stated that the proposed revenue is budgeted at $4 3 million and he discussed the debt service projects Previously it has been discussed to begin lowering the budgeted amount for the Public Safety Radio System and eventually removing that from the 4B budget This years budget reflects a 26% decrease in that line item from last year Mr Menzies discussed various projects included in the budget and stated that there is no new money in the budget for the Circle Trail and the funds included are rolled over from this year There is an available fund balance of$5 7 million for new projects 6 Executive Session Mr Fidelie adjourned the meeting into executive session at 3 57 p m pursuant to Texas Government Code section 551 087 He announced the meeting back into regular session at 4 47 p m The subjects posted in the Notice of Meeting were deliberated and no votes or further action were taken on these items in executive session 7 Motions FY 2022 Budget Glenn Barham moved to ap prove the FY 2022 co 'oration bud.et Seconded by Michael Mills,the motion carried 7 0 Backdoor Theatre—Mr Fidelte stated that the Board is in favor of helping, but they need additional documentation 8 Adjourn Mr Fidelie adjourned the meeting at 4 48 p m 61.71-f - GuyTony A Fidelie Jr President 6