Res 113-2021 Routeware Implementation 10/05/2021 Resolution No. 113-2021
Resolution authorizing the City Manager to execute Professional
Services Agreement for consulting services to optimize curbside
collection routes and implement on-board Routeware for 18
Automated Side load collection equipment through the Houston-
Galveston Area Council (H-GAC) Purchasing Cooperative from
Routeware, Inc. in the amount of$150,832.00
WHEREAS, the City of Wichita Falls has determined that Routeware, Inc. is
qualified to provide Consulting Services to optimize curbside service routes; and
WHEREAS, the City of Wichita Falls has determined that Routeware, Inc. is fully
capable of providing turnkey implementation of on-board routing ability for curbside
collection; and
WHEREAS, Texas Local Government Local Government Code §252.022 exempts
items purchased through interlocal cooperative purchasing contracts from the State's
competitive bidding requirements; and
WHEREAS, the City Council of the City of Wichita Falls has passed a resolution
approving the participation in such cooperative agreements; and
WHEREAS, the City Council finds that Routeware, Inc. is offering turnkey curbside
route optimization and implementation of Routeware through H-GAC Purchasing
Cooperatives and it is in the best interest to purchase equipment in accordance with the
Cooperative Purchasing Programs in the amount of $150,832.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
The Routeware implementation for the City of Wichita Falls is awarded to
Routeware, Inc., in the amount of $150,832.00, and the City Manager is authorized to
execute a contract, in a form approved by the City Attorney, for the City with said
Contractor for the completion of such project.
PASSED AND APPROVED this the 5th day of October, 2021.
MAYOR
ATTEST:
&-„,w-vkr
City Clerk
IFIGACIluy CONTRACT PRICDIG Tl'ORI SHEET Contract I Date
For Catalog&Price Sheet Type Purchases No.: I FLO3-2I prepay, I 9115r2021
This Worksheet is prepared by Contractor and Garen to End Laser. If a PO is issued,both documents
MUST be faxed to H-GAC ff 713-993-4E-48. Therefore please type or print legibly.
a'-"'E 'City,of Wichita Falls-TX Canteutor: I R.outeware,Inc.
Comm
om ITeresa Rose tared I Roche]Goodwin
PL.me: 940.7451.7477 Ph : 503-906-8522
F.s I F. I503-906-8544
Email Iteresarose'iiVichitaf ll .go4' Emil: I lgoodwiwiiroureWare.com
Cerrtoe•Prue Sion Routeware Prom G06
Nor
General DesnripGa■
of Pradurt:
A Catalog:Price Sheet Items being purr ha:ed-Itemize Below-?attach Additional Sheet If Neces:any
Qoan I Descriprion I Unit Pr I Total
18 Heavy Duty Android Tablet tOa-boa=d computer.l'.(otuuMe C nacre Sc Accessories) 825 14.850
18 Prozinuty Snitch for'Windows and Heavy Dut4'Tabie-s 105 1,890
18 Camera Controller(Camera no:inctuded) 475 8,550
18 Standard BD Camera for C=era C'oocrol er with Cable 90 1,620
18 Vehicle Installation(Per Vehicle) 300 5,400
18 Prop€install 150 2,700
18 Camra System Installation CPerVehvc]e) 300 5,400
1 PSt&T-Package 1(Project Mianagemeo:.Serer SW I9sm]],Training) 15000 15,000
143 EasvRoute Professional Sal-ices(Per Hour) 225 32,175
18 Subscription Fee 1788 32,1E4
18 Cellular Data Charge Per vehicle-1U)(Anal) 180 3,240
18 Auto Pickup System Fee perrVehicle(Anmtal) 240 4,320
18 Camera System Fee Per Vehicle(Annual) 540 9,720
1 Claud Hosting-Up to 50 vehicle(Anna]) 7188 7,188
Total From Other Sheers,If Any-: -
Subtotal A: 144,237
B-Uaprbtisked Options,Accessory or Service iteus-Itemize Below-Attach Additional Skeet II Necessary
{Note: Unpublished Items are any which were not submitted and priced in contractors bid.)
Qoan Description Unit Pr Thal
1 RaateMaker Subscription 5975 5,975
2 Monitor for Camera Controller 40 80
18 Camara Power sit for Windows and Heavy Duty Table 30 540
Total From Other Sheers,If Ans:
Subtotal B: t.::95
Check:Total cost of Unpublished Options(B) cannot exceed 25%of the total
of 1 For tkis traasactioa the percentage is: ::o 0
the Base Unit Price plus Published Options{A+B)- I
C.Trade-Ins I Special Discounts I Other Allowances I Freight r Installation I Miscellaneous Charges
Subtotal C: 0
Deliver-Date:i TBD D.Total Purchase Price(.A..+B+C): 150,02
DocuSign E I e;crpe ID_31113F51-139B-522 8C2B-3EC5F39151JJF8
Professional 5eriices Agreement between the Cir-of Wichita Falls and
Route -are,Luc.for Route Optimization Consulting Services
OW_VER: The City of Wichita Falls;Attn:Director of Public ['xl::. P.O.Box 1431.Wichita Falls,Texas 763G7
CONSULTANT:T: Route'are,Inc.
PROJECI: CONSULTANT will complete an optuuizatian pro;ect,providing new routes collection routes for OWNER'S
refine and recycling collectionzces.
IMITABLE: CONSULTANT .hall complete the following tasks on or before the following dates,assunvi.ng an official
signed contact and notice to proceed from the OWNER.no later than 10131,2021
Taste Date
1 Inceatton Project start
2 Data Checking 3 weeks
3 As-Is 5 weeks
4 As-Is Review 7 weeks
5 Tactical 9 weeks
6 Tactical Review 10 weeks
7 Operational 12 seeks
S Operational Review 15 weeks
9 Tum by Turn 17 weeks
The CONSULTANT shall not be held responsible for faihtre to meet the aftr ementioned timetable:to the evert that the
cause of delay is not the fault of the CONSULTANT or the CONSULTANTS subcontractors.
PAY\EENT:
L Payment for Base Services.OWNER agrees to pay the following amounts for Basic Sersices rendered pursuant to
this contract_a total amount not to exceed S 32.175 .subject to completion of the fallowing tasks:
Task Pct.of Project amount(USD)
1 Inception 5% S1,575.00
2 Data Checking 5% S1,575.00
3 As-Is 21% S6,750.00
4 As-Is Review 5°: S1,575.00
5 Tactical 11% S3,600.00
6 Tactical Review 5% S1,575.00
7 Operational 32% S110,350.00
8 Operational Review 5% S1,575.00
9 Turnb-Turn 11% S3,600.00
Total 100 S32,17T,,00
2. Payment for Additional Services OWNER shall pay CONSULTANT for Additional Services requested and
rendered as follows:
2.1.Payment for Additional Services of CONSULTANT rendered nnrlar this contract shall be paid for at the following
rate when supported by invoices. Refer to CONS LTANT's Rate Sheet(Attachment 1).
22_For a wes for Additonaal Services,CONSULTANT shall be compensated at the actual cost to CONSULTANT
based on rates referenced above or as previously agreed upon in igniting. Where field parties are used expenses shall
include charges far the use of any special instruments and equipment. including marine equipment and expendable
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itkcuSign Erwetope 131113F51-139t31522-8C•2e-2EC5F3995dF&
items such as stake:and monuments.
3.Times of Payments
3.1.Times of Payments:CONSULTANT shall submit monthly statements for Basic and Additional Services rendered
For Basic Services.the statements will be based upon CONSULTANT'S estimate of the proportion of the total services
actually completed at the time of billing. OWNER shall make prompt monthly payments in response to
CONSULTANT'S mamlrly statements. Upon conclusion of each phase of Basic Services, OWNER shall pay such
additio-nal amount.if any,as may be necessary to bring total compensation paid on account of such phase to the following
percentages of total compensation payable fee all pHs of Basic Services:
3.2.Past-due Payments:OWNER agre to pay a charge of%%per month on all invoiced owed amounts natpaid within
30 clagsofthe date af the invoice,calculated from the date cif the invoeice. In addition,CONSULTANT may,after giving
10 days'written notice to OWNER suspend services under this Agreement until the CONSULTANT has been paid in
full all amounts due for services and expenses.
OWNER'S REPRE SE 73TI1 E Russell Schreiber.Director of Public Works.City of Wichita Falls
BASIC SERVICES CONSULTANT,hall complete the following professional services as Basic Services,which shall
include customary incidental professional services:
Task 1:Inception: Understand require entsJconcctraint5%deadlines&discuss data requirements
Task 2:Data Checking Check all required data has been received and is valid(ongoing)
Task 3:As-Is Create calibrated models of current routes for each service
Task 4:As-Is Review Ensure As-Is models accurately reflect cuurentroutes/comfirm.new design params
Task 7:Tactical Create tactical only models)for each scen.rr:io
Task 6:Tactical Review Review tactical models
Task 7:Operational Create fully implementable model(s)far each scenario&service
Task$:Operational Review Meeting:Review new detigris.
Task 9`:Turn by Turn Step-by-step collection sequence per service for fully implementable mutes
GENERAL CONDITIONS:
1. Termination—OWNER may terminate this Agreement upon 10 days written notice to CONSULTANT with the
understanding that all services being perfomred tinder this Agreement shall cease upon the date specified in such notice.
In the event of early termination, CONSULTANT shall invoice OWNER for all services completed and shall be
compensated in an amount corresponding to the amount designated as compensation for each phase of the work
satisfactorily completed and accepted plus an amount corresponding to the percentage ofwouk satisfactorily completed
and submitted to Owner for any phase partly completed on the effective date of the termination.
2. Ownership 4 Maintenance of Documents--All docurmnnr- and digital files prepared anc ar assembled by
CONSULTANT under this agreement shall become the property of the OWNER and shall be delivered to OA2tTER
without restriction on future use OWNER's re-use of doc,m,nni..on future projects will be at the sole risk of OA'=`TE,FL
CONSULTANT may make copies of any and all documents for its files and re-use information contained therein.
CONSULTANT will maintain project records fo-rthree years after the OWNER has made final payment to the contractor
and all other pending matters are closed and provide copies thereof to OWNER if reaquested.
3.Controlling Law—This agreement is performable and is to be governed by the law applicable in Wichita Falls,Texas.
Sole venue for any action arising under this agreement shall be in Wichita County,Texas.
4.Assignment of Contract--Neither party will have any right or ability to assign(including any assignment by operation
of law), transfer or sublicense any obligations or benefit hereunder without the written consent of the other, which
consent will not be unreasonably withheld or delayedi provided that consent is hereby expressly granted for an
assignment to a successor-in-interest in the event of a merger.acquisition or:ale of all or substantially all of a party's
assets. This Agreement will be binding upon and inure to the benefit of the parties hereto and their successors and
permitted assigns.
F.No Third-Party Beneficiaries--Nothing herein,hall be construed to give any rights or benefits to anyone other than
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Dom]Sign Envelope ID_31113F81-139B-4522-CC2B EC5F39&.,C1F8
OWNER and CONSULTANT_
6. Independent Contractor--In peifanming senzces under this agreement, the relationship between OWNER and
CONSULTANT is that of independent contractor, and OWNER and CONSULTANT by the execution of this
Agreement do not change the independent contractor status of CONSLZTANT. No term or provision of this agreement
or act of CONSULTANT in the performance of this Agreement chatl be construed as making CONSULTANT or any
agent,servant or employe of CONSULTANT the agent,servant or employee of OWNER.
7, Indemnity—CONSULTANT a sees to release_defend,indamnifu,and hold the OWNER whole and harmless against
any and all claims,suits,and actions for any claim:of injury or damage made by or on behalf of CONSULTANT or any
of CONSLLTANT's officers. agents or employees resulting from the performance or attempted performance of this
Contract regardless of whether the iniury or damage is caused in whole or in part by any acts or omissions of OWNER
or any hidden or apparent condition of property owned or controlled by the OWNER This indemnity shall not apply to
any claim to the extent to which CONSULTANT is prohibited from indprnnifring a governmental entity pursuant to
Tex_Local Gov't Code&271.904 or other law.
8. Governmental Function Clause —All parties agree that this contract is one that pertains solely to a governmental
function taken by or on behalf of the City of Wichita Falls.All parties expressly agree that the City is not engaging in
any propriety functions.
9.Contractual Dania e-,Limitation Clause—All parties agree that damages in this contract are limited only to choose
authorized under Iexas Local Gov ,nmpnt Code Section 271.153. Specifically. the OWNER is not liable for
consequential damages or exemplary damages.
10. Waiver of Attorne}'`s Fees—If any action at law or in equity is necessary to enforce this agreement,each party
agrees to pay its own attorneys' few and will not seek to recover its own attorneys' fees from the other party_
CONSULTANT„ndarstands that Texas Local Government Code subchapter I, 3 271.1 53(aX3)purl:-ides that the total
amount of money awarded in an adjudication brought against a governmental entity for breach of a contract includes
attorneys' fees.Both CONSULTANT and OWNER expressly waive all statutory and other right,to recover attorneys'
fees pursuant to in§27L 153(a)(3)and all other law
11,Verification.I,being over the age of eighteen(18)years and in nay official capacity representing an entity that is a
party to this contract with the City of Wichita Falls.hereby swear and verify under oath that:
1_ Entity does not boycott Israel;and
2. Entity will not boycott Israel dining the term of this contract.
3_ Is not currently listed on the State of Texas Comptroller's Companies that Boycott Israel List
located at https:!!ccmptr+alley.texas.gov,'putchasinepublicatiomsrdivestnnent.php.
bc.!1 rind by
This agreement and said attachment:may only be amended supplemented.modified or canceled by a duly executed written
instrument.
EXECUTED,this the day of ,20—
OWNER: City of Wichita Falls,Texas CONSULTANT: ' '
Sharma Peralta 'P of Finance and Accounting
Darron Leiker,City Manager
(seal) (seal)
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CacuSlp Envelope ID: 3111 3F51-1396-4522-8C9®-3EC5F39fi5'2FS
ATTEST:
City Clerk
FORM APPROVED:
City Attune!:
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