AGD 08/17/2021 City of Wichita Falls
City Council Agenda
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Stephen Santellana, Mayor •
Bobby Whiteley, At Large
Michael Smith District 1
DeAndra Chenault, Mayor Pro Tern
Ak4ibt as Jeff Browning, District 3 MIst; , f
TEXAS Tim Brewer, District 4
Rim 5kieS Go-/den,0pportmlt'e5 Steve Jackson, District 5 44 g s '
Darron Leiker, City Manager
Kinley Hegglund, City Attorney
Marie Balthrop, City Clerk
Notice Of Regular Meeting Of The Mayor And City Council Of The City Of Wichita
Falls, Texas, To Be Held In The City Council Chambers, Memorial Auditorium, 1300
Seventh Street, Tuesday, August 17, 2021, Beginning At 8:30 A.M.
This meeting can be accessed and viewed at the following locations:
1. The video may be livestreamed on the City's YouTube page
(https://www.youtube.com/citvofwf)
2. A livestream will be shown on the Spectrum/Time Warner Cable Channel 1300
3. A livestream will be shown on the City's Facebook page (City of Wichita Falls,
Texas Government) (https://www.facebook.com/CitvofWF)
4. A video of the meeting will be posted on the City's YouTube page
(https://www.voutube.com/citvofwf)
Item #
1. Call to Order
2. (a) Invocation: Pastor Eric Deluna
Lakeview Church of the Nazarene
(b) Pledge of Allegiance
3. Presentations
(a) Employee of the Month — Police Department, Kathryn Faust
(b) Proclamation — Hospice Cares Day, Hospice of Wichita Falls
CONSENT AGENDA
4. Approval of minutes of the August 3, 2021 Regular Meeting of the Mayor and City
Council.
5. Resolutions
Resolution authorizing award of bid for the City's estimated annual requirement of
automotive lubricating oils and grease to Western Marketing, Inc. in the amount of
$172,808.70
6. Receive Minutes
Metropolitan Planning Organization — Transportation Policy Committee, April 28,
2021
REGULAR AGENDA
7. Ordinances
(a) Ordinance granting a waiver of Appendix B — 3740 to reduce the setback
requirements located at 1000 5th Street, Wichita Falls, TX 76301
(b) Ordinance amending the Sanitation Fiscal Year 2020-2021 budget and
authorizing the purchase of a Backhaus A60 Compost Turner through the
Houston-Galveston Area Council (H-GAC) Purchasing Cooperative from
Ecoverse Industries, LTD in the amount of$608,855
(c) Ordinance amending the Public Transportation FY 2020-2021 budget and
authorizing the purchase of a John Deere 210L Tractor through the
Sourcewell Purchasing Cooperative from Yellowhouse Machinery
Company in the amount of $138,464.65
(d) Ordinance authorizing the City Manager to execute all documents
necessary to apply for and accept $150,000 in FY 2021-22 Texas
Department of Transportation Aviation Division Non-Primary Entitlement
grants for hangar construction at Kickapoo Downtown Airport
(e) Ordinance making an appropriation to the Special Revenue Fund for The
Public Health Crisis Response/ Public Health Workforce grant funding in the
amount of $1,929,328 received from the Department of State Health
Services and authorizing the City Manager to execute contract accepting
same
(f) Ordinance accepting $14,545,825 in American Rescue Plan Act (ARPA)
Federal Grant Funds for COVID response and authorizing the City Manager
to execute all necessary funding agreements related hereto
(g) Ordinance appropriating $1,400,000 of ARPA funding to complete
replacement of the Supervisory Control and Data Acquisition (SCADA)
Control System for the water treatment system
CITY COUNCIL AGENDA
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8. Resolutions
(a) Resolution authorizing the City Manager to apply for and accept funding up
to $50,000 for two Kayak launches at Lake Wichita under the Habitat and
Angler Access Program (HAAP) provided by the Texas Parks and Wildlife
Department
(b) Resolution authorizing the City Manager to execute a construction contract
with Clark Construction in the amount of $15,049,587 for the construction
of the Convention Center portion of the Hotel Convention Center project
(c) Resolution authorizing the City Manager to execute the Construction
Management Agreement with O'Reilly Hospitality Management, LLC for
managing the construction of a Convention Center
(d) Resolution authorizing the City Manager to award a professional services
agreement with Black & Veatch Corporation for the replacement of the
Supervisory Control and Data Acquisition (SCADA) control system for the
water treatment system in the amount of$375,000.00
(e) Resolution rejecting Request for Proposal (09-21) submittals for school
crossing guard services for the City of Wichita Falls
(f) Resolution authorizing an inter-local agreement between the City of Wichita
Falls, Texas and the Wichita Falls Independent School District for the
purchase of retired Wichita Falls Police Department Patrol cars
(g) Resolution approving the programs and expenditures of the Wichita Falls
Economic Development Corporation (WFEDC) and amending the budget
to include up to $106,500 for Broad Ripple Strategies related to updating
the WFEDC Strategic Plan
9. Announcements concerning items of community interest from members of the City
Council. No action will be taken or discussed.
10. Comments from the public to members of the city council concerning items that
are not on the city council agenda. People wishing to address the council should
sign up prior to the start of the meeting. A three-minute time frame will be adhered
to for those addressing their concerns. Since comments from citizens are not
posted agenda items, the City Council is prohibited from deliberating or taking any
action, other than a proposal to place the item on a future agenda. Staff may
provide factual statements in response to inquiries or recite existing policy.
11. Executive Sessions
Executive Session in accordance with Texas Government Code §551.087, to
discuss or deliberate the offer of a financial or other incentive, including
modification to an existing agreement, for a business prospect that the City Council
seeks to have, locate, stay, or expand in or near the territory of the City of Wichita
Falls and with which the City and/or economic development corporations created
by the City are conducting economic development negotiations.
12. Work Session to Consider Proposed FY 2021-2022 Budget
13. Adjourn
Spanish language interpreters, deaf interpreters, Braille copies or any other special needs
will be provided to any person requesting a special service with at least 24 hours' notice.
Please call the City Clerk's Office at 761-7409.
Every item on this agenda shall be considered a public hearing. Regardless of the agenda heading under
which any item is listed, any word or phrase of any item listed on this agenda shall be considered a subject
for consideration for purposes of the Texas Open Meetings Act and other relevant law, and City Council
may deliberate and vote upon any such subject and resolutions related thereto. Resolutions, ordinances,
and other actions concerning any word, phrase, or other subject may be voted upon, regardless of any
language of limitation found in this agenda or any document referring to such action. Any penal ordinance,
development regulation or charter provision of the City of Wichita Falls or item which is funded by the current
or next proposed City of Wichita Falls budget, including, without limitation, any street, water pipe, sewer,
drainage structure, department, employee, contract or real property interest of the City of Wichita Falls,
may be discussed and deliberated, and the subject is hereby defined as such without further notice. Any
item on this agenda may be discussed in executive session if authorized by Texas law regardless of whether
any item is listed under "Executive Sessions" of this agenda, regardless of any past or current practice of
the City Council. Executive sessions described generally hereunder may include consideration of any item
otherwise listed on the agenda plus any subject specified in the executive session notice. Executive
sessions described generally hereunder are closed meetings, may include consideration of any item
otherwise listed on the agenda plus any subject specified in the executive session notice, and may include
items under Texas Government Code Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.084,
and/or 551.087.
CERTIFICATION
I certify that the above notice of meeting was posted on the bulletin board at Memorial
Auditorium, Wichita Falls, Texas on the 11th day of August, 2021 at 4:30 o'clock p.m.
IVc ,B
City Clerk
CITY COUNCIL AGENDA
PAGE 4 OF 4
CITY COUNCIL AGENDA
August 17, 2021
ITEM/SUBJECT: Employee of the month.
INITIATING DEPT: Police
COMMENTARY: Presentation of the Employee of the Month Award (plaque, letter of
appreciation, dinner for two and check for $100) to Kathryn Faust.
® Director of Human Resources
ASSOCIATED INFORMATION: Resolution
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 1 OF 2 PAGES
AGENDA ITEM NO. 3.A
EMPLOYEE OF THE MONTH
FOR
August, 2021
NAME: Kathryn Faust
DEPARTMENT: Police
HIRED: April 8, 2019
PRESENT POSITION: Dispatcher
NARRATIVE: Kathryn Faust has been employed as a Dispatcher with the City of
Wichita Falls since April 8, 2019. She was a member of the 31st Public Safety
Dispatch Academy. After completion of the Dispatch academy, Kathryn was one of
the first in her academy to become fully trained. Kathryn is very knowledgeable and
always eager to learn and currently trains several newer employees. Kathryn has a
great attitude and willing to do whatever is asked of her. Kathryn's performance has
always been above and beyond what is expected of her for the time she has been
employed in Dispatch. Kathryn was selected to fill in as an Acting Lead Dispatcher
due to her skills and performance in the absence of one of the Dispatch Supervisors
from February 2021 to May 2021. Kathryn did an outstanding job in the acting
position where she did not require a various amount of training for the position, she
could be relied upon to make sure all employees on her shift were ok and everything
went smoothly in the center while she was in charge.
FAMILY: Kathryn has been married to Michael Noe for 8 years. Michael is also
a City employee. Kathryn has 3 children who she loves spending time with. Victor
9 years old, Maya 5 and Vincent who is 4.
HOBBIES: Kathryn is a gamer and loves playing video games with her husband
in her free time but her greatest joy is spending time with her 3 children.
CLOSING: Kathryn is an asset to the Communications section. We appreciate
her knowledge, her skills, and most of all her dedication to the department.
PAGE 2 OF 2 PAGES
AGENDA ITEM NO. 3.A
City of Wichita Falls f-.-_4,
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Item 1 - Call to Order
The City Council of the City of Wichita Falls, Texas met in regular session on the above
date in the Council Chambers of the Memorial Auditorium Building at 8:30 o'clock a.m.,
with the following members present.
Stephen L. Santellana - Mayor
DeAndra Chenault - Mayor Pro Tem
Tim Brewer - Councilors
Jeff Browning -
Steve Jackson -
Michael Smith -
Bobby Whiteley -
Darron Leiker - City Manager
Kinley Hegglund - City Attorney
Marie Balthrop - City Clerk
Mayor Santellana called the meeting to order at 8:30 a.m.
Item 2a — Invocation
Scott Franks, Minister, Edgemere Church of Christ, gave the invocation.
Item 2b — Pledge of Allegiance
Mayor Santellana led the Pledge of Allegiance.
Page 1 of 16
Agenda Item No.4.
Item 3a — Employee of the Month — Kathryn Faust, Police Department (not
present)
8:32 a.m.
Ms. Faust was not present so Mayor Santellana moved to item 3c.
Item 3c — Proclamation — National 811 Day, Atmos Energy, Pam Hughes Pak
8:32 a.m.
Mayor Santellana read a proclamation proclaiming August 11, 2021 , as National 811
Day in Wichita Falls and asked citizens to focus on the important message to call 811
before you dig.
Item 3d — Proclamation — National Health Care Center Week, Community
Healthcare Center
8:35 a.m.
Mayor Santellana read a proclamation proclaiming August 8-14, 2021, National Health
Care Center Week in Wichita Falls and encouraged everyone to take part in this week
by visiting their local Health Center and celebrating the important partnership between
America's Community Health Centers and the communities they serve.
Item 3e — Proclamation — Judge Arthur Bea Williams Month
8:41 a.m.
Mayor Santellana read a proclamation proclaiming August 2021 as Judge Arthur Bea
Williams Month in Wichita Falls to celebrate our own local hero, Judge Arthur Bea
Williams.
Returned to item 3b
Item 3b — Presentation — Certificate of Recognition to the Police Department from
the Texas Police Chiefs Association Foundation
8:46 a.m.
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August 3,2021
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Agenda Item No.4.
Steve Sanford, Police Chief from Bridgeport, Texas, presented Manuel Borrego, Police
Chief, a certificate of Recognized Law Enforcement Agency from the Texas Police
Chiefs Association Law Enforcement Recognition Program. The award re-recognized
the Wichita Falls Police Department for their adherence to the Texas Law Enforcement
Best Business Practices. Of the over 2700 law enforcement agencies in Texas, Wichita
Falls is one of the 177 that have achieved this recognition.
Item 4-5 — Consent Items
8:51 a.m.
Darron Leiker, City Manager, gave a briefing on the items listed under the Consent
Agenda with the exception of the minutes from the May 20, 2021 Wichita Falls
Economic Development Corporation meeting due to an error.
Moved by Councilor Browning to approve the consent agenda.
Motion seconded by Councilor Smith and carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and
Whiteley.
Nays: None
Item 4 —Approval of minutes of the July 20, 2021 Regular Meeting of the Mayor
and City Council
Item 5 — Receive Minutes
(a) WFMPO Technical Advisory Committee, April 8, 2021
(b) Animal Shelter Advisory Committee, April 16, 2021
(c) Wichita Falls Economic Development Corporation, May 20, 2021
(d) Fire Fighters and Police Officers' Civil Service Commission, June 3, 2021
(e) Wichita Falls Economic Development Corporation, June 17, 2021
Item 6a — Public Hearing and Ordinance 23-2021
8:52 a.m.
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Agenda Item No.4.
Conduct a public hearing and approve Ordinance 23-2021 continuing in effect sections
78-61 through 78-63 of the Wichita Falls Code of Ordinances, which provide a Juvenile
Curfew, and providing a penalty of up to $500 upon violation.
Mayor Santellana opened the public hearing at 8:52 a.m.
Kinley Hegglund, City Attorney, discussed the requirement to review the juvenile curfew
ordinance every three years, to hold two public hearings, and reviewed the current
ordinance. This is the second of the two required public hearings.
Chief Borrego reiterated that this ordinance pertains to individuals sixteen years old or
younger.
There were no comments from the public.
Mayor Santellana closed the public hearing at 8:54 a.m.
Moved by Councilor Browning to approve Ordinance 23-2021.
Motion seconded by Councilor Smith and carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and
Whiteley.
Nays: None
Item 6b — Public Hearing concerning designation of Reinvestment Zone at 2400
Burkburnett Road in Wichita Falls, Texas
8:55 a.m.
Mayor Santellana opened the public hearing at 8:55 a.m.
Mr. Hegglund discussed the proposed Reinvestment Zone at 2400 Burkburnett Road,
Clayton Homes Reinvestment Zone. Clayton Homes proposes to invest approximately
$15 million in renovating the building and to create 180 new full time jobs in Wichita
Falls. The City has agreed to enter into a Tax Abatement Agreement with Clayton
Homes and creating the reinvestment zone is a step that needs to be taken.
Henry Florsheim provided a brief update on the project with Clayton Homes and the
timeline for the sale of the building to Clayton Homes.
There were no comments from the public.
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Agenda Item No.4.
Mayor Santellana closed the public hearing at 8:58 a.m.
Item 6c — Ordinance 24-2021
8:58 a.m.
Ordinance designating property as a Reinvestment Zone that is located at 2400
Burkburnett Road in Wichita Falls, Texas; providing for severability; and providing an
effective date.
Moved by Councilor Browning to approve Ordinance 24-2021.
Motion seconded by Councilor Whiteley and carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and
Whiteley.
Nays: None
Item 6d — Ordinance 25-2021
9:00 a.m.
Consider and adopt an Ordinance authorizing the issuance of City of Wichita Falls,
Texas, General Obligation Refunding Bonds, Taxable Series 2021; establishing
procedures and delegating authority for the sale and delivery of the bonds; providing an
effective date; and enacting other provisions relating to the subject.
Moved by Councilor Browning to approve Ordinance 25-2021.
Motion seconded by Councilor Chenault.
Jessica Williams, Finance Director/CFO, discussed the refunding of the 2010 and
2013A series bonds. The 2010 series was for the purchase of Castaway Cove and the
payment is made by the Wichita Falls 4B Sales Tax Corporation. The 2013A series is
part of the Potable Reuse Program and payment is made with Water/Sewer Fund
revenues. Refunding the bonds will not change the maturity date and will save the City
approximately $681,000 or 9.77%.
Motion carried by the following vote:
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Agenda Item No.4.
Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and
Whiteley.
Nays: None
Item 6e — Ordinance 26-2021
9:03 a.m.
Consider and approve an Ordinance authorizing the issuance of City of Wichita Falls,
Texas, General Obligation Refunding Bonds, Series 2021; establishing procedures and
delegating authority for the sale and delivery of the bonds; providing an effective date;
and enacting other provisions relating to the subject.;
Moved by Councilor Browning to approve Ordinance 26-2021.
Motion seconded by Councilor Chenault.
Ms. Williams discussed the 2011 Series Certificates of Obligation for improvements to
Rhea Road, Callfield Road, and Lawrence Road, and paid by the Wichita Falls 4B Sales
Tax Corporation with reimbursement from the Tax Increment Financing District #2. This
refunding results in a savings of approximately $202,000 or 10.77%.
Motion carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and
Whiteley.
Nays: None
Item 6f— Ordinance 27-2021
9:05 a.m.
Ordinance calling a General Election by the qualified voters of the City of Wichita Falls
to be held on Tuesday, November 2, 2021, for the purpose of electing a Councilor At-
Large, Councilor District 1, and Councilor District 2; and authorizing a contract with
Wichita County to furnish election services and equipment
Moved by Councilor Brewer to approve Ordinance 27-2021.
Motion seconded by Councilor Chenault and carried by the following vote:
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Agenda Item No.4.
Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and
Whiteley.
Nays: None
Item 6q — Ordinance 28-2021
9:06 a.m.
Ordinance authorizing the City Manager to execute all documents necessary to apply
for and accept $1 million in Federal Aviation Administration Entitlement grants for debt
service and other projects at Wichita Falls Regional Airport and appropriating said funds
to the FAA Airport Improvement Grant 2021 Fund.
Moved by Councilor Brewer to approve Ordinance 28-2021.
Motion seconded by Councilor Browning and carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and
Whiteley.
Nays: None
Item 6h — Ordinance 29-2021
9:09 a.m.
Ordinance authorizing the City Manager to execute all documents necessary to apply
for and accept up to $50,000 in Texas Department of Transportation Aviation Division
Routine Airport Maintenance Program (RAMP) Funds for FY 2022 Projects at Kickapoo
Downtown Airport and appropriating said funds and the City's match of $50,000 into the
Special Revenue Fund.
Moved by Councilor Browning to approve Ordinance 29-2021.
Motion seconded by Councilor Brewer and carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and
Whiteley.
Nays: None
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Agenda Item No.4.
Item 6i — Ordinance 30-2021
9:11 a.m.
Ordinance authorizing the City Manager to execute all documents necessary to apply
for and accept up to $50,000 in Texas Department of Transportation Aviation Division
Routine Airport Maintenance Program (RAMP) Funds for FY 2022 Projects at Wichita
Falls Regional Airport and appropriating said funds and the City's match of $50,000 into
the Special Revenue Fund.
Moved by Councilor Brewer to approve Ordinance 30-2021.
Motion seconded by Councilor Browning and carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and
Whiteley.
Nays: None
Item 6j — Public Hearing and Ordinance 31-2021
9:12 a.m.
Public hearing and consideration of Ordinance 31-2021 to rezone +/- 4.06 acres of land
located at 504 Kemp Boulevard (Lot 1-A, Block J&I, Kemp West End Addition & 0.325
acres out of Block I, Kemp's West End Addition), from Multi-Family Residential (MFR) to
General Commercial (GC) zoning district to allow for the expansion of commercial uses
and development of a mixed use site; and amend the Land Use Plan from High Density
Residential to Commercial.
Mayor Santellana opened the public hearing at 9:13 a.m.
Terry Floyd, Director of Development Services, discussed the proposed rezone,
amendment to the Land Use Plan, and how the project ties to the Strategic Plan and
Goals. The rezone will allow a grocery store to be located in a portion of an apartment
complex to serve the tenants of the apartments and surrounding neighborhood
residents. This rezone was unanimously approved by Planning and Zoning Commission
and staff recommends approval.
There were no comments from the public.
Mayor Santellana closed the public hearing at 9:16 a.m.
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Agenda Item No.4.
Moved by Councilor Browning to approve Ordinance 31-2021.
Motion seconded by Councilor Smith and carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and
Whiteley.
Nays: None
Item 6k — Public Hearing and Ordinance 32-2021
9:16 a.m.
Public hearing and consideration of Ordinance 32-2021 to rezone +/- 25.91 acres of
land located at 4314 Barnett Road (+/- 25.91 AC out of Block 11 of the Kemps
Subdivision of the William Myers Survey Abstract 193 & Blocks 18 & 19, League 1, of
the Denton County School Lands, Abstract 58), from Single Family-2 Residential (SF-2)
to Light Industrial (LI) and Heavy Industrial (HI) zoning districts to provide consistent
zoning designation within a split zoned tract and align the districts with the adjacent
tracts; and amend the Land Use Plan from Parks to Industrial.
Mayor Santellana opened the public hearing at 9:17 a.m.
Mr. Floyd discussed the proposed rezone, which cleans up split zoning in the area, and
discussed the amendment to the Land Use Plan. It was unanimously approved by the
Planning and Zoning Commission and staff recommends approval.
There were no comments from the public.
Mayor Santellana closed the public hearing at 9:20 a.m.
Moved by Councilor Browning to approve Ordinance 32-2021.
Motion seconded by Councilor Chenault and carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and
Whiteley.
Nays: None
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Agenda Item No.4.
Item 61 — Ordinance 33-2021
9:21 a.m.
Ordinance amending Ordinance No. 50-2019 declaring certain structures as dangerous
by allowing the property owner additional time to rehabilitate 2204 Harvard
Moved by Councilor Browning to approve Ordinance 33-2021.
Motion seconded by Councilor Jackson and carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and
Whiteley.
Nays: None
Item 7a — Resolution 80-2021
9:25 a.m.
Consider and approve a resolution of the Wichita Falls 4B Sales Tax Corporation
authorizing the issuance of the Corporation's sales tax revenue bonds; approving a
sales tax remittance agreement; and enacting other provisions relating to the subject.
Moved by Chenault and seconded by Smith, Kinley asked for amended motion to
include required language.
Moved by Councilor Chenault to approve Resolution 80-2021 approving a Resolution of
the Wichita Falls 4B Sales Tax Corporation authorizing the issuance of the
Corporation's Sales Tax Revenue Bonds, approving a sales tax remittance agreement;
and enacting other provisions relating to the subject.
Motion seconded by Councilor Brewer and carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Smith, and Whiteley.
Nays: Councilor Jackson
Item 7b — Resolution 81-2021
9:32 a.m.
Resolution approving the programs and expenditures of the Wichita Falls Type B Sales
Tax Corporation (4BSTC) Board of Directors and amending the budget to provide for a
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Agenda Item No.4.
$2 million forgivable loan and sales tax rebates in the form of a performance agreement
between the 4BSTC and OH-Wichita Falls, LLC (developer), related to the acquisition
and construction by developer of a new full-service convention center hotel facility in the
City of Wichita Falls.
Moved by Councilor Browning to approve Resolution 81-2021.
Motion seconded by Councilor Chenault and carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Smith, and Whiteley.
Nays: Councilor Jackson
Item 7c — Resolution 82-2021
9:39 a.m.
Resolution reviewing and approving the updated investment policy for the City of
Wichita Falls.
Moved by Councilor Brewer to approve Resolution 82-2021.
Motion seconded by Councilor Browning and carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and
Whiteley.
Nays: None
Item 7d — Resolution 83-2021
9:41 a.m.
Resolution approving a substantial amendment to the PY 2019 Annual Action Plan of
the 2015-2019 Consolidated Plan of the City of Wichita Falls to receive and administer
an additional $594,749 through the Coronavirus Aid, Relief, and Economic Security Act
(CARES Act) in a special allocation from the US Department of Housing and Urban
Development (HUD).
Moved by Councilor Brewer to approve Resolution 83-2021.
Motion seconded by Councilor Browning and carried by the following vote:
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Agenda Item No.4.
Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and
Whiteley.
Nays: None
Item 7e — Resolution 84-2021
9:47 a.m.
Resolution approving the PY 2021 Action Plan of the 2020-2024 Consolidated Plan of
the City of Wichita Falls to include any and all revisions to the plans approved by the
U.S. Department of Housing and Urban Development (HUD), to allocate FY 2021
Community Development Block Grant (CDBG) funds in the amount of $1,244,016 and
FY 2021 HOME Investment Partnership Program (HOME) funds in the amount of
$434,184; authorizing the City Manager to execute HUD Grant Applications and
Agreements to implement the approved Plans, to include any and all revisions approved
by HUD.
Moved by Councilor Chenault to approve Resolution 84-2021.
Motion seconded by Councilor Browning and carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and
Whiteley.
Nays: None
Item 7f— Resolution 85-2021
9:54 a.m.
Resolution authorizing the City Manager to approve Change Order No. 1 for the 2019
Maplewood Extension from Lawrence to McNiel Project to Wilson Contracting in the
amount of $102,233.80.
Moved by Councilor Browning to approve Resolution 85-2021.
Motion seconded by Councilor Smith and carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Smith, and Whiteley.
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Agenda Item No.4.
Nays: Councilor Jackson
Item 7q — Resolution 86-2021
9:58 a.m.
A Resolution of the City Council of the City of Wichita Falls, Texas, approving a
negotiated settlement between the Atmos Cities Steering Committee ("ACSC") and
Atmos Energy Corp., Mid-Tex Division regarding the Company's 2021 Rate Review
Mechanism Filing; declaring existing rates to be unreasonable; adopting tariffs that
reflect rate adjustments consistent with the negotiated settlement; finding the rates to be
set by the attached settlement tariffs to be just and reasonable and in the public interest;
approving an attached exhibit establishing a benchmark for pensions and retiree
medical benefits; approving an attached exhibit regarding amortization of regulatory
liability; requiring the company to reimburse ACSC's reasonable ratemaking expenses;
determining that this resolution was passed in accordance with the requirements of the
Texas Open Meetings Act; adopting a savings clause; declaring an effective date; and
requiring delivery of this resolution to the company and the ACSC's legal counsel.
Moved by Councilor Browning to approve Resolution 86-2021.
Motion seconded by Councilor Chenault and carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and
Whiteley.
Nays: None
Item 7h — Resolution 87-2021
10:06 a.m.
Resolution approving the programs and expenditures of the Wichita Falls Type B Sales
Tax Corporation Board of Directors and amending the budget to include funding up to
$100,000 to The Wichita County Heritage Society to assist in the renovations of the Kell
House Museum at 900 Bluff Street.
Moved by Councilor Brewer to approve Resolution 87-2021.
Motion seconded by Councilor Browning and carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and
Whiteley.
CITY COUNCIL MINUTES
August 3, 2021
PAGE 13 OF 16
Page 13 of 16
Agenda Item No.4.
Nays: None
Item 7i — Resolution 88-2021
10:10 a.m.
Resolution approving the programs and expenditures of the Wichita Falls Economic
Development Corporation (WFEDC) by amending the existing incentive agreement of
up to $2,800,000 with Panda Biotech related to their proposed operation out of the
former Delphi Plant on 1-44.
Moved by Councilor Browning to approve Resolution 88-2021.
Motion seconded by Councilor Chenault and carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Smith, and Whiteley.
Nays: Councilor Jackson
Item 8 —Announcements concerning items of community interest from members
of the City Council. No action will be taken or discussed.
8:56 a.m.
Councilor Chenault discussed the Food Bank Mobile Pantry and stated there is a list of
locations on their website where food can be picked up. School is starting back and the
Community Healthcare Center will have a free sports physical clinic on August 12,
2021, from 3:00 p.m. - 5 p.m. They will also have COVID vaccines childrenl2 years of
age and older. The required forms are on their website and must be filled out prior to
arrival. Beginning August 2, 2021, the Health Department will offer vaccination clinics
for back to school. The Barber School is offering $1.00 haircuts for back to school.
There are several back to school events starting this Friday, she has shared this
information on her social media page. Booker T. Washington Elementary is looking for
volunteers for their mentoring program.
Councilor Whiteley applauded the 4A WFEDC, 4B Sales Tax Corporation, Chamber of
Commerce, and Blake Jurecek and his staff for what they do for the community to make
Wichita Falls a better place to live. These are exciting times. He is looking forward to
the budget review, and he would like the MAG study and proposed budget as quickly as
possible. Councilor Whiteley discussed the increased costs for construction and
infrastructure, and city facilities such as Police Department and Fire department
CITY COUNCIL MINUTES
August 3, 2021
PAGE 14 OF 16
Page 14 of 16
Agenda Item No.4.
facilities, which need improvements. He would like to see money set aside to improve
facilities used by our employees. Mr. Leiker stated funds are included in the proposed
budget for capital fund projects to be paid for with excess fund balance.
Councilor Smith stated the National Eviction Moratorium is over and many in our
community may be facing eviction. The non-profit leaders group will have a Zoom call
with State leaders to discuss this issue. There is a state rent relief program and some
federal funds available. Councilor Smith suggested citizens call him or Representative
Frank's office for information. Mr. Leiker stated that the website is Texasrentrelief.com
and he encouraged citizens to apply if needed.
Councilor Jackson thanked Councilor Chenault for her assistance with information
regarding local charities. He asked if she had any additional information on the
cemetery off Bacon Switch Road.
Councilor Chenault discussed a cleanup day at the Eastlawn Cemetery off Bacon
Switch Road. If you have concerns regarding this cemetery, please contact County
Commissioner Barry Mahler. The monthly Art Walk is this Thursday in the downtown
area. If you have warrants, the Municipal Court Warrant Officers will start making
arrests beginning August 15th. Today is the 4-year anniversary for the Family Dollar on
Eastside. Mt. Pleasant Baptist Church will have a sock drive this Saturday. Call 766-
2865 for details.
Mayor Santellana thanked everyone that voted for the Economic Development items,
especially the long term projects. The budget review will begin in the next couple of
weeks and he encouraged Councilors to send requests to Mr. Leiker as soon as
possible. Ray Gonzalez passed away and he was a Councilor, County Commissioner,
and one of the first Hispanics to serve in these capacities. He encouraged everyone to
reach out to the family and let them know what Ray meant to them. He will be dearly
missed.
Item 9 — Comments from the Public to Members of the City Council Concerning
Items That Are Not on the City Council Agenda
9:02 a.m.
No comments from citizens.
Item 10 — Executive Session
9:45 a.m.
No executive session held.
CITY COUNCIL MINUTES
August 3, 2021
PAGE 15 OF 16
Page 15 of 16
Agenda Item No.4.
Item 11 —Appointment to Park Board
Moved by Councilor Browning to appoint Patrick Hearne to Place 2 on the Park Board
with a term to expire 12/31/2021.
Motion seconded by Councilor Whiteley and carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and
Whiteley
Nays: None
Item 12 —Adjourn
Mayor Santellana adjourned the meeting at 10:30 a.m.
PASSED AND APPROVED this 17th of August 2021.
Stephen L. Santellana, Mayor
ATTEST:
Marie Balthrop, TRMC, MMC
City Clerk
CITY COUNCIL MINUTES
August 3, 2021
PAGE 16 OF 16
Page 16 of 16
Agenda Item No.4.
CITY COUNCIL AGENDA
August 17, 2021
ITEM/SUBJECT: Resolution authorizing award of bid for the City's estimated annual
requirement of automotive lubricating oils and grease to Western
Marketing, Inc. in the amount of$172,808.70.
INITIATING DEPT: Aviation, Traffic, & Transportation
STRATEGIC GOAL: Efficiently Deliver City Services
STRATEGIC OBJECTIVE: Practice Effective Governance
COMMENTARY: Bids were opened July 26, 2021, for the purchase of the City's
estimated annual requirement of automotive lubricating oil and grease used by the Fleet
Maintenance Division. Two (2) bids were received (bid tabulation attached).
Lubrication products are bid for a 1-year contract with a 1-year renewal option.
The FY 2022 budget includes $174,600 for this purchase.
Staff recommends award of bid for the City's estimated annual requirement of automotive
lubricating oils and grease to Western Marketing, Inc. in the amount of$172,808.70.
Budgeted Cost: $174,600.00
Actual Cost: $172,808.70
Budget Savings: $1,791.30
® Purchasing ® Director of Aviation, Traffic & Transportation
ASSOCIATED INFORMATION: Resolution
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 1 OF 6 PAGES
AGENDA ITEM NO. 5.
RiD 21-15 AJTD..OTI E L.13R..ATING OILS&GREASE 2C21
91G L.S.VENTURE,INC. RELAD1'N€ i TE+kNi 2019 PRICING
MARKITE11 COY LINT ITEM DESCRIPTION MIT eDST TOTAL UNIT COLT TSITM LIMIT TOTAL OFFER
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PAGE 2 OF 6 PAGES
AGENDA ITEM NO. 5.
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PAGE 3 OF 6 PAGES
AGENDA ITEM NO. 5.
} USVENTUPE_INC WESTERNINARICET.6 2013 131'r4,g:
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PAGE 4 OF 6 PAGES
AGENDA ITEM NO. 5.
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PAGE 5 OF 6 PAGES
AGENDA ITEM NO. 5.
Resolution No.
Resolution authorizing award of bid for the City's estimated annual
requirement of automotive lubricating oils and grease to Western
Marketing, Inc. in the amount of $172,808.70
WHEREAS, the City of Wichita Falls advertised and requested bids for the
purchase of the City's annual requirement of automotive lubricating oils and grease; and,
WHEREAS, bids were received and publically opened on July 26, 2021; and,
WHEREAS, the City Council desires to purchase lubricating oils and grease for
the City's vehicle fleet.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
Authorization is granted to award the bid for the purchase of lubricating oils and
grease to Western Marketing, Inc., in the amount of $172,808.70.
PASSED AND APPROVED this the 17th day of August, 2021.
MAYOR
ATTEST:
City Clerk
PAGE 6 OF 6 PAGES
AGENDA ITEM NO. 5.
WICHITA FALLS METROPOLITAN PLANNING ORGANIZATION
Transportation Policy Committee -Special Called
Minutes
Wednesday,April 28, 2021
Voting Members Present:
Stephen Santellana, Chairperson,Wichita Falls Mayor
DeAndra Chenault,City of Wichita Falls, City Council
Dennis Wilde, North Texas Regional Planning Commission
Jeff Watts, City of Pleasant Valley,Representative
Mike Beaver,TxDOT, District Engineer
Russell Schreiber, City Public Works Director
MPO Staff:
Lin Barnett,WFMPO,Transportation Planning Director
Jaimie Lee,Wichita Falls MPO,Transportation Planner III
Absent:
Cory Glassburn, Mayor, Lakeside City
Judge Woody Gossom, County Judge,Wichita County
Bobby Whitely,City of Wichita Falls, City Council
Visitors:
Callan Coltharp, TxDOT,Area Engineer
Liz Flynn, Rep. Ronny Jackson
I. Welcome&Introduction
Mayor Santellana, the TPC chairperson, called the meeting to order at 8:30 a.m. and
welcomed everyone in attendance.
II. Public Comment on Agenda and Non-Agenda Items
Mayor Santellana asked for any public comments on agenda and non-agenda items.There
were no public comments.
III. Review and Approval of the January 28, 2021 Transportation Policy Committee's
(TPC) Meeting Minutes
Mayor Santellana asked for any comments or corrections to the January 28, 2021 TPC
meeting minutes. Receiving none, he asked for a motion to approve the minutes. Mr.
Watts made the motion to approve. Mr. Beaver seconded the motion, which passed
unanimously.
IV. Review and Comment Regarding the April 8, 2021 Technical Advisory Committee
(TAC) Meeting Minutes-No Action Required
Mayor Santellana asked for any comments on the April 8, 2021 TAC meeting minutes.
Receiving none,the committee moved on to the next agenda item.
Wichita Falls MPO TPC Meeting April 28,2021 1
Page 1 of 3
Agenda Item No.6.
V. Review and Approval of the 2022-2023 Unified Planning Work Program(UPWP)
Mr. Barnett directed the committee's attention to the 2022-2023 Unified Planning Work
Program(UPWP).Mr.Barnett stated this document would guide the work of WFMPO staff
over the next biennium. He summarized minor updates to the subtasks. Mr. Barnett
summarized the revisions made to the new UPWP stating in task 5.0 that WFMPO hired
the consulting company Alliance Transportation Group to perform the Local Freight
Study for the WFMPO area. Mr. Barnett discussed the Budget Summary Tables for FY
2022 and FY 2023 explaining the figures were estimates of forecasted funding levels and
expenses. He asked for any comments or questions regarding the 2022-2023 Unified
Planning Work Program.Receiving none,Mayor Santellana asked for a motion to approve
the 2022-2023 Unified Planning Work Program.Mr.Beaver made the motion to approve.
Mr.Wilde seconded the motion,which passed unanimously.
VI. Review and Discussion of the FHWA Adjusted Urban Area Boundaries (AUAB) and
Functional Classification (FC) as Proposed by the U.S. Census Bureau's 2020
Decennial Census
Mr. Barnett directed the committee's attention to the presentation from the Federal
Highway Administration. He stated the presentation was concerned with the proposed
changes by the U.S. Census Bureau's 2020 Decennial Census. Mr. Barnett stated some of
these changes could directly affect WFMPO. For example, an excerpt from the
presentation: "Existing MPOs must expand their Metropolitan Planning Areas (MPAs) to
include all territory in urban areas with populations of 50,000 or more,as determined by
the Census Bureau and the results of the 2020 Decennial Census." Mr. Barnett discussed
this in more detail at the meeting.Mayor Santellana asked for any comments or questions
regarding the presentation.Receiving none,the committee moved on to the next agenda
item.
VII. Other Business
a. Discussion&Overview of Progress on Local Transportation Projects-City and
TxDOT staff(Quarterly Review)
City: Mr. Schreiber reported Taft Blvd.widening was at 100% design. Hike and Bike
Trail from Lake Wichita Park to Larry's Marina was at 100% design. Current under
construction projects include 2021 Asphalt Street Rehab was 100% design.
Maplewood extension construction 90%complete.Hike and Bike Trail from Loop 11
to Lucy Park 90% complete. Hike and Bike Trail from Barnett Road to Seymour
Highway 85%complete.
TxDOT: Mr.Coltharp reported SS 325 reconfiguration of the interchange and FM 890
widening project is complete; US 281 south to 1954 widening is complete. US 287
pavement rehabilitation is complete. Hike and Bike trail from Seymour Highway to
Barnett Road is 85% complete. FM 369 Drainage Ditch Enclosure is 50% complete.
Loop 11 Mill and Overlay is delayed due to contractor in Abilene. FM 1954 realign
intersection is in the early stages of construction. BU287J Seal Coat will begin in May
of 2021. SH79 pavement repair and overlay is 50% complete. FM 369 pavement
repairs,intersection improvements,and bridgework will begin next month.
Wichita Falls MPO TPC Meeting April 28,2021 i 2
Page 2 of 3
Agenda Item No.6.
b. MPO Quarterly Financial Report(1st Quarter- October,November,December)
Mr. Barnett reported on the 1st quarter expenses for the MPO. He stated that the MPO
had spent 16.25% of its total allocation for FY 2021. Mr. Barnett asked for any
comments or questions on the first quarter financial report. He received none.
c. Grouped TxDOT CSJ Projects Report
Ms. Lee reported on the 1st quarter grouped CSJ projects report. Ms. Lee discussed
minor changes to the projects over the quarter.
d. Other Items
Mr. Barnett updated the policy board about hiring Alliance Transportation Group to
perform the Local Freight Study for the WFMPO area.
VIII. Meeting Adjournment
The meeting adjourned at 9:12 a.m.
Honorable Stephen L. Santellana
Mayor Wichita Falls
Wichita Falls MPO TPC Meeting April 28,2021 3
Page 3 of 3
Agenda Item No.6.
CITY COUNCIL AGENDA
August 17, 2021
ITEM/SUBJECT: Ordinance granting a waiver of Appendix B — 3740 to reduce the
setback requirements located at 1000 5th Street, Wichita Falls, TX
76301 .
INITIATING DEPT: Development Services
STRATEGIC GOAL: Redevelop Downtown
STRATEGIC OBJECTIVE: Complete the Development of a Convention Center Hotel
COMMENTARY: The City of Wichita Falls desires that OH-Wichita Falls, LLC undertake
the development of the property and the construction of a hotel in order to serve the needs
of the City as public conference, meeting, and exhibit center space for holding tourist
gatherings, conventions, meetings, exhibits and other events for the benefit of the City of
Wichita Falls and the general public, to promote tourism and to be a catalyst for
generating new businesses downtown.
The MPEC, proposed convention hotel, conference center, and site of a possible second
hotel are located on lots 1-A, 1-B, 1-C, and 1-D. Based on the lots' sizes and locations,
development will be problematic based on the current setback requirements now in place.
As such, each lot will require relief from the City's development regulation related to
building setbacks from the property line.
Staff recommends the City Council approve the ordinance waiving setback requirements
which will facilitate the construction of the privately owned hotel and City-owned
conference/banquet facility as well as other future projects on lots 1-A, 1-B, 1-C, and 1-D
block 1of the MPEC South Addition.
® Director of Development Services
ASSOCIATED INFORMATION: Ordinance
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 1 OF 4 PAGES
AGENDA ITEM NO. 7.A
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Ordinance No.
Ordinance granting a waiver of Appendix B — 3740 to reduce the
setback requirements located at 1000 5th Street, Wichita Falls, Texas
76301 ("Property").
WHEREAS, the City of Wichita Falls has plans to build a convention center on the
Property; and,
WHEREAS, OH-Wichita Falls LLC has plans to build a full-service hotel on the
Property; and,
WHEREAS, these developments on said Property will result in significant
economic impact to the City through timely development and diversification of the
economy, elimination of unemployment and underemployment through the production of
new jobs, the attraction of new businesses, and tax revenues generated by construction
of the Project for the City; and,
WHEREAS, the waiver of the setback requirements will allow the Property to be
fully developed to maximize said economic impact.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
A waiver of Appendix B—3740 setback requirements is hereby granted to Property
at 1000 5th Street, Wichita Falls Texas 76301, also known as MPEC South Addition Lots
1-A, 1-B, 1-C, and 1-D, Block 1.
PASSED AND APPROVED this the 17th day of August, 2021.
MAYOR
ATTEST:
City Clerk
PAGE 3 OF 4 PAGES
AGENDA ITEM NO. 7.A
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AGENDA ITEM NO. 7.A
CITY COUNCIL AGENDA
August 17, 2021
ITEM/SUBJECT: Ordinance amending the Sanitation Fiscal Year 2020-2021 budget
and authorizing the purchase of a Backhaus A60 Compost Turner
through the Houston-Galveston Area Council (H-GAC) Purchasing
Cooperative from Ecoverse Industries, LTD in the amount of
$608,855.
INITIATING DEPT: Aviation, Traffic, & Transportation
STRATEGIC GOAL: Efficiently Deliver City Services
STRATEGIC OBJECTIVE: Practice Effective Governance
COMMENTARY: On July 23, 2021, the compost turning machine at the City of Wichita
Falls Landfill was destroyed in a fire. The unit was a 2003 Scarab compost turning
machine, and it was originally purchased for $355,000. Typically, a unit such as this has
a 15-year service life, and it was scheduled to be replaced in Fiscal Year 2023.
Subsequently, the unit was due for replacement and had exceeded its useful life. Staff
had anticipated one more year of service from the unit, but that was not the case. Staff
does not recommend repairing the unit destroyed in the fire.
The unit is critical to the composting operations at the Landfill. Composting saves the City
expensive landfill space by repurposing biodegradable refuse into compost. Per the City's
landfill permit with the Texas Commission on Environmental Quality, the City must either
immediately replace the compost turner or end its composting program.
In addition, this ordinance will award the purchase of a replacement compost turner to
Ecoverse Industries LTD in an amount of $608,855. This purchase will be through the
Houston-Galveston Area Council of Goverments (H-GAC) purchasing contract. City staff
visited the landfill in Lubbock, Texas on August 5, 2021 to demonstrate several different
compost turning machines by three different vendors. After this visit, staff recommends
the purchase of the Backhaus A60 unit.
Staff recommends approval of the ordinance to amend the Sanitation FY 20-21 budget in
the amount of $608,855 and the award of contract to Ecoverse Industries LTD through
the H-GAC contract for a replacement compost turner in the amount of $608,855. The
funds to make this purchase will come from a combination of sources to include
operational savings and equity transfer.
® Director of Aviation, Traffic, & Transportation ® Director of Public Works
® CFO/Director of Finance
PAGE 1 OF 5 PAGES
AGENDA ITEM NO. 7.B
ASSOCIATED INFORMATION: Ordinance;
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 2 OF 5 PAGES
AGENDA ITEM NO. 7.B
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PAGE 3 OF 5 PAGES
AGENDA ITEM NO. 7.B
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PAGE 4 OF 5 PAGES
AGENDA ITEM NO. 7.B
Ordinance No.
Ordinance amending the Sanitation Fiscal Year 2020-2021 budget and
authorizing the purchase of a Backhaus A60 Compost Turner through
the Houston-Galveston Area Council (H-GAC) Purchasing
Cooperative from Ecoverse Industries, LTD in the amount of$608,855
WHEREAS, the City of Wichita Falls Landfill compost turner was recently
destroyed in a fire; and,
WHEREAS, the City of Wichita Falls desires to replace the unit; and,
WHEREAS, WHEREAS, Texas Local Government Local Government Code
§252.022 exempts items purchased through interlocal cooperative purchasing contracts
from the State's competitive bidding requirements; and,
WHEREAS, the City Council of the City of Wichita Falls has passed a resolution
approving the participation in such cooperative agreements; and,
WHEREAS, the City Council finds that Ecoverse Industries LTD offers Backhaus
A60 Compost Turning Equipment through the H-GAC Purchasing Cooperative, and it is
in the best interest to purchase equipment in accordance with the Cooperative Purchasing
Programs; and,
WHEREAS, it is desired to amend the Sanitation budget in an amount of
$608,855.00 for the purchase of a compost turner.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
1. The Wichita Falls Sanitation Fiscal Year 2020-2021 budget is amended by
$608,855 to purchase a Backhaus A60 compost turning machine.
2. City staff is authorized to execute all documents necessary to purchase a
Backhaus A60 Compost Turning Machine through the H-GAC Purchasing Cooperative
from Ecoverse Industries, LTD in the amount of $608,855.
PASSED AND APPROVED this the 17th day of August, 2021.
ATTEST: MAYOR
City Clerk
PAGE 5 OF 5 PAGES
AGENDA ITEM NO. 7.B
CITY COUNCIL AGENDA
August 17, 2021
ITEM/SUBJECT: Ordinance amending the Public Transportation FY 2020-2021
budget and authorizing the purchase of a John Deere 210L Tractor
through the Sourcewell Purchasing Cooperative from Yellowhouse
Machinery Company in the amount of$138,464.65.
INITIATING DEPT: Aviation, Traffic & Transportation
STRATEGIC GOAL: Efficiently Delivery City Services
STRATEGIC OBJECTIVE: Practice Effective Governance
COMMENTARY: With the completion of the new Windthorst Road Public
Transportation facility, staff will need several pieces of equipment to support operations.
This equipment includes a fork lift, mower, and snow removal. Instead of purchasing
dedicated equipment for these duties, staff recommends purchasing a multiuse tractor to
address these needs. This unit will be comprised of a John Deere 210L Tractor from
Yellowhouse Machinery Company through the Sourcewell Purchasing Cooperative in the
amount of $138,464.65. This purchase will cover the cost of the multiuse tractor and the
forklifts. As a partnership with the Airports Division, mowing and snow removal equipment
will be purchased as grants become available in Fiscal Year 21-22.
Texas Local Government Local Government Code §252.022 exempts items purchased
through interlocal cooperative purchasing contracts from the State's competitive bidding
requirements.
The purchase will be 100% funded through the Federal Transit Administration Section
5339 grant. Subsequently, there will be no local sources of funds used to purchase this
unit.
Staff recommends the purchase of one (1) John Deere 210L Tractor through the
Sourcewell Purchasing Cooperative in the amount of$138,464.65. This unit will replace
a 1996 Case tractor.
® Director of Aviation, Traffic & Transportation
ASSOCIATED INFORMATION: Ordinance
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 1 OF 7 PAGES
AGENDA ITEM NO. 7.0
JOHN DEERE
do USE
Quote Summary
Prepared Far; Prepared By:
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2C22 JOHN 7CERC 21"_TRACTOR I t,: r:: x '22 7:0. .)
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PAGE 2 OF 7 PAGES
AGENDA ITEM NO. 7.0
JOHN DEERE
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Selling Equipment r1e.IiII�tR"l;r.
C7uutu Id: 23748303 Cus?ur11Hr: CM"JF Ek,Trt+L SCR iICC5 C]`,1 �C:d vIT1 or
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PAGE 3 OF 7 PAGES
AGENDA ITEM NO. 7.0
JOHN DEERE
dOUSE
Selling Equipment rtf;we; .
C7uclu Id: 2?7, ;t]', Cux°ornyr: C/ F Lk,Trt+L�CP,VICC u0`,17'L :=Irf CF',`:ICI IITA FALLS.'
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PAGE 4 OF 7 PAGES
AGENDA ITEM NO. 7.0
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PAGE 5 OF 7 PAGES
AGENDA ITEM NO. 7.0
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PAGE 6 OF 7 PAGES
AGENDA ITEM NO. 7.0
Ordinance No.
Ordinance amending the Public Transportation FY 2020-2021 budget
and authorizing the purchase of a John Deere 210L Tractor through
the Sourcewell Purchasing Cooperative from Yellowhouse Machinery
Company in the amount of $138,464.65
WHEREAS, the City of Wichita Falls is eligible to receive Federal Transit
Administration Section 5339 Bus and Bus Facilities funding for capital purchases; and,
WHEREAS, it is desirable to budget Section 5339 grant funds for the purchase of
a multiuse tractor for forklift, mowing, and snow removal operations in the Public
Transportation Division; and,
WHEREAS, Texas Local Government Local Government Code §252.022 exempts
items purchased through interlocal cooperative purchasing contracts from the State's
competitive bidding requirements; and
WHEREAS, the City Council of the City of Wichita Falls has passed a resolution
approving the participation in such cooperative agreements; and
WHEREAS, the City Council finds that Yellowhouse is offering one (1) John Deere
210L Tractor through the Sourcewell Purchasing Cooperative, and it is in the best interest
to purchase equipment in accordance with the Cooperative Purchasing Programs; and,
WHEREAS, it is desired to amend the Wichita Falls FY 2020-2021 Public
Transportation budget in an amount of$138,464.65 for the purchase of said equipment.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
1. The Wichita Falls Public Transportation Division Fiscal Year 2020-2021 budget
is amended by $138,464.65 to purchase multiuse tractor equipment for forklift, mowing,
and snow removal operations.
2. City Staff is authorized to execute all documents necessary to purchase one (1)
John Deere 210L Tractor through the Sourcewell Purchasing Cooperative from
Yellowhouse Machinery Company in the amount of$138,464.65.
PASSED AND APPROVED this the 17th day of August, 2021.
ATTEST: MAYOR
City Clerk
PAGE 7 OF 7 PAGES
AGENDA ITEM NO. 7.0
CITY COUNCIL AGENDA
August 17, 2021
ITEM/SUBJECT: Ordinance authorizing the City Manager to execute all documents
necessary to apply for and accept $150,000 in FY 2021-22 Texas
Department of Transportation Aviation Division Non-Primary
Entitlement grants for hangar construction at Kickapoo Downtown
Airport.
INITIATING DEPT: Aviation, Traffic, & Transportation
S STRATEGIC GOAL: Provide Quality Infrastructure
STRATEGIC OBJECTIVE: Upgrade or replace outdated public facilities
COMMENTARY: The City of Wichita Falls has the opportunity to receive $150,000 in
FY 21-22 non-primary entitlement (NPE) grant funds from the Texas Department of
Transportation's Aviation Division. If accepted by Council, it is proposed to use these
funds to build hangars at Kickapoo Downtown Airport. In April of 2020, the City Council
formally accepted $600,000 in NPE funds for this project. The local match for these funds
are 10% in FY 21-22, and the $16,667 needed for the local match will be budgeted in City
Fiscal Year 2022. The local match for the original $600,000 NPE grant was budgeted in
FY-21. Subsequently, the total budget for the construction of these hangars will be
$833,334.
When completed, the new hangars will generate an additional $22,000 in annual income
for Kickapoo Downtown Airport. A Request for Design Build services has already been
approved by City Council in February 2021. It is further anticipated that construction on
these hangars will now begin in the fall of 2021 upon project approval by the Texas
Transportation Commission later this month. Each hangar will be approximately 2,000
square feet with concrete floors and bi-fold doors.
Staff requests the support of City Council via this ordinance to pursue and apply for this
non-primary entitlement grant from the Texas Department of Transportation's Aviation
Division in an amount of $150,000.
® Director, Aviation, Traffic, & Transportation
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 1 OF 2 PAGES
AGENDA ITEM NO. 7.D
Ordinance No.
Ordinance authorizing the City Manager to execute all documents
necessary to apply for and accept $150,000 in FY 2021-22 Texas
Department of Transportation Aviation Division Non-Primary
Entitlement grants for hangar construction at Kickapoo Downtown
Airport
WHEREAS, the City of Wichita Falls owns Kickapoo Downtown Airport; and
WHEREAS, the City of Wichita Falls has identified the need for the construction of
new hangars at said airport; and
WHEREAS, the Texas Department of Transportation Aviation Division provides
non-primary entitlement grants for the construction of hangars; and,
WHEREAS, the Wichita Falls City Council has already approved the acceptance
of $600,000 in Texas Department of Transportation non-primary entitlement grants for
the Kickapoo Downtown Airport hangar project; and,
WHEREAS, the City of Wichita Falls desires to apply for an additional $150,000 in
FY 2021-22 Texas Department of Transportation Aviation Division non-primary
entitlement funds for the construction of hangars.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
The City Manager is hereby authorized to execute all documents necessary, in
form approved by the City Attorney, to pursue, apply for, and accept the Texas
Department of Transportation Aviation Division FY 2021-22 non-primary entitlement
funds in an amount of $150,000 for the construction of hangars at Kickapoo Downtown
Airport.
PASSED AND APPROVED this the 17th day of August, 2021 .
MAYOR
ATTEST:
City Clerk
PAGE 2 OF 2 PAGES
AGENDA ITEM NO. 7.D
CITY COUNCIL AGENDA
August 17, 2021
ITEM/SUBJECT: Ordinance making an appropriation to the Special Revenue Fund for
The Public Health Crisis Response/ Public Health Workforce grant
funding in the amount of $1,929,328 received from the Department
of State Health Services and authorizing the City Manager to execute
contract accepting same.
INITIATING DEPT: Health
STRATEGIC GOAL: Efficiently Deliver City Services
STRATEGIC OBJECTIVE: Practice Effective Governance
COMMENTARY: The purpose of the contract is to establish, expand, train, and sustain
the public health workforce to support COVID -19 prevention, preparedness, response,
and recovery initiatives. This grant will add 11.75 FTE's to the Health District positions to
include 5.5 disease investigation staff, an epidemiologist focused on population health,
as well as individuals focused on policy, data entry, record retention, and health education
and a program manager. Although many of the positions identified in the proposal are
specific to COVID -19 activities, there are other positions identified that are necessary for
the mitigation specific to improvement of population health. Many of the individuals who
were disproportionally impacted by COVID-19 have co-morbidities; improvements to
health may provide for a better outcome. All positions even if not directly working in a day
to day COVID-19 capacity, will have a response and recovery role should it be necessary.
The budget is as follows; salary and fringe ($1,747,158) travel ($12,997), supplies
($55,975), contractual ($20,000) and other ($93,198). The project period is from
execution of the contract through June 30, 2023. There is no matching fund requirement.
Staff recommends approval of the ordinance.
® Director of Health
ASSOCIATED INFORMATION: Ordinance
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 1 OF 2 PAGES
AGENDA ITEM NO. 7.E
Ordinance No.
Ordinance making an appropriation to the Special Revenue Fund for
The Public Health Crisis Response/ Public Health Workforce grant
funding in the amount of $1,929,328 received from the Department of
State Health Services and authorizing the City Manager to execute
contract accepting same
WHEREAS, the Department of State Health Services wishes to enhance local
response to the global pandemic; and,
WHEREAS, the approval of these funds could not have been anticipated prior to
the adoption of the 2020 —2021 budget.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
There is hereby appropriated in the Special Revenue Fund $1 ,929,328 for the
COVID-19 Public Health Crisis Response/ Public Health Workforce special revenue fund
and the City Manager is authorized to execute the contract accepting said COVID-19
grant funding from the State of Texas Department of State Health Services.
PASSED AND APPROVED this the 17th day of August, 2021 .
MAYOR
ATTEST:
City Clerk
PAGE 2 OF 2 PAGES
AGENDA ITEM NO. 7.E
CITY COUNCIL AGENDA
August 17, 2021
ITEM/SUBJECT: Ordinance accepting $14,545,825 in American Rescue Plan Act
(ARPA) Federal Grant Funds for COVID response and authorizing
the City Manager to execute all necessary funding agreements
related hereto.
INITIATING DEPT: Finance
STRATEGIC GOAL: Efficiently Deliver City Services
STRATEGIC OBJECTIVE: N/A
COMMENTARY: On March 11, 2021, the President signed the American Rescue Plan
Act (ARPA) into federal law. This act provided $1.9 trillion in additional relief to respond
to the continuing COVID-19 Pandemic. The act directly allocated amounts to Cities,
Counties, School Districts, and special districts. The City's allocation is $29,091,650, of
this amount; the City has received $14,545,825 (50%). The City anticipates receiving the
remaining 50% next spring.
Interim guidance from the federal government on eligible expenses has been issued,
however, final guidance is pending. At this time, the funding may be used to fund the
below list of items.
(a) To respond to the public health emergency or its negative economic impacts, including
assistance to households, small businesses, and nonprofits, or aid to impacted industries
such as tourism, travel, and hospitality;
(b) To respond to workers performing essential work during the COVID-19 public health
emergency by providing premium pay to eligible workers;
(c) For the provision of government services to the extent of the reduction in revenue due
to the COVID-19 public health emergency relative to revenues collected in the most
recent full fiscal year prior to the emergency; and
(d) To make necessary investments in water, sewer, or broadband infrastructure.
The City will determine appropriate uses for these funds and will bring forward agenda
items as needs are determined.
Staff recommends the acceptance of this grant in the amount of$14,545,825
® CFO/Director of Finance
ASSOCIATED INFORMATION: Ordinance;
® Budget Office Review
PAGE 1 OF 3 PAGES
AGENDA ITEM NO.7.F
® City Attorney Review
® City Manager Approval
PAGE 2 OF 3 PAGES
AGENDA ITEM NO.7.F
Ordinance No.
Ordinance accepting $14,545,825 in American Rescue Plan Act
(ARPA) Federal Grant Funds for COVID response and authorizing the
City Manager to execute all necessary funding agreements related
hereto
WHEREAS, the City of Wichita Falls received $14,545,825 in American Rescue
Plan Act (ARPA) Grant Funds; and,
WHEREAS, it is desirable to acknowledge receipt of these funds for future
allocation, for the purposes allowable by the guidance,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
The City Manager is authorized to accept American Rescue Plan Act (ARPA)
Grant Funds from the United States Treasury thereto in a form approved by the City
Attorney.
PASSED AND APPROVED this the 17th day of August, 2021.
MAYOR
ATTEST:
City Clerk
PAGE 3 OF 3 PAGES
AGENDA ITEM NO.7.F
CITY COUNCIL AGENDA
August 17, 2021
ITEM/SUBJECT: Ordinance appropriating $1,400,000 of ARPA funding to complete
replacement of the Supervisory Control and Data Acquisition
(SCADA) Control System for the water treatment system
INITIATING DEPT: Finance
STRATEGIC GOAL: Efficiently Deliver City Services
STRATEGIC OBJECTIVE: N/A
COMMENTARY: The SCADA system for both the water treatment plants is absolutely
essential for the operations of our water treatment plants as well as the raw water pump
stations and the distribution system. The current SCADA system was installed in 2008,
has been upgraded a couple of times as well as expanded over the past decades to
accommodate plant expansions and upgrades.
The current SCADA system has become outdated and very unreliable. It is actually still
operating under the Windows XP platform from the late 1990's. Portions, or all of the
system goes down on a frequent basis leaving operators in the "dark" as to the status of
all the equipment, chemical feed system, monitoring equipment, pumps, and distribution
storage tanks, forcing the plant operators to operate blindly until the system can be re-
booted and brought back on line. The system has outlived its useful life and replacement
equipment and "patches" for the software are no longer available.
This project is eligible for, and will be funded from American Rescue Plan Act funds
recently received from the Federal Treasury.
Staff recommends the acceptance of this grant in the amount of$1,400,000.
® CFO/Director of Finance
ASSOCIATED INFORMATION: Ordinance;
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 1 OF 2 PAGES
AGENDA ITEM NO. 7.G
Ordinance No.
Ordinance appropriating $1,400,000 of ARPA funding to complete
replacement of the Supervisory Control and Data Acquisition (SCADA)
Control System for the water treatment system
WHEREAS, the City of Wichita Falls received $14,545,825 in American Rescue
Plan Act (ARPA) Grant Funds; and,
WHEREAS, the replacement of the SCADA system is essential for the operation
of the water system; and,
WHEREAS, the project fits within the guidance for use of ARPA funding,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
The City Manager is authorized to appropriate $1 ,400,000 from the American
Rescue Plan Act (ARPA) Grant Funds for the SCADA replacement project.
PASSED AND APPROVED this the 17th day of August, 2021 .
MAYOR
ATTEST:
City Clerk
PAGE 2 OF 2 PAGES
AGENDA ITEM NO. 7.G
CITY COUNCIL AGENDA
August 17, 2021
ITEM/SUBJECT: Resolution authorizing the City Manager to apply for and accept
funding up to $50,000 for two Kayak launches at Lake Wichita under
the Habitat and Angler Access Program (HAAP) provided by the
Texas Parks and Wildlife Department.
INITIATING DEPT: City Manager
STRATEGIC GOAL: Provide Adequate Infrastructure
STRATEGIC OBJECTIVE: Complete Signature Public Improvements
COMMENTARY: The Texas Parks and Wildlife Department has made available
through their Habitat and Angler Access Program a non-matching grant to be made for
up to $50,000.
The Lake Wichita Revitalization Committee would like to request $50,000 to install two
(2) kayak launches in Lake Wichita. One (1) launch would be fully ADA compliant with the
addition of safety features to include guide rails, grab bars, tie-down cleats, and straps to
assist disabled persons to safely enter the kayak. The second launch would be a standard
kayak launch. The ADA launch is proposed to be located near the Kemp Street boat ramp.
The standard launch is proposed to be located at Lake Wichita Park, near the existing
fish sculpture.
Kayak fishing is a growing sport in our area. Representatives from TPWD and from the
City of Wichita Falls Parks Department report growing numbers of kayaks on Lake
Wichita, with many fishing for crappie and other fish. The low water levels at Lake Wichita
make conditions perfect for paddling for fishing and recreation. This grant would provide
new access points, fishing opportunities, and recreational opportunities for disabled and
non-disabled persons. The boat ramp location would be a wonderful addition to the
amenities at Lake Wichita, allowing disabled persons the only ADA compliant kayak
launch in the area.
Staff recommends approval of the resolution.
ASSOCIATED INFORMATION: Resolution, Project Maps
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 1 OF 3 PAGES
AGENDA ITEM NO. 8.A
Resolution No.
Resolution authorizing the City Manager to apply for and accept
funding up to $50,000 for two Kayak launches at Lake Wichita under
the Habitat and Angler Access Program (HAAP) provided by the Texas
Parks and Wildlife Department
WHEREAS, it is desirable to provide recreational improvements to Lake Wichita;
and,
WHEREAS, grants are available from the Texas Parks & Wildlife Department for
Habitat and Anglers Access Program (HAAP); and,
WHEREAS, the members of the Lake Wichita Revitalization Committee have
committed to raising and providing the City's matching funding for these grant
applications.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
The City Manager is hereby authorized to apply for and accept funding in an
amount of$50,000 for this project in a form approved by the City Attorney.
PASSED AND APPROVED this the 17th day of August, 2021 .
MAYOR
ATTEST:
City Clerk
PAGE 2 OF 3 PAGES
AGENDA ITEM NO. 8.A
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PAGE 3 OF 3 PAGES
AGENDA ITEM NO. 8.A
CITY COUNCIL AGENDA
August 17, 2021
ITEM/SUBJECT: Resolution authorizing the City Manager to execute a construction
contract with Clark Contractors, LLC in the amount of $15,049,587
for the construction of the Convention Center portion of the Hotel
Convention Center project.
INITIATING DEPT: City Manager's Office
STRATEGIC GOAL: Redevelop Downtown
STRATEGIC OBJECTIVE: Complete the Development of a Convention Center Hotel
COMMENTARY:
Project milestones to date:
• October 30, 2019 — Type B (4B) Board votes to authorize Chair to sign 3-way
master development agreement (MDA) between O'Reilly Hospitality, 4B, and City
outlining the framework of a proposed 200-room Delta by Marriot hotel and
associated conference center adjacent to the existing MPEC facilities.
• November 19, 2019 — City Council authorizes City Manager to sign MDA.
• December 10, 2019 — Type B Board considers and approves a $456,477 budget
amendment facilitating the preconstruction costs of the proposed City/4B-owned
conference center portion of the project.
• December 17, 2019 — City Council approves Type B budget amendment for
conference center preconstruction costs.
• 2020 — Project on hold for most of the year due to COVID-19 pandemic.
• Early 2021 — O'Reilly and City commence predevelopment activities including
design and engineering of the privately funded hotel and the associated 4B-funded
conference center.
• April 29, 2021 — Type B Corporation Board approves motion setting two (2) public
hearings on June 3, 2021, related to the hotel and convention center project.
• May 12, 2021 — Planning and Zoning Commission (P&Z) approves subdivision plat
dividing the project sites into separate lots.
• June 3, 2021 —Type B Corporation Board conducts two (2) public hearings related
to the hotel and convention center project.
• July 19, 2021 — Type B Corporation Board approves several items advancing
project including parameters resolution which authorized the Board Chair to
execute all documents related to the funding of the conference center portion of
the project.
• July 20, 2021 — City Council approves several items related to and advancing the
project including a Chapter 380 Economic Development Agreement with OH-
Wichita Falls and a related land sale agreement.
• August 3, 2021 — City Council approved (1) parameters resolution and (2)
performance agreement.
PAGE 1 OF 4 PAGES
AGENDA ITEM NO. 8.B
• August 17, 2021 — City Council scheduled to consider (1) awarding construction
contract for conference center, and (2) related construction management
agreement.
In review, the proposed MPEC conference center and hotel project includes (1) a 200
room full-service Delta by Marriot hotel to be built, owned, and operated by O'Reilly
Hospitality Management (OHP) at a cost of approximately $48M paid for by OHP, and (2)
an approximately 35,000 square foot attached conference/banquet facility that would
complement and extend the MPEC's capabilities to be constructed by OHP and owned
by the City at a total cost not to exceed $19M. Today's consideration continues a series
of items that, if approved, should lead to the commencement of construction this fall.
The City published the bid on June 6th for the Convention Center portion of the project.
The City Staff and Gerri Kielhofner, the City's Architect, had a construction Pre-Bid
meeting on June 14th, and opened bids on June 30th. This was a best value based
evaluation and all bidders were evaluated on proposal construction price, building the
Delta Hotel on site, proposers general information, and proposers project safety. The
proposals were evaluated by City staff, our architect, and a member of the Tim O'Reilly
management team.
We had 3 responses and the scores are as follows: Clark Contractors — 93.3, Crossland
Construction — 78.75, and Lee Lewis Construction — 77.12.
In early July, City Staff and Gerri Kielhofner stated negotiating the final contract with Clark
Contractors, LLC. Material prices, lead times, and sub-contactor's pricing were firmed up
and a final price of $15,049,587 with a 619-day schedule was negotiated.
Staff recommends approval of the resolution.
ASSOCIATED INFORMATION: Resolution;
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 2 OF 4 PAGES
AGENDA ITEM NO. 8.B
Resolution No.
Resolution authorizing the City Manager to execute a construction
contract with Clark Contractors, LLC in the amount of $15,049,587
for the construction of the Convention Center portion of the Hotel
Convention Center project
WHEREAS, the City of Wichita Falls competitively bid the construction of the
convention center portion of the Hotel/Convention Center project; and,
WHEREAS, there were three qualified bids received and evaluated; and,
WHEREAS, Clark Construction provided the best value bid.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
the City Manager is hereby authorized to execute a construction contract in a form
approved by the City Attorney with Clark Contractors, LLC in the amount of $15,049,587
for the construction of the Convention Center portion of the Hotel Convention Center
project.
PASSED AND APPROVED this the 17th day of August, 2021.
MAYOR
ATTEST:
City Clerk
PAGE 3 OF 4 PAGES
AGENDA ITEM NO. 8.B
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PAGE 4 OF 4 PAGES
AGENDA ITEM NO. 8.B
CITY COUNCIL AGENDA
August 17, 2021
ITEM/SUBJECT: Resolution authorizing the City Manager to execute the Construction
Management Agreement with O'Reilly Hospitality Management, LLC
for managing the construction of a Convention Center.
INITIATING DEPT: City Manager's Office
STRATEGIC GOAL: Redevelop Downtown
STRATEGIC OBJECTIVE: Complete the Development of the Conference Center/
Hotel Project
COMMENTARY:
Project milestones to date:
• October 30, 2019 — Type B (4B) Board votes to authorize Chair to sign 3-way
master development agreement (MDA) between O'Reilly Hospitality, 4B, and City
outlining the framework of a proposed 200-room Delta by Marriot hotel and
associated conference center adjacent to the existing MPEC facilities.
• November 19, 2019 — City Council authorizes City Manager to sign MDA.
• December 10, 2019 — Type B Board considers and approves a $456,477 budget
amendment facilitating the preconstruction costs of the proposed City/4B-owned
conference center portion of the project.
• December 17, 2019 — City Council approves Type B budget amendment for
conference center preconstruction costs.
• 2020 — Project on hold for most of the year due to COVID-19 pandemic.
• Early 2021 — O'Reilly and City commence predevelopment activities including
design and engineering of the privately funded hotel and the associated 4B-funded
conference center.
• April 29, 2021 — Type B Corporation Board approves motion setting two (2) public
hearings on June 3, 2021, related to the hotel and convention center project.
• May 12, 2021 — Planning and Zoning Commission (P&Z) approves subdivision plat
dividing the project sites into separate lots.
• June 3, 2021 —Type B Corporation Board conducts two (2) public hearings related
to the hotel and convention center project.
• July 19, 2021 — Type B Corporation Board approves several items advancing
project including parameters resolution which authorized the Board Chair to
execute all documents related to the funding of the conference center portion of
the project.
• July 20, 2021 — City Council approves several items related to and advancing the
project including a Chapter 380 Economic Development Agreement with OH-
Wichita Falls and a related land sale agreement.
• August 3, 2021 — City Council approved (1) parameters resolution and (2)
performance agreement.
PAGE 1 OF 4 PAGES
AGENDA ITEM NO. 8.0
In review, the proposed MPEC conference center and hotel project includes (1) a 200
room full-service Delta by Marriot hotel to be built, owned, and operated by O'Reilly
Hospitality Management (OHP) at a cost of approximately $48M paid for by OHP, and (2)
an approximately 35,000 square foot attached conference/banquet facility that would
complement and extend the MPEC's capabilities to be constructed by OHP and owned
by the City at a total cost not to exceed $19M. Today's consideration continues a series
of items that, if approved, should lead to the commencement of construction this fall.
This agreement was defined in the Master Development Agreement the City signed in
November 2019. O'Reilly Hospitality Management will be administering the construction
of the City Facilities as the City's Construction Manager — Agent, providing on-site
supervision including, at a minimum, will provide a dedicated Project Manager for the
project, make periodic visits to the job site to review the work, and progress of construction
with the Contractors and the Design Professionals, scheduling of inspections, the
preparation of punch lists, and finally obtain a permanent certificate of occupancy.
Developer shall consult with the City regarding any proposed changes and modifications
to the Development Plan which may result in a material change in the design or character
of the City Facilities or Hotel or increase the Development Budget. The Developer shall
coordinate the submission of Project change orders to the City Representative
Construction Manager - Agent shall provide the City and 4B Corporation with monthly
written progress reports that reflect construction progress and all costs due or paid under
the Development Budget during the preceding month and which also reflect a comparison
of aggregate costs paid for budgeted items through the end of the preceding month with
total budgeted costs for such items.
Staff recommends approval of the resolution.
ASSOCIATED INFORMATION: Resolution;
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 2 OF 4 PAGES
AGENDA ITEM NO. 8.0
Resolution No.
Resolution authorizing the City Manager to execute the Construction
Management Agreement with O'Reilly Hospitality Management, LLC
for managing the construction of a Convention Center
WHEREAS, the City finds that O'Reilly Hospitality Management, LLC has
experience in supervising the construction of convention hotels and related conference
centers; and,
WHEREAS, O'Reilly Hospitality Management, LLC is overseeing the construction
of a full service convention hotel next to the MPEC; and,
WHEREAS, the City of Wichita Falls desires that O'Reilly Hospitality Management,
LLC, undertake the management of the construction of the City's convention center at the
site of the Multi-Purpose Events Center next to the Convention hotel;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
Said Resolution hereby authorizes the City Manager to execute the Construction
Management Agreement with O'Reilly Hospitality Management, LLC in a form approved
by the City Attorney for managing the construction of the City's Convention Center.
PASSED AND APPROVED this the 17th day of August, 2021.
MAYOR
ATTEST:
City Clerk
PAGE 3 OF 4 PAGES
AGENDA ITEM NO. 8.0
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PAGE 4 OF 4 PAGES
AGENDA ITEM NO. 8.0
CITY COUNCIL AGENDA
August 17, 2021
ITEM/SUBJECT: Resolution authorizing the City Manager to award a professional
services agreement with Black & Veatch Corporation for the
replacement of the Supervisory Control and Data Acquisition
(SCADA) control system for the water treatment system in the
amount of$375,000.00.
INITIATING DEPT: Public Works
STRATEGIC GOAL: Provide Quality Infrastructure
STRATEGIC OBJECTIVE: n/a
COMMENTARY: The SCADA system for both the water treatment plants is absolutely
essential for the operations of our water treatment plants as well as the raw water pump
stations and the distribution system. The current SCADA system was installed in 2008,
has been upgraded a couple of times as well as expanded over the past decades to
accommodate plant expansions and upgrades.
The current SCADA system has become outdated and very unreliable. It is actually still
operating under the Windows XP platform from the late 1990's. Portions, or all of the
system goes down on a frequent basis leaving operators in the "dark" as to the status of
all the equipment, chemical feed system, monitoring equipment, pumps, and distribution
storage tanks, forcing the plant operators to operate blindly until the system can be re-
booted and brought back on line. The system has outlived its useful life and replacement
equipment and "patches" for the software are no longer available.
Therefore, Staff advertised for a Request for Qualifications (RFQ) for design services for
treatment plant improvements earlier this year. We received 8 proposals for this work and
individually scored each proposal. Black & Veatch ultimately scored the highest from the
proposals submitted, based on their treatment plant experience and firm capabilities.
They have designed and installed numerous SCADA systems across the country.
This particular project will include, replacement and upgrade of the existing SCADA
software, servers, and work stations at both Jasper and the Cypress Water Treatment
Plants. It also includes the creation of a microwave link between the Jasper WTP and
Cypress WTP for better operational control and sharing of information for regulatory
reporting. Lastly, the project will include replacing the dial-up modem link between Lake
Arrowhead and Cypress WTP for better communications and more operational control
over the raw water pump station.
PAGE 1 OF 4 PAGES
AGENDA ITEM NO. 8.D
This project is eligible for, and will be funded from American Rescue Plan Act funds
recently received from the Federal Treasury.
Staff recommends execution of this engineering service agreement in order to maintain
the reliability of our water treatment system.
® Director, Public Works
ASSOCIATED INFORMATION: Resolution , Engineering Services Agreement
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 2 OF 4 PAGES
AGENDA ITEM NO. 8.D
Resolution No.
Resolution authorizing the City Manager to award a professional
services agreement with Black & Veatch Corp. for the replacement of
the Supervisory Control and Data Acquisition (SCADA) control system
for the water treatment system in the amount of$375,000.00
WHEREAS, the City of Wichita Falls operates and maintains a potable water
treatment and distribution system; and,
WHEREAS, the Supervisory Control and Data Acquisition Control (SCADA)
system, a critical component for the operation of the water treatment system, has outlived
its useful life and is in need of replacement.
WHEREAS, the City of Wichita Falls has received a Request for Qualifications
from Black & Veatch Corporation, which was found to be qualified to complete the design
work for the replacement of the SCADA system for the water treatment system.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
The City Manager is authorized to execute an Engineering Services Agreement
with Black & Veatch Corporation in the amount of $375,000.00 to replace the SCADA
control system for the water treatment system.
PASSED AND APPROVED this the 17th day of August, 2021.
MAYOR
ATTEST:
City Clerk
PAGE 3 OF 4 PAGES
AGENDA ITEM NO. 8.D
Professional Services Agreement between the City of Wichita Falls and Black &
Veatch Corporation for Consulting Services for the Design & Construction
Management of SCADA System Improvements
OWNER: The City of Wichita Falls;Attn:Director of Public Works,P.O.Box 1431,Wichita Falls,Texas 76307
CONSULTANT: Black&Veatch Corporation
PROJECT:Design&Construction Management of SCADA System Improvements
TIMETABLE:CONSULTANT shall provide design services for 6 months and Construction Management
Services for 10 months.
PAYMENT:
1. Payment for Basic Services.OWNER agrees to pay the following amounts for Basic Services rendered
pursuant to this contract,a total amount not to exceed$375,000.00,subject to completion of the following
phases of the PROJECT:
Task Amount
100—Preliminary&Final Design and Bid Services $250,700.00
200—Construction Management Services $124,300.00
Total $375,000.00
2.Payment for Additional Services. OWNER shall pay CONSULTANT for Additional Services requested
and rendered as follows:
2.1. Payment for Additional Services of CONSULTANT rendered under this Contract shall be paid for at the
following rates when supported by invoices.Refer to CONSULTANT's Rate Sheet(Attachment A)
2.2. For expenses for Additional Services, CONSULTANT shall be compensated at the actual cost to
CONSULTANT based on rates referenced above or as previously agreed upon in writing.Where field parties
are used,expenses shall include charges for the use of any special instruments and equipment,including marine
equipment,and expendable items such as stakes and monuments.
3.Times of Payments.
3.1. Times of Payments--CONSULTANT shall submit monthly statements for Basic and Additional Services
rendered.For Basic Services,the statements will be based upon CONSULTANT'S estimate of the proportion of
the total services actually completed at the time of billing. OWNER shall make prompt monthly payments in
response to CONSULTANT'S monthly statements. Upon conclusion of eachphase of Basic Services,OWNER
shall pay such additional amount,if any,as may be necessary to bring total compensation paid on account of
such phase to the following percentages of total compensation payable for all phases of Basic Services.
3.2.Past-Due Payments--OWNER agrees to pay a charge of 0.5%per month on all invoiced owed amounts not
paid within 30 days of the date of the invoice, calculated from the date of the invoice. In addition,
CONSULTANT may,after giving 10 days'written notice to OWNER,suspend services under this Agreement
until the CONSULTANT has beenpaid in full all amounts due for services and expenses.
OWNER'S REPRESENTATIVE:Russell Schreiber,Director of Public Works,City of Wichita Falls
BASIC SERVICES:CONSULTANT shall complete the following professional services as Basic Services,
which shall include customary incidental professional services: See Attachment A—Scope of Services.
PAGE 4 OF 4 PAGES
AGENDA ITEM NO. 8.D
GENERAL CONDITIONS:
1. Termination—OWNER may terminate this Agreement upon 10 days' written notice to CONSULTANT
with the understanding that all services being performed under this Agreement shall cease upon the date
specified in such notice. In the event of early termination,CONSULTANT shall invoice OWNER for all services
completed and shall be compensated in an amount corresponding to the amount designated as compensation for
each phase of the work satisfactorily completed and accepted plus an amount corresponding to the percentage of
work satisfactorily completed and submitted to Owner for any phase partly completed on the effective date of
the termination.
2. Ownership & Maintenance of Documents--All documents and digital files prepared and/or assembled
by CONSULTANT under this agreement shall become the property of the OWNER and shall be delivered to
OWNER without restriction on future use. OWNER's re-use of documents on future projects will be at the
sole risk of OWNER. CONSULTANT may make copies of any and all documents for its files and re-use
information contained therein.CONSULTANT will maintain project records for three years after the OWNER
has made final payment to the contractor and all other pending matters are closed and provide copies thereof
to OWNER if requested.
3. Controlling Law--This agreement is performable and is to be governed by the law applicable in Wichita
Falls,Texas. Sole venue for any action arising under this agreement shall be in Wichita County,Texas.
4.Assignment of Contract--CONSULTANT shall not assign,sublet or transfer any rights under or interest in
(including,but without limitations,monies that may become due or monies that are due)this Agreement without
the written consent of the other. Unless specifically stated to the contrary in any written consent to an
assignment,no assignment will release or discharge the assignor from any duty or responsibility under this
Agreement.Nothing contained in this paragraph shall prevent CONSULTANT from employing independent
consultants,associates,subcontractors,and employees to assist it in the performance of services hereunder.
5. No Third-Party Beneficiaries--Nothing herein shall be construed to give any rights or benefits to anyone
other than OWNER and CONSULTANT.
6. Independent Contractor--In performing services under this agreement, the relationship between
OWNER and CONSULTANT is that of independent contractor,and OWNER and CONSULTANT by the
execution of this Agreement do not change the independent contractor status of CONSULTANT.No term or
provision of this agreement or act of CONSULTANT in the performance of this Agreement shall be construed
as making CONSULTANT or any agent, servant or employee of CONSULTANT the agent, servant or
employee of OWNER.
7. Indemnity--CONSULTANT agrees to release, defend, indemnify, and hold the OWNER whole and
harmless against any and all claims,suits,and actions for any claims of injury or damage made by or on behalf
of CONSULTANT or any of CONSULTANT's officers,agents or employees resulting from the performance
or attempted performance of this Contract regardless of whether the injury or damage is caused in whole or in
part by any acts or omissions of OWNER or any hidden or apparent condition of property owned or controlled
by the OWNER. This indemnity shall not apply to any claim to the extent to which CONSULTANT is
prohibited from indemnifying a governmental entity pursuant to Tex.Local Gov't Code
271.904 or other law.
8. Governmental Function Clause —All parties agree that this contract is on wherein OWNER is solely
performing a governmental function. All parties expressly agree that OWNER is not engaging in any
propriety functions.
PAGE 5 OF 4 PAGES
AGENDA ITEM NO. 8.D
9. Contractual Damages Limitation Clause —All parties agree that damages in this contract are limited
only to those authorized under Texas Local Government Code Section 271.153. Specifically,neither Party is
liable for consequential damagers or exemplary damages regardless of the legal under which such damages
are claimed.
10.Waiver of Attorney's Fees—If any action at law or in equity is necessary to enforce this agreement,each
party agrees to pay its own attorneys'fees and will not seek to recover its own attorneys' fees from the other
party. ENGINEER understands that Texas Local Government Code subchapter I, § 271.153(a)(3)provides
that the total amount of money awarded in an adjudication brought against a government entity for breach of
a contract includes attorneys'fees.Both
ENGINEER and OWNER expressly waive all statutory and other rights to recover attorneys' fees pursuant
to in§ 271.153(a)(3)and all other law.
11.Verification
I, (authorized official) Stephanie Bache do hereby depose and verify the truthfulness and accuracy of the
contents of the statements submitted on this certification under the provisions for Subtitle F, Title 10,
Government Code Chapter 2270 and that the company name below:
1) Does not boycott Israel currently;and
2) Will not boycott Israel during the term of the contract;and
3) Is not currently listed on the State of Texas Comptroller's Companies that Boycott Israel List located at
hops://comptroller.texas.gov/purchasing/publications/divestment.php
12. Miscellaneous
CONSULTANT does not guarantee that proposals, bids or actual project costs will not vary from
CONSULTANT's opinions of probable cost or that actual schedules will not vary from CONSULTANT's
projected schedules. CONSULTANT shall not be responsible for: (1) construction means, methods,
techniques, sequences,procedures, or safety precautions and programs in connection with the Project;(2)the
failure of any contractor, subcontractor, vendor, or other Project participant, not under contract to
CONSULTANT,to fulfill contractual responsibilities to the OWNER or to comply with federal,state,or local
laws,regulations,and codes;or(3)procuring permits,certificates,and licenses required for any construction
unless such responsibilities are specifically assigned to CONSULTANT.Except for OWNER's obligation to
make payments,neither party shall be in default hereunder to the extent such default is caused by a cause or
circumstance beyond such party's reasonable control. CONSULTANT shall be entitled to an equitable
adjustment in schedule and compensation in the event such circumstances occur.
Black&Veatch Corporation Company
Name
Si 111ature of Authorized Official
Associate Vice President 08/06/2021
Title of Authorized Official Date
PAGE 6 OF 4 PAGES
AGENDA ITEM NO. 8.D
This agreement and said attachments may only be amended, supplemented,modified or canceled by a duly
executed written instrument.
EXECUTED,this the day of ,20 .
OWNER: City of Wichita Falls,Texas CONSULTANT: Black&Veatch Corporation
Darron Leiker,City Manager Stephanie Bache,Associate Vice President
(seal) (seal)
ATTEST: ATTEST:
Marie Balthrop,City Clerk Ignacio Cadena,Client Director
FORM APPROVED:
Kinley Hegglund,City Attorney
PAGE 7 OF 4 PAGES
AGENDA ITEM NO. 8.D
ATTACHMENT
A SCOPE OF SERVICES
Owner: City of Wichita Falls,
Texas Design Professional: Black & Veatch
Corporation
Project Title: Design & Construction Management of SCADA System
Improvements
PROJECT DESCRIPTION
The goal of the project is to update the SCADA system at the Cypress and Jasper
WTPs,Arrowhead pump station,and Headquarters facility by addressing rehabilitation
needs and will upgrade both SCADA server hardware and software as listed below.
This scope of services includes Preliminary Design, Final Design, Bidding Services
and Construction Management Services.
The Project includes the following major components:
• SCADA technology analysis to determine design criteria for equipment to be
upgraded.
- Topics Included in the Analysis:
o Provide desktop radio path profile for microwave
communications between Cypress and Jasper WTP.
• SCADA equipment assessment at Cypress and Jasper WTPs, and
Arrowhead pump station to determine design criteria and scope of work
for equipment to be upgraded.
- Cypress SCADA System
o Replace SCADA servers.
o Replace SCADA workstations and monitors
o Upgrade current SCADA software to latest version
o Replace Operator Interface Terminals (5 OITs)
o Add microwave radio link to Jasper WTP
PAGE 8 OF 4 PAGES
AGENDA ITEM NO. 8.D
- Jasper SCADA System
o Replace SCADA servers.
o Replace SCADA workstations and monitors
o Upgrade current SCADA software to latest version
o Add microwave radio link to Cypress WTP
o Replace Operator Interface Terminals (OITs) at the filter consoles
o Replace redundant main PLCs in Admin Building
- Arrowhead SCADA System
o Replace dialup modem with new 4G cellular modem. Design
corresponding modem for installation at the Cypress WTP.
o Update workstation with FactoryTalk Station 250 display client.
- Headquarters Rd SCADA System
o Update workstation with FactoryTalk Station 250 display client.
• Basis of Design Report, Final Design, Bidding Services and Construction
Management for one bid package of all the SCADA System Improvements at
Cypress and Jasper WTPs, Arrowhead pump station, and Headquarters Rd
facility.
TASK SERIES 100: SCADA IMPROVEMENTS—PRELIMINARY & FINAL
DESIGN AND BID SERVICES
Task 100: Conduct Project Administration Services.Design Professional will provide
project management functions required to successfully complete the task series indicated
above, including all project correspondence with the City; consultation with the City's
staff; supervision and coordination of services; implementation of a project specific work
plan,procedures, and a quality control/quality assurance plan; scheduling and assignment
of personnel resources, administration and coordination of subconsultants, continuous
monitoring of work progress; and invoicing for the work performed. Based on 6-month
design.
Task 101: Monthly Project Status Reports. Design Professional will prepare a
monthly project status report to identify work that has been performed in the reporting
period, the work activities anticipated to be performed the next month, action items
required of City for an efficient and effective delivery of the Design Professional's
services, potential project scope variances with corrective actions suggested by the
Design Professional.
Task 102: Initial Project Meeting. Design Professional will conduct a project
initiation meeting to discuss the project goals and objectives; clarify City's
requirements for the project, review pertinent available data, review project staffing
and organization, present initial work plan, and present initial work schedule.
PAGE 9 OF 4 PAGES
AGENDA ITEM NO. 8.D
Task 103: Conduct Progress Meetings. Design Professional will schedule and facilitate
nine
(9)progress meetings to review and obtain feedback on interim deliverables, review
the project schedule, discuss key design issues, review budget status, and discuss
deviations from the scope of services. Design Professional shall prepare and distribute
minutes of each progress meeting and identify action items.
Task 110: Prepare Design Memorandum. Design Professional will prepare a Design
Memorandum. The Design Memorandum will include the following items:
• Drafting standards
• Equipment tagging conventions
• Equipment list
• Process equipment information and data
• Design criteria
• Applicable codes and standards, including fire and safety codes including
code review and approval process
• Layouts of process piping and major equipment
• P&ID and Process Flow Diagrams
• Operational monitoring and control systems
• Utility requirements
• Construction sequencing plan
• Project schedule
Design Professional will schedule a meeting with the City to review and finalize the
Design Memorandum.
Task 120: Contract Documents. Design Professional will produce 60-, 90-, and 100-
percent complete contract documents (drawings and specifications) and submit to the
City for review. Following each submittal, a progress meeting will be scheduled within
14 working days to receive comments from the City. The drawings will be prepared in
22x34 sheet format in the latest version of AutoCAD utilizing the City's standard
drawing border and Design Professional's drawing standards. The technical
specifications will include the City standard "front-end" contract documents (North
Central Texas Council of Government—NCTCOG)and be developed in Microsoft Word
using the Engineer's standard specification guides and format. Documents will be
provided to City for review in pdf format. Design Professional will develop an opinion
of probable construction cost (OPCC) for each design submittal. All opinions of
probable construction costs developed will follow the recommendations of the
Association for the Advancement of Cost Engineering (AACE) International
Recommended Practice No. 18R with regard to methodology and accuracy. Since
Engineer has no control over the cost of labor,material,or equipment furnished by others
not under contract to Engineer, Engineer's opinion of probable cost for construction of
the work will be made on the basis of experience and qualifications as an Engineer.
Engineer does not guarantee or warranty that proposals,bids, or actual project costs will
PAGE 10 OF 4 PAGES
AGENDA ITEM NO. 8.D
not vary from Engineer's opinions of probable cost. The cost opinion level of accuracy
presented by Engineer will be in accordance with accepted industry guidelines and as
defined by AACE.
Design Professional will also comply with all requirements and stipulations of the
American Rescue Plan Act of 2021 to ensure the City of Wichita Falls conforms
with funding requirements.
Owner will provide all existing site plans and building plans in electronic format to be
used for drawing backgrounds.
Task 130: Bidding Services. Design Professional will perform the following bidding
services:
- Prepare Advertisement Information. Design Professional will assist the City
in establishing a bid opening date, coordinate reproduction and distribution of
the bid documents (using the city's website for distribution) and maintain a
list of plan holders. Potential bidders will purchase their own sets of project
drawings and contract specifications.
- Pre-Bid Assistance. Design Professional will schedule and conduct a pre-bid
conference, respond to questions from bidders, advise the City of any inquiries
prior to the bid opening from contractors/subcontractors/suppliers, and prepare
addendum as required to respond to questions and provide clarification.
- Bid Opening. Design Professional will attend the bid opening and assist
the City in reviewing the bids for completeness and accuracy.
- Review Bidder Qualifications. Design Professional will review the bids for
completeness and conformance with the bidding requirements, provide a credit
history review of the apparent low bidder, review subcontractors, and prepare a
bid tabulation and letter with recommendation of award.
TASK SERIES 200: SCADA IMPROVEMENTS—CONSTRUCTION
MANAGEMENT SERVICES
Design Professional will perform Construction Services during the construction phase of
the project for a 10-month duration.By performing these services,Engineer shall not have
authority or responsibility to supervise, direct, or control the Contractor's work or the
Contractor's means, methods, techniques, sequences, or procedures of construction.
Engineer shall not have authority or responsibility for safety precautions and programs
incident to the Contractor's work or for any failure of the Contractor to comply with laws,
regulations,rules,ordinances,codes,or orders applicable to the Contractor furnishing and
performing the work. Engineer will perform the following construction services:
PAGE 11 OF 4 PAGES
AGENDA ITEM NO. 8.D
Task 200: Conduct Project Administration Services.Design Professional will provide
project management functions required to successfully complete the task series indicated
above, including all project correspondence with the City; consultation with the City's
staff; supervision and coordination of services; implementation of a project specific work
plan,procedures, and a quality control/quality assurance plan; scheduling and assignment
of personnel resources, administration and coordination of subconsultants, continuous
monitoring of work progress; and invoicing for the work performed.
Task 201: Monthly Project Status Reports. Design Professional will prepare a
monthly project status report to identify work that has been performed in the reporting
period, the work activities anticipated to be performed the next month, action items
required of City for an efficient and effective delivery of the Design Professional's
services, potential project scope variances with corrective actions suggested by the
Design Professional.
Task 202. Conformed Contract Documents. Prepare conformed contract documents and
distribute copies to the City and Contractor. It is anticipated that a total of 3 sets (number
of sets may be less) of the conformed drawings and specifications will be reproduced.
Task 203. Preconstruction Conference. Attend a preconstruction conference at a date and
time selected by the City and at a facility provided by the City. Elements of the conference
include:
• Agenda and minutes
• Discussion of Contractor's tentative schedules
• Procedures for transmittal and review of Contractor's submittals
• Processing applications for payment
• Critical work sequencing
• Change orders
• Record documents
• Contractor's responsibilities for safety and first aid
Task 210. Construction Progress Review Meetings.Visit the construction site to observe
progress of the work and consult with the City and the Contractor.A total of 10 construction
progress meetings are anticipated. A total of one of Engineer's staff persons for a 1-day site
visit and progress meeting is included.
Task 211. Shop Drawing Review. Review drawings and other data submitted by the
Contractor as required by the construction contract documents. Engineer's review shall
be for general conformity to the construction contract documents and shall not relieve
the Contractor of any of his contractual responsibilities. Such reviews shall not extend
to means, methods, techniques, sequences, or procedures of construction or to safety
precautions and programs incident thereto. 110 hours are allotted for this task.
PAGE 12 OF 4 PAGES
AGENDA ITEM NO. 8.D
Task 212.Requests for Information. Interpret construction contract documents when
requested by the City or the Contractor. Requests for clarification or information shall
be in writing and copies of Engineer's response shall be distributed to the City and
Contractor. A maximum of nine RFIs are allotted for this task.
Task 213. Change Orders. Assist the City with the review of Contractor requests for
project changes. One change order is allotted for this task.
• Review documentation.
• Assist with the preparation of the design change description and required drawings.
• Prepare an independent estimate of the change order cost.
• Submit recommendations to the City.
Task 214. Factory Acceptance Testing. The Engineer will witness the Contractor's
Factory Acceptance Test in conjunction with the Owner. This task includes one 5-day
site visit for one of Engineer's staff persons to the Contractor's facility. During this
testing, Engineer will verify HMI graphics developed under this scope of work. If the
Contractor has significant deficiencies which warrant additional site acceptance testing,
the Engineer can attend additional testing as a supplemental service.
Task 215. Site Acceptance Testing. The Engineer will witness the Contractor's Site
Acceptance Test in conjunction with the Owner. This task includes one 5-day site visit
for one of Engineer's staff persons to the Owner's facility. During this testing, Engineer
will verify HMI graphics developed under this scope of work. If the Contractor has
significant deficiencies which warrant additional site acceptance testing, the Engineer
can attend additional testing as a supplemental service.
Task 216. Punch List.Upon substantial completion, inspect the construction work and
preparing a punch list of those items to be completed or corrected before final
completion of the project. A total of one of Engineer's staff persons for a 2-day
inspection is included.
Task 217. Final Inspection. Upon completion or correction of the items of work on the
punch list,participate in a final inspection to determine if the work is completed. A total
of one of Engineer's staff persons for a 1-day inspection is included
Task 218. Drawings Conformed to Construction Records.Upon completion of the
project; revise the construction contract drawings to conform to the construction
records. Submit to Owner in AutoCAD format.
TASK SERIES 300: ADDITIONAL SERVICES
PAGE 13 OF 4 PAGES
AGENDA ITEM NO. 8.D
Any work requested by the City that is not specifically stated in the Basic Scope
of Services listed above will be classified as Additional Services. Additional
Services shall be authorized in writing by the City. Additional Services will be
performed based on the following Rate Schedule and mutually agreed upon
number of hours.
CATEGORY BILLING RATE
RANGES
Clerical $ 50.00 - $ 100.00
Engineering Technician $ 65.00 - $ 125.00
Project Accountant $ 65.00 - $ 150.00
I&C Engineer $ 80.00 - $225.00
I&C Sr. Engineer $125.00 - $ 250.00
Project Manager $150.00 - $ 250.00
Senior Technical Advisor $200.00 - $ 250.00
Principal $225.00 - $ 300.00
(End of
Attachment
A)
PAGE 14 OF 4 PAGES
AGENDA ITEM NO. 8.D
CITY COUNCIL AGENDA
August 17, 2021
ITEM/SUBJECT: Resolution rejecting Request for Proposal (09-21) submittals for
school crossing guard services for the City of Wichita Falls.
INITIATING DEPT: Aviation, Traffic, & Transportation
STRATEGIC GOAL: Efficiently Deliver City Services
STRATEGIC OBJECTIVE: N/A
COMMENTARY: Submittals were received on July 19, 2021 for request for proposals
(RFQ 09-21) for school crossing guard services at thirteen elementary school locations
around the community. This program is paid through an agreement with the Wichita Falls
Independent School District (WFISD), and both parties pay for half of the program cost.
One proposal was received from Work Services Corporation for $168,570. A review of
the school crossing guard program indicated that the upcoming year would cost$125,330
if the program was managed through the Traffic Engineering Division. After visiting with
Finance, Human Resources, and WFISD, it was determined that the best value for both
the City and WFISD was to continue managing the program in-house.
Staff recommends approval of the resolution.
® Purchasing ® Director of Aviation, Traffic, & Transportation
ASSOCIATED INFORMATION: Resolution
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 1 OF 2 PAGES
AGENDA ITEM NO. 8.E
Resolution No.
Resolution rejecting Request for Proposal (09-21) submittals for
school crossing guard services for the City of Wichita Falls
WHEREAS, the City received a submittal on July 19, 2021 for proposals to
outsource the school crossing guard program managed by the City of Wichita Falls; and,
WHEREAS, only one firm submitted a proposal for school crossing guard services;
and,
WHEREAS, it is in the City's best interest to reject the submittal because it is more
cost effective to manage the school crossing guard program through the City's Traffic
Engineering Division.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
The City hereby rejects any and all submittals received under Request for Proposal
09-21 for School Crossing Guard services
PASSED AND APPROVED this the 17th day of August, 2021.
MAYOR
ATTEST:
City Clerk
PAGE 2 OF 2 PAGES
AGENDA ITEM NO. 8.E
CITY COUNCIL AGENDA
August 17, 2021
ITEM/SUBJECT: Resolution authorizing an inter-local agreement between the City of
Wichita Falls, Texas and the Wichita Falls Independent School
District for the purchase of retired Wichita Falls Police Department
Patrol cars.
INITIATING DEPT: Aviation, Traffic, & Transportation
STRATEGIC GOAL: Efficiently Deliver City Services
STRATEGIC OBJECTIVE: Practice Effective Governance
COMMENTARY: This agreement allows for the Wichita Falls Independent School
District (WFISD) to purchase retired Wichita Falls Police Department patrol cars for their
newly implemented internal law enforcement efforts. These vehicles are Crown Victoria
units that are being replaced by the Ford Explorer patrol units. Fleet Maintenance staff
will remove the current decals and radios, and WFISD will retrofit these units to meet their
law enforcement needs.
Working with the City's Purchasing Division, Fleet Maintenance has set the value of these
retired units at $2,750 apiece. This price was developed using past auction prices
received on retired patrol cars and ancillary equipment. It is recommended that this
agreement will be for a two-year period, and the number of retired units limited to no more
than 20 patrol cars.
Staff recommends the City Council approve the interlocal agreement with Wichita Falls
Independent School District and the City of Wichita Falls.
® Director of Aviation, Traffic, & Transportation
ASSOCIATED INFORMATION: Resolution
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 1 OF 2 PAGES
AGENDA ITEM NO.8.F
Resolution No.
Resolution authorizing an inter-local agreement between the City of
Wichita Falls, Texas and the Wichita Falls Independent School District
for the purchase of retired Wichita Falls Police Department Patrol cars
WHEREAS, Wichita Falls Independent School District desires to purchase retired
Wichita Falls Police Department patrol vehicles; and,
WHEREAS, the City of Wichita Falls has determined a unit cost of $2,750 for
retired patrol vehicles; and,
WHEREAS, the City Council of the City of Wichita Falls, Texas, hereby approves
of said request.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
The interlocal agreement, for the purchase of not more than twenty patrol vehicles
for$2,750 per vehicle, between the City of Wichita Falls and Wichita Independent School
District is hereby approved, in a form approved by the City Attorney.
PASSED AND APPROVED this the 17th day of August, 2021 .
MAYOR
ATTEST:
City Clerk
PAGE 2 OF 2 PAGES
AGENDA ITEM NO.8.F
CITY COUNCIL AGENDA
August 17, 2021
ITEM/SUBJECT: Resolution approving the programs and expenditures of the Wichita
Falls Economic Development Corporation (WFEDC/4A) by
amending the budget to include an up to $106,500 expenditure to
facilitate strategic planning services from Broad Ripple Strategies.
INITIATING DEPT: City Manager's Office
STRATEGIC GOAL: Accelerate Economic Growth
STRATEGIC OBJECTIVE: Encourage...Recruitment of High Value Businesses
COMMENTARY:
Pursuant to Texas Local Government Code §501.073(a) "The corporation's authorizing
unit (i.e. City Council) will approve all programs and expenditures of a corporation and
annually review any financial statements of the corporation."
Timeline
• July 15, 2021 — WFEDC Board considers and approves proposal from Broad
Ripple Strategies (see attached).
• August 17, 2021 — City Council to consider ratifying WFEDC budget amendment
to facilitate project.
Summary
This item is to consider approval of an amendment to the WFEDC's (4A) budget to include
an up to $106,500 expenditure to facilitate a contract with Broad Ripple Strategies to
update the WFEDC's strategic plan "Falls Future".
On July 15, 2021, the WFEDC considered and approved this item. The WFEDC's
economic development staff at the Chamber of Commerce will be at the City Council
meeting to provide details on the company and project. The WFEDC's July 2021
Financial Report shows the corporation has approximately $5.2M in available funds to
facilitate this project.
The WFEDC Board and City staff recommends approval of this resolution.
® Assistant City Manager
ASSOCIATED INFORMATION: Exhibits from WFEDC meeting, Resolution
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 1 OF 19 PAGES
AGENDA ITEM NO. 8.G
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PAGE 2 OF 19 PAGES
AGENDA ITEM NO. 8.G
This 1q'ge IfFIergiorratty left blank
PAGE 3 OF 19 PAGES
AGENDA ITEM NO. 8.G
TABLE OF CONTENTS
INTRODUCTION 4
PROPOSED SCOPE OF WORK G
FIRM EXPERIENCE 14
TIMELINE R COST ESTIMATE 16
CONCLUSION 17
PAGE 4 OF 19 PAGES
AGENDA ITEM NO. 8.G
INTRODUCTION
W nen leaders in Wichita Faits came together In 2017 to create a holistic economic development strategy, they
-cached consensus cn a crucial po-ni_ only a bold ,approach would suffice. Research conductci as pan of tic
o lairifrg process revealed early waning si9'r3 of community decline. ircludirg a pr?rsis.eit loss ra`residents to
oner regions and an aging pepule ion.In response, it to Fans'leaders pursued a strategy with t:atalyt c initiatives
tosignein to challenge the status quo,
ri recent years,Wichita Fa is has made tremendous progress activating this bold strategy,now knower as Falls Futuye,
The list of ecconiolstiments leo:intyt stronger connections between businesses and the local talent otoeline,
s'gnificar-t new invostmort into downtown Wich to falls,a Bronze-level Bicycle f %endly Community{{Bre?award
`rom the League of American 8icyct sts,rine so on, Out oerhars the effort daft bet exemplifies what is rjoss`ble
wrier the community Is aligned wourd a shared vision is the ongoing development of new filch school facil'ties,
watch stakeholders Identified as one of the commurrty's clggest and most long-standing ccmpe'Itive challenges
ri 2017.. Leaders lr Wichita Falls twat an effective advocacy Dampaign in s.kpoor of successfu dallo;ln,t]atives,and
with funding'n place,:wo new campuses are now n vie planning stages and arc expected to open n 2024,
While these early wins we impressive, ceders In Wichita Fans understand thcirwork S ontyjust beginning-SUCcessful
comnunit-es never stop planning.-his is sorneth n{ the Dread Ripple 5trate les ORS)tea°n has observed lime and
;ime again in cur work I,more than 60 commie dales around the country many of which were repeat clients Success
that seems sudeen or progessthat feels inevitable is in fact an outcome of an ongoing cycle ofthonghtf,il planning,
nip lame rttation,and evaluation_
n Wichita Falls. many of tie worrying trends:Certified in the 2I'll planning process were condos in the making
ardwill take many years.e reverse.The Covd-18 pandemic and the ongocrig economic recevery have also created
new opportunities aid challenges for cornriurities around the country.Accordingly.it makes sense for Wichita Fel s
to Ia v Tage its momentum and recent p-ogress into developing a new holistic econOrniC developliert strategy,
atiS is well-pcbitirinec to help W ,' :il!.s cm Ole next stage of Its rOurney.,8;9 project rntin.33ger of the hrslts Future
Process,BRS principal Matt DeVeat. .sown end trustee In Wichita Falls.There will tie no reaming curve far SRS,
We we able to hit the ground running ic7 leverage our local experience to some in or itey issues,challenges.and
opportunities,
Ou'team is lean arid foct:sed and cons psis entirely of senior staff who give our clie r,s the very best on every oroject
Thal Quality will show as Fels Future'2.0'takes Wichita Falls iu`ther along the path to becoming a more prosperous
ar d sior;esslr„I cor11 rlianily.
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PAGE 5 OF 19 PAGES
AGENDA ITEM NO. 8.G
PROPOSED SCOPE
..nderstanding that leaders in Wchita falls desire a polo new hotisitc economic development strategy.f3RS proposes
The following scope of work A potential timeline for the f:urphasc.eight month process's provided or page 16.
PROCESS INITIATION ACTIVITES
At the outset of the process. E3RS will work with Wichita Fells Chamber staff on several key project mar apemen',
:asks.The most importax of these activities will be forming;r Steeling Committee to guicc the process Isar bclowl
and coordinating the :nlerviews, focus groups, and online survey that MI form ,he Stakeholder Engagement
phase of the process,Other tasks will':nclude setting up Internal process communications.confirming comparison
communites far data analysis,`Ira zing the process trmelrne,and whack]ing meetings,
aIRS proposes a blend of in person and virtual meetings for this process.We anticipate that.t will be possib:e to
safely conduct In-person meetings In the second half of 2021 and beyond. We also have significant experience
gacilitating strategic planning and stakeholder engagement activities remotely using online tools such as Zoom and
call Eveywh ere.if necessitated by the°curse of the Covid•19 pandemic and/or ff eesired by stake holders In Wichita
^ails,additional portions of the process cou d be converted 10 virtual engagements.
PROCESS LEADERSHIP AND OVERSIGHT
The strength o'the Fails Future sir elegy is a testament to the hare work and vision of the community.eridets wrio
guided its creation SRS •e;,'ommends that Wr h1ta Falls again convene a dynamic Steering Committee to lead Irre
v eveloorrent of its next strategy,This group will be charged with strarng their perspectives and insights,reviewing
research and nput(Incings,considering the guidance the project team provides,sic making key decisions atlotr.
he prorities and strategies that will define Fa'Is Future 2.0.
To ensure continuity bcmecn planning efforts, 5'RS recommends that Key volunteers who were involved it the
creation and implementation cf the first Falls F;.ture strategy serve on the Steering Committee that will cevclop
;he'2,0'version,The Committee should also include any other dedslnn-makers from key':rnplernrntalion parirers
erg aced In economic,community,and workforce d eve lcpmant
The Steering Committee should reflect the dive se opinions, oerspect yes.and backgrounds of the Wichita Falls
community and its residents,with consideration given to Incl.ding new and onergir:g loaders who will add fresh
nsigh:s and Ideas to the conversation.Br4S recommends that the Steering Committee consist of approximately 25
memders.ircludir;g two individuals who will serve as choirs o the proud.
The Steering Commiace will nee: live times daring the first three ohasas of the process,four times In person and
once virtually. Members will be asked to 'nves-t two hours for each meeting as well as time in advance to review
ma:oriels and earlsJder discusson prompts.
p * 11
IBRV; I s
PAGE 6 OF 19 PAGES
AGENDA ITEM NO. 8.G
1. Stakeholder Engagement
Objective: Gain insights Into Wichita Falls' competitive realities and desired future from a
broad array of people who live and/or work in the community.
Hoot from the people who live and work in a community an essential component cf a strategic pia nning otecoss.
3RS will work with Chamber staff:o develop an inclusive and robust engagement process. This erecoss will DO
designed to.
Gather local P:. -.l . .';'es on Wi; i:tr FG Is competitiveness for jobs,mien:,and investment
tlncrat. . ;: and challenges that have emerged since the complt�tion of tie previous sErategy
Gather stafl and vo unteor perspectives on the Implementation of Fails Fu'urc
laentfy priorities and asplreiiot s for Wrcril:a Pars'in tre coming years
Ensure all who Ilve errdlar work in Wlchi:e FaIlS have an OpDOrWnrty to parrolpate
The enC agorr'ent process w i co,.sist o' :rlterviews, focus groups, and an online survey-Our team will wOrk with
;:ha-nber staff to detcrminc tic c,pp:, prato balaice of interviews arrd focus groups.
Interviews are one-or-one E.0-minute conversations-Participants should inc ide top public and private,enders ns
we l as volunteers and staff who led implementation efforts for tie previous strategy.
Focus groups engage anywhere from eight to 20 pat _:p;r 71-1 a 90-minute fecli:aced conversation. Motions for
aoten:iei `const?t enc es' educe include young professionals, talent pipeline partners, downtown and -auaii:y of
oiacc"stakeholders,civc leaders,etc.
The online survey will provido the opportunity for a Circled range of people to provide ,nput inter the Oevelopmen:
of the new s°retegy, f3RS will eve rage experience ;tom the Falls Future°recess to develop a survey that solicits
`eedback clam !he comms.nily's strengths an0 wrmkrii..os, issues that have emerged in recent years, arid future
goals.arristill rations TIiiiSu'wsy'Aril l inC.I J(1.0sr ri[Ation nuestioncsArlcl skip I0gir'En?crow our Et3an'tocros1'.-
:abLiate resits based on place of residence. dernogr<npnics,etc„ and ensure that participants answer gaestlons
:hat are relevant to them.The survey will be nested on Survcy'tAAonkey and will be open'or three weeks to anyone
who lives and/or works;n Wichita Felts,
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PAGE 7 OF 19 PAGES
AGENDA ITEM NO. 8.G
Major ACtivitfes:
• Work with Chamber staff to coordir;ato input schcduf ng and outreach
• Conduct 12 to 15`nierviews and four to six 20CJS gaups(the exact mix of interviews anc focus groups will be
deterrrr•nec in consultation with Charneer staff)
• Develop 5n online survey to gather input from a b'rxtd audience
• Fold e planning session with Chamber star and other key partners as needed to develop a h gh-level
promotion strategy for ilie online survey
• Frigage the Steerl-ig Committee in A guided discussion about cornoelitive eedIities aid'Joe desireC ne r-
arrd long-term future fo-WTehl-a tads
• Identcfy key themes from input for inclusion and exasnirelion In Phase 2
The Blearing Committee's first meeting would take place during Phase 1- Tints meeting will formally kick off
the process, review exaectai,ors, allow members to share feodbatk on the fIrsi. Fain Future strategy and
mplementation effort,ant beg defining sows and aspirations far the 2.0 iteration,.
Collectively,trio'Information gaUiorod during the Stekertobver Ens ornont phase will support all subsequent
phases of the planning process, particularly the Competitive Assessment and Irnp.ementauion Evaluation
described in Phase 2.
E3 S •
PAGE 8 OF 19 PAGES
AGENDA ITEM NO. 8.G
2. Competitive Assessment
Implementation Evaluation
Objective: Assess Wichita Falls' competitive position and identify strategic implicat-on, for
the development of a new holistic economic development strategy.
The Corrpelrtve Assessment pnese will provide key insights into Wichita Forts' comp-et-I've position and help ire
Steering Comrnldtee make informec decisions when shaping the new strategy. The core of this chase wilt he me
development of a Cornpetit%ve Assessment that cvauates Wichita Fal s as a place to live, work . 1'1 ci^ • !:•7•73
This will be accompanied by a concise Implementation Fv3ijalIon that Identifies key"lessors I..:. ;, 1 r: .. ..,5e,
actvarier)of the first Pals Future strategy,
Ire Competitive Assessment will synthesize existing re search, ouantlativc data, and qualitative input gathered
during Phase 1. Similar to tyre 'Regional Assessment and Scorecards' document from the previous strateg7c
alarmir':g process, the Assessment will be in narrative format. The key'themes that emerge from data and input
will tie presented as a coherent story about Wichita Falls`strengths, weaknesses,oppciturtics, and challenges
This approach wilt allow Our team In J i beynriil shorty e'u,rne31aiing issues.and trends to d cussing the strsrteg c
rnpllcations of the research findings.
The Assessment will seek to determine how Wichita Falls has changed In the years since the development of
hp 'irst Falls Ful.rrc strategy and what trtese changes mean for the community's competitive peysttion and futLre
opportunities anc challenges,This[news wiII include an examination of how Wiphi a at fared during the Covid•I9
pandemic anc ongoing economic recovery.FRS antic pates that most key government data indicators covering the
2020 calendar year will be avei able by the start of Wichita Fails' next sl'ategic planning process. Our team wit
complement this cata with local indicators of economic_health(e.g.sales tax receipts)and rational trends is identify
relevant stra egic implications
To develop the Competitive Assessment„our team wit begin by oxamlain.g key findlrgs from the previous strategic
ola`nirg process as w CIl as any lubsocuent research that has been developed locally in the intervening years,
3uild ng or th s existing research, oar team w li evaluate a wde range of economic,socioeconomic.demographic,
eerd eJelIty cf Fe indicators `ram various ct.blic and oroorie7ary sources. We recommend that the Wichita Falls
Metropolitan Statistical Area (MSAI — consisting of Archer, Clay, and Wichita counties — again be used as tie
primary research geography, tl ougtt our turn may exarntne intro-rectorial'.ocmi.J wlr j;1 *Ieviti);.
to provide necessary context to the trends and issues dscusseYd, Fats performance will ce analyzed
'elalive to state and national trends as well as three regions with which it competes with for jams and talent
Abilere, er'd San Angelo were used as comparison regions n the prevIousstra.egic planning process,Our
team will work with Chamber staff to identify the approarate set of comparison communities.
1.1
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PAGE 9 OF 19 PAGES
AGENDA ITEM NO. 8.G
Complemerting Ire Campetitvve Assessment will ae the Implementation Evaluation. Communities that have
ipdatoe their five-year strategic plan,rave fou'rd it helpful to COriduci i3ri OSSeSSrne,it 4r piev'ous riipierr riwLton
actvetles prior to establishing new prieirities and goals_ The iniplemen:ation Evaluation wlil leverage stakeholder
nput From Phase 1 to idenii`y areas WDre Falls Future gaols have been met, examples wrtere clear progress
remains to be achieved,and challenges and appor t;nities encountered curl-ig implementation,
The Implcmcntation Evaluation whl not be as detailed o9 Vie Year One rnpleraentrtion Assessment conducted
as sr extension of the first strategic pTinning process, nor wilt it be a `e station of.he accomplishments diet can
De found on the Falls ruturc wobsite. Insteac, it will focus or highdevel themes and identify implications for the
development of the next strategy: The implementation Evaluation will be presented as a concise appeic`ix Qrke,y
4.t5 cage )to the Compettive Assessment report.
Major Activities:
• Review ono incorporate Endings et cxsti;ng research ann/or stekeholcor engegcrncnt completed in recent
years to inform the Competitive Assessment
• Examine demographic.socioeconomic.economic,and duality of file Indicators and:rends to evaluate
Wichita Falls'conipeativeress 0,5 a place to live,work,and do business
• E3encnrnark dAtin for the Wichita Falls NASA Against national mid state trends and the per.•orrrance of three
comparison regions with wrtich it competes for Jobs and talent
• Level age:fiscal and national data to gauge ttie impact of the Covict-i,9 pandemic and ongoing recovery or
Wichita Farts'economy and oop.ila'lcrl
• SyrireS+re existing reseerch,quantitative cote.ana qua;ite i e Inuit getnered ir Phase 1 to create a
n:7`7;ivc driven Comeetilive Assessment with key themes presentee in g COt'Csive story
• l4cview st«akehotder input to prepare en Implomc'itat on Evaluation aopi ncix that identifies lessors learned
aae key tokeawny5 from the nctivatior of the prev'eas strategy
• Cft arty i er+:i r strafe c ir`,cl cations for tf a development of Falls Future 2_0 to emerge from the
Compete ve Assessme,1t and Implementation Evauation
The Steering Committees second meeting would take Place during Phase 2 and will focus on review of the
Community Assessment and Implementation Evaluation alapendix,
The reSearc and analysis developed Fri this phase will teed to the rdentlficata0rl Of clear strategic Implications
for the Steering Corn mrree;co-consider in Phase Cf 1he p+ocSS,
PAGE 10 OF 19 PAGES
AGENDA ITEM NO. 8.G
. Falls Future 2 .0 Strategy
Objective: Develop a next-feel strategy far Wichita Falls that blends ongoing initiatives
that warrant continuation with new priority programs and investment.
Ft' Fails Future 2.0 Strategy will build on Wichita Fa Is recent success and establish the community's strata j c
Priorities lot the next live years,Our team wi I guide the Steering Committee through a proven Process to arrive at
an impactful,consensus-based strategy.
This phase of the process will have three stages c:'s- ilia teem will develop a high-level framework for the
Steering Cornrri;tee's censideratien,Tnis framework.s mnar to a°etas e i out line,veil reflect Me goals and aspirations
expressed by stakerioIaers in Wr;Iu a Falls ono the strategic impncat:orls identified through res:ea'c i and trout.
The high-level framework will incorporate the effective ongoing work from tie prevous s'-rategy, The framework
will also include amoi1LLus new activities and investments that moll ch,lienpe Wichita Falls to think bigger and aim
nigher,The Steering Committee will be asked to evaluate this framework et its tnfrd meeting.whirl,.will be corducted
virt,ally.
After confirmation of the high=level framework,the VS team will then develop a first draft Falls Future 2.0 strategy.
This draft will detail the strategies and tactics net will move Wichita Faris toward Its dosfCd vision.The Steering
Committee will provide feedback to this draft elan at its fourth meeting,
3RS will ircoroorate this feedback lice a final Falls Future 2,0 strategy tint will serve as Wichita Falls'bluepfint for
comr-runity rand economic development for the next five years. The plan will include consensus goals,strategies,
tactics, ard examples of national best ta-atices when relevant. The final plan will be submitted for discussion
and app°rovel at the fifth and fnal Stee-fro Comr-rittee rrreett-yg,where 13RS will also query the Committee or their
aersured:ves,concerns,a ic thouunts a1�rii Falls Future 2,0 implementalkrri
BR
PAGE 11 OF 19 PAGES
AGENDA ITEM NO. 8.G
Major Activities:
• Develop a high-levol Strategic!rondo work for Falls Future 2.0 for Stacrlag Co"nTttitteC discussion and
approval Curing a wirt>ral meeting
• Based on Committee feedback,create a first draft version of falls Future 2.0 inclusive of ell strategic and
tactical recommendations
• Prresent the first craft strFit2Cy to the Steering Committee for riisr,:.issinn and comment
Develop a final draft of Falls Future 2.0 irco-pora'ting a!I feedtacK received on draft recommendations
• Seek nm.ti comments from me Steering Cqn ri°iltte ncl iti rig any lunges necessary to Secure approve!of
F tts "Lt.re 7r,0
• Fecl Irate a ciscussion with the Steed nrj Committee regarding members'perspectives,concerns,ano
thoughts about Fells Fut„.ire implementation
• Create on Exc utive Summary Of Falls Future 2.0 to support awareness-bu filing in the broa0er cornmunIty
• With the liner version of=ails Future 2.0 approved,the Stecriig Committee's work will be complete
The Steering Committee will meet'lime dries during VIES sC 8,once virtu6lly and twice In person;The virtual
meeting will present the highievel strategic fr:irne w:k Wit the in-person meetings seeking comment and
discussEOi1 on the drift and rinnl Foils Future 2.0 s,.ratec.es.
With the final Falls Future 2.0 strategy confirmed, the Steering Committee's warren would drew tp a close.The
fourth and final phase of me process.the crealen of implementation Guidelines,would be coordinated with the
eftlties directly responsible for the activation of the strategy Those include the Wichita Falls.Chamber and key
'mplementatton partners with the capacity to coordinate and advance Impienientetlon efforts.It is understood
that there will be overlap between Steering Committee membership and those engaged with implementation
Guidelines review;
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PAGE 12 OF 19 PAGES
AGENDA ITEM NO. 8.G
. Implementation Guidelines
Objective: Identify and detail Vie capacity and coordination necessary to operational-2e
Fails Future 2.0 and ensure its implementation is actionable,sustainable, and achievable.
Whiff tre i-a:ls Future 2..) strategy wIl Cdeterrile 'what' Wichita Falls will co strategically for the next five years,
.he ImotemomeIion Guidelines will proscribe'how'that gel be accomplished_The hiple'rlertation Guedeiincs will
eralyze and esthbiish implementation cctts oral resources, lead and supaort entities for orio'ity strategies.lauich
dates and project phasing,and cerfc:ii:r ce measures to tracts progress towards goal attainment,
Because strategic impiemertat:on is typically rversee,i by one Or more ead organizations, the GILIdelines will
directly address the costs,capacity;and workf pws Impacting these entitles_Community partners will oe engaged
;hrotighout Falls =t;tLse 2.0 implemerrtatlon as fleeced byte Coordinating organ 2atiQr;s to advance key priortles.
Accordingly,we recommend that the implementation Guidetincs Oe developed Inc nsu'letion wi;~;t ir.:Wichita ai:S
Chomeer and other Key public ono pr:vote partner organizetfprIs:hat will pay a direct role in activrit ng the zall5
Luture.Z.0 strategy,
We ;impose an in•person meeting with Chamber staff and repre>_seiratives from partner organizations and entities
`o Iawr'rig the corctislarr of the fifth and anal Steering Committee rneet ng.The rn rpose of this meeting world be
dlsaiss iota! irrp:emeitatlen considerations. including lixely roles aid responsibilities far tli vainotts partner
organ:zatlorts and the appropriate staff arrc volunteer structures for advancing programs aria inrtlatives.
3AS would draw on this discussion anc key Iearn:rgs born the Irrplemerrt,a_icn Evaluation it Phase 2 to cCvelop
orescriatoas for eFectively activating and advancing Falls Future 2.0. A key eomcarerlt of ails work will be
examining the rote that staff and volurrteers played in the implementation of the previous strategy aree eotirnizing
the tin olerlentati r structure based on stakenolcer feedback and best practices,The C jambe-and its partner will
De 'it);`in hit or.;their next Strntegy rind deiliiWiirytrrle early voile for corrini,ir'sty stekehi?Ii;ers
and Investors, the full implemerrto Iorr Gjldetines report wound be presented to the Chamber and is partners n a
virtjal meeting to condude the process,witn 8RS aldressing any inel adjustments in the days that fctow.
BR ,`i' I 17
PAGE 13 OF 19 PAGES
AGENDA ITEM NO. 8.G
Major ACtivitfes:
• Facl'ltstc a meeting with Chamber leadership and representatives`rom key partner organizations and
ertt:ties to discuss initial Imp:ementation considerations
• Assess ire implementation roles or sta°f and volunteers based on the tmmlernertdtion EvalJetioi aqd
o Lirrite based on stakeholder feedback aro best practices
• Develop drat•Implernentalion Guidelines inclusive of fi first-year aciion plan,project rind program
Implementation ;osls,potential •evenue sources, a ma:rbe or lead and prtrclpnl support en_itles for priority
strategies
• Develop performance measures that can assess the c rrrurnrry's success
Host a virtual meeting wltn Charter rea> ersri p and aver key partners to p'esent the mplementation
Guidelines arid address any final process issues
• Make ary reotSsary fir al revisions to the mplementation G uideines based on Feedback^n the full report
BRV 113
PAGE 14 OF 19 PAGES
AGENDA ITEM NO. 8.G
FIRM EXPERIENCE
goad R-po;c: Strategies represents nearly Ct years of experience crafting community, worlsforCe. and econpmic
development strategies that pi_lid consensus,drive investment.and got results.
Our team has helped more than €0 clients develop 901 strategics For community and economic dcvelopmem,
talent and wo krotce suslainability,and q.lality of place.Our tear- assisted Wichita Falls with the development of the
irst Falls Future strategy and also la experience in Arl-ngton,Austin, Peariand.San Varcos.and Waco it Texas.
Our past client communities. represented on the map below, range from small towns and rural areas to major
regions such as Des Moines,IA,and Nashville, TN.
We believe that"impactfui strategies create broad ripples..We identify the Catalytic ,rejects and programs that lead
to broad positive change.Rather than a one-sin-fits-all process.we customize ow approach to meet the needs am
goals or each client.Anc we create strategics for action,no:shelves,We help our clients determine not just what tO
do but how WIC with whom to ensure they make a broad irnpiact in their community or organization,
9
4
9
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9 9 9
9 llritad Rtalo... 999 { 9 9 9
99. 9 T 9
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999 9 9 9
4 9 4
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BF , 1 14
PAGE 15 OF 19 PAGES
AGENDA ITEM NO. 8.G
MATT DEVEALI, PRINCIPAL
As - •. ;:, r;t St'a'egieS, Mot; DeVeej provides strrlteg c
ar 4 ��^l3t:rC to public, private, and non-Orafi'
.Japed ir'i. :; w 1:4w,prni(:deve"tt[Hrieni.
t Mutt has helped a wide jr' aely of corr'rrrunites develop impectfJF community
w
aryl eczno-mc devei prrient strategic plans. His experience includes eaci ng
;i• the process Mat created I ells Futu•c. He also led strategic planning processes
ir. Coiumbus, GA Dolton, Deer-Tid Tryw^ship, OH; Goiryo;vallo, =L; F.01113x
County, VA; Pearlaryd. TX; Spanenrbwo. 5C: and Topek5. K5, V?o,t began his
career n communily and economic Ocveopcnont at the Gwnnct:Chernber o&
Commerce?, where he provided In-depth research and anacysis in si.ippert o'
Partnership Cwin nett.the cornmuntty's ti. umlc dove opmenlirrl_IC tuc.
Matt holes a Master of City and Regiena Plann rig fron' the Georg a Institute
of fecnro'ogy and a dachelor ai A is from West.em Washington
University it Bellingham, WA After Mops iri seven stbtcs and the District of
Columbia.Matt I'veS it Ch-cage wit, his wife and daughter.
ALEX PEARLSTEIN, PRINCIPAL
Alex Pearlslefn has cverseen nearly 70 strategic engagements for •Tiere than
50 cbmmunf les in 26 11.5- states and one Canadian province during ills "8-
year career in ecororee devcloprrerrt corsuttng- Alex's past cl erts Include
fast growing regions such as A.rStin.Toes and Nashvl e, etinessee as well as
sma ier comrr[uiljos li<c^aIliax Cor.nty.V rgi'ia.Sumrrit Cojnly.(:stix-add.aid
rural southeastern Arizona. Fie has aso led state-level crocesses ii MIsso;.n
a ud the Canadian Pro'nee of Alber•;a,
While irl tit : are rgidurpnl, exkrns�i'r? I[� i:on HStpnl rI,nelierrt;es is xl
opportunities In cormtu iiii,ics c 11 saes has+Jruen A ex ewe i-hpneri petyyec;ive
on strategically addressing these issi es,Above al,he believes heat ceveloping
a plan '.S Just :he 'end' of the Degrrn[nr;` creating an eriective framework for
:mclemertation,s criifcni to achieving las.Ing success,
Alec received a 0achelors i1 Communications et the Univer,i:y of{:piifomitt,
San DieQc and tt Master's o°Cornmunity and Regional Planning rut The Georgla
in5:tltute of Technology. A native of 1 os Angeles,.Alex now lives In rairmfrrgharn,
Alabama with nis wife,daug•r#er.and son.
B€ , l 15
PAGE 16 OF 19 PAGES
AGENDA ITEM NO. 8.G
TIMELINE COST ESTIMATE
Base: or :cnversatons with Chanter teadership. BFS art:cioates tha; the Falb Fu:ure 2.0 strategic pia-ring
process would begin Ir-ate 2021 a,-early 2022.The process will take app•oxirnatcly eight months to complete.Tic
'aloe tig tirnelire i7-ovfdes a high-level took at how each blibSe of the process woule unfold. BRS wrtl provide a
Snore elate-led,week•by-weeI4 project timeline once a des.l°ed process Start date has peel confrrned
month
Phase 1 23 4 55 I 7
Process initiation
Phase S; Stakeimider Fngagement
Phase 2! Comp. Assessment& tmp. Eval.
Phase .1;IE ' uture 2.0 Strategy
Phase .t; :'nrtementatianGuidelines
The sc pe of wal< °atiined n Inls proposes writ: cost $98,O0O plus actual expenses net to exCeet $8,50O `.or
n person meetiigs. inc tiding -_ravel, meals, and at,cr •e:=sonablc' and dircc toes bled as accrued.Cur budget
as&urres that a Wict'i_a F-atls Chanter stef' member witl serve as a day_a day orojccl ton_act and rrisnagc 11e
Po d;nation 4f s'-nk2ha'der engagement ard survey promotion.The tee broken dawn by OhuSe i5 as ollaws:
'smash:1.&a<etio der Erigager-eno $15 25
hase 2:C npetl;ive&-SSeSSnent& Imp ementatron Eval awn $22,250
phase 3 Falls HALM 2.0 Strategy $30.260
'hase 4:Imp:ementatian Guidelines $25,375
recess Ins lat!on aid Management $5,000
Tte cost estlimal0 s wised = . 7 _'utllned in the prcoesat,including the nuriber t•r meetings.the arncum
of stakeholder erga_cn-.,... .. _. ._,t'y 'ib!es and the analysis required.ARcra_Icns to inese assumotions
atter the initlatior Mi t:' i. . U. :taa adcendurr- ;^is cost estima_o is valid for 90 days.
'32. tl 1€
PAGE 17 OF 19 PAGES
AGENDA ITEM NO. 8.G
CONCLUSION
Wchto Falls has mpde tremendous rage with the impiementalidn of Palls Future. The time is right to build
Jper,this iourda:ion w th a bold and proactive new ho!istIc economic development siratcgy.Fanner-ng wi_h Broad
Ripple Sr Tegies will ensure that IA/chile Falls is supoorted by experienced community and economic develapinen:
strategic partners w~ know the community and are trus'ed by its leaders.
jRS print pees have facilitated nearly two dozen mid-course adjustments and 2.0 and 3.0 strategic ikeeationL We
<row how to stricture and manage tnesc processes zinc encourage organizations and comrruriity loaders to ll•wirk
outside the boos and dream big.
We look forward to the opportunity!o Continue our partneishin with the Wichita Fells comrrun ty.n build upon its
momentum and raise ti game even higher 7n tr a next fhue year
•i
BRS
PAGE 18 OF 19 PAGES
AGENDA ITEM NO. 8.G
Resolution No.
Resolution approving the programs and expenditures of the Wichita
Falls Economic Development Corporation (WFEDC) and amending
the budget to include up to $106,500 for Broad Ripple Strategies
related to updating the WFEDC Strategic Plan
WHEREAS, Texas Local Gov't. Code §501.073(a) provides "The corporation's
authorizing unit will approve all programs and expenditures of a corporation and annually
review any financial statements of the corporation"; and,
WHEREAS, on July 15, 2021, the WFEDC approved the Project listed below and
as stated in its agenda.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
1. The Wichita Falls Economic Development Corporation's approval and funding
of the following programs and expenditures as described below and in said corporation's
agenda, are approved:
WFEDC Strategic Plan:
• A total of up to $106,500 for Broad Ripple Strategies related to
updating the WFEDC Strategic Plan.
2. The current fiscal year budget of the WFEDC is amended to provide for the
aforementioned expenditures and changes thereto.
PASSED AND APPROVED this the 17th day of August, 2021.
MAYOR
ATTEST:
City Clerk
PAGE 19 OF 19 PAGES
AGENDA ITEM NO. 8.G