Res 059-2021 PSA Alliance Transportation Group MPO Freight Mobility Study 06/01/2021 Resolution No. 59-2021
Resolution authorizing the City Manager to execute a Professional
Services Agreement with Alliance-Texas Engineering Co. DBA
Alliance Transportation Group for transportation planning services in
conjunction with the 2021-2022 Wichita Falls Metropolitan Planning
Organization Freight Mobility Study, in the estimated amount of
$146,543.00
WHEREAS, the City of Wichita Falls desires transportation planning services be
performed in conjunction with the 2021-2022 WFMPO Freight Mobility Study; and,
WHEREAS, the Federal Highway Administration, through the Texas Department
of Transportation, will fund 100% of the cost of these services through the service
agreement;
WHEREAS, Alliance-Texas Engineering Co. DBA Alliance Transportation Group
proposes to provide these services at an estimated cost of$146,543.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
The City Manager is authorized to execute the professional services agreement
attached, with changes thereto in a form approved by the City Attorney, in an estimated
amount of$146,543.00.
PASSED AND APPROVED this the 1st day of June, 2021 .
MAYOR
ATTEST:
tio(A-411114,r
City Clerk
Attachment A
Scope of Work
The following Scope of Work identifies the major components of the effort that the consultant shall
undertake under this contract to conduct a comprehensive study of the regional freight system and
develop a FAST Act compliant Freight Mobility Plan(FMP).It is the intent of FMP development to build
upon all previously developed databases and engage in additional data collection only if necessary
and in consultation with the TAC committee,which will provide oversight of the project.
The FMP shall be designed to guide the orderly growth and improvement of existing facilities,and fund
future development of safe freight corridors,routes,access,and intermodal distribution facilities.
Task 1.Project Management and Coordination
The consultant shall develop and provide to the MPO,for approval,a project organization and
management plan that describes how the consultant shall carry out the project,maintain project
controls,and foster effective communication,including meetings to coordinate with the MPO project
manager on project milestones.
1.1. Project Coordination—The Consultant shall carry out the following activities to implement
coordination of the various activities under the study.
• TAC and TPC—The WFMPO Project Manager(PM)will be responsible for directing and
coordinating all Consultant activities with the TAC and TPC.
• Consultant Team—The Consultant shall develop a Project Management Plan(PMP)and
use said PMP to carry out project management of tasks for the project and supervision of
all consultant staff.
• Freight Committee—Consultant shall implement a Freight Committee that will become a
specialized focus group during the process and solicit input at critical stages in the planning
process.The Freight Committee will provide direction during the study.The Consultant
shall work with the PM to identify and recruit members of the Freight Committee to
provide input on the direction of the study,contribute local knowledge of transportation,
freight,economic conditions,and issues,and to review and provide feedback on work
products and recommendations.The Consultant shall schedule,plan,facilitate,and
document the outcomes of quarterly Freight Committee meetings.
1.2. Project Schedule—The Consultant shall prepare and maintain a master Project Schedule for
completing the work. The Consultant shall submit the schedule to WFMPO for review and
approval. This schedule will indicate Tasks and Sub-Tasks with critical dates, milestones,
deliverables, and WFMPO reviews. As necessary, the Consultant will update the Project
Schedule to address any deviations from the original project timeline.
1.3. Progress Meetings—The Consultant will schedule and conduct a progress meeting every month
(minimum) with WFMPO to review the progress of the work.The Consultant will coordinate
with the PM to determine the location and time of each of these meetings. Due to COVID-19
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restrictions,some meetings may be held virtually,or with social distancing practices to ensure
the safety of the attendees. The consultant will attend one(1) kickoff meeting.The TAC will
participate in the progress meetings as needed and determined by the PM.
1.4. Progress Reports (monthly) - The Consultant shall prepare and submit monthly progress
reports to the WFMPO,detailing ongoing and completed tasks during the preceding month.The
progress reports will include current schedule status.The Consultant will submit the progress
report via email by the 5th working day of the following month.
1.5. Progress Reports (weekly)—The Consultant shall prepare and submit to the WFMPO Project
Manager weekly email progress reports, detailing tasks ongoing/completed during the
preceding week,and proposed tasks for the following week.These progress reports will include
items of concern including issues that may potentially delay work.The Consultant will submit
these reports via email to a group as directed by the PM on Monday of each week.
1.6. Correspondence — The Consultant shall route all correspondence for outside distribution
through the PM for review and comment.A master correspondence file will be established and
kept by the PM including outgoing copies and incoming original documents. The Consultant
shall use Microsoft Office formats or other common formats such as Adobe Acrobat for all
correspondence.
1.7. Invoicing—The Consultant shall submit invoices monthly.The Consultant shall attach a copy of
the corresponding progress report to each invoice for submission to WFMPO.
1.8. Quality Assurance/Quality Control(QA/QC)—The Consultant will implement a quality control
program internally to ensure accuracy and completeness and that the work is completed in
accordance with this agreement. Upon request,the Consultant will provide WFMPO a copy of
the Quality Control documents showing comments,corrections,and changes made.
Deliverables
• Project Management Plan
• Project Schedule
• Implementation of a Freight Committee
• Quarterly freight committee meetings to steer/guide the project(may be virtual)
• Monthly Project Progress Meetings(may be virtual)
• Meeting notes and correspondence files
• Monthly invoices and progress reports
Task 2—Public Involvement
2.1. Public Participation Strategy—Consultant shall develop a public participation strategy that
includes not only residents,businesses,but also stakeholders in the community.This process
should be consistent with the MPO Public Participation Plan. The strategy shall acknowledge
potential constraints resulting from COVID-19 and the Consultant shall use creative and
innovative methods for generating comprehensive stakeholder and public involvement to the
extent that they are of benefit to the project and the community.
21FMP Scope
2.2. Public Meetings—The public involvement process will be managed by the MPO,but the
consultant shall attend up to two(2) public meetings and prepare and produce materials for
those meetings.WFMPO will conduct public meetings to educate stakeholders on the
development of the FMP and to obtain stakeholder input during the planning process. Due to
conditions imposed by COVID-19,some meetings may be held virtually,or with social
distancing practices to ensure the safety of the attendees.
Deliverables
• Public Participation Strategy for employment of the MPO in conducting and managing the
public participation process.
• Attendance of two(2)public meetings conducted and managed by the MPO.Due to
conditions imposed by COVID-19,some meetings may be held virtually,or with social
distancing practices to ensure the safety of the attendees.
• Content and exhibits for use in public meetings.
• Summary of public input,feedback,and comments from public meetings.
Task 3—Existing and Future Conditions
Consultant shall assemble available data resources and apply available planning tools to perform a
quantitative assessment of current and anticipated future freight related transportation system
conditions in the WFMPO region. The assessment shall include an evaluation of safety,freight related
congestion,freight mobility and economic impacts of identified issues.With the objective of this task
being to collect,coalesce,and report on freight assets and current conditions in the study area.
3.1. Previous Plans and Studies — Consultant shall review previous statewide and regional
transportation and economic development studies and plans prepared by the public sector.
Consultant shall visit with private freight movers and producers to understand the existing
conditions and economic development potentials for the WFMPO region.
3.2. Policies and Ordinances — Consultant shall review city codes along with state and federal
programs and policies as they pertain to freight analysis,local delivery needs,and issues in the
WFMPO region.
3.3. Freight Assets—Consultant shall Identify existing freight infrastructure for all freight-carrying
modes,the warehousing and intermodal facilities located within the MPO Boundary,the freight
corridors that pass through the area, and service facilities that support goods movement.
Consultant shall create an inventory of multimodal freight assets, including warehousing and
distribution based on technical analysis of available GIS data and additional information as it is
available from existing MPO plans, stakeholder interviews,or through other readily available
public sources. Consultant shall use this information to assess current freight system condition
and performance.
3.4. Supply Chain and Future Conditions—Consultant shall compile and analyze data relevant to
the movement of commodities to,from,though,and within the WFMPO region and the role of
this goods movement in the regional economy. This analysis should include employment
figures, land use, supply chains, and industries of strength that play a direct role in freight
movement (e.g., warehousing, manufacturing, oil industry). Consultant shall use the
information gathered from the review of previous studies, review of public policies and
3IFMP Scope
programs,and the inventory of freight assets and apply available planning tools to perform a
quantitative assessment of future freight related demand and anticipated transportation
system conditions in the WFM PO region.The assessment shall include an evaluation of safety,
freight related congestion,freight mobility and economic impacts of identified issues.
3.5. Issues Identification—Using the information gained from the review of previous studies,current
policies and codes and the freight asset inventory,the Consultant shall examine trends,needs,
and issues important to the freight network,as well as infrastructure improvements.Consultant
shall combine the qualitative information on previous studies,current policies,and codes with
the quantitative analysis of current and future freight transportation conditions to compile an
inventory of current and anticipated future freight transportation mobility,congestion,safety,
and economic impact related issues.The Consultant shall work with the MPO and the Freight
Committee to rank these issues in terms of their priority based on the severity of impacts on
freight mobility,safety,and regional economic vitality.
Deliverables
• Review of previous plans and studies
• Review of local codes and federal and state policies and programs related to freight
transport.
• Technical Memorandum documenting the assumptions,data,analysis methodology and
findings of the Existing and Future Conditions Analysis.
• GIS graphic and non-graphic data layers developed in conjunction with this task.
Task 4—Stakeholder Input
Consultant shall conduct,as appropriate to efficient use of resources,interviews,or collective
meetings with stakeholders to discuss their concerns and their thoughts on the regional
marketplace,the freight network and potential future development affecting goods movement.
Consultant shall consider the use of tools such as focus groups and surveys if such methods will
augment broader stakeholder and public participation.
4.1. Stakeholder Interviews/Surveys—Consultant shall,with support from WFMPO,identify freight
stakeholders and collectively interview or survey these individuals during the planning process.
Due to conditions related to COVID-19, these interviews may be conducted as virtual
calls/meetings. Stakeholders should include motor carriers, rail carriers, local manufactures,
and real estate professionals with commercial/industrial expertise,site selection experts,and
local public agencies. These interviews/surveys should help the planning process by gaining
insight into areas of concern and ways to improve the existing freight network.
4.2. Strengths,Weaknesses,Opportunities and Threats—Key to this stakeholder engagement will
be a strategic planning workshop,to be conducted near the midpoint of the project,in which
the Consultant shall design and conduct a Strengths,Weaknesses,Opportunities and Threats
(SWOT)analysis.The Consultant shall identify and engage key freight community stakeholders
in order to obtain relevant qualitative information on freight activity and goods movement into,
out of,and within the region;to gather information concerning freight issues and impacts;and
collectively brainstorm with stakeholders to identify strategies for supporting freight mobility
and safety. Stakeholders should include but not be limited to members of the project freight
4IFMP Scope
committee,freight transporters,distributers,and shippers as well as MPO member jurisdictions
and consultative planning partners.
Deliverables
• Interview guides for conducting the interviews.
• A SWOT workshop conducted with identified freight stakeholder.
• Presentation and supporting meeting materials for SWOT workshop.
• Technical Memorandum summarizing the stakeholder feedback including the content,
findings,and outcomes of the SWOT workshop.
Tasks—Findings and Recommendations
Consultant shall recommend strategies for improving the freight transportation system's economic
efficiency,productivity,and competitiveness within the area.
5.1. Freight Activity Centers and Corridors—Identify high-priority significant freight areas,including
transportation corridors.These could be geographic areas that facilitate a significant volume of
freight traffic.The purpose of identifying these areas is to provide WFMPO and its local
governments with information on areas that could use improvement to facilitate freight
movement. Data and stakeholder feedback should be used to determine the freight areas and
corridors.
5.2. Freight Network—Consultant shall use planning data and stakeholder feedback to identify
significant freight corridors,areas,and activity centers of significance to freight transport.
Based on the priority freight network,facilities and activity centers identified,Consultant shall
develop a GIS based freight route map depicting key routes and opportunities to improve
system performance regarding local deliveries.
5.3. Freight Network Deficiencies—Based on the assessment of the freight activity centers and
corridors,the Consultant shall Identify major deficiencies facing freight transportation in the
WFMPO region.
5.4. Freight Goals—Based on the deficiencies analysis,the Consultant shall work with the WFMPO,
the Freight Committee,key stakeholders,and the participating public to develop a set of freight
goals,policies,and strategies for the FMP that the MPO can adopt that will guide the freight-
related transportation decisions and enhance existing freight services.The Consultant shall also
develop a set of freight performance measures that the MPO can use to evaluate alternative
transportation investment scenarios effectiveness in achieving the Freight goals.
5.5. Evaluation of transportation investment scenarios effectiveness in addressing freight
transportation issues—The Consultant,in collaboration with the WFMPO and Freight
Committee,shall use the performance measures developed during formation of freight goals to
develop:
• Early Action Scenario—The Consultant shall suggest,for consideration by the WFMPO and
Freight Committee,immediate and early action freight projects that can improve freight
movement in the near term.The early action scenario shall include a funding strategy showing
available funding sources and how each project could be funded,including grants and public-
51FMP Scope
private partnerships.The prioritized project list should also be examined to determine if any
existing or future proposed projects fit these guidelines.
• Long-Term Action Scenario—The Consultant shall recommend other longer-term improvements
such as truck parking facilities and improvements to truck bottlenecks. Based on MPO and
freight committee feedback on prioritization of transportation investments and consolidation of
needs and/or existing projects from technical analysis and stakeholder input,a list of
recommended long-term projects will be developed to be competitive for local,state,and
federal funding. Consultant shall provide recommended/anticipated phasing of the projects,a
program level cost estimate for each project,and anticipated eligible funding sources for the
program of projects.
5.6. Freight Safety and Security—Based on the technical analysis and feedback from stakeholders
and the participating public,the Consultant shall identify and make suggestions on how to
improve freight safety and security through the WFMPO region.
5.7. Environmental and Community Impacts—Based on the technical analysis and feedback from
stakeholders and the participating public,the Consultant shall Identify and make suggestions
on how to reduce the environmental and community impacts of freight movement.
5.8. Economic Impacts—The Consultant shall describe the economic impact of freight and freight-
related activities in the WFMPO region.The Consultant shall conduct an economic analysis of
freight-producing and transportation activities,including employment and estimation of
regional benefits of the proposed program of projects using an IMPLAN model or similar
approach,as dictated by the findings of the existing and future conditions inventory,to develop
a decision matrix to determine which scenarios and strategies offer the best return on
taxpayer's investment dollars based on key regional supply chains and freight businesses most
important to the WFMPO region.
Deliverables
• Inventory of the study area freight network and activity centers with a set of GIS graphic
and non-graphic layers depicting the priority freight transportation system
• Analysis of freight transportation system deficiencies
• Goals and performance measures for addressing system deficiencies
• Early Action Plan
• Long-Term Vision Program of Projects
• Freight Safety and Security Analysis and Recommendations
• Assessment of Environmental and Community Benefits of the FMP recommendations
• Assessment of Economic Impacts of the FMP recommendations
• Technical Memorandum summarizing the Task 5 findings and recommendations
Task 6—Documentation
6.1. Draft FMP—The Consultant shall assemble the various technical memoranda into a WFMPO
Freight Mobility Plan report that documents the data,assumptions,methodology,analysis
findings and recommendations and submit it for review by the WFMPO and the Freight
Committee.The Consultant will prepare technical memos,PowerPoint presentations,graphics,
maps,and other documentation to ensure effective public education and communication.
6IFMP Scope
6.2. Final FMP—Based on the WFMPO and Freight Committee review,the Consultant shall prepare
a final Wichita Falls Freight Mobility Plan incorporating the comments and feedback received.
Consultant shall provide five(5)bound hard copies of the final document,as well as a PDF
version and accompanying software files of data included in the report and accompanying
maps.
6.3. Presentation and Executive Summary—Consultant shall prepare a PowerPoint presentation
summarizing the development,findings,and recommendations of the FMP to support policy
approval by the WFM PO TPC.Consultant shall also prepare an infographic based executive
summary to support the MPO in communicating the value of the FMP to the broadest possible
audience.
Deliverables
• Five(5)printed and bound copies of FMP Final Report and one(1)electronic file in PDF
format
• PowerPoint presentation for use in the MPOTPC adoption process
• Infographic oriented Executive Summary in PDF format for use in communicating the FMP
to the broadest possible audience
• All Excel,ArcGIS,and other relevant electronic files developed as part of the study
7IFMP Scope
Project Schedule s
Task Name Duration Mont h Month2 Month3 Month4 Month5 Month6 Month7 Month8 Month9 10 Month
1
Notice to Proceed 0 days 5th
Project Management 215 days IIP 1
Public Involvement 135 days
Existing&Future 125 days
Conditions Analysis
Stakeholder Input 135 days
SWOTS Analysis
Findings& 60 days
Recommendations
Documentation/Final Plan 49 days Milikil
Other(Public Involvement
Strategies&Stakeholder 60 days AIIM
Surveys)
*ATG uses best practice critical path schedule analysis to assess risk of schedule variance and to manage the project timeline and
milestones.The proposed schedule has a duration of 10 months but can be adjusted to meet project needs.
COST PROPOSAL
Alliance-Texas Engineering Co. DBA Alliance Transportation Group, Inc.,has adequate financial resources to acceptably
perform this project.The following Cost Proposal is developed using our TxDOT approved Overhead Rates.
TASKS ESTIMATED HOURS ESTIMATED COST
Project Management&Coordination 132 $15,736.00
Public Involvement 172 $18,607.00
Existing&Future Conditions 308 $35,990.00
Analysis
Stakeholder Input SWOTS Analysis 250 $26,137.00
Findings&Recommendations 228 $33,906.00
Documentation/Final Plan 91 $11,667.00
Subtotal Labor 1181 $142,043.00
Reimbursable Expenses - $4,500.00
Project Total - $146,543.00
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ALLIANCE
TRANSPORTATION GROUP
Wichita MPO-Freight Mobility Study