Res 055-2021 Reduce Rental Fee for T-O Fair 06/01/2021 Resolution No. 55-2021
Resolution reducing the rental fee of the Mobile Stage for the
Founders Lions Club for the T-O Fair on September 14-18, 2021
WHEREAS, the Founders Lions Club has requested a reduced fee for rental of the
City's Mobile Stage for its T-O Fair annual event at the MPEC September 14-18, 2021 ;
and,
WHEREAS, the Founders Lions Club managed its event in prior years in a
successful manner; and,
WHEREAS, the Founders Lions Club and the City continue to maintain a revenue
sharing agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
The fee for the rental of the City's Mobile Stage to the Founders Lions Club is
hereby reduced to $600, and any charge for accessories and the damage deposit is
waived, for its T-O Fair annual event at the MPEC on September 14-18, 2021.
PASSED AND APPROVED this the 1st day of June 2021.
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Parks & Recreation Stage & Accessory Rental Fees
A non-refundable reservation deposit in the amount of$100.00 is due immediately upon City approval
of the rental. This deposit is to reserve the date and will be retained by the City should the rental be
cancelled by the renter. In the event the City should have to cancel the rental, the deposit will be
refunded in full. The reservation deposit will be deducted from the rental fee, if the event is held.
Payment of all other fees are due twenty (20) business days prior to date of use. All fees will be
deposited. Failure to meet payment deadline may result in forfeiture of reservation deposit and
cancellation of rental.
In the event the City cannot deliver the Stage and fulfill its part of the agreement, a full refund
including all deposits will be made. The City will not be held further responsible.
The renter will be billed for any additional man-hours needed for any event that goes beyond the
scheduled times.
If Parks & Recreation are called back after the Stage is delivered and erected, for any reason, a call
back fee will be charged and deducted from the deposit.
Stacie Fees
Reservation Deposit $100 (applied towards Stage rental)
(Non-refundable)
Stage Rental Fee $525 per day
(Includes non-refundable deposit)
Clean-up/Damage Deposit $1,000
(Refundable)
Call Back Fee $50 per occasion
Accessory Fees
7,000 watt, enclosed generator $75 per day (includes fuel)
Decorative Stage Skirt $15/day
Sound system $100 per day (20-channel mixer, 2 speakers, 4 microphones,
and microphone stands)
4' X 8' portable stage sections $10 each per day (16 sections available —they do not attach,
and only abut Mobile Stage deck)
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P.O.Box 2047 = WICHITA FALLS,TEXAS 76367
March 31,2021
Parks&Recreation Board of Directors
600 11th Street,Room 209
Wichita Falls TX 76301
RE: Mobile Stage Rental
Dear Parks&Recreation Board of Directors,
In September of each year,the Wichita Falls Founder Lions Club presents the Texas-Oklahoma Fair at the MPEC facility.
The Founder Lions Club and the City of Wichita Falls have partnered in a tiered revenue sharing arrangement in which the
City benefits from the suer ecs of the T-0 Fair.Simply stated,the more profit the Fair makes,the more profit the City of
Wichita Falls makes.
Each year,the Texas-Oklahoma Fair Board(a working board of the Founder Lions Club)strives to upgrade and improve
the entertainment venues that are presented at the T-O Fair. Most years,we bring in paid acts from outside Wichita Falls
to complement our local entertainment. Some years ago,we began offering several evenings during the Fair that
showcase local bands on the Midway. We saw the popularity of this event growing and we have promoted it as a way of
attracting more fairgoers. It has introduced a new segment of patrons that had not been reached in previous marketing
efforts. The Fair Board came to realize that a better way of showcasing this event was necessary in order to continue
growing.
Since 2008,the Parks&Recreation's Mobile Stage has been used to upgrade this event. Because the Texas-Oklahoma
Fair is held on City property(MPEC)and the City has a vested interest in its success the Founder Lions Club has
requested the Parks&Recreation Board of Directors consider a reduction in the rental rates that were normally charged
and the request was granted by the Wichita Falls City Council. The Founder Lions Club is now making the same request
for the 2021 Texas-Oklahoma Fair. The Mobile Stage will again be needed for five nights,September 1418,2021 and
will be used from 6-10 pm each night. We feel this has greatly enhanced our ability to raise funds,of which the net
profits are then donated back to local nonprofit organizations.
Thank you again for your consideration of this request. The Wichita Falls Founder Lions Club looks forward to the
continued success of the Texas-Oklahoma Fair and the great working relationship we have had with the City of Wichita
Falls.
Sincerely.
Katharina Schlosser Tom Cale
President, Founder Lions Club Texas-Oklahcfna Fair Board Chairman
(940)263-9100
tom@texomacu.com