Helen Farabee Centers Board of Trustees Notice - 05/06/2021 Wichita Falls Administrative Office
Al P. O.Box 8266,Wichita Falls,TX 76307-8266
HELEN FARABEE
1000 Brook Street,Wichita Falls,TX 76301
IP - A CENTERS Phone (940)397-3100
Fax(940)397-3150
rd, www.helenfarabee.org
ANNOUNCEMENT OF MEETING
NOTICE:
Due to COVID-19 concerns
the public may access the meeting remotely by calling
844-844-4010
Access Code: 73122#
FULL BOARD MEETING
THURSDAY
MAY 6, 2021
11 :00 a.m.
11:45 a.m. recess for lunch - 12:15 p.m. reconvene
Staff& board members will attend via TELEVIDEO to keep our COVID
numbers down.
If you need additional assistance to effectively participate in or observe this
meeting, please notify Melissa Collins at 940-397-3102, at least 24 hours prior
to this meeting, so that reasonable accommodations can be made.
The attached agenda will be observed.
Supporting documentation of agenda items is available upon request by calling Melissa Collins at 940-397-3102.
Certification
I certify that the above notice of meeting was posted on the bulletin board at Memorial Auditorium,Wichita Falls,
TX on the 3rd day of May, 2021, at 8:45 o'clock a.m.
P B
City Clerk
Providing Behavioral Health,Intellectual and Developmental Disabilities,and Substance Abuse Outpatient Services
Announcement of Meeting
Helen Farabee Centers
Page 1 of 1
pn d� HELEN FARABEE CENTERS
o BOARD OF TRUSTEES
MAY 6, 2021 - 11:00 AM
TEAMS VIDEO CONFERENCE
Wichita Falls, TX
Agenda Topics
MEETING STARTS AT 11:00 A.M.,RECESS FOR LUNCH AT APPROXIMATELY
11:45 A.M., RECONVENE AT 12:15 P.M.
050621-1 CALL TO ORDER Verner Hayhurst
A. INTRODUCTION OF GUESTS
050621-2 PRESENTATIONS
A. OPEN CITIZEN COMMENT TO THE BOARD "Texas law in the Open
Meetings Act permits a member of the public or a member of the governmental body to
raise a subject that has not been included in the notice for the meeting, but any discussion
of the subject must be limited to a proposal to place the subject on the agenda for a future
meeting."
050621-3 APPROVAL OF MINUTES Verner Hayhurst
Recommended Action: That the Board of Trustees approves the minutes of
the April 2021 Board of Trustee meeting. Page 4
Citizen Comment:
050621-4 TRAINING Lauren Hargrove
Adult Mental Health Services Page 8
050621-5 RECOMMENDATIONS
A. BOARD OF TRUSTEES
1) Executive Directors Performance Evaluation Verner Hayhurst
Recommended Action: That the Board of Trustees approve the Executive
Director's Evaluation Tool prior to the Fiscal Year 2021 Evaluation, and that
the Chairman appoint a coordinator. Page 9
Citizen Comment:
B. BUDGET AND FINANCE
1) Financial Statements Linda Poenitzsch
Recommended Action: That the Board of Trustees approves the Financial
Statements for March 2021. Page 10
Citizen Comment:
2) Auditors Letter of Engagement Linda Poenitzsch
Recommended Action: That the Board of Trustees accept the Letter of
Engagement(LOE)from Scott, Singleton, Fincher and Company, PC and
authorize the Chair to sign the letter. Page 19
Citizen Comment:
3) Intergovernmental Transfer Linda Poenitzsch
Recommended Action: That the Board of Trustees approve
Intergovernmental Transfers (IGT) over the period of ten years, FY 2021
through FY 2030. Page 19
Citizen Comment:
C. CONTRACTS AND PLANS
No Agenda Items
D. FACILITIES AND EQUIPMENT
No Agenda Items
E. POLICIES AND PROCEDURES
1) Policy Statement and Procedures for Administrative-Board of Trustees Helen Elms
Recommended Action: The Board of Trustees review and approve the
Administrative Services Policy Statement Board of Trustees 100.1 and the
procedures directly pertaining to the Board, 100.1.1, 100.1.2, 100.1.3, 100.1.4, Page 22
100.1.5, 100.1.6, 100.1.7, 100.1.8.
Citizen Comment:
2) Policy Statement for Property Management 300.3 Helen Elms
Recommended Action: That the Board of Trustees approves the Policy
Statement for Property Management 300.3
Page 22
Citizen Comment:
3) Policy Statement for Reimbursement 300.4 Helen Elms
Recommended Action: That the Board of Trustees approves the Policy
Statement for Reimbursement 300.4 Page 25
Citizen Comment:
4) Policy Statement for Restraint Seclusion 500.1.1 Helen Elms
Recommended Action: That the Board of Trustees approves the Policy
Statement for Restraint Seclusion 500.1.1 Page 27
Citizen Comment:
5) Policy Statement for Infection Control 700.2 Helen Elms
Recommended Action: That the Board of Trustees approves the Policy
Statement for Infection Control 700.2 Page 27
Citizen Comment:
F. PROGRAM AND PERSONNEL
1) Holiday Schedule Kelly Wooldridge
Recommended Action: That the Board of Trustees approve the proposed
Holiday Schedule for fiscal year 2022 beginning September 1, 2021. Page 116
Citizen Comment:
050621-6 QUARTERLY REPORTS
A. ESSENTIAL SERVICES AND CLINICAL ACCOUNTABILITY
1) "d
2 Quarter Report Cara Mullenix-Arfigue
Recommended Action: Information Item Only
Page 32
Citizen Comment:
B. PLANNING AND NETWORK ADVISORY COMMITTEE
No Agenda Items
C. EXTERNAL AUDITS
No Agenda Items
D. TEXAS COUNCIL BOARD OF DIRECTORS MEETING
No Agenda Items
E. FACILITIES MANAGEMENT
No Agenda Items
050621-7 EXECUTIVE DIRECTOR'S REPORT Gianna Harris
A.ADMINISTRATION AND BOARD OF TRUSTEES
B. BUDGET
C. LEGISLATIVE ISSUES
D. SERVICES
E. HUMAN RESOURCES
050621-8 CLOSED SESSION
In Accordance with Chapter 551.071 of the Government Code, the Board of
Trustees will now meet in closed session for the purpose of consultation with
attorney for the discussion of pending litigation.
In accordance with Chapter 551.074 of the Government Code,the Board of Verner Hayhurst
Trustees will now meet in closed session for the purpose of deliberating the
appointment, employment, evaluation,reassignment,duties,discipline,or dismissal
of a public officer or employee.
050621-9 OPEN SESSION
Results of Closed Session Verner Hayhurst
050621-10 ANNOUNCEMENTS Verner Hayhurst
A.NEXT MEETING
11 a.m., Thursday, June 3, 2021 location to be determined.
050621-11 OTHER BUSINESS Verner Hayhurst
050621-12 ADJOURN Verner Hayhurst