Res 008-2021 Repair Raw Water Pump at Lake Arrowhead Pump Station 1/19/2021 Resolution No. 08-2021
Resolution authorizing the City Manager the award of repair of a raw water
pump at Lake Arrowhead Pump Station through the Buyboard Purchasing
Cooperative to Smith Pump Co. Inc., in the amount of $118,940.00
WHEREAS, Texas Local Government Local Government Code §252.022 exempts
items purchased through interlocal cooperative purchasing contracts from the State's
competitive bidding requirements; and
WHEREAS, the City Council of the City of Wichita Falls has passed a resolution
approving the participation in such cooperative agreements; and
WHEREAS, the City of Wichita Falls has received a quote from Smith Pump Co.
Inc. for repair of the pump and replacement with new pump, and it is in the best interest
to purchase the repair in accordance with the Cooperative Purchasing Programs,
NOW, THEREFORE, BE IT BY THE CITY COUNCIL OF THE CITY OF WICHITA
FALLS, TEXAS, THAT:
City Staff is authorized to execute all documents necessary to award the repair of
the Lake Arrowhead Raw Water Pump through the BuyBoard Purchasing Cooperative in
the amount of$118,940.00.
PASSED AND APPROVED this the 19th day of January, 2021 .
MAYOR
ATTEST:
City Clerk U
SMITH
Remit to 4624 Martin Luther Sung Frm-
PUMP Fort Worth,TX 76119
o COMPANY INC' Phone (817)589-2060
Fax ; (817)595-4900
Bill to, :City of Wichita Falls PRO FORMA QUOTATION
P.O.Box1431
Wichita Falls,TX76307 Number..-.-......:SQCC6459 2 Page:1 of 6
Sales orciar Date.:1042020
-Your ref. Our ref-318
Requisition • Payne:Net 30 Days
Coate: Quotation deadline:11:`.2020 Sales:ThNNW
phone :940 761 7404 Dehcer!.•Ienn :FOB Destination Name:Oscar E.Villarreal
Fax ...:940 761 S311
Ship to:Lake Arrowhead PS
11296 FM-2606
Wichita Falls,TX 76310
Contact:Butch Leinweber
Phone:940-733-73 1 6
Fax ...:940-591-4121
***QLTOTATION*'*
Thank voc for die opportuni •tc preses-cur gaol:Man for your upcoming pmjject.Please give us a call if you require additional information Regards,
Shane A'allace
Smith Pump Company,IK.
254-776-0377
shanew7 cis smithpmip.cons
UNIT DESCRIPTION QUANTITY UNIT PRICE TOTAL
1.0000 F.S.PULL&TRANSPORT P-2 1.00 3,960.00 3,960.00
Item of two(2)servicemen to remove rotating element
and prepar for shipping.Rotating element to then be
shipped to Smith Pump's Waco facility or i nspection.
PRICE INCLOUES:
1-Labor for Two(2}Serivemen
2 Mileage to and from Job Site
3.Rotating Element Shipping
2.0000 DISASSEMBLE&INSPECT P-2 1.00 2,2E0.00 2,260.00
Shop disassembly and inspection¢riifi gal pump rotating assembly includes:
1.Incoming inspection
2.Inspect of park to delemtroe necessary repairs
3.Written shop inspection report
5.Provide quotation for retonmiended repass
6.Advise replacement and or upgade cost.
Pump numrfa€tmer.Delial
Model:I30:24 Stages:1 S.N:
Gpm 17,:C0 TDH:190 ft
RPM:885 HP:
Voltage: FLA:
Received:
Insmecied:
SALITH
PUMP
COMPANY, INC:.
Remit to
Phone
Fax ..4624 Martin Luther King F rrry
Fort Worth,TN 76119
017)589-20.60
017)g9t7-4900
Bill to :City of Wichita Falls PRO FORMA QUOTATION
P.O.Box 1431
uraber._.... SQCC6459-2 Page:2 of 6
Wichiin Falls,TX 76307 Sales aximr .......: Date.:10/4-2020
Your ref. Ouref.318
•Requisition Payme:Net 30 Days
Caanta: cklotation :11:22020 Sales:DalW
Flame :940 761 74.04 Delivery Tenn FOB Destinatian Name:Oscar E.Villarreal
Fax ...:940 761 3377
Ship to:Lake Arrowhead PS
11296 FM-2606
Wichita Falls,TX 76310
Canna:Butch Lainweba'
Plione:940-733-7316
Fax ...:940-691 4.1 21
UNIT DESCRIPTION QUANTITY UNIT PRICE
TOTAL 311006 REPAIR P-2 L011 11[13.201[1.00 103,2.1X1.60
NOTES:
1.Repair lead time is 15 weelo after receipt&order.
2.Repair price is based cc the impeller being able to be scarmed
3.If the intear caumat be xanied,add$15,000.00 to price.
4.Complete rein-Mating assembly price can be provide after parts
have arrived and been rev ers e engineered.
REPAIR TOINCLUDE:
1.Repair Drive End and Opposite Drive End Babbitt Bearings
2.Replace Opposite Drive End Thrust Bearing
3.True Iwo(2)Case WearRings
4.Replace Iwo(2)Impeller Wear Rings(C932 Brume)
5.Replace Imp.11Pt•(CHM Stainless Steel)
6.Balance Imp.11Pt•to ISO 02.5
7.Replace Iwo(2)Shaft Sleeves(420SS.Hardened)
B.Replace Iwo(2)Deflects(C932 Bronze)
D.Repair Pump Shaft(Epoxy Meta]Repair Czmposid)
10.Replace AU rothpts
11.Grit BL3st&Col Drive End Hearing Housing wr.TNEMEC N140
12 Assemble Rotting Element&Ready for Shipping
4.0000 FS.TRANSPORT&INSTALL P-2 1.11.6 €1..150.00 3,15.0_00
Item of two(2)SELIACEILIED:o=sport Sr install the routing
assembly.The pump will then te coupled and aligned to the
motor.
Customer to wire gap the motor, freqsiirej and have oil cc site for
the pimp bearing housings.
PRICE IFCLUDES:
1.Labe:5)r TAG(2)Servicemen
2.I'valec...ze and frore Joh Site
3.T:TILTCE31£.3
SA-11TH PUJ IP
Remit to......... 46;4 Martin Luther King Frn Fort Worth,TX 76119
91116 COMPANY, INC. Phone (817)569-2060
(917)69:7-4900
Biu t4, :City of Wichita Falls PRO FORMA QUOTATION
P.Q.Sax 1431
Vt'ichita Faun,'TX763d7 Number SQCCG4S9 2 Page:3 of
Sales met .......: Date.:1 k 42024
-Your ref. ..... .: Our ref_318
Requisition : Papme:Net 30 Days
Contort: Quotation deadline:11._2CC0 Sales:=NW
Pilaw :940 7451 74C4 Delme7Tercet :FOB)aria do Name:Oscar E.Villarreal
Fax _..:940 761 11277
Ship to:Lake Arrowhead PS
11296 FM-2606
Wichita Falls,TX 76310
Cortina:Batch Laill17iebet
Phone:P4 733-7316
Fax ..,:9404914121
UNIT DESCRIPTION QUANTITY UNIT PRICE
TOTAL5.000D START-ITP-2 1.4D 1.350.00 1,350.04
Item of one(1)set-dramas to nm Frump and verify proper
emttan.Starter dudes monitoring of voltage,amrent.and
1.branon.
PF1CT INCLUDES:
1.Labor fnrCie(1)Sendceman
2.Mileage to and from lob Site
Sales balance Total discount Mist._charges Sales tax Rau^c-off Total
118,240.00 0.00 0.00 0.00 0 00 118,O40LOO USD
SIILIITH
9..jc
Remit to 4624 Martin Luther King F esy}-
PL�1tIP Fort Worth.TX�6119
Po
COMPANY INC'. F6ime (81')�89-,er a
(817)59:-4900
Sill to. :City of Wichita Fair PRO FORIOA QUOTATION
P.O.Box 14311
Wichita Falls,T 76307 Numb SQCC.b#59-2 Page:4 of b
Sales order Date.:14 42020
Your ref. - Oar ref-318
Requisition • Papme:Net 30 Days
Con r: Quotation deadline:11:2'2020 Sales:I ltli
?hone :940 7fi1 7404 Deliver?...Ierm :FOB Deatinatian Name:Oscar E.Villarreal
Fax ...:940 7618877
Ship to:Lake Arrowhead PS
11296 FM-2606
Wichita Falls,TX 76310
Cart:Butch Leinweb r
REM:MO-733-7316
Fax ..-:9404 I-4121
TERM AND CONDITIONS
1. applicability-Thaw Twins tad Card::ao;of Sala("Tenn-)shall Fcnwa all:alai o:equipmenn cr lerrices to Cuclome. These Ia.-r=;..pareda any prior'minim w o-cal
atza®aot aadanaadiaa,repra:cenati,on or orom-sa and an.'pre-pointed as rtao.dti-i-arms and conditions ccaivmd in Customer':repast far quo-a,pm-chant cider, 'C'-Ca.win
ackaowladgamaat C7 similar dog=cnc Thaw Tani:May nor be amended.:applemaated c'hanaad or modi6od eirapt by rmcoreat CT:abcer:con wriyan ap<eeoent sinae4 1'ao
auIoniad capresantatnva a'bosh Smith P=cp Company( fCO )and Cus-amr tPC6'1 a:lscw]adaomea1 of Customer's purchase order shall no-.coastinin azceFaare of any
-corns on coadiooas c monad tha_ai.n which are in any way inronsistea-nirh tre Sates.n additional C-difer=rums or conditions ins ded is an:accaptaace of iais goccaion
era acprassl•distlaimo-d and rajered in advunca and unless than is Fein m',tua_a meemea-orhareis a,shall not became a par.o'any crnvacc resulting from this quotation.
2. Price-Unless of arai a stand in this qua tattoo_all prices am FOB shippin:point-ill nanspoamrion.insurance and similar charges incident to daLi'am shall be horn by ire
ca.ctame.This quoaion i:Mid for thirty(30)days only.Shipping dates are apurcoriman and are bawd an oromFc nereipt of all nacascaoy information.Intl.;case of delay in
fumishiag complete isornacioa x SPCO,dams of:hipnaant may he eranded for a ran:ma hie time.In toe as-ea:SPCO Fondles transport sins-ices.thaw will be pond as a lump
mu price hased on destination and:hipping mode.
19 the event Customer requests a delay or suspension In the coin olelor and•or shipment of equpment or sereices cornered by this quotation,or any part thereat,
:.-any reason,the parties shall agree won any cast an bloc scheduling Impact ors/don delay and all such,casts to Customet's amount Any:delay period beyon dimly
:36y days ails{arlglnal schesiled a nlpment date shall require Customer to{I)take tie anc lot at lass of any egtiprnent Dowered by this quotation,and(II)make
arrangernenta Far the storage of such equipment with SPOO or other party.CPCOb Invoice.witch I&caniracivally based an shipment,shall be issued upon SPCO's
-eadiness 10 ship the equipment cowered by tills quotation.
SPCO shall not be liable Far delay and delivery due to causes beyond Its reasonable canto I Inclutng,but not limited to,acts.of God,acts of government,acts of
Customer, Ares, labor disputes, boycotts,hoods, epidemics, quarantine restrictions, war, Insurrection,terrorism,riot elvl or military authority,freight embargas,
transportation shortages or delays,unusually severe weather or Inablity to obtain necessary labor,materials or manutacturing Willies due 10 such causes.In the
event or any such delay,the date of delfeery shall be extended for a length of time equal to the period or the delay.
3. Warranty-SPCO warrants now equipment or pints to ha free from dafets in materials and workmanship for a period of eighmen(la)menthe from the date of:hipmaut or
mean(12)months from the dra of smrr or initial use,whicherer comes first.SPCO SILUL NOT BE RESPONSIBLE FOR ANY CONSEQUENTIAL,LYCIDENT:LL
SPECIAL OR LIQUIDATED DAMAGES,NO LURE SSEDORL1iPLIEDWAY.h NI'YOFhfERCft%NT?BUr]YORFFINESSFORAP RTICUL?RPURPOSESHALL
APPLY.Repairs psecmoed by SPCO are warenbed against dafecde in workman:hip and or materials fora period of te:alse(12)months from the data of shipmam.SPCO will not be
oespansiblo for aa;mmoeal or reinstallation charge:or transportation chaaas in rases where egnip®mt has failed untie their w-arraep conditions.SPCO'c sal obligation and
Custome's role_amadi molar this warranty is repair or repleremmt at SPCC'I e]acdon.Castomea new:to provide SPCO reasonab]a and claw access to nay equipment coneced by
this warranty w tic's mo:.'inchrdo'amoral or materials or strocmras as well as sapph-rag any equipment,materials or stractores which are neceesan to provide reasonable across to
tta agnipmaor batrF-n'L-ed or replaced.Caen to rotors.end or reinstall opipmeni for warranty parpows:hall bo the respoosrbi]ic+of Customer.
Replace Ter::„-s 3r repairs Furnished under this warranty shall be sugecl to warranty provisions herein for the remalr rig warranty period.All equipment repaired
or replaced will :e earr-anled only for the remainder at the original warranty period.SPCO does not warrant the equipment cowered by this quotation or any
resat'ecaceme-: :i'agalrst'he ends at erosion,corrasian,or normal wear and tear due to operation or the ensranment.The warranty and remedies set forth
-e•a-.r_condo::•=.t '- r a-storage,Installation,use and m alntenance or the equipment cowered by this quotation In all material respects,and In accordance
=:' +•:_::-s Customer must notify SPCO In writing or any warranty claim during the warranty period or within thirty{36)days thereaner.
v=- : -,°ill nc- a f: -..r ae--hd warranty If warranted goods have been exposed or smjected 10 any(;1)maintenance,repair, Installation,handling,packaging,
transp:-:-Cl,a-:.'=;a 7:=-ation,or use which Is Improper or otherwise not In cc T sponge with SPCO's Instructions,(2)aderation,ma]mc anon or repair by anyone
.`7e• .'1PC.: . :i;aaeclecally authormed by SPCO, (3)accident,corlamlraton,Foreign oblect damage,abuse,neglect,ar negligence alter shipment 10
C..:: 4)car. ;e :.:•..o Rd by Failure of an S PCO supplied product not unde-warranty sir by any hardware or scrtw re not supplied by SPCO,(5)use of counterfeit
or-e:;:+ -sr:c?..=".-,3:are not manufactured by the manuractu rer or goods proo,dec by SPCO or approved by SPCO for use In goads provided by SPCO,or{Si
goads : . _ :-lady consumed In operation or which have normal In Inherently shorter than the warranty period Including,but not limited 10,constrnables(e.g.
lamps c37._-e1 s"::ra"yecapacitors).
PVIITH
Remit to 462 Martin L,arhea King Frm
PLrP1'IP Fort Worth.TX 76119
o C:OMPAl 1 , INC. Phone (817)7 ;s -,oho
(81 )59;;-4900
Bill to, :City of Wichita Falls PRO FORMA QUOTATION
P.O.Box 1431
ti3;ichita Falls,TX 76307 Number..-.-......:SQCf3M54 2 Page:S of 6
Salesarder ..... Date.:io4.A20
Your ...... Oar ref.318
Requisition Papine:Net 30 Days
Caatart: puctation deadline:11:22020 Sales:
Phaoe :940 761 7404 Deln •Ienn :FOB Destination Name:Oscar E.Vi➢aeeal
Fax -..:940 761 BIM
Ship to:lake Arrowhead PS
11 296 FM-2606
Wichita Falls,TX 76310
Contact:Butch Leinweber
Phone:940-733-7316
Fax ...:940- 91 4121
4. Povamo:-All?nee:aye war rash to be paid thirty(34a dap after date of im:nice.Customer ammac to make papa ant eithin that period Oisnoonis will apply only a:stared OE the
im oira Iora�ces apaid for-Lin-(30)day:afterisswnre shall boar interest atthahid3estlatifulrata rime andpayabLa cowry iacoice'daroomet which is deliaq-Ast and not paid
within the ciatod tens.Shooed Cntemer for any reason fail to pay in accordance tiled the a:ems,Cuc:onee agrees to pay all cask-Eon casts,attorney=s the.and eraoses Ca-ad
in collecting payment.
rt Customers fins-Cal condition Ism becomes unsatlehactory is.5PCO,S°CO reserves the right 10{a)require par' r =.a:orne-on a cash In atilance
basis,{bi require a ete-at credtt ar other aoreptabie sectrtty before shipment,fc:cancel shipment at any time pr i :_ : :. -,..'t trier oblgat1on ar liability
an SPCO's part,fti;:err nate any contract or ahlFgatlan on the pari of SPCO,or i.e)require other special payment terms aux orab,e to SP CO to assure payment.All
erlenslons ar credit aye subject io the approval tst SPCO's credtt depa rbnent and management
5. kim Chxk Aeeemeat-If Customer fails to pay laborers and martoi.elma¢within thirty(3 D)days after payment by SPCO.SPCO will hare the rich:to cake farms payments by
hack payable jointly toCustomer and labours or material.=ID tea anent of repaid indeb-edaass arising out ofthejob.SPCO will rreditjoim cber:s a eainct the roan sum on
the nest paomaat appLiration.
o. Iares-Tore corona.:et all federal,:tata or lora]taxes applicable to the:ale,use.&Olsen-or eanrrortat on of the equipment or cenr-ifec sold hecunodar and all(Mies,imports,
Miff:,and other;lands Lurie;shall be added to the concoct price and paid try the Customs eirepu where the Customs:hall fomi:h an appropriate reedfierie of e>cemptiam
7. Property Dameee-SPCC shall net be resporitille for damage to tepcoil or gr000dcasuria nonnecdoa with the work or an±a parorored under this contract.SPCO MAD not be
cerpsmsibla s-er claims arising from the primping of slate aura tda pound which is nacasaary in comae don with the sersice or work prodded try SPCO.The costeme epees to hold
SPCO hamlet:from ci.ac arising ire of damage caused by the pompi.ng of water onto the mound
8. Startup-1'=ua aq-iFmem auppliad parsoaat to this g¢otxdoo has a wanantr'squirm:wee goali£ad SPCA personnel must ba present daring tha inio.al equipmen:smrnp and
cammissioaine.Faille:a rogues?and arcane the presence of quaLided SPCO pennons.'will void an.;warcxnf,:totem.Requests=cr cmrmp mu::ocan r leas:seven
(7)days prior:.the scnedt.ed dale St the startup.
9. Limitation of iabur.-The remedies Dec fora herein are exr]uciro and the ton]Liability of SPCA a_b respect to this cloned:inor and any cornice tor goods or rerdcec arising
from this gootatioor or for anti-broach thareof,whems based on cemrxt,wana¢r-,torts(amehrding necli pence),indemnity-rein liability or otherwise shall not ear:eei the
gestation or sales price of the spacing egdparent or:e-rire which giros rice to the claim.
16. Satef-All amounts that Customer owes '?CC under this gmtaticn shall be dne and parable in accordance aioL the tens of the petition.Customer shall not setoff ench
amounts or any portion thereof,whether CI no-.rquidated,against r®c which Customer assort:aye d'_e:a::.::s?tret aiiiliares-solitidiariet or other disision under other
uan:anima with SPCO.
11. Customer Caocel]atiem-Cnstome may camel this order only upon written noting and pa3mao:to SPCA o:reasonable and proper cancellation Elope.:In the area:of
cancellation,Customer mast pay for all material,capence and Labor coots iffmrad by SPCO in connxoon pith the mane ials and venire to be prnsided pursxant ao this quotatioe
as well as all elpecre.relating to any spaciaLh-fabricred areials and restocking chases.
12. As:igameat-Neither piety may assign this cyder cc any portionhereofnithoot the adsanca,written content of-he other party,which consent sbail net ba-now:onabl•
withheld
13. Walser Sererabilirr-Failure by SPCA to avant all or mr of its risks upon tar breach by Cu::ace:hall'eatae deened a wais+ar of:orh rights either wits ae:Ncr to mob
breach CT any:uhwgoent breach.nor shall any waiter be implied from the acceptance of any pavane¢:.No waive of my r.Flt i dill emend to-or affect ay otaa.- Cu::aorer may
passes:nor:hall loch waiver eaesd to airs sobsequeur sintilr or dissimilar breach.
Ir any portion of these Terms are determined to be Illegal,Invalid or unenforceable Far any reason,such pray,clan shall be deerlec a:rcker for:he purposed of
:he dispute In question and a1 other provisions shall remain In full farce and effect
= SMITH Remit to.. 4624 Martin Luther King Frtr,L-
- PUMP Fort Worth.TX-.T6119
COMPANY INC:.
Phone
Fax (817) 589-20.60
(817) 59:7-4900
MU re., City of Wichaa Falls PRO FORMA QUOTATION
P.O.Box 1431
Number...... SQCC.6459-2 Page:6of6
Wichita Falls,TX 76307 Sales cidar Date.:10/42Cr20
•Your rd. Our ref.,313
Requis ...... : Payme:Net 30 Days
GariMa: Quotation deadline:iirwarlo Sales:DaiW
Mate :P40 761 7404 Deliver.TEEM :FOB Destination Name:Oscar E.Villarreal
Fax ...:940 761 8377
Ship to:Lake Arrowhead PS
11296 FM-2606
Wichita Falls,TX 76310
Contact:Butch Leirmetier
Phone:94D-733-731a
Fax .._:940-6914121
14. .4..pplizabl4 Law-This contract iIITOM.1511 the rah Eoo acc-ipssort and no'ticos cirr000d by Sidi q-oxtrhon shall 64 innaginand in accordance with the
of this Slabs of Toms.Mil contract is porn:n=136a in Nislocoson C D11.117.TAMS and 111:1111.12 for any start action in ow,-tray ralating 11:1 CT wising oat of this
contract shall bo MoLoonan County,Tunas.
ACCEPTED BY:
COMPAN Y NAME:
PROJECT R E FERE N CE:
SIGNED ON DATE:
SIGNED:
PRINTED NAME: