AGD 01/19/2021 City of Wichita Falls
City Council Agenda
Stephen Santellana, Mayor
Bobby Whiteley, At Large ' •Y � 1
Michael Smith, District 1 •
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DeAndra Chenault, Mayor Pro Tern '
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{4 laaT{�j�' Jeff Browning, District 3
TEXAS Tim Brewer, District 4 . r41
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B/cceSkie5.#o/der,0pport#i t'e Steve Jackson, District 5
Darron Leiker, City Manager
Kinley Hegglund, City Attorney
Marie Balthrop, City Clerk
Notice Of Regular Meeting Of The Mayor And City Council Of The City Of Wichita
Falls, Texas, To Be Held In The City Council Chambers, Memorial Auditorium, 1300
Seventh Street, Tuesday, January 19, 2021, Beginning At 8:30 A.M.
This meeting can be accessed and viewed at the following locations:
1. The video may be livestreamed on the City's YouTube page
(https://www.voutube.com/citvofwf)
2. A livestream will be shown on the Spectrum/Time Warner Cable Channel 1300
3. A livestream will be shown on the City's Facebook page (City of Wichita Falls,
Texas Government) (https://www.facebook.com/CitvofWF)
4. A video of the meeting will be posted on the City's YouTube page
(https://www.voutube.com/citvofwf)
Item #
1. Call to Order
2. (a) Invocation: Reverend John McLarty
First United Methodist Church
(b) Pledge of Allegiance
CONSENT AGENDA
3. Approval of minutes of the January 5, 2021 Regular Meeting of the Mayor and City
Council.
4. Resolutions
(a) Resolution authorizing the purchase of one (1) John Deere backhoe with a
bayonet breaker through the Sourcewell Purchasing Cooperative from
Yellowhouse Machinery Co. in the amount of$125,745.00
(b) Resolution authorizing the purchase of three (3) 60-inch mowers and two
(2) 72-inch mowers through the BuyBoard Purchasing Cooperative from
Kubota Tractor Corporation in the amount of$79,658.84
5. Receive Minutes
(a) Wichita Falls —Wichita County Public Health Board, November 13, 2020
(b) Lake Wichita Revitalization Committee, December 8, 2020
(c) Wichita Falls Economic Development Corporation, December 8, 2020
(d) Planning & Zoning Commission, December 9, 2020
REGULAR AGENDA
6. Resolutions
(a) Resolution to accept or reject the sealed bids as presented for 41 Trustee
parcels and authorizing execution of deeds to convey title by Quitclaim to
the winning bidders
(b) Resolution authorizing the City Manager the award of repair of a raw water
pump at Lake Arrowhead Pump Station through the Buyboard Purchasing
Cooperative to Smith Pump Co. Inc., in the amount of$118,940.00
(c) Resolution authorizing the submittal of a grant application to the Texas
Division of Emergency Management for the FY 2021 Emergency
Management Performance Grant
(d) Resolution authorizing award of bid to Retail Motorcycle Ventures, Inc. dba
BMW Motorcycles of North Dallas for the purchase of four (4) BMW Police
Motorcycles in the amount of$111,911.08
7. Other Council Matters
(a) Staff Reports
1. COVID-19 Update — Lou Kreidler
2. Fire Ordinance Update — Chief Ken Prillaman
(b) Items of concern to members of the City Council
8. Comments from the public to members of the city council concerning items that
are not on the city council agenda. People wishing to address the council should
sign up prior to the start of the meeting. A three-minute time frame will be adhered
to for those addressing their concerns. Since comments from citizens are not
posted agenda items, the City Council is prohibited from deliberating or taking any
action, other than a proposal to place the item on a future agenda. Staff may
provide factual statements in response to inquiries or recite existing policy.
9. Appointments to Boards and Commissions
CITY COUNCIL AGENDA
PAGE 2 OF 3
• Lake Wichita Revitalization Committee
10. Executive Sessions
§551.071. LITIGATION:
Executive Session in accordance with Texas Government Code §551.071,
consultation with attorney on matter involving pending or contemplated litigation or
other matter in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflicts with the Texas Open Meetings Act.
11. Adjourn
Spanish language interpreters, deaf interpreters, Braille copies or any other special needs
will be provided to any person requesting a special service with at least 24 hours' notice.
Please call the City Clerk's Office at 761-7409.
Every item on this agenda shall be considered a public hearing. Regardless of the agenda heading under
which any item is listed, any word or phrase of any item listed on this agenda shall be considered a subject
for consideration for purposes of the Texas Open Meetings Act and other relevant law, and City Council
may deliberate and vote upon any such subject and resolutions related thereto. Resolutions, ordinances,
and other actions concerning any word, phrase, or other subject may be voted upon, regardless of any
language of limitation found in this agenda or any document referring to such action. Any penal ordinance,
development regulation or charter provision of the City of Wichita Falls or item which is funded by the current
or next proposed City of Wichita Falls budget, including, without limitation, any street, water pipe, sewer,
drainage structure, department, employee, contract or real property interest of the City of Wichita Falls,
may be discussed and deliberated, and the subject is hereby defined as such without further notice. Any
item on this agenda may be discussed in executive session if authorized by Texas law regardless of whether
any item is listed under"Executive Sessions" of this agenda, regardless of any past or current practice of
the City Council. Executive sessions described generally hereunder may include consideration of any item
otherwise listed on the agenda plus any subject specified in the executive session notice. Executive
sessions described generally hereunder are closed meetings, may include consideration of any item
otherwise listed on the agenda plus any subject specified in the executive session notice, and may include
items under Texas Government Code Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.084,
and/or 551.087.
CERTIFICATION
I certify that the above notice of meeting was posted on the bulletin board at Memorial
Auditorium, Wichita Falls, Texas on the 13th day of January , 2021 at 4:00 o'clock p.m.
City Clerk
CITY COUNCIL AGENDA
PAGE 3 OF 3
City of Wichita Falls
City Council Meeting
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January 5, 2021 I
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Item 1 - Call to Order
The City Council of the City of Wichita Falls, Texas met in regular session on the above
date in the Council Chambers of the Memorial Auditorium Building at 8:30 o'clock a.m.,
with the following members present.
Stephen L. Santellana - Mayor
DeAndra Chenault - Mayor Pro Tem
Tim Brewer - Councilors
Jeff Browning -
Steve Jackson -
Michael Smith -
Darron Leiker - City Manager
Kinley Hegglund - City Attorney
Marie Balthrop - City Clerk
Absent: Bobby Whiteley, Councilor At-Large.
Mayor Santellana called the meeting to order at 8:30 a.m.
Item 2a — Invocation
Deacon Brad Samuelson, Our Lady of Guadalupe, gave the invocation.
Item 2b — Pledge of Allegiance
Mayor Santellana led the Pledge of Allegiance.
Page 1 of 7
Agenda Item No.3.
Item 3 — Employee of the Month January — Lt. Sam Coltrain, Police
8:33 a.m.
Manuel Borrego, Chief of Police, recognized Lt. Sam Coltrain as the Employee of the
Month for January 2021 . Mayor Santellana congratulated Mr. Coltrain and presented
him with a plaque, letter of appreciation, restaurant voucher, and check, and thanked
him for his service.
Item 4-6 — Consent Items
8:37 a.m.
City Manager Darron Leiker gave a briefing on the items listed under the Consent
Agenda.
Moved by Councilor Browning to approve the items on the consent agenda.
Motion seconded by Councilor Smith and carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, and Smith.
Nays: None
Item 4 —Approval of minutes of the December 15, 2020 Regular Meeting of the
Mayor and City Council
Item 5a — Resolution 01-2021
Resolution authorizing award of bid for the purchase of eleven (11) 2021 Ford Utility
Police Interceptors from the low bidder Wichita Falls Ford-Lincoln, Inc. in the amount of
$383,215.80.
Item 5b — Resolution 02-2021
Resolution authorizing award of bid for the purchase of one 15-yard dump truck from
the low bidder, Summit Truck Group, LLC, in the amount of $124,663.
Item 5c — Resolution 03-2021
Resolution authorizing award of bid for the purchase of two (2) 3/-ton pickup trucks, one
(1) 3/-ton pickup cab/chassis, and (1) extended cab 3/-ton pickup from the low bidder,
Wichita Falls Ford-Lincoln, Inc., in the amount of $102,981.85.
Item 5b — Resolution 04-2021
CITY COUNCIL MINUTES
January 5,2021
Page 2
Page 2 of 7
Agenda Item No.3.
Resolution authorizing award of bid for the purchase of two (2) 33,000 GVW crew trucks
from the low bidder, TNTX, LLC dba Lonestar Truck Group, in the amount of
$166,570.00.
Item 6 — Receive Minutes
(a) Planning & Zoning, November 11, 2020
(b) Wichita Falls Economic Development Corporation, November 19, 2020
Item 7a1 — Staff Report— COVID-19 Update, Lou Kreidler
8:39 a.m.
Lou Kreidler, Director of Health, provided an update on COVID-19 in Wichita County. In
December, there were 3,892 new cases, 3,376 recoveries, and 70 deaths. The case
numbers have risen substantially since Christmas and in the last 5 days of December
alone, there were over 1,000 new cases. Mrs. Kreidler discussed the vaccination
distribution in Wichita County and addressed the frustrations citizens have had
regarding being able to receive the vaccination. The Health Department met with
various healthcare providers that would be receiving vaccines and the decision was
made to serve group 1A first as those are the people that care for our community when
we are sick. There has been a shortage of healthcare workers due to the pandemic and
they felt it was necessary to ensure we had a protected healthcare workforce first. The
Health Department and Clinics of North Texas have begun vaccinating individuals in
group 1 B, and United Regional Healthcare is receiving more vaccines this week and will
be vaccinating more individuals in healthcare and then begin vaccinating individuals in
group 1 B that are current patients of the United Regional Physicians Group. Mrs.
Kreidler stated that the Health Department is not in control of the number of vaccines
received or which providers receive them and asked that citizens be patient. Many other
communities in the state are experiencing the same frustrations. Mrs. Kreidler
discussed the two vaccines, storage requirements, reporting requirements, and the
planning required ensuring vaccines are not wasted. The Health Department has
started a waiting list for individuals in groups 1A and 1 B. They received 500 doses of
vaccine and as of today, all 500 have been administered. Individuals in groups 1A and
1 B can get on the waiting list by calling the Health District or via the link on their
website. She encouraged citizens to reach out to their health care provider to see if
they are registered to administer the vaccine, and if not encourage them to register. All
vaccine information can be found on the City of Wichita Falls website, and the
Department of State Health Services website shows all providers that receive the
vaccine and the number of doses received. Mrs. Kreidler asked citizens to be patient,
to continue to wear a mask, social distance, wash hands often, use hand sanitizer, and
to be vaccinated when vaccines are available.
CITY COUNCIL MINUTES
January 5,2021
Page 3
Page 3 of 7
Agenda Item No.3.
There was brief discussion regarding how information is being disseminated, how to
increase the amount of information sent out, and staffing levels at the Health
Department.
Item 7a2 — Staff Report— Downtown Property Maintenance Code and Vacant
Structure Registry Ordinance Update, Terry Floyd
8:53a.m.
Paul Menzies, Assistant City Manager, discussed the history of downtown improvement.
This was a priority in our 2017 and 2019 Strategic Plans, and a Downtown Development
Steering Committee was appointed. A Downtown Plan was developed, and Mr. Menzies
reviewed the Downtown Plan, accomplishments to date, and plans for the future.
Terry Floyd, Director of Development Services, discussed the Code Enforcement efforts
downtown, and the Downtown Property Maintenance Code ordinance that will be
presented in February. He stated that this would only be applicable to the greater
Downtown area, and only applicable to commercial structures including some multi-
family structures. Staff will strive for compliance and not citations, and will work with
property owners. The intent of the Property Maintenance Code is to help keep
structures maintained before they become hazardous. Compliance is the responsibility
of the property owner, and appeals can be made to the Director of Development
Services under certain circumstances. The proposed Vacant Structure Registry
Ordinance will help ensure we have owner's names and contact information, that
owners are aware of City Codes and regulations, and that minimum maintenance
standards are met. Mr. Floyd discussed the definition of a vacant structure, additional
requirements that will be in the ordinance, fees, and the timeline. There was brief
discussion regarding the length of the timeline and reasons for the long lead-time.
Item 7b — Items of Concern to Members of the City Council
9:17 a.m.
Councilor Smith discussed the communication tower used by storm watchers being
vandalized and collapsing. They are trying to raise $9,000 to repair the tower and the
Wichita Falls Area Community Foundation is facilitating the fundraising efforts.
Councilor Smith encouraged everyone to donate if possible. Remember our Non-profits
as they continue to do great work and especially through the pandemic. If you can
volunteer or donate, please do, and thank you to all of the non-profits staff for their
work. Councilor Smith expressed his concern regarding evictions and recent legislation
that only allows one additional month of protection. He encouraged citizens to write or
call their elected state officials concerning this matter.
CITY COUNCIL MINUTES
January 5,2021
Page 4
Page 4 of 7
Agenda Item No.3.
Councilor Jackson stated that they had a great turn out for the Base Camp Lindsay
event where food and clothing were distributed. Leftover food was given to the Food
Bank and clothing was given to the Salvation Army. He expressed his appreciation for
the volunteers that assisted with this event. Councilor Jackson stated that he prays
2021 is better than 2020.
Councilor Brewer wished everyone a Happy New Year and stated that he sees great
things in 2021 as we continue to see new businesses and the housing market is still
solid. He would like information regarding how to donate money for the communication
tower as he has several individuals that would like to donate.
Councilor Browning wished everyone a Happy New Year. Regarding information
dealing with COVID, the city website has a button on the homepage and the website is
filled with information. He encouraged everyone to do their part to look up the
information they need.
Councilor Chenault wished everyone a Happy New Year. She requested an update on
the weekend bus route. John Burrus, Director of Aviation, Traffic, and Transportation,
stated that they have three potential drivers that have their CDL, and eight that would
require training to obtain their CDL. He hopes that the individuals hired can start in
February. The Martin Luther King Prayer Breakfast was cancelled due to COVID but
they are requesting donations to fund scholarships. Donations can be made at the MLK
Center.
Mayor Santellana wished everyone a Happy New Year. He is looking forward to 2021
and the Strategic Planning retreat that will be scheduled this spring. Thank you to Terry
Floyd for his presentation, and to Lou Kreidler and the Health Department staff for all of
their hard work. As Councilor Browning stated, there is extensive information regarding
COVID-19 on the city website and he encouraged people to use that resource. Mayor
Santellana asked about the eleven new police vehicles and there was a brief discussion
regarding the bids. He encouraged everyone to donate to the MLK center for the
scholarships, and to the tower fund. Mr. Leiker stated that accounts for both funds have
been setup at the Wichita Falls Area Community Foundation and donations can be
made there.
Item 8 — Comments from the Public to Members of the City Council Concerning
Items That Are Not on the City Council Agenda
9:30 a.m.
Troy Nottingham, 5508 Long Leaf, discussed his concerns regarding the ordinance
requiring the removal of basketball goals from city rights-of-way, and asked that the
Council consider rewriting the citation, and reevaluating this situation. Forty families are
affected by the removal of the basketball goal, and he expressed his concerns
CITY COUNCIL MINUTES
January 5,2021
Page 5
Page 5 of 7
Agenda Item No.3.
regarding quality of life, especially during the pandemic. He discussed options other
cities have offered to address this issue.
Kim Nottingham, 5508 Long Leaf, discussed her concerns regarding the letter sent out,
the ordinance requiring the removal of basketball goals from city rights-of way, and
letters received from others that were unable to attend the meeting. Mrs. Nottingham
requested that the Council work with parents on a compromise and for this item to be
added to the next agenda.
Rachel Henderson, 8 Clover Court, discussed her concerns regarding the ordinance
requiring the removal of basketball goals from the city rights-of-way. Ms. Henderson
discussed the importance of the children being able to interact and play together, and
stated she is here to advocate for her children and others affected. She stated that
there are many other things parked in the streets that have been more of a nuisance
than the basketball goals, and asked that Council consider a compromise.
Mr. Floyd discussed the basketball goals, and the applicable ordinance. Mr. Floyd
discussed why letters were sent, and stated that compliance letters were sent out but no
citations were issued. He apologized that the letters that went out referenced the
incorrect ordinance. Twenty-seven properties received letters and twenty-two have
come into compliance. Mr. Floyd discussed the primary purpose of public rights-of-way,
and that use of rights-of-way by private users is secondary to public objectives. Staff
will continue to work with these individuals.
Item 9 — Executive Session
9:47
Council did not convene in Executive Session.
Item 10 —Appointments to Boards and Commission
9:47 a.m.
Moved by Councilor Browning to appoint Kerry Maroney to Place 9 on the Zoning Board
of Adjustments, term to expire 12/31/2022.
Motion seconded by Councilor Smith and carried by the following vote:
Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, and Smith.
Nays: None
CITY COUNCIL MINUTES
January 5,2021
Page 6
Page 6 of 7
Agenda Item No.3.
Item 11 —Adjourn
Mayor Santellana adjourned the meeting at 9:48 a.m.
PASSED AND APPROVED this 19th day of January 2021.
Stephen L. Santellana, Mayor
ATTEST:
Marie Balthrop, TRMC, MMC
City Clerk
CITY COUNCIL MINUTES
January 5,2021
Page 7
Page 7 of 7
Agenda Item No.3.
CITY COUNCIL AGENDA
JANUARY 19, 2021
ITEM/SUBJECT: Resolution authorizing the purchase of one (1) John Deere backhoe
with a bayonet breaker through the Sourcewell Purchasing
Cooperative from Yellowhouse Machinery Co. in the amount of
$125,745.00.
INITIATING DEPT: Aviation, Traffic & Transportation
STRATEGIC GOAL: Efficiently Deliver City Services
STRATEGIC OBJECTIVE: Practice Effective Governance
COMMENTARY: The Water Distribution division will use this unit to assist in repairs to
the City's water system. The backhoe will be a 2021 John Deere 310L backhoe loader
with a 24" bucket and a bayonet breaker attachment. This unit is being purchased through
the Sourcewell Purchasing Cooperative from Yellowhouse Machinery Co. in the amount
of$125,745.00. The new unit will replace an existing unit that has outlived its useful life
and will be sold at auction.
Texas Local Government Local Government Code §252.022 exempts items purchased
through interlocal cooperative purchasing contracts from the State's competitive bidding
requirements. This chapter does not apply to expenditure for. . . (12) personal property
sold. . under an interlocal contract for cooperative purchasing administered by a regional
planning commission established under Chapter 391.
Staff recommends the purchase of one (1) John Deere backhoe with a bayonet breaker
through the Sourcewell Purchasing Cooperative in the amount of$125,745.00.
Budgeted amount: $130,000.00
® Director of Aviation, Traffic & Transportation
ASSOCIATED INFORMATION: Resolution
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 1 OF 6 PAGES
AGENDA ITEM NO.4.A
Resolution No.
Resolution authorizing the purchase of one (1) John Deere backhoe
with a bayonet breaker through the Sourcewell Purchasing
Cooperative from Yellowhouse Machinery Co. in the amount of
$125,745.00
WHEREAS, Texas Local Government Local Government Code §252.022 exempts
items purchased through interlocal cooperative purchasing contracts from the State's
competitive bidding requirements; and,
WHEREAS, the City Council of the City of Wichita Falls has passed a resolution
approving the participation in such cooperative agreements; and,
WHEREAS, the City Council finds that Yellowhouse Machinery Co. is offering one
(1) John Deere backhoe with a bayonet breaker through the Sourcewell Purchasing
Cooperative, and it is in the City's best interest to purchase equipment in accordance with
the Cooperative Purchasing Programs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
City staff is authorized to execute all documents necessary to purchase one (1)
John Deere 310L loader backhoe through the Sourcewell Purchasing Cooperative from
Yellowhouse Machinery Co. in the amount of$125,745.00.
PASSED AND APPROVED this the 19th day of January, 2021 .
MAYOR
ATTEST:
City Clerk
PAGE 2 OF 6 PAGES
AGENDA ITEM NO.4.A
JOHN DEERE
'MUSE
Qiinte Suriirniiry
Prepared For; Prepared By;
CITY OF WICHITA FALLS CWF CENTRAL SFRVic.r 7.7 GEOFF DRYSDALE
COMPLEXJFLEET NIA.INTANCE YellowhoJse Machino-yCc.
2100 SEYMOUR HWY 2600 CerrtaI E F'eeway
WICHITA FALLS. TX 76301 Wic h ta Falls,TX 76361
Busines%. 940-7 '-7466 Phone: 940 322 3337
puff d@yel lowho LISIBus
SoLrcewell Quote Quote Id! 22910400
Col-dray 4032'.'
Los! Modifluti On: 07 Octobe7 27,20
Expi rat,S.)r) Date; 30 October 2 C,20
;77.0;;Ilwe.irIrirlidry Selling Price Cy Extended
J:iDr-77 ?.."OL BACKHOE $ 125.745 OC X $ 125,745.X
. T BREAKER
Fac1'.Dri Cider
or Deere E x1cnded Warranty-6 3 0.00 X 1 = $0.00
yea-500CH F I mnrire vJarranty
w.,Pre1 urn Plus Package
Equipment Total $125.745.00
Quote Summary.
Equipmen7 Total 3 125,745.00
SubTotal 5 125.746 00
Total $ 125.745 00
Down Payment (0 001
Rental Applied (0.00)
Balance Due $125.745.00
Salesperson K czcptct! Ry :X
Confidential
PAGE 3 OF 6 PAGES
AGENDA ITEM NO.4.A
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2021 JOHN DEERE 310L BACKHOE LOADER wfBAY NET BREAKER -
Factory Order
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Stock Number:
Code Description Oty
0A61T 31)L BACKHOE LOADER 1
Standard Optic na-Per Unit
170C JDLink Llalrmate 5 Year S„bscrip7,cn 1
1055 Join Deere PowerTech E'!a'L 4 51 (276 1
Ct. In ) Engine Mee;s Fire T 4 and
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2035 Cat) 1
2401 English L)oGe S .t- English Operator 1
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Tubeless Rear & 12 5.'30- ":A In 12 PR
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5285 Pilot Controls. Two Lever Witr Pattern 1
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5420 Mu t'-Brand Quick Coupler.- Less 1
5625 18-(45'7 mm: Wide. Heavy-Duty 5 1 1
Cu Ft (1 14 4 11 } CapaDty Bucket
6020 Ex:en lih!e Dippers'iwk 1
6230 Auxiliary Hydra.r,ir.with Ore$ Two 1
Way Flow ;Harnrue: TI-.J.nb,"Swinger)
7025 Two-Function Loader Hydraulics 1
Single Lever
7635 1.12 Cu Yd (0,86 Cu. M.) Heavy-[D ty
86 tn. 2.18 m)wide Bucket with Bolt-
On Cutting Edje and Skid Plates
8485 1250 Lb. ;567 kg;) Front Counterweight 1
8835 Single Maintenance Free Battery Wth 1
Disconnect and Jump Post
g060 Front View Mirr cr 1
el 10 Manua Ride Control 1
9116 LED Lip: Package 1
9120 Heavy-Duly Grille Frai',e 1
5190 Becknoe Boom Pro'erction Plate 1
95'5 Diagnostic Oil Sarnp ing Ports 1
99'7 Radio Bosch Basic Pa::'ce 1
99'9 Sun Visor 1
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PAGE 4 OF 6 PAGES
AGENDA ITEM NO.4.A
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Selling Equipment MACH
Quote Id: 22910400 Customer: CITY OF WICHITA FALLS CWF CENTRAL SERVICES COMPLEX!
FLEET MAINTANCE
9947 Heavy-IDuty Stabilizer Pats 1
9965 Seat Cloth Air-Suspens or 1
Bayonet Saw net Elea.Ker.arrinsta I AT437351 24"HD 6KT 7` CUF T "K EETH
Service Ayr U1eflts s�, , �,.
John Deere Extended War-ar'.y-5
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PAGE 5 OF 6 PAGES
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PAGE 6 OF 6 PAGES
AGENDA ITEM NO.4.A
CITY COUNCIL AGENDA
JANUARY 19, 2021
ITEM/SUBJECT: Resolution authorizing the purchase of three (3) 60-inch mowers and
two (2) 72-inch mowers through the BuyBoard Purchasing
Cooperative from Kubota Tractor Corporation in the amount of
$79,658.84.
INITIATING DEPT: Aviation, Traffic & Transportation
STRATEGIC GOAL: Efficiently Deliver City Services
STRATEGIC OBJECTIVE: N/A
COMMENTARY: The City has purchased mowers through a cooperative purchasing
program for the past several years. We have found this process to be cost effective not
only in the initial purchase but also for maintenance during the life of the product. By
limiting the acceptable models, we are able to maintain a limited parts inventory as well
as inter-change components when necessary. All of the mowers are replacement units
(see attached list).
Texas Local Government Local Government Code §252.022 exempts items purchased
through interlocal cooperative purchasing contracts from the State's competitive bidding
requirements. This chapter does not apply to expenditure for. . . (12) personal property
sold. . . under an interlocal contract for cooperative purchasing administered by a regional
planning commission established under Chapter 391.
Staff recommends the purchase of three (3) Kubota ZD1211R-60R ZTR 60" Rear
Discharge mowers and two (2) Kubota F2690 72" Rear Discharge mowers through the
BuyBoard Purchasing Cooperative from Kubota Tractor Corporation in the amount of
$79,658.84.
Budgeted Cost $89,000.00
® Director of Aviation, Traffic & Transportation
ASSOCIATED INFORMATION: Resolution
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 1 OF 7 PAGES
AGENDA ITEM NO.4.B
2020 MOWERS -
BUYBOARD
REPLACING:
DEPARTMENT UNIT YEAR MAKE MODEL HOURS
PARKS 316 2005 TORO 328D 1,491
369 2004 TORO 328D 1,372
336 2005 TORO ZTR 60" 1,216
COMMENTS:
Units are being replaced due to age, high mileage and the rising costs of repairs.
Units will be sold at auction.
PAGE 2 OF 7 PAGES
AGENDA ITEM NO.4.B
Resolution No.
Resolution authorizing the purchase of three 60-inch mowers and two
72-inch mowers through the BuyBoard Purchasing Cooperative from
Kubota Tractor Corporation in the amount of $79,658.84
WHEREAS, Texas Local Government Local Government Code §252.022 exempts
items purchased through interlocal cooperative purchasing contracts from the State's
competitive bidding requirements; and
WHEREAS, the City Council of the City of Wichita Falls has passed a resolution
approving the participation in such cooperative agreements; and
WHEREAS, the City Council finds that Berend Turf & Tractor, LP is offering three
(3) Kubota ZD1211R-60R ZTR 60" Rear Discharge mowers and two (2) Kubota F2690
72" Rear Discharge mowers through the BuyBoard Purchasing Cooperative, and it is in
the City's best interest to purchase equipment in accordance with the Cooperative
Purchasing Programs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
City Staff is authorized to execute all documents necessary to purchase three 60-
inch mowers and two 72-inch mowers through the BuyBoard Purchasing Cooperative
from Berend Turf& Tractor, LP in the amount of$79,658.84.
PASSED AND APPROVED this the 19th day of January, 2021 .
MAYOR
ATTEST:
City Clerk
PAGE 3 OF 7 PAGES
AGENDA ITEM NO.4.B
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4315 SEYMOUR HW Y.
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PAGE 4 OF 7 PAGES
AGENDA ITEM NO.4.B
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PAGE 5 OF 7 PAGES
AGENDA ITEM NO.4.B
(windHWm+berm F2890 WEB QUOTE I11783294
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BEREND TURF&TRACTOR.LP
Jay Berens
4315 SEYMOUR HWY.
WICHIITA FALLS.TX 76309
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phone.9408911141
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PAGE 6 OF 7 PAGES
AGENDA ITEM NO.4.B
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PAGE 7 OF 7 PAGES
AGENDA ITEM NO.4.B
WICHITA FALLS-WICHITA COUNTY PUBLIC HEALTH BOARD MINUTES
November 13, 2020
Wichita Falls-Wichita County Public Health District
1700 Third Street—Zoom Video Conference
Wichita Falls, Texas
BOARD MEMBERS PRESENT:
David Carlston, Ph.D., Chair Citizen At-Large-County Appointment
Keith Williamson, M.D., Vice-Chair Physician -City Appointment
Julie Gibson, D.V.M., Secretary Veterinarian - City Appointment
Lauren Jansen, Ph.D., R.N. Registered Nurse—City Appointment
Melissa Plowman Restaurant Association - City Appointment
BOARD MEMBERS ABSENCE:
Tonya Egloff, D.D.S. -Excused Dentist-County Appointment
Paris Ward, M.A., B.S. - Unexcused Citizen At-Large-City Appointment
OTHERS PRESENT:
Lou Kreidler; R.N., B.S.N. Director of Health
Amy K. Fagan, M.P.A. Assistant Director of Health
Michael Smith City Council Liaison ,
Woodrow W. Gossom, Jr. County Judge
I. CALL TO ORDER
David Carlston, Chair called the meeting to order at 12:03 pm after a quorum of members was attained.
II. APPROVAL OF MINUTES AND ABSENCES
David Carlston called for the approval of minutes. Lauren Jansen introduced a motion to approve the minutes, Julie
Gibson seconded the motion. The motion passed unanimously.
III. COVID-19 UPDATE
Amy Fagan, Assistant Director stated in the last 30 days there has been an explosive number of cases and deaths.
Since the last Board meeting the number of hospitalizations and daily average number of hospital beds occupied with
current active cases of COVI D-19 increased substantially. The hospital held a Press conference that spoke specifically
on critical care beds and concern of the primary hospital and trauma service area being inundated with COVID positive
patients and the secondary effects that may have. A basic analysis of 30 days over 30 days was addressed to convey
a perspective realization of the increases. In a timeframe from 10/12 to 11/11/2020 of Wichita County residents in the
last 30 days, COVID-19 hospitalizations went from an average of 14 people to 65 each day a 364% increase. Total
new cases in the last 30 days 2,781 in the 30 days prior 862 a 223% increase. It is heard a lot that there is going to
be more cases because more tests are being conducted, while that is true to a degree the new tests or number of
increased tests is not correlated with the percent increase in cases. Some of the increase maybe because of more
testing, however have seen more test results that are positive then prior. Total new tests in the last 30 days 10,759 in
the 30 days prior 6,330 a 70% increase. The positivity rate of those tested positive in the last 30 days 25.8% in the 30
days prior 13.6% a 90% increase. Positivity rate is-what the Centers for Medicare and Medicaid (CMS) services use
as an indicator for the burden of disease in a community and associate certain activities with that percentage. Local
facilities, nursing homes are now required by CMS to test residents and staff about twice a week because of Wichita
County high,positivity rate. Deaths of residents with an active case of COVID-19 in the last 30 days 64 in the 30 days
prior 8 a 700% increase. Fundamentals of the Public Health process are anyone that tests are required within 24 hours
to report test results whether positive or negative, the information is entered into a case list, determination is made
whether in or out of jurisdiction, the information is given to case managers hired contact tracers, reports are turned in
each day from case managers,Amy reviews each report to determine type of spread, case managers do the exclusion
from work/return to work and school/return to school. Community Spread is 33% of cases it is not known how the
person contracted COVID no link to anyone else. Travel has decreased substantially. Close Contact is a household
contact anyone under one roof. Contact is any other type of contact where there is an index case. Under Investigation
is where staff is still actively working to gather information. The following new data is aimed to have people understand
what is being dealt with and what can be done to possibly stop or reduce the spread. In the 30-day window of those
2,781 cases Amy took sub-data that was turned into 30 days of Contact, the Contact sub-group Employee is the most
type of spread and another the Co-worker. A co-worker is where indicated on the case report worked directly with
Page 1 of 4
Agenda Item No.5.a
another person with COVID, confirmed from the Master List the individual worked with the other individual during which
individual A was symptomatic a direct cause of link. Employee is where there is not a direct cause of link to a second
employee that is documented within that time frame but works in a facility with an active outbreak. Active means 1 or
more cases within the time in which someone would have been symptomatic (work back to 2 days prior to symptom
onset). A High Consequence Infectious Disease (HCID) is an outbreak that typically constitutes of 2 or more people
in a location, but it depends if it is a large manufacturing plant with no one close to each other it is not an outbreak.
Not sure why or how it happens but one week it is banks and credit unions, one week churches, last week hair dressers,
barber shops and this week fast food locations. Essential care givers and facility residents had a drastic increase in
cases in a 30-day time frame. Typically, the residents physically take longer to recover those with symptoms are an
active case for longer than the 14 days or 10 days asymptomatic. Friends is where a friend came over to their house,
went to do laundry at a friend's house, or went out spent time together, it is documented the friend had COVID within
a time frame, all links are checked and confirmed. Family Close Contact is where most families contract COVID from
one another that is where there is family outside the home. Church has been less in the last 30 days because it was
outside the outbreak about 5 weeks ago with 8 Churches total. Relationships is girlfriend/boyfriend. Car Ride for some
reason being in a car with someone seems to increase the probability to contract COVID from someone. Sports is
challenging received a call today, a WFISD sporting team had one of the students not feeling well but did not want to
let the team down so traveled on the bus and all have to quarantine. Often hear from the parents and students alike
was not feeling quite right but had a sport to play and a team to support, especially when it seems like allergies. Extra-
curricular sports such as gymnastics, soccer, those type of things school age children play outside the school
environment. Medical where there is a positive link between a patient and provider or vice versa. Number of students
in the School Districts or Universities with COVID is where there is a causal link between a student to student. Bars is
where someone would be in a bar with an identified person that has COVID within their symptomatic period. A lot of
activity captured in the community spread category are funerals, hair salons, barbers, weddings, adult sports, school
sports and sports outside the extra-curricular.
Councilor Smith said Dr. Von Gray had some projections of the future, did any of his work show the current surge.
Amy Fagan replied that the models Dr. Gray came up with did not pan out for this community. It had been very low
and done so well compared to other Communities through about September then things blew up. The rate of incline
is substantial compared to other Cities just makes you wonder if having done such a great job as a community in the
summer that everybody went we are not affected and it went crazy. The University of Texas Austin came out with a
report titled, Texas Trauma Service Area (TSA) COVID-19 transmission estimates and healthcare projections: Oct 20
update, our area was associated with one of the higher in the State of Texas, a 78% chance in an increasing phase of
COVID, that was right. Some time lines were set for a time by which the hospital capacity would be exceeded a 30%
probability within 3 weeks, kind of the same thought process Dr. Gray put out initially. At that time El Paso had an 85%
probability to be exceeded, next Wichita Falls at 30%, Lubbock at 29%then Amarillo at 28%. Statistical data provides
a foundation by which to plan, their projective COVID hospital census did not necessarily pan out but did give the
indication of a challenging predicament. Those models still do not give great indications of how it is going to be in the
next 30 days, it cannot be as accurate as seen in terms of outcome because it is people, their behaviors can often
change that. The State determines the hospitalization rate based on all Trauma Service Areas(TSA's) is the number
of available beds, type of bed and percent of use. About a month ago the Governors order said if a TSA hit 15% or
higher the State could or would deploy assets to that region, as in El Paso because their hospitalization rate was
incredibly high. Here it had steadily maintained around 4%then jumped to 9%with an increase of 70 hospitalizations.
Councilor Smith asked if the SAFB students here temporarily going home for Thanksgiving and/or Christmas, with
them going home and returning what would be the effect on others.
Amy Fagan said she works closely with SAFB every day, Operation Thanksgiving was cancelled, going home for the
holidays has not been discussed but when she finds out will let him know.
Lou Kreidler stated the same situation is around Midwestern with the students and asked Dr. Williamson if he would
like to address that.
Dr. Keith Williamson responded since September 1st had 148 positive cases on campus and currently 34 still in
isolation. The plan at the beginning of the semester was to shorten the semester after the Thanksgiving break with
only two weeks of classes left they would be done entirely on line, encouraged students to move out Thanksgiving then
telecommute to finish up the week and last week finals. In actuality discovered in talking to students many of them still
plan to go home and return to their dorm rooms being more in a college environment can focus better in their dorm
rooms than at home, so indeed may have some traveling to other parts of Texas and Oklahoma and returning here.
Most of the international students will stay and not go home for the holidays as their concerns of not getting back into
the Country. His anticipation for the spring semester is they are going to have to redo things in the way they do contact
tracing and tracking. He thinks they have been very successful in the endeavor a large part support from the Health
2
Page 2 of 4
Agenda Item No.5.a
Department. Also had a very aggressive quarantine policy for all the students who live on campus in dormitories
because those are fairly close living circumstances.
Amy Fagan said consistently over time seen the highest group with COVID are the 20-29 year olds, the CDC said
basically they take it home to parents and grandparents. The 0-5 year olds decreased over time as a percentage, 6-
10 years remain consistent, 11-19 years consistently gone down since the beginning of school. The week of the uptick
in church cases was also the week with a substantial increase in the 30-39 and 50-59 with the 60-69 years a significant
change. Deaths in the 60+ category from the beginning went from 2 to 5 to 8 and now 9, in the 80+ chances are not
engaging in risky behavior but being exposed to those with a higher probability of the disease then contract it. Over
and over hear people do not understand the symptoms of COVID and those have changed over time. In the last month
seen symptoms that look and feels like pink eye but it is not aneye infection, also tingling on the tip of the nose. Still
get the do not have a fever, not an elevated temp, none of those things, get people with just a headache, less than
50% of cases have a fever, people surprised that the runny, stuffy nose is still a big component of COVID something
to be aware of. The SAFB contact sent a response for Councilor Smith that airmen cannot go home for Thanksgiving
they are going to be on the base, they are going to be released for Exodus as tradition that will be in December. This
is merely information from the contact not an official SAFB statement.
Lauren Jansen asked if anyone can elaborate on new treatments or what has helped with COVID as far as medications.
Dr. McBroom replied there are newer treatments but they are only effective after infection has already taken place. So
what is desperately needed is to ramp up our reference for pre-exposure protection which will be of course the vaccine
program, evidently the vaccines have fairly high effective immune value. In addition to that the only other thing
desperately needed would be oral medication for outpatient treatment to be used as pre-exposure and post-exposure
prophylaxis to minimize the spread, unaware of any of those or any currently being investigated for use. Based on his
observations and interacting with a Rheumatologist in town there have been very few cases of immunosuppressed
individuals already on Hydroxychloroquine in normal therapeutic doses being admitted, only very mild disease or not
caught it. That would have been a good possible pre-exposure and post-exposure prophylaxis agent, it has not been
tested in that capacity only tested in severely ill patients, evidently the toxicities were what threw it out. It has not been
adequately studied and does not see it to be considered to be brought back on the table at this time. What we have is
what we have already been doing with the masks, the other hygienic and contact precautions put in place. Education
is another thing to keep doing, still a lot of people a little loose in their distancing and behaviors that put everybody at
risk, feeling their symptoms are allergies go about their business,subclinical is the greatest danger most likely to spread
to other individuals who are unprotected.
Councilor Smith asked Dr. McBroom if he knew the new drugs name the FDA was looking into for use as a treatment.
Dr. McBroom thinks it is Bamlanivimab a monoclonal antibody a treatment agent antibody that binds to the spike
proteins of the virus an infusion to target cells. They have ramped up the effort to get it at United Regional. He
understands it is a very good drug but only for outpatients it is not indicated for inpatients, so that would be good for
post-exposure maybe even for post-exposure prophylaxis. At this time, it is only indicated for people with mild disease
going to be treated as an outpatient that has to be given IV. United Regional has a policy right now they are trying to
work through in regards to try to obtain it and give it IV without exposing unnecessarily to the risk of infection to the
hospital employees or the other outpatients that come to the infusion center. Probably going to need to try to work with
other Community Physicians, he knows Dr. Nagra the other Infectious Disease Specialist in town is trying to look into
being able to use that at her infusion center. It is still investigational because it is only released on Emergency Use
Authorization however he thinks emergency use is probably going to be a bit lax. There are several other agents out-
there available on Emergency Use Authorization that look good, those might be looked into as well, a lot of them are
very similar,will take them as they are released and work with them one by one. He is still looking for the drug company
that can produce a considerable prophylaxis agent because that is going to give the best protection, that and the
vaccines if they perform as the pharmaceutical companies say with 90% protection will have to see how it works out.
Councilor Smith stated it was said one of the problems with Bamlanivimab once FDA approval there will not be a lot of
doses, even by the end of the year only a couple million doses plus it was hard to produce.
Dr. McBroom said it belongs to classifications called monoclonal antibodies or biological therapy some of the ones you
may be familiar with go by the name Enbrel or Humira. All are used in some capacity in the Rheumatologic diseases
both the difficult to produce and like everything else even water can be toxic. All biologic therapies have toxicities, side
effects that have to be monitored closely, nothing is absolutely safe but overall they are probably safer than risking
complications from COVID. They are going to try it and see if it can improve the outcome of some of the hospitalized
cases to get them home sooner and ease the surge.
Lauren Jansen asked if the hospital is using Remdesivir?
3
Page 3 of 4
Agenda Item No.5.a
. ' Dr. McBroom replied yes, using'lt very expensively: The good news is when'Remdesivir was received and-used it in
. cases there was.a threshold•of initiation, unfortunately set to high by the manufacturers who.control the drug study._ -
Now with an ample supply of Remdesivir have used it earlier before people start to show signs of progression to severe
. . disease and organ failure.. Like everything else he has found that these medications work much better, more reliable
when initiated-earlier In the course of,the disease rather,than later. This is a learning curve it took 35 years to team -
how to use ACT with AiDS and longer to determine that people would probably do better if started right after diagnosis ..
. . Instead of waiting until their immune.system is about to crash: So results are a tremendous Success with HIV but,in
-the early days not•knowing'how to use it probably hurt more,people than helped and that Is the same process going. . . •
.on-here. They do not know how to use these medications he thinks Hydroxychloroqulne was not given a good chance
it was started'out to late In the course, not used prophylactically,not studied at any meaningful way;but that is the way •-
science is and progress is. The biggest benefit is there are some good candidate vaccines to prevent and hopefully
. some good medications, like Remdesivir that;seems to be working better having lowered the threshold to begin
. • . treatment with hospitalized.patients. A whole lot more medications.are needed available for outpatient use. The
. : biologic Bamlanivlmab Is going to be a good therapeutic.agent on an outpatient basis, delivery is going to be difficult
because it is.IV but he thinks_they have a plan in place to get that started. Never the.less a good oral therapy for . s .
- outpatient treatment and for pre-exposure prophylaxis would be as good as well.
Lauren Jansen asked if Hydroxychloroqulne was not able to be used at all. . • - • .
Dr. McBroom said social media has pretty much killed it,•he still uses it every now and then, he had at least as good •
. success with it as he did Remdesivir:when it came available. •It has toxicities that is all history like ACT in the 80's, 10 : •
- • s - times the amount was given because they did not know how it.was used•turned out very little was needed to do an
- • efficient job to kill the HIV virus•which is a RNA.virus just like Coronavlrus, had hoped to try some of the HiV meds.
There have been no good studies none of the'literature supports much of anything because of too hastily done,with .
: - time will get infection under control will get some medications to stop the progressionand improve outcomes,hopefully . .
prevent•Infection all together but It.takes time. Yes,•Hydroxychloroqulne may have been a. good agent even•
. prophylactically it just.got too much bad press. sA lot of rheumatoid, •lupus and other patients with•rheumatologic
diseases on smaller doses of Hydroxychloroqulne, have not seen a great number of patients either contracted,or had
. . . significant complications from COVID. The hospital epidemiologist April Little is going over the data on that so we can
. • see-and compare just how significant the Hydroxychloroqulne factor may be. He discussed.with:Dr.Wagler and Dr.. . • .
. Shiner,two excellent Rheumatologist in town what their situation has been with their patients on•Hydroxychloroqulne,
not a great•numberof their patients have been infected. Do.not make any conclusions about that it is purely antidotal .
. and physicians conversation about their experience, certainly no statistical analysis would be possible..He read one ••
: . article that suggested that Hydroxychloroqulne could be protective based on the patients in.the Rheumatoid arthritis
populations whom do not seem to be Severely affected..'Personally he would like to bring back Hydroxychloroqulne if •
there was not so much bad press but now is not the time. •
.Lou Kreidler thanked everyone who agreed to serve another term it is nice to have the same board in the midst of a
-'pandemic and.your willingness to serve the community and Health.District is appreciative. They are to meet with the • .
. • State not a great deal is known about which vaccines willbe out, looking at vaccine storage capacity and meeting with
Community Partners. The outreach team is aggressively reaching out to all Wiichita:County medical facilities.to get :
. them to sign up on the DSHS website to be COVID-19 vaccine providers. The more individuals getting the vaccine in
the community the better off the•community will be. There are plans in place, meeting actively and working:with the, .
.community partners to insure that when there is a vaccine will.be ready to go. . . • . .
. Melissa Plowman would.like to thank Lou,Amy and the Department,our county has been blessed with their leadership,
appreciative for all that they have'done. Melissa Plowman called'for a motion to adjourn. Julie Gibson introduced a
- motion to adjourn; Keith Williamson seconded the motion and the meeting adjourned. . • . .
1V. ' NEXT MEETING DATE • • . . . . . .
. • . • Friday January 8,2021 was noted as the next meeting date. . • .
- -. V.• . ADJOURN - . .
- Melissa Plowman adjourned the meeting at 1:07 pm. - . . . : • .
•
4i #1
ture - . . .
/
Pdnt Name=Da d Carlston,PhD,,Chair,Keith Williamson,MD,Vice-Chair,Julie•Gibson,DVM,Secretary • .
4
- . . Page 4 of 4
Agenda Item No.5.a ,
MINUTES
LAKE WICHITA REVITALIZATION COMMITTEE
December 8, 2020
PRESENT:
■Members
David Coleman, Chair
Tim Brewer, City Council Rep
Kathie Forehand-Chaddick, Secretary
Ford Swanson
Sharon Roach
Crystal Byrd
Alicia Castillo, Gold Star Family
Blake Jurecek, Assistant City Manager • Staff
Vikesh Desai, Engineering
Terry Points, Parks Department
Michael Grace, KAUZ
Curtis Jackson, KFDX •Guests
ABSENT: Eric Stevens, Pete Gill, Kendrick Jones, Eve Montgomery, Jeremy Garza
1. Call to Order: David called the meeting to order at 10:04 am, declared a quorum, and
introduced Crystal Byrd, our new member, filling the Parks Board seat.
2. Approval of Minutes: November meeting minutes were approved unanimously.
3.a. Veteran's Plaza Project:
The Veterans Plaza design is almost complete, KHA needs to know how many of each
brick paver has been ordered. Then KHA will submit two proposed layouts for the
LWRC to review and vote to approve one. David and Kathie will work to get that done
over the holidays.
3.b. Lake Deepening Alternatives
David reported that the compressive strength tests on the Compressed Earth Blocks
was successful. The lab report from Intertek PSI in San Antonio shows that all the
blocks achieved at least 850 psi (pounds per square inch) with the best mix being
1.25:1 sand to lake bed soil, which achieved an average of 1,235 psi. David explained
that international building codes require a minimum of 711 psi, so all of our samples
exceeded that, and are suitable construction materials. However, if a Client required an
even higher strength, the amount of cement can be increased to make a stronger block,
depending on the project needs. David will contact local structural engineers to get
their input to promote the use of CEBs in local construction projects.
December 8, 2020
Page 1 of 2
Agenda Item No.5.b
David will also work with Jim Hallock at Earth Blocks TX LLC to create a cost estimate
for local production of Compressed Earth Blocks, so that project owners will have a
rough idea of the cost for using CEBs in their projects.
4. Discussion of Brick Sales and Fundraising Initiatives:
The letters to local philanthropy foundations are still pending, and we are planning for a
year-end fundraising push. David mentioned that the Polar Engraving website will still
be available for memorial brick orders for another week or two.
5. Other Business Matters:
Kathie is considering an Intern for the Committee, and Blake asked her to work with the
HR Department, he will help connect her with the right person.
Purchase of a Post Office box for Committee business is still pending.
David informed the group that Marcy Brown-Marsden has resigned, and City Council
will consider appointing one of our two applicants at their 15 December meeting.
David announced that he was appointed Race Director for the Hotter'n Hell Gravel
Ride, and that July and especially August will be very busy for him.
6. Adjournment: The meeting adjourned at 10:24 am.
(2704,.., 21
David Coleman, Chair Date
December 8, 2020
Page 2 of 2
Agenda Item No.5.b
MINUTES OF THE
WICHITA FALLS ECONOMIC DEVELOPMENT CORPORATION
December 8, 2020
Present:
Leo Lane, President § WFEDC Members
David Toogood. Vice-President §
Phyllis Cowling. Secretary-Treasurer §
Brent Ilillery §
Darron Leiker §
Bobby Whiteley, Councilor at Large § Mayor and Council
Paul Menzies, Assistant City Manager § City Administration
Blake Jurecek. Assistant City Manager §
R. Kinley Hegglund. Jr., City Attorney §
Russell Schreiber. Director of Public Works §
Jessica Williams. Director of Finance/CFO §
Andrea Kidd, PIO Administrative Clerk §
Linda Merrill, Recording Secretary §
I lenry Florsheim, President and CEO § CCI
David Leezer. V.P, Business Attraction §
Shay Jones §
Murphy Davis § Sentry Management
Murphy Davis, Jr. §
1. Call to Order
Leo Lane called the meeting to order at 2:30 p.m.
2. Strategic Discussion
Henry Florsheim reminded the Board the drop box is up and operating. This is a fluid,
living file storage system, and the Board is welcome to provide any feedback as necessary.
3. Sites and buildings update
Mr. Florsheim said the Chamber had rebuilt its website. The economic development page
has several sections. He directed the Board to the LOIS database (LocationOne Information
Services). This platform is used to share information on various sites and buildings available in
the area. It is used by real estate brokers and site consultants from all over the world. If they are
searching in Texas and one of the area's buildings or sites meet their criteria, it will show up in
the search results. The database includes photos, special features of buildings, the square footage,
zoning, and other items.
Page 1 of 6
Agenda Item No.5.c
The big question, continued Mr. Florsheim, is whether enough buildings are available.
There may be a need to discuss the spec building. as well as the future of this business park and
the potential for others. Mr. Lane said the number one goal is to fill up the current business park.
4. Discussion/possible action related to infrastructure in the Business Park
Jessica Williams provided an overview of the common types of vessels used to issue debt:
• General Obligation bonds — secured by ad valorem or property taxes, and backed by
full faith and credit of the City. Usually reserved for large capital projects,they require
voter approval.
• Revenue bonds — issued by a revenue-producing activity (such as receipt of sales tax
revenues by the WFEDC). If issued in accordance with a project, it would not require
voter approval.
• Refinancing bonds—used to replace or pay off outstanding bonds to realize savings.
• Certificates of Obligation — secured with ad valorem taxes, they can be paid by other
sources. Used for large capital projects, they generally do not require voter approval.
The WFEDC will sell bonds to investors, promising them that it will pay such amount
back by a certain date and at a certain rate of return (the coupon rate). The bonds will be secured
by sales tax revenue. Bond counsel will determine whether they are taxable or tax exempt.
Proposed Calendar of events:
December 2020—draft of the preliminary official statement is prepared for review by city
attorney, bond counsel, underwriters,underwriters' counsel,and financial advisors. The final draft
becomes the official statement that is used to sell the bonds.
January 2021 — statement is sent to rating agencies; anything rated BBB and above is
investment grade. Complete ratings calls (opportunity for city officials to talk with lending
agency).
February 2021 — parameters ordinance is approved by the WFEDC, and ratified by the
City Council. It outlines the amount of issuance, the rating necessary to be achieved, identifies the
project, timeframes and other details. From this point, the sale must be completed within 60 days.
March 2021 —receive credit rating; create and complete the due diligence call; finalize the
preliminary statement; pricing call; sale of tax revenue bonds. Closing and delivery of funds to
the WFEDC by March 30, 2021.
The bonds must be approved by the Attorney General. This is a very condensed schedule,
but the team believes it can be done.
Costs:
20-year debt: $75,000 per year for every $1 million issued ($10-$10.5 million over 20
years would cost between $750,000-$850,000 per year)
30-year debt: $55,000 per year for every $1 million issued ($10-S10.5 million over 30
years would cost between $550,000-$650,000 per year)
2
Page 2 of 6
Agenda Item No.5.c
Murphy Davis from Sentry Management noted this is an attractive time to issue debt due
to the very low interest rates. Murphy Davis. Jr. said he would recommend locking in the lower
rates with the 30-year term. He does not think the Federal Reserve will have changed anything by
the spring, when these will be priced.
Mr. Leiker asked if the 3.5% interest for 30 years would be tax exempt. Mr. Davis (Jr.)
replied affirmatively, adding that includes attorney and underwriter fees. Mr. Leiker then
questioned whether there is enough sales tax revenue to take this to market?Mr. Davis(Jr.) replied
it is based on commitments and the debt service coverage ratio, adding that it is best to have 1 to
1-1/2 times debt coverage in the financials.
Ms. Cowling asked if the structure of the bonds includes a provision for a call. Mr. Davis
(Jr.)said there is generally a 9 or 10-year call. There is no advantage in not doing that. If the Board
has excess funds after 10 years, it could pay it off early, or refund part of it. Once the 10-year
period is passed, it is callable every month. In addition, the interest rate on the first year may be
1%, and could increase to 3.5% as time goes on.
Mr. Lane asked what the interest rate would be for the 20-year issuance. Mr. Davis (Jr.)
noted it would be about 3%; the interest payments would be compressed into that shorter term,
with a higher principal payment. If the Board finds it needs less than $10 million, it would become
a qualified tax exempt obligation(or bank qualified), That would make it more attractive to banks.
Mr. Toogood asked if the WFEDC was still servicing debt on another bond. Ms. Williams
said it is paying $140,000 per year on the airport through 2033. He asked whether refunding this
bond should be considered. Mr. Davis suggests that if there is not a present value savings of at
least 4% to 5%, there are too many fees associated with refunding to make it worthwhile.
5. Discussion and possible action related to Panda Biotech performance agreement
Mr. Lane exited the meeting during this discussion regarding Panda Biotech.
Mr. Florsheim said today's discussion regarding Panda Biotech was to discuss collateral.
There has been a proposed change, as the current proposal will not work with their financing.
Panda Biotech has suggested that almost $2 million worth of equipment be used as collateral for
the $1.5 million, while another option is figured out for the remaining $500,000.
David Leezer said the Board's packet contains a brief memo outlining the situation. In
June of this year, incentives for a $2 million forgivable loan were approved, with the collateral
being first position on the building. However, Panda Biotech is seeking State of Texas bonding of
$150 million. Such financing requires that the bond holders hold first position and that there be
no other attachments or liens on the building.
He, along with Scott Poenitzsch and David Toogood, visited the plant. The equipment is
not yet assembled and Panda Biotech has yet to acquire the building. They have intentions of
replacing lighting and I-IVAC, thus making a large investment in the facility once acquisition is
completed.
Panda Biotech's plan is to close on the building by the end of the first quarter of 2021.
They will assemble the machinery and be operational and hire employees by the end of the year.
3
Page 3 of 6
Agenda Item No.5.c
They have hired one individual to work on overseeing placement and installation of the
equipment.
Mr. Toogood said it was apparent that Panda Biotech seems all in on this project. It is a
very large facility,and they intend to use most of it. They are already contemplating building more
facilities on the acreage in the future. The machinery was quality equipment. This is a well-
financed group that intends to fully succeed in Wichita Falls.
Mr. Leezer asked the Board if they were comfortable with the collateral change, and how
they would wish to structure the remaining $500,000. Ms. Cowling said the core question for the
Board is whether there is enough of a market for the decortication equipment that it could readily
be resold. Mr. Leezer said Panda Biotech tells him they could sell the equipment at a profit. He
personally has not yet found information on this machinery. He cannot guarantee a willing buyer,
but this is a growing market. He thinks some entity from the cotton industry might be interested.
Mr. Leiker said under the new terms, one component is cash for jobs. But he questions
when the company would need the money. He asked if the Board could establish certain
benchmarks for Panda Biotech to meet. Mr. Leezer said the Board can set the standards as they
please. The machinery will not be picked up and moved. Panda Biotech moved the machinery in
before acquiring the building as they did not want the expense of storing it and moving it again.
Mr. Leiker wondered if the company needs the Board's incentive funds before it receives the bond
money. Mr. Leezer said Panda Biotech has never said that if they do not get the money they are
closing up.
6. Consent Agenda
Mr. Toogood moved, seconded by Mr. Leiker. to approve the consent agenda. Mr. Lane
wanted the minutes to reflect that he recused himself from discussion of Panda Biotech during the
executive session. The motion carried 4-0.
7. Executive Session
Mr. Lane adjourned the meeting into executive session at 3:28 p.m. pursuant to Texas
Government Code §S551.072 and 551.087. He recused himself from that portion of the
executive session during which any discussions regarding Panda Biotech were held. He
announced the meeting back into regular session at 4:23 p.m.The subjects posted in the Notice of
Meeting were deliberated, and no votes or further action was taken on the items in executive
session.
8. Bond Discussion
WFBP Infrastructure.
Ms. Cowling moved that the WFEDC reguest staff take the preliminary steps necessary
toward consideration of early 2021 bond issuance for the Wichita Falls Business Park
infrastructure development. Seconded by Mr. Toogood,the motion carried 5-0.
Panda Biotech
Mr. Lane recused himself from all discussions regarding this matter. Mr. Leiker moved to
restructure the forgivable loan to Panda Biotech in the following manner:
$750,000 tied to milestone of completing/receiving State bond proceeds
4
Page 4 of 6
Agenda Item No.5.c
$750,000 tied to acquisition of the building and execution of a PILOT agreement
$500,000 tied to the plant commencing operations.
This would remain on a five-year forgivable period_ and all other incentives previously
passed would remain place.Seconded by Brent Hillery, the motion carried 4-0 (Mr. Lane recused
himself from voting).
Adjourn
The meeting adjourned at 4:25 p.m.
David Toogood, Viceiresident
5
Page 5 of 6
Agenda Item No.5.c
WICHITA FALLS ECONOMIC DEVELOPMENT CORPORATION
CERTIFIED AGENDA OF THE EXECUTIVE SESSION
December 21, 2020
At the beginning of the session, I announced a closed meeting began on December 21, 2020, at
3'. I`i- o'clock p.m., and the sections of Chapter 551 of the Texas Government Code under
which the meeting was held were as follows and as otherwise described in the agenda of the
Wichita Falls Economic Development Corporation (WFEDC) meeting:
Executive Sessions:
(a) In accordance with TEXAS GOVERNMENT CODE §551.072, to discuss or deliberate the
purchase, exchange, lease, or value of real property if deliberation in an open meeting
would have a detrimental effect on the position of the governmental body in negotiations
with a third person; and
(b) In accordance with TEXAS GOVERNMENT CODE §551.087, to discuss or deliberate the offer
of a financial or other incentive, including modification to an existing agreement, for a
territory of the City of Wichita Falls and with which the WFEDC is conducting economic
development negotiations for creation and retention of primary jobs (as defined by TEX.
LOCAL GOV'T. CODE §502.002).
At the end of the session, I announced the date and time were December 21, 2020, at
3 Lf4, o'clock p.m. The subjects described above were deliberated, and no further action
was taken on these subjects in executive session.
I, David Toogood, Vice President of the Wichita Falls Economic Development Corporation,
certify that the above is a certified agenda of the proceedings of the executive session of the
Wichita Falls Economic Development Corporation.
David Toogood, Vice President
Page 6 of 6
Agenda Item No. 5.c
MINUTES
PLANNING & ZONING COMMISSION
December 09, 2020
PRESENT:
David Cook •Vice-Chair
Michael Grassi •Alternate#2
Steve Lane • Member
Noros Martin • Member
Mark McBurnett •SAFB Liaison
Jeremy Woodward •Alternate#1
James McKechnie, Deputy City Attorney • City Staff
Fabian Medellin, Planner III •
Cedric Hu, Planning Technician •
Rita Miller, Neighborhood Services Manager •
ABSENT:
Jack Browne • Member
Blake Haney •Member
Anthony Inman • Member
Dan Leslie • Member
Cayce Wendeborn • Member
Councilor Whiteley • Council Liaison
I. CALL TO ORDER
The meeting was called to order by Vice-Chairperson, Mr. David Cook, at 2:16 p.m.
Vice-Chairperson Cook proceeded to make the following comments:
a. This meeting is being televised live on Channel 1300. It will be replayed at
2:00 p.m. daily including Saturday and Sunday until the next live meeting is
aired which will be the second Wednesday of next month at 2:00 p.m.
b. Motions made by the Commission members include all staff
recommendations and developmental requirements listed in the staff report.
Any deviations will be discussed on a case-by-case basis and voted on
accordingly.
c. Applicants and citizens who wish to address the Commission or answer
questions from the Commission members are asked to please speak into the
microphone at the podium. This meeting is being taped and there is no
microphone to record statements made from the audience.
d. Commission members, when speaking please remember to press the button
to turn on your microphone.
Page 1 of 3
Agenda Item No.5.d
Planning and Zoning 2 December 09, 2020
e. Please silence all cell phones during the meeting. If it is necessary for you to
have a cell phone conversation during the meeting, please use the hallway
outside this room.
II. ROLL CALL
Commission Vice-Chairperson Cook roll called commission and staff members.
III. PUBLIC COMMENTS
Vice-Chairperson Cook asked if there were any comments from the public. With no
response, Mr. Cook closed public comments.
IV. APPROVAL OF MINUTES
Mr. Noros Martin made a motion to adopt the November 11, 2020, minutes. Mr.
Michael Grassi seconded the motion. The motion was passed unanimously.
VII. CONSENT AGENDA
Preliminary Plat:
1. All American Addition, Lots 1 & 2, Block 1
Applicant: Corlett, Probst & Boyd PLLC
Location: The 11.2 acres is at the southeast corner of 1-44 and Airport Drive
Final Plats:
2. All American Addition, Lot 1, Block 1
Applicant: Corlett, Probst & Boyd PLLC
Location: The 1.34 acres is at the southeast corner of 1-44 and Airport Drive.
3. Desliu Addition, Lot 1, Block 1
Applicant: Proven Surveying
Location: The 33.8 acre tract is located approximately 2,000 sq. ft. from the
intersection of Keil Ln. and City View Dr.
4. Ray-Massie Subdivision, Lot 1-D, Block B
Applicant: Corlett, Probst & Boyd PLLC
Location: The 1 .75 acre tract is located at the northeast corner of Harlan Ave
and Borton Ave., north of Iowa Park Road.
Vice-Chairman Cook asked if there were any items on the consent agenda to be
brought down to the regular agenda or modified. Mr. Fabian Medellin stated the
final plats, All American Addition, Lot 1, Block 1 and Desliu Addition, Lot 1, Block 1,
were being withdrawn for failure to meet subdivision regulations. Mr. Jeremy Cook
made a motion to accept the modified consent agenda. Mr. Michael Grassi
seconded the motion. The motion was passed unanimously.
VIII. REGULAR AGENDA
1. Case C 20-20 — 1006 Pecan Street
Page 2 of 3
Agenda Item No.5.d
Planning and Zoning 3 December 09, 2020
Request for a conditional use to allow a manufactured home as in-fill
development in a Residential Mixed Use (RMU) zoning district.
Applicant/Owner: Andrew & Winnie Brown
Mr. Michael Grassi made a motion to approve the case, Mr. Noros Martin
seconded. Mr. Medellin presented the case and stated staff had met with Mr. and
Mrs. Brown regarding placing a manufactured home on their property at 1006
Pecan Street.
The subject property is located in the east central area of Wichita Falls, near
Holliday Creek and Martin Luther King Jr. Boulevard. The surrounding adjacent
properties are all vacant lots. Mr. Medellin stated recently the Commission
approved a manufactured home only three blocks away from this subject property.
The manufactured home measures 31 ft. x 60 ft. with a total square footage of
1,860 sq. ft. Mr. Medellin stated the proposed site plan meets all setback
requirements.
Staff notified 27 property owners within the 200 ft. notification area and received
one response in return being in favor of this proposal. Mr. Medellin noted that there
are other manufactured homes in the area, outside the 200 ft. notification area.
Staff recommends approval of a conditional use for a manufactured home at 1006
Pecan Street with the following conditions.
1. A plat combining lots 2 & 3, Block A, Caskey's Subdivision must be
submitted, approved and recorded prior to the building permit issuance.
2. The manufactured home meets the requirements of Section 5600 for in-fill
manufactured housing of the zoning ordinance for manufactured housing.
3. The proposed home must comply with all applicable codes and
ordinances at the time of construction permitting.
Vice-Chairman Cook asked if the applicant was present and wished to make a
presentation. No comments given. Mr. Cook closed floor to the public and opened
to the Commission. Mr. Cook called for a vote. Motion passed unanimously with a
vote of 5-0.
IX. ADJOURN
The meeting adjourned at 2:24 p.m.
r
i1.3N
David Cook, ice-Chairperson Date
ATTEST:
I 13/1'6)-1
Terry , Director of Development Services Date
Page 3 of 3
Agenda Item No.5.d
CITY COUNCIL AGENDA
January 19, 2021
ITEM/SUBJECT: Resolution to accept or reject the sealed bids as presented for 41
Trustee parcels and authorizing execution of deeds to convey title by
Quitclaim to the winning bidders.
INITIATING DEPT: Property Administration
STRATEGIC GOAL: Accelerate Economic Development
STRATEGIC OBJECTIVE: Support Neighborhood Revitalization
COMMENTARY: In accordance with Section 272.001 and 253.008 of the Texas Local
Government Code, 70 parcels of excess Trustee property were offered for sale; 65 of
them were vacant lots and 5 had structures with bids opened on December 16, 2020.
Of the 70 parcels offered for sale, 41 received bids totaling $140,252.51. The remaining
properties will stay in the inventory and we will continue to market them for sale.
This item relates to the 41 trustee parcels as identified per the Address, Property Tax ID,
Tax Appraisal, Bid Amount, and High Bidder on the attached spreadsheet.
To convey the property for less than a minimum bid requires the approval of all three
taxing entities. Approval was obtained as follows:
• January 11, 2021 - County Commissioner's Court
• January 12, 2021 - WFISD
The properties will be conveyed via Quitclaim deed.
City staff recommends the acceptance of all 41 bids and authorization for the City
Manager to execute all necessary documents related to transfer ownership.
® Asst. City Manager ® Property Administrator
ASSOCIATED INFORMATION: Resolution, Bid Form
® Budget Office Review:
® City Attorney Review:
® City Manager Approval
PAGE 1 OF 6 PAGES
AGENDA ITEM NO. 6.A
Tax
ii
Prope ik , ppraised
Value olio
Parcel 1: 1420 N 10th St. 135986 $1,700.00 $700.00 Jose Gil
Parcel 2: 1107 15th St. 159096 $797.00 $500.00 Harold Wolfe
Parcel 3: 1514 22nd St. 125577 $3,000.00 $2,500.00 Benjamin Kerr
Parcel 4: 1520 22nd St. 125574 $3,000.00 $3,100.00 Benjamin Kerr
Parcel 5: 1615 22nd St. 126091 $3,000.00 $500.00 Cintya Jaramillo
Parcel 6: 1423 25th St. 156412 $32,983 $5,188.00 Gaspar Alvarez
Parcel 7: 1301 30th St. 145088 $1,250.00 $500.00 Brian Steed
Parcel 8: 2208 Avenue F. 149022 $22,598.00 $8,006.51 Maria Santillan
Parcel 9: 4121 Belmede Dr. 133782 $85,894.00 $40,001.00 Danny Foix
Parcel
10: 1905 Buchanan St. 148481 $3,000.00 $2,700.00 James Grant
Parcel Lawrence
11: 508 Burnett St. 159793 $7,501.00 $3,600.00 Scoggin
PAGE 2 OF 6 PAGES
AGENDA ITEM NO. 6.A
Parcel
12: 3901 Circle Dr. 137961 $6,000.00 $1,025.00 Miguel Aleman
Parcel $
13: 3901A Circle Dr. 125313 $6,000.00 1,025.00 Miguel Aleman
Parcel Tameisha &
14: 800 Clay St. 160658 $800.00 $810.00 Rodrick Hamilton
Parcel
15: 608 Denver St. 129521 $93,218.00 $25,188.00 Gaspar Alvarez
Parcel 826 Elwood St. & 125988 &
16: 828 Elwood St. 125986 $40,907.00 $6,188.00 Gaspar Alvarez
Parcel
17: 1210 Fillmore St. 149307 $3,000.00 $1,000.00 Armando Acosta
Parcel
18: 1027 Harlan Ave. 136916 $3,560.00 $500.00 Shelbi Russey
Parcel Richard Herbert
19: 2514 Inglewood Dr. 143286 $5,500.00 $5,500.00 Jr.
Parcel Richard Herbert
20: 1124 Ireland St. 156867 $4,000.00 $4,000.00 Jr.
Parcel 3134 Jacqueline Richard Herbert
21: Rd. 125120 $4,520.00 $4,520.00 Jr.
Parcel
22: 5601 Lakeview 142161 $1,000.00 $4,000.00 Ruddy Hutson
Parcel
23: 115 McLaughlin St. 136751 $750.00 $400.00 Paul Navarrete
PAGE 3 OF 6 PAGES
AGENDA ITEM NO. 6.A
Parcel Tameisha &
24: 814 Neff St. 143901 $750.00 $800.00 Rodrick Hamilton
Parcel 1010 Redwood Tameisha &
25: Ave. 143728 $500.00 $600.00 Rodrick Hamilton
Parcel 1011 N Rosewood Tameisha &
26: Ave. 143872 $750.00 $780.00 Rodrick Hamilton
Parcel
27: 303 Swallow St. 156643 $751.00 $750.00 Ernesto Moreno
Parcel
28: 307 Swallow St. 156641 $17,152.00 $5,188.00 Gaspar Alvarez
Parcel 1805 Trueheart
29: Ave. 157122 $3,000.00 $1,000.00 Danny Martinez
Parcel 1813 Trueheart
30: Ave. 157118 $3,000.00 $1,000.00 Danny Martinez
Parcel 1815 Trueheart
31: Ave. 157117 $3,000.00 $1,000.00 Danny Martinez
Parcel 1817 Trueheart
32: Ave. 157116 $3,000.00 $1,000.00 Danny Martinez
Parcel 1819 Trueheart
33: Ave. 157115 $3,000.00 $1,000.00 Danny Martinez
Parcel $
34: 410 Tulsa St. 144016 500.00 $300.00 Danny Martinez
Parcel $
35: 414 Tulsa St. 144017 1,000.00 $500.00 Danny Martinez
PAGE 4 OF 6 PAGES
AGENDA ITEM NO. 6.A
Parcel $
36: 416 Tulsa St. 144018 500.00 $300.00 Danny Martinez
Parcel $
37: 440 Tulsa St. 144022 500.00 $300.00 Danny Martinez
Parcel $ Tameisha &
38: 303 Walnut St. 158177 858.00 $860.00 Rodrick Hamilton
Parcel $ Richard Herbert
39: 1011 Wesley Dr. 153566 2,573.00 $2,573.00 Jr.
Parcel $
40: 513 Woods St. 143729 500.00 $550.00 Benjamin Kerr
Parcel $
41: 802 Woods St. 143977 750.00 $300.00 Bradley James
PAGE 5 OF 6 PAGES
AGENDA ITEM NO. 6.A
Resolution No.
Resolution to accept or reject the sealed bids as presented for 41
Trustee parcels and authorizing execution of deeds to convey title by
Quitclaim to the winning bidders
WHEREAS, the County commissioners and the WFISD School Board have both
voted to accept the bids as presented; and,
WHEREAS, it is determined to be in the best interest of the public to return this
property to private ownership and put the property back on the tax roll.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
The City Manager is hereby authorized to execute all necessary documents to
facilitate the sales to the winning bidders as recommended and indicated by staff on the
Bid Form.
PASSED AND APPROVED this the 19th day of January, 2021.
MAYOR
ATTEST:
City Clerk
PAGE 6 OF 6 PAGES
AGENDA ITEM NO. 6.A
CITY COUNCIL AGENDA
January 19, 2021
ITEM/SUBJECT: Resolution authorizing the City Manager the award of repair of a raw
water pump at Lake Arrowhead Pump Station through the Buyboard
Purchasing Cooperative to Smith Pump Co. Inc., in the amount of
$118,940.00.
INITIATING DEPT: Public Works
STRATEGIC GOAL: Provide Adequate Infrastructure
STRATEGIC OBJECTIVE: N/A
COMMENTARY: Lake Arrowhead Pump Station has two high volume pumps that
transfer water from Lake Arrowhead into the City for treatment at the Cypress and Jasper
Water Treatment Facilities. One of the two pumps has started showing signs of normal
operational wear and is in need of repair to continue to maintain the operational reliability
of the Lake Arrowhead system.
Repair work will be performed on the impeller portion of the pump and will include;
Replacement of Bearings, Wear Rings, Impeller, Shaft Sleeves, Deflectors and gaskets,
as well as repair of the pump motor shaft and balancing.
Water Source has received a quote from Smith Pump Co. in the amount of $118,940.00
to perform the repair. The pump repair is currently budgeted in the 20/21 fiscal year's
budget for $140,000.
Smith Pump Co. Inc., is a member of BuyBoard and the City wishes to exercise its
Resolution exempting the bidding process and using Smith Pump Co. Inc. to repair this
equipment.
Texas Local Government Local Government Code §252.022 exempts items purchased
through interlocal cooperative purchasing contracts from the State's competitive bidding
requirements. This chapter does not apply to expenditure for. . . (12) personal property
sold under an interlocal contract for cooperative purchasing administered by a regional
planning commission established under Chapter 391.
Staff recommends award of the Lake Arrowhead pump repair to Smith Pump Co., through
the Buyboard Purchasing Cooperative, in the amount of$118,940.00.
Budgeted Cost (FY 20/21) = $140,000.00
® Purchasing ® Director of Public Works
PAGE 1 OF 9 PAGES
AGENDA ITEM NO. 6.B
ASSOCIATED INFORMATION:
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 2 OF 9 PAGES
AGENDA ITEM NO. 6.B
Resolution No.
Resolution authorizing the City Manager the award of repair of a raw water
pump at Lake Arrowhead Pump Station through the Buyboard Purchasing
Cooperative to Smith Pump Co. Inc., in the amount of$118,940.00
WHEREAS, Texas Local Government Local Government Code §252.022 exempts
items purchased through interlocal cooperative purchasing contracts from the State's
competitive bidding requirements; and
WHEREAS, the City Council of the City of Wichita Falls has passed a resolution
approving the participation in such cooperative agreements; and
WHEREAS, the City of Wichita Falls has received a quote from Smith Pump Co.
Inc. for repair of the pump and replacement with new pump, and it is in the best interest
to purchase the repair in accordance with the Cooperative Purchasing Programs,
NOW, THEREFORE, BE IT BY THE CITY COUNCIL OF THE CITY OF WICHITA
FALLS, TEXAS, THAT:
City Staff is authorized to execute all documents necessary to award the repair of
the Lake Arrowhead Raw Water Pump through the BuyBoard Purchasing Cooperative in
the amount of$118,940.00.
PASSED AND APPROVED this the 19th day of January, 2021 .
MAYOR
ATTEST:
City Clerk
PAGE 3 OF 9 PAGES
AGENDA ITEM NO. 6.B
SMITH ,
Remit to6_a Martin Luther Fang Frm
PUMP Fort Worth,TX 76119
o COMPANY, INC:. Phone (817)589-2060
Fax ; (817)595-4900
Bill to, :City of Wichita Falls PRO FORMA QUOTATION
P.O.Sox1431
Wichita Falls,TX76307 Number..-.-......:SQCC6459 2 Page:1 of 6
Sales order Date.:1042020
Your ref. Our ref-318
Regiasmon Payne:Net 30 Days
Contact: Quotation dea:0ine:11: '2020 Sales:ThNIW
Phone :940 761;40.1 Dehcer!.•Term :FOB Destination Name:Oscar E.Vi➢aneai
Fax ...:940 761 8311
Ship to:Lake Arrowhead PS
11296 FM-2606
Wichita Falls,TX 76310
Contact:Butch Leinweber
Phone:940-733-7316
Fax ...:940-691-4121
***QLTOTATION*'*
Thank you for he opportuni7,•tc preses-our gaomtian for your upcoming project.Please give us a call if you require additional information Regards,
Shore Wallace
Smith Pump Company,IK.
254-776-0377
shanew7 cis smithpimrp.cam
UNIT DESCRIPTION QUANTITY UNIT PRICE TOTAL
1.0000 F.S.PULL&TRANSPORT P-2 1.00 3,960.00 3,960.00
Item of two(2)servicemen to remove rotating element
and prepar for shipping.Rotating element to then be
shipped to Smith Pump's Waco facility or i nspection.
PRICE INCLDUES:
1-Labor for Two(2}Seri.emen
2 Mileage to and form Job Site
3-Rotating Element Shipping
2.0000 DISASSEMIEILE&INSPECT P-2 1.00 2,2E0.00 2,280.00
Shop disassembly and inspection¢rifugal pump rotating assembly inchudes:
1.Incoming n,arha,ica]inspection
2.Inspect of park to defemtine necessary repairs
3.Written shop inspection report
5.Provide quotation for neconmrended repairs
6.Advise replacement and te upgade cost.
Pump namrfa€tmer.Delaval
Model:120+.24 Stages:1 S•N:
Gpm 1'5C0 TDH:190 ft
RPM:835 HP:
Voltage: FLA:
Received:
Inspected:
PAGE 4 OF 9 PAGES
AGENDA ITEM NO.6.B
SMITH w-
TH Remit to ...,4624 Martin Luther King Fr
PUXIP Fort Worth.TN 76119
0 COMPANY, INC:. one (817l .s -;0 0
017)59;4:4900
Bill to, :City of Wichita Falls PRO FORMA QUOTATION
F.O.Box 1431
V('icLita Falls,TX76307 fiber-.-.-......:SQ026459 2 Page:2 of 6
521es orlon .-.-.-.: Date.:10.42020
Your ref. Our ref.318
Requisition
3 Payne:Net 30 Days
Contact: Quotation deadline:11..2'2020 Sales:Tha1W
Moue :940 761 7404 Delivery Ttsm :FOB Destination Name:Oscar E.Villarreal
Fax ...:940 761 337
Ship to:Lake Arrowhead PS
11296 FM-2606
Wichita Falls,TX 76310
C:outact:Butch Leinwebor
Phone:P40-?33-7316
Fax ...:940-691,4121
UNIT DESCRIPTION QUANTITY UNIT PRICE
TOTAL 31666 REPAIR P-2 1-4F6 103,100-60 163.2641.06
NOTES:1.Repair lead time is 15 weeks
after receipt of order.
2.Repair price is based cc the impeller being able to be scanned.
3.If the impeller cannot be scanned,add 315,000.00 to price.
4.Complete row rotating assemblvprice cattle provide after parts
have arrived and been rev erseengineered.
REPAIR TOINC LURE:
1.Repair Drive End and Opposite Drtve End Babbitt Bearings
2.Replace Opposite Drive End Thrust Beating
3.True Iwo(2)Case Wear Rings
4.Replace Iwo(2)Impeller Wear Rings(C932 Bronze)
5.Replace Jm11ar(CH4i Stainless Steel)
6.Balance Jmp 11ar to ISO G2.5
7.Replace Iwo(2)Shaft Sleeves(420SS-Hardened)
B.Replace Iwo(2)Deflectors(C932 Bronze)
9.Repair Pump Shaft(Epos-y Meta]RepairCcmpound)
la Replace_LIl rackets
11.�1 Grit Blast Sr C:oat Drive 3 Bearing HousingivTNEMEC N140
1 L Assemble ble Rotting ing Element Ready for Shipping
4-0466 F.S.TR.iANSPORT&INSTALL P-2 1-04 8,156.00 8,150&00
Item of two(2)serisceunEll to transport Jr install the rotating
assembly.The pump wilt then be coupled and aligned to the
motor.
Custsm¢to wire up the motor,if required,and have oil cc site for
the pimp bearing housings.
PRICE INCLUDES:
1.Labor ter Two(2)Servicemen
2.Mileage to and from Job Site
3.Transportation
PAGE 5 OF 9 PAGES
AGENDA ITEM NO.6.B
SA-IITH P[�I\IP
Remit to......... 4624 Martin Luther Fang Frtry
Fort Worth,TX 76119
COMPANY, INC. Fax
; (81T1 589-t06u
(917)69:7-4900
Sic to, :City of Wichita Falls PRO FORMA QUOTATION
P.O.Sax 1431
Vt'ichita Faun,T 763d7 Number SQ006459 2 Pare:3 of 6
Sales order .......: Date.:14.4F.r420
'four ref. : Oar ref_318
Requisition : Payne:Net 30 Days
Cc' : Quotation deadline:11: 2020 Sales:Tom'
Phone :940 761 7404 Deliver Term :FOB Destination Nance:Oscar E.Vl atreai
Fax _..:940 7618877
Ship to:Lake Arrowhead PS
11296 FM-2606
Wichita Falls,TX 76310
Contact:Batch Leinweber
Phone:94 -733-7316
Fax ...:940-691-11 21
UNIT DESCRIPTION QUANTITY UNIT PRICE
TOTAL S.4444 START-UP P-2 1.44 1. S0.40 17153.04
Item of one(1)serdrenlffi to nm gimp and verify proper
bms Sfart mrlimles monitoring of voltage,Eiamo4 and
vibration
PRICE ThCI_UDES:
1.Labor for One(1)Sertiirenlan
2.Mileage to and from lob site
Sales balance Total discount Misc_charges Sales tax Rcu"c-off Total
118,240.00 O.DO 4.00 0.00 0 00 1'9,B4-21.00 USD
PAGE 6 OF 9 PAGES
AGENDA ITEM NO.6.B
9 SMITH
Remit to6;a Martin Luther King Ft ss}
PL�IIIP Fort Worth.TX 76119
�■, C'OMPAI1Y, INC. Phone (817);s -,era
; (817)59a-4900
Bill to . : C try of Wichita Falb PRO FORMA QUOTATION
P.O.Sox 1431
V['icLita Falls,T 763d7 Number........... SQCt:.b#59-2 Page:4 of 6
Sales ruder Date.:10.42020
TOUT ref. Opr ref-318
Requisition Pagme:Net 30 Days
(""corn: Quotation deadline:11.2'2020 Sales:TXNW
Phase :P40 761 7404 Delver.Tema FOB Destination Name:Oscar E.Villarreal
Fax "..:9407618877
Ship to:Lake Arrowhead PS
11296 FM-2606
Wichita Falls,TX 76310
Cart:Butch Laivateb r
Phone:P40-733-7316
Fax ..":940-691-4121
TERM AND CONDITIONS
1. "applicability-Tiara Twins and Condi:ion;of Sale(Toms)shall Erncon all:alas c:aquipang=or sarsicas so Cusmmor. Ilona Isrms par:ada ao'prove nnrwn or oral
atze®enL uadarstaadiog,repro:wztrtices or promiss and any ping-pombad or 1:arm;and conditions rcn i i in Customar"s raquasr for quo-a,purbasa cram, cxa.ardor
ark uon3edPemaot or:io uI dca=sac Thasa Tarn:may nor Ito amrndud":npp]oosanrn4.c'ha000d or modified wcrapt by rmcvmaot or:ubsaq wr.wriion apceamant siad'o•ao
au"Lorixad rupresantsrira a:boob Smith Pomp Ccmpauy( PC'O )and Cultomw SP1: ackvcs].3gemsas of Cnstoauar's porchasa order seal]no:cnu:titmo acrspaocs of any
:man cc:coodiriau::oamioad figsaim which are in aor gray incanoislsu-uich tiro Iorr.Aor add_iooa]or cliff/non larms or conditions inct-dad in an<accap aarg cf iris gnccaicn
Ira arprnssl•di:slaimod and rajas-ad in adsonra and unless thorn is prior m_tua:a=cans¢-ciswsis a,wall not baron a a par.o:any contracr re suiting nun this quotrtioo.
2. Prica-Unless othnrai:a atrtod in this gmtarioo_all petits am FOB shi'pin:point"iL nanspermcion.msucanca and similar rhargas incident to dolirary shall be bosun by ire
cnstomQr,this quontion is Mid for fairy(30)days only.Shipping data:an ogn:alma:a and ara'oaaad DEL?romp-.rareipt of all meassw7 information.Intha Casa of delay in.
famishing con:0am mcocsaucu-r SPCC.dabs of shipment may lea sraodad:cr a toa:onab a ima to tea avans SPCO protidas transpo t sanicas"thaw will La gnctad as a lump
mm price based on dastnrioo and:hipping mode.
In the even:Customer requests a delay or suspension In the cam alelor a nd'or s nlpment of equ pment or unless cowered by this quotation,ar any part thereat',
ter any reason,the parties shall agree upon any coat antics'scheclhiing Irnpc:ore]cn delay aid all such,costa 10 Customers account Any delay period beyon d tibia'
{361 days aver original sohe:Lte:anlpment date shall require Customer to{I)take tie anc -isle or lass of any egLJpmenl covered by this quotation,and(l]make
arrangements For:he storage of such equipment with SPCO or other party.0 PCO's Invoice.'Clint Is contractually based an shipment,shall be Issued upon SPCO's
readiness 10 ship the equipment covered by this quotation.
SPCO shall not be liable Far delay and delivery due to causes beyond Its reasonable control Includlng,but not hailed to,act of God,acts of government,acts of
Customer, tires, labor disputes, boycotts,floods, epidemics, quarantine restrictions, war, nsurrectlon,terrorism,riot del or military authority,freight embargas,
transportation shortages or delays,unusually severe weather or inability to obtain necessary labor,materials or manuractudng Willies due 13 suMl causes.In the
event or any such delay,the date of deltrery shall be extended Tor a length of time equal to the pert odor the delay.
3. Warranty-SPCO wamams raw ognipmont as pain to bo fr a from dafcats is materials and workmanship for a period of aipglduan(12.)months from Asa_•.•.:::• -•mars t,t
twa]mm(Ll)mouths from tha data of smrr co inirial use,shicheror comas first.SPCO SHALL NOT BE RESPONSIBLE FOR ANY CONSEQUENTIAL.7' :-
SPECIAL OR LIQUIDATED DAMAGES TKO=DRESSEDORL1fFLIED WARRANTY OFhfERCft%NT?BUITl ORPTINESS FOR APARTICST-A5 ?.°,:
APPLF.RopairspoecrmadbySPCCagoaamamodagainstdefsctsinworkmanshipardormatmialsfoeaprindof=also(12)month;firmthedataofshipms -". • .::-.•
mspansiblo for any nmvial oe rainstatlation rhargas ort-ansportrton cbanras in rasa:whoa agnipmennt has failed undo tha:a wranr'conditions.SPCC's
Customor's sots'smad2•uudar this warranty is rapaix or rsp]assmant at SPCO's a]ocdon.Customor maws lo prosida SPCO raasooab]a and clear across to any agoipn:wrt ccrarad by
this warranty abi.h may i crude sumo sal or materials ac:n11 0ras as wall as supphing any equ ip:o n,mateials cr strortoras which era nsscassarr to pry ida reasonable across to
the agnipmuor baiug rapailed or raplxsd.Coals 10 remora androe reinstall agnipmsus for warrant"purposes shall ba the rsspoosdblic+o:Customer.
Replace Tent parts or repairs Furnished under this warranty shall be su6{ec1 to warranty provisions herein for the remalr rig warranty period.All equipment repaired
ar replaced will be re-warranled only for the remainder aF the original warranty period.SPCO does not warrait the esllpment covered by this quotation or any
repairbepiaoemenl part against the effects or erosion,corrosion,or normal wear and tear due to operation or the err'or Ten t.The warranty and remedies set farm
herein are conditioned upon proper storage,Installation,use and maintenance or the equipment sobered by this quotaban In all material respects,and In accordance
with 0 PCO's wrttten recommendatitxis.Customer must nary SPCO In writing or any warranty claim during tile warranty period 6r within thirty{36p days tiereafer.
SPCO will not be liable under this warranty If warranted goads Nave been exposed or subjected 10 any 1.1)maintenance,repair, Installation,handling,packaging,
transportation,storage,operation,or use which is improper or otherwise not in co T allance with SPCO's instructions,(2)alteration,madltic anon or repair by anyone
other than SPCO or those spectically authsrmed by SPCO, (3)accident,cor Iamlraton,rarelgn ob{ect damage,abuse,negieci,or negikgence alter shipment 10
Customer,{4)damage caused by Failure of an S PCO supplied product not uncle'warraik}•or by any hardware or sartware not supplied by SPCO.(5)use or counterfeit
or replacement parts that are not manufactured by the manufacturer or goods pro',des by SPCO or approved by SPCO for use In goods provided by SPCO,or{6)
goods which are normally consumed n operation or which have normal Ire Inherently shorter than the warranty period includln g,but not limited 10,conslrnables(e.g.
lamps,batteries,storage capacitors).
PAGE 7 OF 9 PAGES
AGENDA ITEM NO.6.6
Remit to 4624 Mania Luther King I nry
PIAIP Fort Worth.TX 76119
COMPANY, INC. Phone
Fa s (817)539-2060
(817)595.-4900
Bill to :City of Wichita Falls PRO FORMA QUOTATION
P.O.Box 1431
-.L.:umber....... SQC06459-2 Page:5 of 6
Wichitz Falls,TX 76307 Sales adz( ..... rate. 1.11:42020
Ourref...313
iiisI Pay :Net 30 Days
Contact: QuNztion deadline:11 2 2020 Sales:=IV
1111.0:1E: :940 7i51 7404 Delivery Term .....FOB Destination Name:Oscar E.Villaneall
Fax :940 761 8877
Ship to:Lake Arrowhead PS
11296 FM-2606
Wichit.N Falls,TX 76310
Contact:Butch Leinweber
Phone:940-723-73 1 6
Fax 940-6914121
4. Payman:-All prim:am EWE rash to bo paid thirty(30)day:aft.'dam of intnim.Onstomar 211;111}1.1 to mak.;pap:mint urthin that pariod DiSCOTIILTS will apply only a:staved 01:1 raw
fcc lairty(30)day:aftur issuarara:hall bsar intarga at thn hithiart lawful:rata dm and parrabha cowry inroiond arcount which.is dalinqraant and mDt paid
within the=rind:arms..Should =sr for any rualon.fail to pay a accordanm nin tha:41:arms,Cu:-.onale aFil9S to pay all colhacton casts,attornwf's faa.and armnas incnmd
calkoting pao.anan-..
rr Customers ': i:ecames unsatiEractbey 10 SPCO,OPCO reserves the right la(a)require :07-1€.11 on a cash,In attarice
basis,{b)require a e•:i• :" :-+: :• • acceptable security before shipment,10,cancel shipment at any time arc- :+ +-:, :„.,•."1.11ner oblgatIon or liability
an SPCO's part,(a'?-.en- • abtgatian on the pan of SPCO,one)require other special payment terms acnelicabs io SF CO to assure payment.All
enenslans Or credit are approval DT SPC)'s credit department and management
5. knit Clack Aurnamsort-If Cu::: fails to pay lakaar:and mavaialman within thirty:(311)days altar pay-mant by SPC.O.SPCO will has.; rinhi to maks.fmuna payments by
chuck payahla joiniiy to Cu:to:mar latorars or matarialmim to tha smarm of-onpaid indabtDdmass araing out of thaj oh.SIKO will audit j aim chuzlas alumina tbs.roan sum on
ihu mart paymano appliration.
Ea Tama-Tha narrow:D5.all fadaral:-.atia CT lora]tans applizabla to tha:alp,:ma.dalimary or transpoutrtion c5 71..}{qjFmant or arricas sold'NITQUELCILI and iiviaa impart:,
and othar imiutiar7:501 t.a addsd to tha ciannact prima and paid by tau CI:stoma swap:wham nig Cur.amsc obi]5orni:la an app.:xi:art:a zseci5cam of umaniption.
7. Proparty Daman.-SPCC shall nor lop raaponalla for&maga to topail or candcaouria numnrtion with the work or anima peon:no-3 ruidar this contract SPCO chat]not In
rtawnsibla OtE claims ari:Mg franc Sac ramping of wain(min emi gourd which is nw.usiary in coax:action with tha sarrica or work pros-id:ad by SPC.O.Thu ctstemar agraus to ho]d
SPCO haurain::from cl.taic arising ant of daaragacano.adLw tha pumping of scalar onto the around
8. Startup- era iirjFatiaxt agrpaind garmant in this gnotiVon has a warranty ruguirsonsart gnaLifiad SPCO parsonnal must bu pmaart&ring thia initial aquipmen:marrap and
commissional:a.Fail:vg 7D rimunal and awns the prusimm of quaLiBial SPC.0 punonnal will void aniwamaf,-taram.Raquasts:or 53^111.p.37111.1.:7 OMIT r Inas:N.1.1W
(7)days p1 Foe Kriedi,ed dace DT the startup.
9. Limitation of LiatiLir.-Thu mondial uarfor.h bunk arc Dirk:ion and the tcn]liability of SPCO rvh raspan in this gontatino,and any CC11772.CE 5ot-goods or sonic:us arising
from this cpartstion_or far any hraach tharDrif,whiaDar baud on comract,a-arra:17,torts(branding narli panca),indamnity. or orlianriva,shall not mound the
g m:nation or sales prima of the sNcific Koipiraccit or iliTLiCP which gicus risa Sr the claim.
10. Sava-Al]amount:that Customer Dwas SPCO war this grintalion shall bo dna and pavabla in ccccrdanca with tau lianas of thia quotrtion:Customer shall not satoff inch
amounts CT any partino.thannef,whip:dam of no:liquidamd,against slams which Customar assurt:am d:L a 7D:7.:71?mum af:Eliams rnhadiania.:or othar dinsion nada'othar
van:action:with SPCO.
11. astomar Canrallition-C0.111:1113131 may canzal this order only Nona writtannotira and patanan:to SPCO o5 rancinahla and promo cancuLlation inargu latha as-am of
canmalation Custemsa nmapgry fca all malarial,urmaDa and Labor carts incurnd by SPCO in coo don Via mt:saials anti ainiza:to los.prnsidn3 pursraant CO this quotstinn
as wall as all 01p4211541.6 mating to any sNciaLlt.-fahricrnd reaucials and restocking charges.
12. A.s.:ipmEmt-Naithoi parn-may assign this cadge or any percion-Iwo-of nithont the adrancu,writ=conanit of:ha othar party,which consort aall not lm minaconably
w ithhold.
13. Wairar Sirtanabilrt7-Failuna by SPCO to ascot all or any of its right.upon any breach by Cu:-.Dance:hall not bs.&gonad a wairar of:nth right aithar with raspact to inch
broach or any ailoaquart braarh,nor shall any sraisar b.;implied from tha acrapianm of any paymano.No:lining De any ngirt tall artund to Dr affectnffuctam ISETT rich?Curtnoma may
possaa:nor :rich wairar sativid to any spina:pont similar or disamlar brunch.
IF any portion of these Terms are determined lobe Illegal,Invalid or unenforceable Far any reason,si..:1°pry,slam shall be scenes Eroker for-le purposes of
:be dispute In question and al otter prawislans shall remain In full force and erect
PAGE 8 OF 9 PAGES
AGENDA ITEM NO.6.B
SMITH Remit to.. 4624 Nlartiti Luther King In17-
.
- PUMP Fort Worth,TX 76119
o COMPANY INC:. Phone
Fax (81.7) 539-2060
(817) 59::7-4900
Bill to :City of'Wichita Falls PRO FORMA QUOTATION
P.O.Box 1431
Mmthe...... SQCC6459-2 Page:6 of 6
'Wick&Falls,TX 76307 Sales cciar Date. 10.42020
Your ref. Oar ref.313
Requisition ...... : Payrne:Net 30 Days
Calm: Quotation deadline:11112020 Sales:13ar0;
Rime :1'40 761 7404 Delivery Tenn :FOB Destination Name:Oscar E.Vtllarreal
F-414 :940 761 girn
Ship to:Lake Arrowhead PS
11296 FM-2606
Wichita Falls,TX 76310
Contact:Butch Leirrireber
Phone:ND-733-731a
Fax .._:94041914121
14. Applizahl4 Law-Thu oonnact tha IAD d Eno acpipstaxt and sonir_as cirraand by this q-nybrbon shall 64 inbaspnaind in accordanca irith tha
of tha Slabs of Tams.This contract is parfarmabba in NisLannass Cano.7.Toms and 111:1111.12 for any start action in any tray ralating io CT wising oat of this
costa-act shall bus kfcLaanan Conntv,Tunas.
ACCEPTED BY:
COMPANY NAME:
PROJECT REFERENCE:
SIGNED ON DATE:
SIGNED:
PRINTED NAME:
PAGE 9 OF 9 PAGES
AGENDA ITEM NO.6.B
CITY COUNCIL AGENDA
January 19, 2021
ITEM/SUBJECT: Resolution authorizing the submittal of a grant application to the
Texas Division of Emergency Management for the FY 2021
Emergency Management Performance Grant.
INITIATING DEPT: Fire
STRATEGIC GOAL: Efficiently Deliver City Services
STRATEGIC OBJECTIVE: Practice Effective Governance
COMMENTARY: The City Emergency Preparedness Division would like to make
application to the Texas Division of Emergency Management for the FY 2021 Emergency
Management Performance Grant. The Emergency Management Performance Grant is a
yearly grant that assists local governments with all hazard emergency preparedness. The
Wichita Falls Emergency Preparedness Division has been awarded this grant in the past
and would like to continue applying and receiving the Emergency Management
Performance Grant. The period of grant funding began October 1, 2020 and would end
September 30, 2021. The Emergency Management Performance Grant is a 50/50 match.
Staff recommends approval of the resolution.
® Fire Chief
ASSOCIATED INFORMATION: Resolution
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 1 OF 2 PAGES
AGENDA ITEM NO. 6.c
Resolution No.
Resolution authorizing the submittal of a grant application to the
Texas Division of Emergency Management for the FY 2021 Emergency
Management Performance Grant
WHEREAS, The City Council finds it in the best interest of the citizens of Wichita
Falls that the Emergency Management Performance Grant be applied for in FY 2021 from
the Texas Division of Emergency Management.
WHEREAS, The City Council agrees to provide applicable matching funds for the
said project as required by the Texas Division of Emergency Management.
WHEREAS, The City Council agrees that in the event of loss or misuse of the
Emergency Management Performance Grant funds, the City Council assures that the
funds will be returned to the Texas Division of Emergency Management in full.
WHEREAS, The City Council authorizes the City Manager, or his designee, to
apply for the FY2021 Emergency Management Performance Grant on behalf of the City
of Wichita Falls.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
The City Council approves submission of the grant application for the FY 2021
Emergency Management Performance Grant to the Texas Division of Emergency
Management
PASSED AND APPROVED this the 19th day of January, 2021.
MAYOR
ATTEST:
City Clerk
PAGE 2 OF 2 PAGES
AGENDA ITEM NO. 6.c
CITY COUNCIL AGENDA
January 19, 2021
ITEM/SUBJECT: Resolution authorizing award of bid to Retail Motorcycle Ventures,
Inc. dba BMW Motorcycles of North Dallas for the purchase of four
(4) BMW Police Motorcycles in the amount of$111,911.08.
INITIATING DEPT: Aviation, Traffic, & Transportation
STRATEGIC GOAL: Efficiently Deliver City Services
STRATEGIC OBJECTIVE: Practice Effective Governance
COMMENTARY: In 2012, Fleet Maintenance staff along with the Wichita Falls Police
Department (WFPD) motorcycle unit researched and tested Harley Davidson, BMW,
Victory Commander and Honda motorcycles when Kawasaki discontinued the Concourse
14P. The BMW 1200 series RTP was selected over the Harley Davidson for performance
and handling. The Police Department is very satisfied with the operation and performance
of the BMW motorcycles.
Bids were opened January 7, 2021, for the purchase of three (3) BMW motorcycles. One
(1) qualifying bid was received. In a typical budget year, staff recommends replacing
three WFPD motorcycles. However, one WFPD motorcycle was a total loss in an incident
that occurred on November 19, 2020. Using one of the three budgeted motorcycles to
replace the damaged unit (2020 Year Model) would leave an older (2014 Year Model)
motorcycle in the fleet as a reserve unit. To date, there is approximately $104,000 saved
through capital vehicle purchases. If approved, the purchase of a fourth motorcycle will
increase the total purchase price by $27,977.77. Staff recommends using some of this
savings to purchase a fourth WFPD motorcycle to replace the WFPD unit that was
damaged beyond repair.
Staff recommends the purchase of four (4) BMW R1250 RTP motorcycles from Retail
Motorcycle Venture Inc. in the amount of$111,911.08.
Budgeted amount: $87,000
® Purchasing ® Director of Aviation, Traffic & Transportation
ASSOCIATED INFORMATION: Resolution ; Bid Tabulation Sheet; Photo of BMW
R125ORTP
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 1 OF 3 PAGES
AGENDA ITEM NO. 6.D
Resolution No.
Resolution authorizing award of bid to Retail Motorcycle Ventures, Inc.
dba BMW Motorcycles of North Dallas for the purchase of four (4)
BMW Police Motorcycles in the amount of $111,911.08
WHEREAS, the City of Wichita Falls advertised and requested bids for the
purchase of four (4) police motorcycles; and,
WHEREAS, bids were received and publically opened on January 7, 2021 ; and,
WHEREAS, the City Council desires to purchase four (4) police motorcycles for
the WFPD Motors Division.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WICHITA FALLS, TEXAS, THAT:
Authorization is granted to award the bid for four (4) police motorcycles to Retail
Motorcycle Ventures, Inc. in the amount of$111,911.08.
PASSED AND APPROVED this the 19th day of January, 2021.
MAYOR
ATTEST:
City Clerk
PAGE 2 OF 3 PAGES
AGENDA ITEM NO. 6.D
11712021 BID TABULATION
BID 0- 9
POLICE MOTORCYCLES
(3 EACH)
VENDOR MODEL EACH TOTAL
BMW MOTORCYCLES OF N. DALLAS BMW R125ORTP S 27,977.77 $ 83,933.31
PLANO,TX
•
y..
•
•
4144%,„„ 1040066,
PAGE 3 OF 3 PAGES
AGENDA ITEM NO. 6.D
CITY COUNCIL AGENDA
January 19, 2021
ITEM/SUBJECT: Appointments to Boards and Commissions
INITIATING DEPT: City Clerk
STRATEGIC GOAL: N/A
STRATEGIC OBJECTIVE: N/A
COMMENTARY: After many years of service, Kathie Forehand-Chaddick resigned
from the Lake Wichita Revitalization Board effective January 12, 2021. There is one
applicant interested in serving, and staff recommends appointing Matt Marrs to Place 5
with a term to expire 07/31/2027.
® City Clerk
ASSOCIATED INFORMATION: Member Roster
® Budget Office Review
® City Attorney Review
® City Manager Approval
PAGE 1 OF 2 PAGES
AGENDA ITEM NO. 9.
LAKE WICHITA REVITALIZATION COMMITTEE
PLACE NAME APPOINTED EXPIRATION QUALIFICATIONS DISTRICT
1 Tim Brewer 11/06/2018 07/31/2027 City Council Rep.
2 Crystal Byrd 10/20/2020 12/31/2027 Park Board Rep.
12/15/2020
I
3 Kendrick Jones 08/01/2017 07/31/2027 CWF Rep.
11/07/2017
4 Pete Gill 09/01/2015 07/31/2027 Lakeside City Rep. Moved from
11/07/2017 voting alternate 08/07/2018
5 Vacant 07/31/2027 CWF Rep.
6 Eve Montgomery 10/16/2018 07/31/2027 CWF Rep.
7 Stephen Garner 12/15/2020 12/31/2027 CWF Rep.
8 David Coleman, Chair 02/19/2019 07/31/2027 CWF Rep.
11/05/2019 (moved from Alt. 11/5/19)
9 Wilson "Ford" Swanson 07/07/2015 07/31/2027 CWF Rep.
11/07/2017
10 Eric Stevens 11/07/2017 07/31/2027 Lakeside City Ex-Officio
11 Jeremy Garza 10/20/2020 07/31/2027 Voting Alternate
12 Sharon Roach 07/07/2020 07/31/2027 Voting Alternate
13 Alicia Castillo 10/20/2020 07/31/2027 Gold Star Family Member
Ex-Officio