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AGD 01/05/2021/G l 1 Al(S T E X A S ' /:IW5k1e5; Go/aMO'Prortmwes City of Wichita Falls City Council Agenda Stephen Santellana, Mayor Bobby Whiteley, At Large Michael Smith, District 1 DeAndra Chenault, Mayor Pro Tern Jeff Browning, District 3 Tim Brewer, District 4 Steve Jackson, District 5 Darron Leiker, City Manager Kinley Hegglund, City Attorney Marie Balthrop, City Clerk Notice Of Regular Meeting Of The Mayor And City Council Of The City Of Wichita Falls, Texas, To Be Held In The City Council Chambers, Memorial Auditorium, 1300 Seventh Street, Tuesday, January 5, 2021, Beginning At 8:30 A.M. This meeting can be accessed and viewed at the following locations: 1. The video may be livestreamed on the City's YouTube page (https://www.youtube.com/citvofwf) 2. A livestream will be shown on the Spectrum/Time Warner Cable Channel 1300 3. A livestream will be shown on the City's Facebook page (City of Wichita Falls, Texas Government) (https://www.facebook.com/CitvofWF) 4. A video of the meeting will be posted on the City's YouTube page (https://www.youtube.com/citvofwf) Item # Call to Order 2. (a) Invocation: Dr. Brad Samuelson Our Lady Queen of Peace (b) Pledge of Allegiance 3. Presentations Employee of the Month - Lt. Sam Coltrain, Police Department CONSENT AGENDA 4. Approval of minutes of the December 15, 2020 Regular Meeting of the Mayor and City Council. 5. Resolutions (a) Resolution authorizing award of bid for the purchase of eleven (11) 2021 Ford Utility Police Interceptors from the low bidder Wichita Falls Ford - Lincoln, Inc. in the amount of $383,215.80 (b) Resolution authorizing award of bid for the purchase of one 15-yard dump truck from the low bidder, Summit Truck Group, LLC, in the amount of $124,663 (c) Resolution authorizing award of bid for the purchase of two (2) 3/4-ton pickup trucks, one (1) 3/4-ton pickup cab/chassis, and (1) extended cab 3/4-ton pickup from the low bidder, Wichita Falls Ford -Lincoln, Inc., in the amount of $102,981.85 (d) Resolution authorizing award of bid for the purchase of two (2) 33,000 GVW crew trucks from the low bidder, TNTX, LLC dba Lonestar Truck Group, in the amount of $166,570.00 6. Receive Minutes (a) Planning & Zoning, November 11, 2020 (b) Wichita Falls Economic Development Corporation, November 19, 2020 REGULAR AGENDA 7. Other Council Matters (a) Staff Reports 1. COVID-19 Update — Lou Kreidler 2. Downtown Property Maintenance Code and Vacant Structure Registry Ordinance Update — Terry Floyd (b) Items of concern to members of the City Council 8. Comments from the public to members of the city council concerning items that are not on the city council agenda. People wishing to address the council should sign up prior to the start of the meeting. A three -minute time frame will be adhered to for those addressing their concerns. Since comments from citizens are not posted agenda items, the City Council is prohibited from deliberating or taking any action, other than a proposal to place the item on a future agenda. Staff may provide factual statements in response to inquiries or recite existing policy. 9. Executive Sessions Executive Session in accordance with Texas Government Code §551.074 to deliberate the appointment, employment, evaluation, reassignment, duties, CITY COUNCIL AGENDA PAGE 2 OF 3 discipline, dismissal of a public officer or employee, including, but not limited to members of the following boards and commissions: • Zoning Board of Adjustment 10. Appointments to Boards and Commissions • Zoning Board of Adjustment 11. Adjourn Spanish language interpreters, deaf interpreters, Braille copies or any other special needs will be provided to any person requesting a special service with at least 24 hours' notice. Please call the City Clerk's Office at 761-7409. Every item on this agenda shall be considered a public hearing. Regardless of the agenda heading under which any item is listed, any word or phrase of any item listed on this agenda shall be considered a subject for consideration for purposes of the Texas Open Meetings Act and other relevant law, and City Council may deliberate and vote upon any such subject and resolutions related thereto. Resolutions, ordinances, and other actions concerning any word, phrase, or other subject may be voted upon, regardless of any language of limitation found in this agenda or any document referring to such action. Any penal ordinance, development regulation or charter provision of the City of Wichita Falls or item which is funded by the current or next proposed City of Wichita Falls budget, including, without limitation, any street, water pipe, sewer, drainage structure, department, employee, contract or real property interest of the City of Wichita Falls, may be discussed and deliberated, and the subject is hereby defined as such without further notice. Any item on this agenda may be discussed in executive session if authorized by Texas law regardless of whether any item is listed under "Executive Sessions" of this agenda, regardless of any past or current practice of the City Council. Executive sessions described generally hereunder may include consideration of any item otherwise listed on the agenda plus any subject specified in the executive session notice. Executive sessions described generally hereunder are closed meetings, may include consideration of any item otherwise listed on the agenda plus any subject specified in the executive session notice, and may include items under Texas Government Code Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.084, and/or 551.087. CERTIFICATION I certify that the above notice of meeting was posted on the bulletin board at Memorial Auditorium, Wichita Falls, Texas on the 30t" day of December, 2020 at 3.00 o'clock p.m. LAL B� City Clerk CITY COUNCIL AGENDA PAGE 3 OF 3 CITY COUNCIL AGENDA January 5, 2021 ITEM/SUBJECT: Employee of the month. INITIATING DEPT: Police COMMENTARY: Presentation of the Employee of the Month Award (plaque, letter of appreciation, dinner for two and check for $100) to Sam Coltrain. ® Director of Human Resources ASSOCIATED INFORMATION: Narrative ❑ Budget Office Review: ® City Attorney Review: ® City Manager Approval PAGE 1 OF 2 PAGES AGENDA ITEM NO. 3. EMPLOYEE OF THE MONTH FOR January 2021 Name: Lt. Sam Coltrain Department: Police Hired: 08/29/89 Present Position: WFPD Technical Services Lieutenant Narrative: During Lt. Coltrain's career, he has been promoted through the ranks from working in Patrol, to the Organized Crime Unit, to Community Services and Training. In his current position directing the Technical Services Section, Lt. Coltrain is responsible for the management of three different units - Property/Impound, Records, and Communications. Recently, Lt. Coltrain was also tasked with coordinating the efforts of the WFPD as the department looked to replace its RMS/CAD/Mobile platforms. He played a pivotal role from the start of the project to its successful completion. Whether it's his normal assignment or additional duties, Lt. Coltrain is passionate about providing the best possible service to the community. He is energetic, knowledgeable and always lends a positive outlook. Family: He is married to Pam Coltrain, and they have three beautiful daughters: Becky, Brooke, and Brittany. Hobbies: In his spare time, Sam enjoys working on and restoring old trucks and Jeeps. Closing: Without a doubt, Lt. Coltrain is an asset to the Wichita Falls Police Department. We are proud to honor Lt. Coltrain with this Employee of the Month Award. PAGE 2 OF 2 PAGES AGENDA ITEM NO. 3. City of Wichita Falls City Council Meeting Minutes December 15, 2020 T E X A S F/ueSRieS: l?�/de� O��ajfiury7ies Item 1 - Call to Order The City Council of the City of Wichita Falls, Texas met in regular session on the above date in the Council Chambers of the Memorial Auditorium Building at 8.30 o'clock a.m., with the following members present. Stephen L. Santellana DeAndra Chenault Tim Brewer Jeff Browning Steve Jackson Michael Smith Bobby Whiteley Darron Leiker Kinley Hegglund Marie Balthrop - Mayor - Mayor Pro Tem - Councilors - City Manager - City Attorney - City Clerk Mayor Santellana called the meeting to order at 8.31 a.m. Item 2a — Invocation Reverend Michael Morris, First Presbyterian Church, gave the invocation. Item 2b — Pledge of Allegiance Mayor Santellana led the Pledge of Allegiance. Page 1 of 20 Agenda Item No. 4. Item 3-5 — Consent Items 8:35 a.m. City Manager Darron Leiker gave a briefing on the items listed under the Consent Agenda. Moved by Councilor Browning to approve the items on the consent agenda. Motion seconded by Councilor Smith and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and Whiteley Nays: None Item 3 — Approval of minutes of the December 1, 2020 Regular Meeting of the Mayor and City Council Item 4a — Resolution 114-2020 Resolution authorizing the purchase of one (1) Aluminum Solid Waste Transfer Trailer from Travis Body and Trailer, Inc. in the amount of $76,325.00. Item 4b — Resolution 115-2020 Resolution authorizing the City Manager to award bid and contract for the 2021 Crack Seal Project to SuperSealing USA, LLC in the amount of $91,438.75. Item 5 — Receive Minutes (a) Firefighters and Police Officers' Civil Service Commission, June 24, 2020 (b) Wichita Falls 4B Sales Tax Corporation (4BSTC), October 1, 2020 (c) Wichita Falls Economic Development Corporation, October 15, 2020 (d) Lake Wichita Revitalization Committee, November 10, 2020 Item 6a(i) — Public Hearing 8:35 a.m. Public hearing finding certain buildings and/or structures to be dangerous. Mayor Santellana opened the public hearing at 8:36 a.m. CITY COUNCIL MINUTES December 15, 2020 Page 2 Page 2 of 20 Agenda Item No. 4. Rita Miller, Code Enforcement/Housing Administrator, addressed the Council and discussed the dangerous structure criteria, demolition process, notice timeline, and presented the following properties for demolition: 1918 Windthorst Rd, secondary living quarters - Date of notice February 24, 2020, no taxes owed, and water disconnected on May 2, 2001. No public comments. 1304 Tulip Street, main structure - Date of notice June 19, 2020, taxes owed $343.92, and water disconnected May 13, 2010. No public comments. 2805 Cumberland Ave, accessory structure - Date of notice December 5, 2019, taxes owed $1,496.64, and water disconnected July 30, 2019. This property will be removed from the list as the owner has demolished the accessory structure. 1417 N. 7t" Street, accessory structure - Date of notice January 17, 2020, taxes owed $159.73, and water is currently active. Mr. Billy Kendall Williams addressed the council, stated that he does not have the ability pay for the demolition, and requested that the city demolish the building. He has personal items he would like to remove prior to demolition but will need some assistance to remove them. Mrs. Miller will meet with Mr. Williams to insure he understands the process and provide ample time to remove personal property. 1601 30t" Street, main structure - Date of notice June 17, 2020, taxes owed $669.93, and water disconnected July 8, 2009. No public comments. 31 Vickie Dr., mobile home - Date of notice October 4, 2019, taxes owned $72.56, and water is active to the mobile home park. No public comments. 611 Humphreys, main structure - Date of notice January 17, 2020, taxes owed $356.90, and water disconnected on October 27, 2018. No public comments. 2300 Yale Ave., main structure - Date of notice February 27, 2020, taxes owed $2,329.31, and water disconnected March 3, 2018. No public comments. 2118 Roberts Ave., main structure - Date of notice September 10, 2019, no taxes owed, and water disconnected March 2, 2018. No public comments. 2100 8t" Street, accessory structure - Date of notice February 24, 2020, no taxes owed, and water is active. No public comments. 400 Chester Ave., accessory structure - Date of notice June 19, 2020, no taxes owed, and water disconnected November 9, 2017. Mr. Stout came in to speak to staff prior to the meeting and stated he would like to repair the structure and use it for storage. CITY COUNCIL MINUTES December 15, 2020 Page 3 Page 3 of 20 Agenda Item No. 4. 713 Indiana Ave., commercial structure — Date of notice July 13, 2020, no taxes owed, and water disconnected July 28, 2005. This structure was previously ordered for demolition October 19, 2010. This property has shared walls with structures on either side, which causes complications with demolition. There have been five different owners since the original demolition order. Chelsey Pirkle, 708 8t" Street, addressed the council on behalf of Will Kelty. Ms. Pirkle stated that when Mr. Kelty purchased the building he was under the impression that HUD funds were available to assist with the cost of demolition, and later found out that was not the case. Due to the cost of demolition, he would like to auction or sell the property. Mrs. Miller stated that the cost of demolition is also an issue for the City. Paul Menzies, Assistant City Director, stated that after 30 days, if there is not significant movement on this issue, there could be citations issued. Mr. Menzies discussed that there had previously been federal funding available for part of the cost, but the previous owner did not move forward and the funding was spent on other properties. Ms. Pirkle read emails discussing the challenges Mr. Kelty has faced while trying to remedy this issue, and stated that the cost is the main issue. If Mr. Kelty can receive assistance with the cost of demolition, he is interested in rebuilding at the location. Councilor Smith stated that he was happy to see this property on the demolition list as it has been an issue for years. It is a dangerous structure and needs to be removed. Councilor Smith also stated that the property on the southwest corner of Ohio and 5t" street is also a dangerous structure that should be removed. Mrs. Miller stated that the property at Ohio does have a demolition order, and has been issued a restoration permit. If improvements are not made, this property will also be potentially receiving citations. Darron Leiker, City Manager, stated that ten years ago funds were available to assist with the cost of demolition, but never the entire cost. Ms. Pirkle stated that they would love to see the building go away, but the cost is prohibitive. Mayor Santellana closed the public hearing at 9.03 a.m. Mayor Santellana reopened the public hearing at 9.05 a.m. to allow comments from a citizen that was late to the meeting. Billy Gholson addressed the council in reference to property located at 2100 8t" Street. Mr. Gholson stated he purchased the property a week ago and his intent is to demo the property and eventually build a shop. Mr. Gholson was advised that he will have 30 days to demolish the structure. Mayor Santellana closed the public hearing at 9.07 a.m. Item 6a(ii) — Ordinance 76-2020 8.38 a.m. Ordinance finding certain buildings and/or structures to be dangerous; requiring property owners to demolish said buildings and/or structures within thirty (30) days of the date of this ordinance and declaring an emergency and immediate effective date. CITY COUNCIL MINUTES December 15, 2020 Page 4 Page 4 of 20 Agenda Item No. 4. Moved by Councilor Browning to approve Ordinance 76-2020 as stated above, removing 2805 Cumberland from the list. Motion seconded by Councilor Smith and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and Whiteley Nays: None Item 6b(i) — Public Hearing 9:08 a.m. Public Hearing for the proposed 2020-2024 Five Year Public Housing (PHA) Year Plan and first year of Action Plan. Mayor Santellana opened the public hearing at 9:08 a.m. Mrs. Miller discussed the current action plan and stated no changes were recommended. They are currently serving approximately 800 families with 687 families on the waiting list. During the next year, they are looking to upgrade their computer systems. Councilor Smith asked Mrs. Miller to explain the assistance provided. Mrs. Miller stated that they provide rental assistance based upon the clients income. There is currently a preference for those working, the elderly, and disabled, and those individuals will be assisted first. The voucher program allows clients to choose where they want to live and the rental assistance is paid directly to the property owner. Approximately seventy percent of applicants are qualified and funding is limited. Councilor Chenault asked if there are any programs available for eviction assistance due to COVID-19. Mrs. Miller suggested that tenants be up front with their landlords and discuss options, and if they are going through eviction they should contact the Northwest Texas Legal Aid for further guidance. Tenants currently on the program can receive additional assistance if the eviction is due to income changes. Interfaith Ministries, Catholic Charities and possibly the Salvation Army are providing rental assistance. Mayor Santellana closed the public hearing at 9:15 a.m. Item 6b(ii) — Resolution 116-2020 8:38 a.m. CITY COUNCIL MINUTES December 15, 2020 Page 5 Page 5 of 20 Agenda Item No. 4. Resolution for the proposed 2020-2024 Five Year Public Housing (PHA) Year Plan and the first year of the Action Plan. Moved by Councilor Brewer to approve Resolution 116-2020. Motion seconded by Councilor Smith and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and Whiteley Nays: None Item 7a — Ordinance 77-2020 9:16 a.m. Ordinance adding Section 2-33 to Chapter 2, Article II, Division 1, of the Wichita Falls Code of Ordinances to provide for the appointment of the Mayor Pro-Tem, as approved by the voters at the November 3, 2020 general -special election; and providing an effective date. Moved by Councilor Chenault to approve Ordinance 77-2020 effective November 16, 2021. Motion seconded by Councilor Browning and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and Whiteley Nays: None Item 7b — Ordinance 78-2020 9:18 a.m. Ordinance amending Sections 2-28(b) and 2-29(1) and (2) of the Wichita Falls Code of Ordinances to provide for changes to term limits for City Council members; providing an effective date. Moved by Councilor Chenault to approve Ordinance 78-2020 effective January 15, 2021. Motion seconded by Councilor Browning and carried by the following vote: CITY COUNCIL MINUTES December 15, 2020 Page 6 Page 6 of 20 Agenda Item No. 4. Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Smith, and Whiteley Nays: Councilor Jackson Item 7c — Ordinance 79-2020 9:20 a.m. Ordinance amending Section 2-85 of Chapter 2, Article II, Division 2 of the Code of Ordinances of the City of Wichita Falls, Texas; amending Division 4 of said Article II, to revise the existing Rules of Procedure and Ethics Policy for the City Council; providing an effective date; providing for inclusion; and providing for severability. Moved by Councilor Chenault to approve Ordinance 79-2020. Motion seconded by Councilor Browning and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Smith, and Whiteley Nays: Councilor Jackson Item 7d — Ordinance 80-2020 9:22 a.m. Ordinance amending Section 2-30 of Chapter 2, Article II, Division 1, of the Wichita Falls Code of Ordinances to provide for changes to compensation for the Mayor and City Council, as approved by the voters at the November 3, 2020 general -special election; and providing an effective date. Moved by Councilor Browning to approve Ordinance 80-2020 effective January 15, 2021. Motion seconded by Councilor Smith and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Smith, and Whiteley Nays: Councilor Jackson Item 7e — Ordinance 81-2020 CITY COUNCIL MINUTES December 15, 2020 Page 7 Page 7 of 20 Agenda Item No. 4. 9:25 a.m. Ordinance authorizing the carry -forward, amendment or transfer of capital and related funds from the 2019-20 Budget to the 2020-21 budget as a part of the fiscal year end closing process and to prepare all funds for audit. Moved by Councilor Smith to approve Ordinance 81-2020. Motion seconded by Councilor Chenault and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and Whiteley Nays: None Item 7f — Ordinance 82-2020 9:38 a.m. Ordinance making an appropriation to the Special Revenue Fund for the Community and Clinical Health Bridge Project (CCHB) in the amount of $17,500 received from the Department of State Health Services. Moved by Councilor Brewer to approve Ordinance 82-2020. Motion seconded by Councilor Jackson and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and Whiteley Nays: None Item 7g — Ordinance 83-2020 9:40 a.m. Ordinance amending Chapter 106 of the Code of Ordinances by amending Article III; providing a repealer clause; providing for inclusion; providing for severability; and setting an effective date. Moved by Councilor Chenault to approve Ordinance 83-2020. Motion seconded by Councilor Brewer and carried by the following vote: CITY COUNCIL MINUTES December 15, 2020 Page 8 Page 8 of 20 Agenda Item No. 4. Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and Whiteley Nays: None Item 7h — Ordinance 84-2020 9:45 a.m. Ordinance appropriating funds from the Tax Increment Financing (TIF) Reinvestment Zone #4 Fund to Downtown Wichita Falls Development, Inc. (DWFD, Inc.) for matching assistance in an amount not to exceed $10,000 for the creation and development of an Indiana Avenue National Register Historic District and Historic Resources Survey; and authorizing the City Manager to enter into contract with DWFD, Inc. for the stated funds. Moved by Councilor Chenault to approve Ordinance 84-2020. Motion seconded by Councilor Browning and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and Whiteley Nays: None Item 8a — Resolution 117-2020 9:52 a.m. Resolution approving the transfer of various aged receivable accounts to dormant status as part of the City's fiscal year end closing process. Moved by Councilor Brewer to approve Resolution 117-2020. Motion seconded by Councilor Browning and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and Whiteley Nays: None Item 8b — Resolution 118-2020 CITY COUNCIL MINUTES December 15, 2020 Page 9 Page 9 of 20 Agenda Item No. 4. 9:55 a.m. Resolution confirming an appointment to the Firefighters and Police Officers' Civil Service Commission. Moved by Councilor Chenault to approve Resolution 118-2020. Motion seconded by Councilor Browning and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and Whiteley Nays: None Item 8c — Resolution 119-2020 9:51 a.m. Resolution authorizing the City Manager to approve Change Order No. 1 for the 2020 Alley Rehabilitation Project to Freeman Paving, LLC in the amount of $29,440.00. Moved by Councilor Chenault to approve Resolution 119-2020. Motion seconded by Councilor Jackson and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and Whiteley Nays: None Item 8d — Resolution 120-2020 9:59 a.m. Resolution authorizing the City Manager to approve Change Order No. 2 for the 2020 Asphalt Rehabilitation Project for a reduction of $49,630.86. Moved by Councilor Brewer to approve Resolution 120-2020. Motion seconded by Councilor Jackson and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and Whiteley CITY COUNCIL MINUTES December 15, 2020 Page 10 Page 10 of 20 Agenda Item No. 4. Nays: None Item 8e — Resolution 121-2020 10:01 a.m. Resolution authorizing the City Manager to execute a contract with NGU Sports Lighting, LLC in the amount of $259,000 for the installation of a new LED lighting system in the Kay Yeager Coliseum. Moved by Councilor Chenault to approve Resolution 121-2020. Motion seconded by Councilor Browning and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, Smith, and Whiteley Nays: None Item 9a1 — Staff Report — COVID-19 Update, Lou Kreidler 10:07 a.m. Mrs. Kreidler discussed the delivery of vaccines in Texas, and stated the first doses will be targeted towards health care workers who are working directly with patients that are or maybe positive for COVID-19. This will hopefully help resolve the staffing shortage for those caring for the sickest individuals in our community. Receiving the vaccine will be voluntary with front line heath care workers and residents of long-term care facilities being some of the first to receive the vaccine, and the Expert Vaccine Allocation Panel will make recommendations for subsequent groups. The Moderna vaccine should be approved next week and is available in batches of 100 doses that can be held at normal freezer temperatures, resulting in more vaccine being available. Mrs. Kreidler stressed that it will take months for there to be an adequate supply of vaccine for everyone in our community that wants to be vaccinated. They are working with local providers and encouraging them to provide vaccines to their patients, and the Health District will hold vaccination clinics when adequate supplies of the vaccine are available. The vaccine will be available at no charge or co -pay, but there will be the ability to bill insurance for an administrative fee. Mrs. Kreidler encouraged people to find alternative ways to celebrate Christmas as they have seen the spread of COVID-19 from Thanksgiving celebrations with instances where entire families had to be quarantined due to exposure. She asked that everyone plan ahead, and celebrate safely. Information will be on the Health Department website later this week concerning the vaccine, and she CITY COUNCIL MINUTES December 15, 2020 Page 11 Page 11 of 20 Agenda Item No. 4. asked that everyone be patient as they work through the vaccination process. People should continue to prevent spread by wearing a mask, social distancing, staying home when possible, and washing their hands frequently. Item 9a2 — Staff Report — Public Safety CAD-RMS Mobile Project Update, Blake Jurecek 1O:19a.m. Blake Jurecek, Assistant City Manager, addressed the Council and recognized the group of employees that participated in the CAD-RMS project. Mr. Jurecek discussed the project timeline, the procurement process, and project deliverables that led up to going live with the software. Mr. Jurecek presented a summary of the project cost including the NIBRS Grant of $392,420. Chief Borrego praised the group involved and discussed the software capabilities for the Police Department, and the grant received. He discussed the changes with the Computer Aided Dispatch system that includes being able to determine which units are closest to the incident which leads to better response times. Chief Borrego discussed the improvements in the entire dispatch process, and crime reporting. Chief Prillaman stated that the team has done an outstanding job throughout this process. He discussed the changes in the system that also allows the Fire Department to dispatch the closest available unit and allows delays between apparatuses dispatched. This system allows the department to answer the call with the appropriate unit in the shortest amount of time. The software shows all active vehicles, their statuses, and automatically dispatches the closest unit and provides routes of travel. Chief Prillaman thanked the staff that completed this project. Council and staff thanked the team for their extensive work on the project. Item 9b — Items of Concern to Members of the City Council 10.39 a.m. Councilor Brewer stated the housing market is good and there are businesses hiring. There are new businesses and new people moving into Wichita Falls and he is excited about it. Councilor Jackson reminded everyone that this Saturday Base Camp Lindsay will be downtown handing out food and clothing to veterans. They have plenty of food but can still using cold weather items. Stay safe and God bless. CITY COUNCIL MINUTES December 15, 2020 Page 12 Page 12 of 20 Agenda Item No. 4. Councilor Browning wished everyone a Merry Christmas and encouraged everyone to stay safe. Councilor Smith encouraged everyone to continue to follow the recommendations to stay safe. It is great to hear about the vaccine coming, but it will take months until the vaccine is available to everyone. He thanked the medical staff locally and nationally that are the soldiers on the front lines, and we want to keep them in our prayers along with first responders and frontline workers. Remember our non -profits that help those most in need, and please donate when you can. Merry Christmas and Happy New Year. Councilor Whiteley asked Russell Schreiber for a brief update on the Maplewood project. Mr. Schreiber discussed some sidewalk and streetlight work that needs to be completed, but the eastern half of the project is almost complete. The western half will not be completed until after the holidays. Councilor Whiteley discussed the charter amendment to term limits and how three-year terms will save money, as we will not have an election every third year and Councilors can stay focused on the job instead of worrying about having to campaign every 18 months. He discussed the Meet and Confer agreements for Police and Fire and gave kudos to those that worked through that process. Merry Christmas and everyone stay safe. Councilor Chenault said good morning and thanked everyone for coming out or watching. She discussed the trustee properties for sale and encouraged those looking for a lot to put in a bid. Councilor Chenault expressed her concern about city buses not running on Saturday and a call she received from a constituent stating he could not get to work on Saturdays without the bus. She feels that as Councilors, they are elected to be the voice for their constituents and she wanted to address this concern and asked what we are going to do to address this issue. John Burrus, Director of Aviation, Traffic and Transportation addressed the council and discussed the challenges they have faced with staff shortages and hiring new drivers. Currently to implement Saturday service they need at least three more drivers and as of this morning, there were no applicants. The local media has done a great job advertising the openings, and the city is looking at ways to streamline their efforts and combine resources with other departments. There was a discussion regarding advertising and using wraps on the buses to attract candidates. Mr. Burrus stated that it tears him and his staff up that they had to make this decision for the safety of the drivers and citizens. Christi Klyn, Director of Human Resources, discussed that they have done their normal advertising and that PIO has assisted with this. They do not normally purchase television or radio adds because they do not get good responses from those ads. Mrs. Klyn stated that part of the issue is low pay, and that COVID-19 has affected the number of applicants willing to apply. Hiring CDL drivers is a problem statewide in various industries. Mayor Santellana spoke briefly regarding the charter amendments. The three-year term limits allow continuity and there has not been a pay increase for councilors in over 33 years. The increased pay will help provide a larger pool of candidates. Please donate CITY COUNCIL MINUTES December 15, 2020 Page 13 Page 13 of 20 Agenda Item No. 4. cold weather items, and support the angel trees in town. He praised the Health Department and finance staff for their quality of work throughout the pandemic. They have done a fantastic job and our Health Department is an example for others to follow. Merry Christmas to everyone. Item 10 — Comments from the Public to Members of the City Council Concerning Items That Are Not on the City Council Agenda 11:03 a.m. Sedalia Jones, 611 West Cornelia, Iowa Park, Texas, discussed her concerns with water purification, the water reuse system, and ways to preserve water. Item 11 — Executive Session 11:12 a.m. City Council went into Executive Session at 11:12 a.m. in accordance with Texas Government Code §551.074. City Council reconvened at 11:43 a.m. Mayor Santellana announced that no votes or polls were taken. Item 12 — Appointments to Boards and Commission 11:43 a.m. Moved by Councilor Smith to make the following appointments to the Airport Board of Adjustments Place 1 — Glenn Beavers, reappoint with term to expire 12/31/2022 Place 2 — James Wingo, reappoint with term to expire 12/31/2022 Place 3 — Amy Bobrowitz, reappoint with waiver of term limit, term to expire 12/31/2022 Motion seconded by Councilor Whiteley and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Chenault, Jackson, Smith, and Whiteley Nays: None CITY COUNCIL MINUTES December 15, 2020 Page 14 Page 14 of 20 Agenda Item No. 4. Moved by Councilor Smith to make the following appointments to the Animal Shelter Advisory Committee: Place 2 — Dr. Bryan Wade, reappoint with waiver of term limit, term to expire 12/31/2022 Place 5 — Leslie Harrelson, reappoint with term to expire 12/31/2022 Motion seconded by Councilor Whiteley and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Chenault, Jackson, Smith, and Whiteley Nays: None Moved by Councilor Smith to make the following appointments to the Construction Board of Adjustments and Appeals: Place 1 — Anthony Inman, reappoint term to expire 12/31/2023 Place 2 — Leo Lane, reappoint with waiver of term limit, term to expire 12/31/2023 Place 5 — Pete Johnson, reappoint term to expire 12/31/2023 Place 6 — Allen Moore, appoint with term to expire 12/31/2023 Place 7 — James Cox, appoint with term to expire 12/31/2022 Place 8 — Michael Grassi, reappoint with term to expire 12/31/2023 Place 10 — Johnny Ozee, reappoint with term to expire 12/31/2023 Place 11 — Luke Oechsner, reappoint with term to expire 12/31/2023 Motion seconded by Councilor Whiteley and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Chenault, Jackson, Smith, and Whiteley Nays: None CITY COUNCIL MINUTES December 15, 2020 Page 15 Page 15 of 20 Agenda Item No. 4. Moved by Councilor Smith to make the following appointments to the Lake Wichita Revitalization Committee: Place 2 — Crystal Byrd, Park Board Rep, move from Place 7 to Place 2 and reappoint with term to expire 12/31/2027 Place 7 — Steve Garner, appoint with term to expire 12/31/2027 Motion seconded by Councilor Whiteley and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Chenault, Jackson, Smith, and Whiteley Nays: None Moved by Councilor Smith to appoint Joel Hartmangruber, Place 2, Architect in Training, to the Landmark Commission, term to expire 12/31/2023 Motion seconded by Councilor Whiteley and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Chenault, Jackson, Smith, and Whiteley Nays: None Moved by Councilor Brewer to appoint Dan Leslie, Place 5, Planning and Zoning Board Representative, to the Landmark Commission term to expire 12/31/2022. Motion seconded by Councilor Jackson and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Chenault, Jackson, Smith, and Whiteley Nays: None Moved by Councilor Brewer to appoint Larry Jean Jacoby to Place 1 on the Park Board, term to expire 12/31 /2023 Motion seconded by Councilor Whiteley and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Chenault, Jackson, Smith, and Whiteley Nays: None CITY COUNCIL MINUTES December 15, 2020 Page 16 Page 16 of 20 Agenda Item No. 4. Moved by Councilor Whiteley to appoint Jessica Traw, Place 3 on the Park Board, term to expire 12/31/2023. Motion seconded by Councilor Brewer and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Chenault, Jackson, Smith, and Whiteley Nays: None Moved by Councilor Whiteley to appoint Tom Taylor, Place 8 on the Park Board, term to expire 12/31 /2023. Motion seconded by Councilor Browning and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Chenault, Jackson, Smith, and Whiteley Nays: None Moved by Councilor Smith to make the following appointments to the Planning and Zoning Commission: Place 1 — Jack Browne, reappoint with waiver of term limit, term to expire 12/31/2022 Place 4 — Anthony Inman, reappoint with waiver of term limit, term to expire 12/31/2022 Place 6 — Jeremy Woodward, move from Place 10 to Place 6 and reappoint with term to expire 12/31/2022 Place 8 — Steve Lane, reappoint with term to expire 12/31/2022 Place 9 — David Carl Cook, reappoint with term to expire 12/31/2022 Place 10 — Wayne Pharries, reappoint with term to expire 12/31/2021 Place 11 — Michael Grassi, reappoint with term to expire 12/31/2022 Motion seconded by Councilor Whiteley and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Chenault, Smith, and Whiteley Nays: Councilor Jackson CITY COUNCIL MINUTES December 15, 2020 Page 17 Page 17 of 20 Agenda Item No. 4. Motion by Councilor Smith to make the following appointments to the Tax Increment Financing District Reinvestment Zone #2: Place 3 — Ben "Chip" Filer, reappoint with waiver of term limit, term to expire 12/31/2022 Chair - Ben "Chip" Filer, term to expire 12/31/2021 Motion seconded by Councilor Whiteley and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Chenault, Jackson, Smith, and Whiteley Nays: None Moved by Councilor Smith to make the following appointments to the Tax Increment Financing District Reinvestment Zone #3: Place 1 — Gaile Natale, reappoint with waiver of term limit, term to expire 12/31/2022 Place 4 — Kenneth Haney, reappoint with waiver of term limit, term to expire 12/31/2022 Chair - Kenneth Haney - term to expire 12/31/2021 Motion seconded by Councilor Whiteley and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Chenault, Jackson, Smith, and Whiteley Nays: None Moved by Councilor Smith to make the following appointments to the Tax Increment Financing District Reinvestment Zone #4: Place 4 — Andy Lee, reappoint with term to expire 12/31/2022 Place 5 — Cynthia Laney, reappoint with term to expire 12/31/2022 Chair - Ben "Chip" Filer, term to expire 12/31/2021 Motion seconded by Councilor Whiteley and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Chenault, Jackson, Smith, and Whiteley CITY COUNCIL MINUTES December 15, 2020 Page 18 Page 18 of 20 Agenda Item No. 4. Nays: None Moved by Councilor Smith to make the following appointments to the Water Resources Commission: Place 2 — Steve Smith, reappoint with waiver of term limit, term to expire 12/31/2022 Place 3 — Cheryl Nix, reappoint with term to expire 12/31/2022 Place 6 — Tyson Traw, reappoint with term to expire 12/31/2022. Motion seconded by Councilor Whiteley and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Chenault, Jackson, Smith, and Whiteley Nays: None Moved by Councilor Smith to make the following appointments to the Wichita County/City of Wichita Falls Health District Board: Place 2 — Lauren Jansen, reappoint with term to expire 12/31/2022 Place 5 — Dr. Keith Williamson, reappoint with waiver of term limit, term to expire 12/31/2022 Motion seconded by Councilor Whiteley and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Chenault, Jackson, Smith, and Whiteley Nays: None Moved by Councilor Smith to make the following appointments to the Zoning Board of Adjustment: Place 2 — Thomas Yoder, reappoint with term to expire 12/31/2022 Place 6 — Jose Garcia, reappoint term to expire 12/31/2022 CITY COUNCIL MINUTES December 15, 2020 Page 19 Page 19 of 20 Agenda Item No. 4. Place 7 — Sabra Calogne, appoint with term to expire 12/31/2022 Place 8 — Tom Taylor, appoint with term to expire 12/31/2022 Motion seconded by Councilor Whiteley and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Chenault, Jackson, Smith, and Whiteley Nays: None Item 13 —Adjourn Mayor Santellana adjourned the meeting at 11:59 a.m. PASSED AND APPROVED this 5t" day of January 2021. ATTEST: Marie Balthrop, TRMC, MMC City Clerk Stephen L. Santellana, Mayor CITY COUNCIL MINUTES December 15, 2020 Page 20 Page 20 of 20 Agenda Item No. 4. CITY COUNCIL AGENDA January 5, 2021 ITEM/SUBJECT: Resolution authorizing award of bid for the purchase of eleven (11) 2021 Ford Utility Police Interceptors from the low bidder Wichita Falls Ford -Lincoln, Inc. in the amount of $383,215.80. INITIATING DEPT: Aviation, Traffic, & Transportation STRATEGIC GOAL: Efficiently Deliver City Services STRATEGIC OBJECTIVE: Practice Effective Governance COMMENTARY: Bids were opened November 16, 2020 for the purchase of eleven (11) 2021 Police Patrol Utility Vehicles. Three bids were received, and all three meet specifications. The new vehicles will replace those that have either exceeded their useful life or have been involved in accidents and are no longer useable. Three qualified bids were received as follows: Dealer Wichita Falls Ford Lincoln Wichita Falls, Texas Randal Reed's Prestige Ford Garland, Texas Silsbee Ford Silsbee, Texas Model Unit Cost Total Interceptor $34,837.80 $383,215.80 Interceptor $35,130.00 $386,430.00 Interceptor $36,932.00 $406,252.00 Staff recommends the purchase of eleven (11) 2021 Ford Utility Police Interceptors from the low bidder, Wichita Falls Ford Lincoln, Inc. in the amount of $383,215.80. Budgeted amount: $401,500 ® Director of Aviation, Traffic & Transportation ASSOCIATED INFORMATION: Resolution ® Budget Office Review ® City Attorney Review ® City Manager Approval ® Purchasing PAGE 1 OF 3 PAGES AGENDA ITEM NO. 5.A Resolution No. Resolution authorizing award of bid for the purchase of eleven (11) 2021 Ford Utility Police Interceptors from the low bidder, Wichita Falls Ford -Lincoln, Inc. in the amount of $383,215.80 WHEREAS the City of Wichita Falls advertised and requested bids for the purchase of eleven (11) police patrol utility vehicles; and, WHEREAS, bids were received and publicly opened on November 16, 2020; and, WHEREAS, the City Council desires to purchase eleven (11) police patrol utility vehicles. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: City staff is authorized to execute all documents necessary to purchase eleven (11) 2021 Ford Utility Police Interceptors from the low bidder, Wichita Falls Ford -Lincoln, Inc. in the amount of $383,215.80. PASSED AND APPROVED this the 5t" day of January, 2021. MAYOR ATTEST: City Clerk PAGE 2 OF 3 PAGES AGENDA ITEM NO. 5.A M M CITY COUNCIL AGENDA January 5, 2021 ITEM/SUBJECT: Resolution authorizing award of bid for the purchase of one 15-yard dump truck from the low bidder, Summit Truck Group, LLC, in the amount of $124,663. INITIATING DEPT: Aviation, Traffic, & Transportation STRATEGIC GOAL: Efficiently Deliver City Services STRATEGIC OBJECTIVE: Practice Effective Governance COMMENTARY: Bids were opened November 20, 2020, for the purchase of one 15- yard dump truck. The dump truck will be comprised of an International HV 62,000 GVW cab and chassis and a Davis 15-yard dump body. The unit will be used by the Street Division. In addition to daily use, this replacement unit will assist with snow removal on City streets. Three bids were received as follows: Summit Truck Group Wichita Falls, Texas Lonestar Truck Group Wichita Falls, Texas Bruckner's Truck Sales International HV $124,663 Freightliner 114SD $124,957 Mack GR64F $142,599 The purchase is to replace a 2001 Mack 15-yard dump truck with 342,779 miles, and this replaced vehicle will be sold at auction. Staff recommends approval of the resolution authorizing the purchases totaling $124,663. Budgeted Amount: $130,000. ® Director of Traffic & Transportation ASSOCIATED INFORMATION: Resolution ® Budget Office Review (Account No./Amount): ® City Attorney Review ® City Manager Approval ® Purchasing PAGE 1 OF 3 PAGES AGENDA ITEM NO. 5.13 Resolution No. Resolution authorizing award of bid for the purchase of one 15-yard dump truck from the low bidder, Summit Truck Group, LLC, in the amount of $124,663 WHEREAS, the City advertised and requested bids for the purchase of one 15- yard dump truck; and, WHEREAS, bids were received and publicly opened on November 20, 2020; and, WHEREAS, the City Council finds that the lowest responsible bidder was Summit Truck Group. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: City staff are authorized to execute all documents necessary to purchase one 15- yard dump truck, in the amount of $124,663.00 from Summit Truck Group, LLC. PASSED AND APPROVED this the 5t" day of January, 2021. MAYOR ATTEST: City Clerk PAGE 2 OF 3 PAGES AGENDA ITEM NO. 5.13 PAGE 3 OF 3 PAGES AGENDA ITEM NO. 5.13 CITY COUNCIL AGENDA January 5, 2021 ITEM/SUBJECT: Resolution authorizing award of bid for the purchase of two (2) 3/4-ton pickup trucks, one (1) 3/4-ton pickup cab/chassis, and (1) extended cab 3/4-ton pickup from the low bidder, Wichita Falls Ford -Lincoln, Inc., in the amount of $102,981.85. INITIATING DEPT: Aviation, Traffic, & Transportation STRATEGIC GOAL: Efficiently Deliver City Services STRATEGIC OBJECTIVE: Practice Effective Governance COMMENTARY: Bids were opened November 20, 2020 for the purchase of the following vehicles: • two 3/4-ton regular cab pickup trucks for Stormwater • one 3/4-ton cab and chassis for Animal Services • one 3/4-ton extended cab pickup for Wichita Falls Regional Airport Five bids were received (bid tabulation attached). The purchases are to replace existing vehicles that have exceeded their useful life. Staff recommends approval of the resolution authorizing the purchases totaling $102,981.85 to the low bidder, Wichita Falls Ford -Lincoln, Inc. Budgeted Amount: $112,500. ® Purchasing ® Director of Aviation, Traffic & Transportation ASSOCIATED INFORMATION: Resolution ; Bid Tabulation Sheet 20-22 ® Budget Office Review ® City Attorney Review ® City Manager Approval PAGE 1 OF 7 PAGES AGENDA ITEM NO. 5.c Resolution No. Resolution authorizing award of bid for the purchase of two (2) 3/4-ton pickup trucks, one (1) 3/4-ton pickup cab/chassis, and (1) extended cab 3/4-ton pickup from the low bidder, Wichita Falls Ford -Lincoln, Inc., in the amount of $102,981.85 WHEREAS, the City advertised and requested bids for the purchase of four 3/4-ton pickup trucks; and, WHEREAS, bids were received and publicly opened on November 20, 2020; and, WHEREAS, the City Council finds that the lowest responsible bidder was Wichita Falls Ford Lincoln, Inc. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: City staff is authorized to execute all documents necessary to purchase four 3/4-ton pickup trucks from Wichita Falls Ford -Lincoln, Inc., in the amount of $102,981.85. PASSED AND APPROVED this the 5t" day of January, 2021. MAYOR ATTEST: City Clerk PAGE 2 OF 7 PAGES AGENDA ITEM NO. 5.c 1112WM20 BID TABULATION BID 20-22 314 TON PICKUPS VENDOR MODEL REG CAB (2) BED EXT CAB TOTAL EAICH TUT11L DELETE GRAPEVINE CHRYSTLER JEEP DODGE RAM S28,395 S56,730 $27.985 $30,659 S115,354 GRAPEVINE TX 2500 CREW CAB PATTERSON AUTO CENTER RAM S25,929 553,858 $26.511 NO BID S80,369 W ICHITA FALLS TX 2500 RANDALL REED'S PRESTIGE FORD FORD S25,500 S53,000 $26.200 52B,760 S108,980 GARLAND 7X F250 RUSH TRUCKCENTER FORD $29,37B.40 $58,758.80 M.032.20 $31.633.20 $118,422 DALLAS Tk F250 WICHITAFALLS FORD FORD $25,540.05 $51,080.10 $24.619.76 V7,261.99 $132.902 W ICHITA FALLS TX F250 PAGE 3 OF 7 PAGES AGENDA ITEM NO. 5.0 Bid 20-22 3/4-Ton Pickups Replacing: Department Unit Year Model Make Model Mileage Stormwater 845 2008 Ford F250 178,570 Stormwater 840 2003 Chevrolet 2500 207,845 Animal Services 692 2008 Ford F250 173,747 Regional Airport 481 2005 Ford Taurus 97,930 PAGE 4 OF 7 PAGES AGENDA ITEM NO. 5.c PAGE 5 OF 7 PAGES AGENDA ITEM NO. 5.0 N, ra WNW, PAGE 6 OF 7 PAGES AGENDA ITEM NO. 5.c PAGE 7 OF 7 PAGES AGENDA ITEM NO. 5.0 CITY COUNCIL AGENDA January 5, 2021 ITEM/SUBJECT: Resolution authorizing award of bid for the purchase of two (2) 33,000 GVW crew trucks from the low bidder, TNTX, LLC dba Lonestar Truck Group, in the amount of $166,570.00. INITIATING DEPT: Aviation, Traffic, & Transportation STRATEGIC GOAL: Efficiently Deliver City Services STRATEGIC OBJECTIVE: Practice Effective Governance COMMENTARY: Bids were opened November 20, 2020, for the purchase of two 33,000 GVW crew trucks. The units will be comprised of Freightliner M2-106 cab and chassis with RKI service bodies. Four bids were received as follows: Lonestar Truck Group Freightliner M2-106 $83,285 $166,570 Wichita Falls, Texas Summit Truck Group International MV $84,122 $168,244 Wichita Falls, Texas Bruckner's Truck Sales Mack MD7 $100,116 $200,232 Wichita Falls, Texas The purchases are to replace a 2002 Freightliner crew truck with 138,313 miles in Streets, and a 2002 Freightliner crew truck with 250,830 in Water Distribution. Staff recommends approval of the resolution authorizing the purchases totaling $166,570. Budgeted Amount: $190,000. ® Director of Aviation, Traffic & Transportation ASSOCIATED INFORMATION: Resolution ® Budget Office Review ® City Attorney Review ® City Manager Approval ® Purchasing PAGE 1 OF 3 PAGES AGENDA ITEM NO. 5.D Resolution No. Resolution authorizing award of bid for the purchase of two (2) 33,000 GVW crew trucks from the low bidder, TNTX, LLC dba Lonestar Truck Group, in the amount of $166,570.00 WHEREAS, the City advertised and requested bids for the purchase of two 33,000 GVW crew trucks; and, WHEREAS, bids were received and publicly opened on November 20, 2020; and, WHEREAS, the City Council finds that the lowest responsible bidder was TNTX, LLC dba Lonestar Truck Group NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WICHITA FALLS, TEXAS, THAT: City staff are authorized to execute all documents necessary to purchase two 33,000 GVW crew trucks from TNTX LLC dba Lonestar Truck Group, in the amount of $166,570.00. PASSED AND APPROVED this the 5t" day of January, 2021. MAYOR ATTEST: City Clerk PAGE 2 OF 3 PAGES AGENDA ITEM NO. 5.D PAGE 3 OF 3 PAGES AGENDA ITEM NO. 5.D MINUTES PLANNING & ZONING COMMISSION November 11, 2020 _UZURU US David Cook ♦ vice -Chair Blake Haney ♦ Member Anthony Inman ♦ Member Steve Lane ♦ Member Dan Leslie ♦ Member Noros Martin ♦ Member Jeremy Woodward ♦ Alternate#1 Councilor Whiteley ♦ Council Liaison Terry Floyd, Director of Development Services ♦ City Staff James McKechnie, Deputy City Attorney Bobby Teague, Chief Building Official Fabian Medellin, Planner III Christal Ashcraft, Development Services Asst. ABSENT: Jack Browne ♦ Member Michael Grassi ♦ Alternate#2 Cayce Wendeborn ♦ Member Mark McBurnett ♦ SAFB Liaison CALL TO ORDER The meeting was called to order by Vice -Chairperson, Mr. David Cook, at 2:02 p.m. Vice -Chairperson Cook proceeded to make the following comments: a. This meeting is being televised live on Channel 1300. It will be replayed at 2:00 p.m. daily including Saturday and Sunday until the next live meeting is aired which will be the second Wednesday of next month at 2:00 p.m. b. Motions made by the Commission members include all staff recommendations and developmental requirements listed in the staff report. Any deviations will be discussed on a case -by -case basis and voted on accordingly. c. Applicants and citizens who wish to address the Commission or answer questions from the Commission members are asked to please speak into the microphone at the podium. This meeting is being taped and there is no microphone to record statements made from the audience. d. Commission members, when speaking please remember to press the button to turn on your microphone. Page 1 of 5 Agenda Item No. 6.a Planning and Zoning 2 October 14, 2020 e. Please silence all cell phones during the meeting. If it is necessary for you to have a cell phone conversation during the meeting, please use the hallway outside this room. II. ROLL CALL Commission Vice -Chairperson Cook roll called commission and staff members. III. PUBLIC COMMENTS Vice -Chairperson Cook asked if there were any comments from the public. With no response, Mr. Cook closed public comments. IV. APPROVAL OF MINUTES Mr. Noros Martin made a motion to adopt the October 14, 2020, minutes. Mr. Dan Leslie seconded the motion. The motion was passed unanimously. VII. REGULAR AGENDA 1. Case C 20-16 — 3800 Kell Boulevard — Office +1200 square foot: Request for a conditional use to allow for the conversion of a commercial structure into an office greater than 1,200 square feet in a Limited Commercial (LC) zoning district. Applicant/Owner: American National Bank & Trust Mr. Noros Martin made a motion to approve the case, Mr. Dan Leslie seconded. Mr. Medellin presented the case and stated staff had met with Mr. Ken Dowdy, Architect for BYSP in regards to the proposal of remodeling the existing commercial structure into offices. The location was previously approved and constructed in 2007 with a Condition Use Permit (CUP) for retail use. Mr. Medellin stated the proposal is to convert/remodel the interior structure into multiple office spaces and two conference rooms. There will be no additional square footage added, only an interior remodel is proposed. The subject property is located west of the Lebanon Road, Lawrence Road and Kell Boulevard intersection. All landscaping required at the time of construction in 2007 is still present and has been maintained. To the east of the subject property is an assisted living facility and to the west, an insurance office. To the north residential uses in a Single Family-2 residential zoning district. Staff discussed all zoning ordinances and development guidelines with Mr. Dowdy. The zoning code as well as the building code indicates that this development is a less intensive use in terms of occupancy as well as parking requirements. When the subject site was constructed in 2007, it was built with the requirements of protection from commercial uses adjacent to residential uses including a 30 foot setback as well as a buffer fence. Mr. Medellin advised staff notified 16 property owners within 200 ft. of the property. Originally the application was to be heard at the October meeting, however, due to an error in the agenda posting it was held for the November meeting. In October a total of 4 responses were received, 2 in favor and 2 no opinion. In November a total Page 2 of 5 Agenda Item No. 6.a Planning and Zoning 3 October 14, 2020 of 2 responses were received, both responses had no opinion. Mr. Medellin stated staff recommended approval of the conversion of a vacant commercial structure into an office greater than 1,200 square feet at 3800 Kell Boulevard subject to the following conditions: 1. Obtain all necessary permits and licenses in accordance with city ordinances, adopted building code and health code regulations. 2. Any proposed lights provided to illuminate any parking facility or paved area shall be designed to reflect away from any residential use and/ or public street. 3. Any additional site improvements or developmental requirements will be subject to the site plan review process. 4. Prior to initiating operations all developmental requirements, conditions, permits and licensing shall be reviewed, approved, constructed and inspected. Vice -Chairman Cook asked if the applicant was present and wished to make a presentation. The applicant was present but gave no comment. No other comments given. Mr. Cook closed floor to the public and opened to the Commission. Mr. Cook called for a vote. Motion passed unanimously with a vote of 7-0. 2. Case C 20-18 — 1100 Martin Luther King Jr. Boulevard: Request for a conditional use to allow a manufactured home as in -fill development in a Residential Mixed Use (RMU) zoning district. Applicant/Owner: Myrna Womack Mr. Blake Haney made a motion to approve the case, Mr. Dan Leslie seconded. Mr. Medellin presented the case and stated Ms. Womack recently purchased the subject property which was a city trustee lot and had spoken to staff about regulations for placing a manufactured home on the property. The subject property is located east of Holliday Creek in a Residential Mixed Use district. Ms. Womack is proposing to place a 1,440 sq. ft. manufactured home on the subject property which is undeveloped and unused. Currently surrounding the subject property are either vacant lots or residential uses. There are no manufactured homes within the 200 ft. notification area, however, there are 3 located outside that area. Mr. Medellin stated 21 notices were sent out to property owners with a total of 4 responses received; 3 in favor and 1 no opinion. Staff recommended approval of a conditional use for a manufactured home at 1100 Martin Luther King Jr. Boulevard with the following conditions: Page 3 of 5 Agenda Item No. 6.a Planning and Zoning 4 October 14, 2020 1. A plat of the property must be submitted, approved and recorded prior to the building permit issuance. 2. The manufactured home meets the requirements of Section 5600 for in -fill manufactured housing of the zoning ordinance for manufactured housing. 3. The proposed home must comply with all applicable codes and ordinances at the time of construction permitting. Mr. Cook asked if the applicant was present and wished to make a presentation. The applicant, was present but made no comments. Mr. Cook closed the case for public discussion and opened it up to the Commission. Mr. Noros Martin asked what the term "in -fill development" meant. Mr. Medellin advised it was essentially filling in the gap as the subject property was vacant and had existing structures around it. Mr. Cook called for a vote. Motion passed unanimously with a vote of 7-0. 3. Case C 20-19 — 3102 Northeast Drive: Request for a conditional use to allow a 14.07 ft. reduction to the interior side setback for an accessory structure in a Single Family 2 Residential (SF-2) zoning district. Applicant/Owner: James & Jonell McCullough Mr. Dan Leslie made a motion to approve the case, Mr. Anthony Inman seconded. Mr. Medellin presented the case and stated Mr. McCullough is the owner of the subject property that is 2.82 acres located in the northcentral/northwest portion of Wichita Falls. Northeast of the Loop 11 and Beverly intersection, north of the Wichita River. The owners have an RV that would like to have protected from the elements and meet with staff to discuss development regulations for accessory structures. Mr. McCullough is proposing to build an accessory structure of 1,818 sq. ft. with a wall height of 15 ft. and total height of 19.07 ft., therefore, the required setback would be 19.07 ft. The owners are requesting the setback be reduced to 5 ft. from the side interior property line. In this proposal, Mr. McCullough is going to have the accessory structure and the primary structures matching in materials, style and character. The owners would like to construct the accessory structure close to the home to preserve the view of the lake towards the rear of the property and there is a 20 ft. easement that bisects the property. The proposed structure will be a dual combo structure with approximately 1,200 sq. ft. being RV storage and workshop and remaining 500 sq. ft. a covered patio. Gray siding, windows and air vents on the accessory structure will match the primary structure. The owners are then going to install siding on the primary structure to match the accessory structure. Mr. Medellin stated staff notified 16 property owners with one response received with no opinion. Staff recommended approval of this request for a reduction of Page 4 of 5 Agenda Item No. 6.a Planning and Zoning 5 October 14, 2020 14.07 ft. of the interior side required setbacks for an accessory structure at 3102 Northeast Drive with the following conditions: 1. The primary structure must be remodeled to included features (i.e. siding, air vents) of the same material and color to match the proposed accessory structure. 2. Further site plan review by planning and building inspections at the time of permitting for construction to verify conformance with all other applicable code and ordinances. Mr. Cook asked if the applicant was present and wished to make a presentation. The applicant was present and only wished to state the planning staff had done a great job. There was no discussion from the Commission. Mr. Cook called for a vote. Motion passed unanimously with a vote of 7-0. VIII. ADJOURN The meeting adjourned at 2:24 p.m. David Cook, Vice -Chairperson ATTEST: TerrZtFioyd,. lopment Services Y Date Date Page 5 of 5 Agenda Item No. 6.a MINUTES OF THE WICHITA FALLS ECONOMIC DEVELOPMENT CORPORATION November 19, 2020 Present: Leo Lane, President DavidToogood, Vice -President Brent Ilillery Darron Leiker Bobby Whiteley, Councilor at Large Paul Menzies. Assistant City Manager Blake .lurecek. Assistant City Manager R. Kinley Hegglund, Jr., City Attorney Russell Schreiber, Director of Public Works Terry Floyd, Director of Development Services Andrea Kidd, PIO Administrative Clerk Linda Merrill, Recording Secretary § WFEDC Members § Mayor and Council § City Administration § § § § § David Leezer, V.P, Business Attraction § Ca Travis Haggard, V.P., Business Retention/Expansion § Karen Bivona. Office Manager § Kerry Maroney Jana Schmader Absent: Phyllis Cowling, Secretary -Treasurer 1. Call to Order § Biggs & Mathews § DWFD § Member Leo Lane called the meeting to order at 2:34 p.m. 2. Strategic Discussion Karen Bivona said the Chamber had started the structure of the drop box tiles. Each Board member would have his/her own personal tile, and there are project tiles holding, at minimum, the performance agreements. She inquired as to whether the Board agreed with this structure, or had suggestions. Mr. Lane envisioned this as a living/working item, and urged the Board members to contact Ms. Bivona with any requests for the tile. Page 1 of 4 Agenda Item No. 6.b 3. Discussion and possible action related to business park infrastructure 4. Award of design and engineering contract for the Business Park infrastructure project to Biggs & Mathews, Inc., in an amount not to exceed S995,000 5. Award of geotechnical contract for the Business Park infrastructure project to Texoma Engineering Services, LLC, in an amount not to exceed S23,110 Items 3-5 were discussed together. David Leezer noted that the City Council had last month approved the upgrade to the Business Park. There are two contracts before the Board today that would, if granted, make the 535-acre industrial park more readily available for development. Russell Schreiber said the design and engineering contract with Biggs & Mathews would make the park a more shovel -ready site for industrial businesses. Kerry Maroney has been involved from the very beginning, and has determined the need for the looping of the water system and improvements to the lift station based on information from interested industries. The request is to move forward with a preliminary plat and final plat of Lots 7 and 8. There is not much of a plan currently; more of a rough sketch from the early 2000s. There is a need for a game plan to determine the location of future streets, how big each lot should be, and how water and sewer is provided. All of these items are addressed in the contemplated agreement with Biggs & Mathews. Mr. Maroney would have the projects ready to meet the deadlines given by the potential industries, and they will be packaged three bid packets: (1) utility project; (2) Fisher and Midwestern Parkway East; and (3) Hammon Road. Mr. Lane asked if the utilities could be bid separately, in order to allow more local contractors the opportunity to bid. Mr. Schreiber said the upgrades to the lift station will not be necessary if these industries do not choose to locate here. I-fe noted that any local utility company could bid and build the whole project. He did note that having more than one contractor working on the roadway proiects could be logistically challenging, unless, for example, Fisher Road was bid and Midwestern Parkway was delayed by a few months. Ile had not given this previous consideration. Mr. Leiker questioned whether the staging costs would be higher if these are bid separately, and Mr. Schreiber confirmed this would be true. The estimated cost for each proiect is as follows: • $1 million for lift station upgrades • $2 million for all utilities • $6 million for Fisher Road and Midwestern Parkway East • $2 million for Hammon Road Kerry Maroney said the bids could be structured as additional alternates to give local contractors a better opportunity. Mr. Leiker moved to approve the design engineering contract with Biggs & Mathews at a cost not to exceed $995.000. Seconded by David Toogood, the motion carried 4-0. 2 Page 2 of 4 Agenda Item No. 6.b Mr. Leezer stated that two prospective industries had requested the geotechnical work. It would take about two months to complete, and would be a living document that lasts a long time. It would give confidence in the site to any prospective industry. Brent Hillery moved to award the geotechnical contract for the Business Park infrastructure project to Texoma Engineering_ Services. LLC, in an amount not to exceed $23.110. Seconded by Darron Leiker. the motion carried 4-0. 6. Financial Projections The Board reviewed an Excel spreadsheet that showed how a proposed bond issuance would potentially affect the WFEDC. It was discussed that although the debt service would utilize a significant portion of tax revenue. that the importance of the project justified the cost. Additionally. it was stated that the remaining unencumbered tax revenue would still allow the board to fund future projects. Mr. Lane noted it would be a 20-year note, adding that the airport bond drops off in 8-10 years which would free up additional revenues thereafter. 7. SAFB main gate project update Karen Montgomery -Gagne said the main gate will officially open on Saturday morning, November 21. It is 99% finished; they are waiting on the punch list of items and a final walkthrough. The ribbon cutting ceremony will take place in a week or so; the Board will be invited to attend. The Final cost was $321,000, representing a 78% savings over the original budget of$1.5 million. This represents a good value for a federal/city/state partnership. 8. Discussion and possible action related to Panda Biotech The discussion of this item was deferred to the executive session. 9. Available sites and buildings review Mr. Leezer said the Chamber had a presentation regarding the LOIS national database program. However, he would prefer to delay this item until Ms. Cowling returns, as she had expressed interest in the program. The Board concurred. 10. Final approval of WFEDC by-laws David Toop-ood moved for final approval of the WFEDC bylaws. Seconded by Mr. Leikers the motion carried 4-0. 11. Project Updates Jana Schmader said downtown business owners are experiencing declines in traffic due to the COVID-19 pandemic and the coming ol' winter. She would like permission to reroute money already in DWFD's budget from marketing to retention. Mr. Toogood asked how to balance bringing people downtown with the dangers ol'the pandemic. Ms. Schmader said they are working on options, including online sales, gift cards, and holding sidewalk sales to help shoppers feel more comfortable. 3 Page 3 of 4 Agenda Item No. 6.b 12. Consent Agenda Mr. Toogood moved, seconded by Mr. Hillery. to ap rove the consent agenda. The motion carried 4-0. 13. Executive Session Mr. Lane adjourned the meeting into executive session at 3:07 p.m. pursuant to Texas Government Code §§551.072 and 551.087. He recused himself from that portion of the executive session during which any discussions regarding Panda Biotech were held. He announced the meeting back into regular session at 3:59 p.m. The subjects posted in the Notice of Meeting were deliberated, and no votes or further action was taken on the items in executive session. 14. Bond Discussion Mr. Leiker said it was important to discuss the potential bond for infrastructure work in the Business Park. I -le noted that Paul Menzies has a timeline of the process, and based upon that timeline, work on the City's end with financial advisors needs to occur as soon as possible. The December board meeting would be the latest time in which to do this. Mr. Menzies agreed, in order to meet the fourth quarter 2022 deadline. I -le added that the engineering work should be completed by the spring. But in order to move forward with the bond sale in the spring and have the contract awarded by summer, the financial team and bond consultant need to do a lot of administrative work before the Board would take action in February to issue the revenue bonds. Mr. Lane said no action can be taken today, but the Board could express their opinions regarding moving forward. The regularly scheduled December meeting may need to be rescheduled due to the holidays. Mr. Leiker noted that one potential industry was lost because improvements had not been done and the Business Park was not shovel -ready. It is important to give the Chamber adequate tools to recruit for the Business Park. Mr. Toogood noted that the fourth quarter of 2022 is the same time that one of the industries need to be up and running. is there a way to accommodate both operations? Mr. Leiker said there is a way to stage that to where all the roads would not be closed and water service would still be available. Mr. Schreiber acknowledged that if businesses were open and operating, it would be more difficult to avoid disruption. 15. Adjourn The meeting adjourned at 4:12 p.m. Leo Lane, President 4 Page 4 of 4 Agenda Item No. 6.b CITY COUNCIL AGENDA January 5, 2021 ITEM/SUBJECT: Appointments to Boards and Commissions INITIATING DEPT: City Clerk STRATEGIC GOAL: N/A STRATEGIC OBJECTIVE: N/A COMMENTARY: Kerry Maroney's term on the Zoning Board of Adjustments expired on December 31, 2020, and he was mistakenly left off the reappointments previously made. *Zoning Board of Adjustment Boards with an * can be discussed in executive session. In accordance with Resolution 21-2015, no appointee shall serve more than six (6) consecutive years, unless waived by the Mayor and Council. These limits apply only where existing law or ordinance does not specify limits to terms of service on City boards. Staff is requesting six -year term limits to be waived where noted. ® City Clerk ASSOCIATED INFORMATION: Member Rosters ® Budget Office Review ® City Attorney Review ® City Manager Approval PAGE 1 OF 2 PAGES AGENDA ITEM NO. 10. ZONING BOARD OF ADJUSTMENT PLACE NAME APPOINTED EXPIRATION QUALIFICATIONS DISTRICT 1 Steven Young 12/03/2019 12/31/2021 4 2 Thomas Yoder 12/01/2015 12/31/2020 3 12/06/2016 12/31/2022 12/18/2018 12/15/2020 3 Dave Waddell 12/02/2014 12/31/2021 3 12/01 /2015 11 /07/2017 12/03/2019 4 4 Steve Lane, Vice Chair 12/02/2014 12/31/2021 12/01 /2015 11 /07/2017 12/03/2019 5 Tyson Traw, Chair 07/21 /2015 12/31/2021 5 12/01 /2015 11 /07/2017 12/03/2019 2 6 Jose Garcia 12/18/2018 12/31/2020 Alternate 1 12/15/2020 12/31/2022 7 Sabra Calonge 12/15/2020 12/31/2022 Alternate 2 4 8 Thomas Taylor 12/15/2020 12/31/2022 Alternate 3 5 1 1 9 Kerry Maroney 12/18/2018 12/31/2020 Alternate 4 1 Eligible for and desires reappointment. Term to expire 12/31/2022 10 Mark McBurnett 01/19/2016 12/31/2021 SAFB Non -Voting Ex 11 /17/2017 Officio 12/03/2019 PAGE 2 OF 2 PAGES AGENDA ITEM NO. 10.