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4B Sales Tax Corporation Minutes - 08/27/2020MINUTES OF THE WICHITA FALLS 4B SALES TAX CORPORATION (4BSTC) August 27, 2020 Present: Tony Fidelie, President § Members Glenn Barham, Vice -President § Rick Hatcher, Secretary -Treasurer § Darron Leiker § Michael Mills § Nick Schreiber § Jeff Browning. Councilor District 3 § Mayor & City Council Paul Menzies, Assistant City Manager § City Staff Blake Jurecek, Assistant City Manager § R. Kinley Hegglund, Jr., City Attorney § Lin Barnett, WFMPO § John Burrus, Director, AT&T § Terry Floyd, Director, Community Development § Pat Hoffman, Property Administrator § Jaime Lee, WFMPO § Russell Schreiber, Director, Public Works § Linda Merrill, Recording Secretary § Dick Bundy § Ann Arnold -Ogden § WF Alliance for Jesse Baggett § Arts and Culture Steve Hilton § Jana Schinader § DWFD Tom Taylor § District 5 Candidate Claire Kowalick § Times Record News Absent: Dave Clark § Member 1. Call to Order. Tony Fidelie called the meeting to order at 9:31 a.m. 2. Approval of Minutes of 3/10/2020. Rick Hatcher moved for approval. seconded by Nick Schreiber. The motion carried 6-0. 1 Report of Financial Condition Mr. Menzies presented a brief report, noting more discussion will occur when discussing adoption of next fiscal year's budget. The three projects approved at the March meeting — funding requests from 809 Ohio, 620 Ohio, and The Forum — have been added to the financial report. 3. Election and Induction of Officers Darron Leiker moved for the renewal of the current slate of officers for the next year (Tony Fidelie, President; Glenn Barham, Vice -President; Rick Hatcher, Secretary -Treasurer). The motion was seconded by Michael Mills, and there were no other motions. This motion carried by a vote of 6-0. 4. Public hearing on request from the Wichita Falls Alliance for Arts and Culture for permission and funding to install a mural on the Lindemann Parking Garage at 71h Street/Indiana Street. Mr. Fidelie opened the public hearing at 9:36 a.m. Dick Bundy, 2202 Avondale. represents the Wichita Falls Alliance of Arts and Culture, and is a board member. He has with him Ann Arnold Ogden, who works for the Alliance, and artists Steve Hilton and Jesse Baggett. The Alliance request is twofold: (1) permission to commission and install a mural on the side of the Lindemann parking facility, and (2) $10.000 from the 4B Board to match the grant received from the National Endowment for the Arts. They expect to receive a grant of $3,500 from the Texas Endowment for the Arts for maintenance. Mr. Barham asked about the mural design. Steve Hilton, 3 702 Lesley Heights, said the theme is rally, resurgence and recovery. Jesse Baggett designed the mural. The story is that the moon is broken and had fallen, and the animals, representing the differences in people, are rallying together for resurgence and recovery of the moon. They may also write a children's book in connection with the mural, which would bring further attention to Wichita Falls. The painting itself would be flat, and the animals would be done in ceramic tiles, making the work three dimensional. Mr. Schreiber asked if they would be tamper proof. Mr. Hilton said he hoped so; they do not yet know if the tiles will be affixed to the wall via an application of thin set only, or a combination of thin set and bolts. 5. Staff Reports on currently funded project: a) Lindemann Parking Garage Blake Jurecek said about $113,000 had been spent on renovation of this facility, in the form of all -new electrical improvements, sandblasting and repainting the stairwells, and striping and numbering the parking spaces. The Board's budget for next fiscal year includes a request for $25.000 for operation of the garage, including staff time doing trash pickup, utilities, administrative fees for managing the parking spaces, and for general liability insurance. Property Administrator Pat Hoffman said she advertised in the Times Recoi-d A`eit,s on August 16 and 19, taking bids for the approximately 320 parking spaces. Bids will close on September 16. Jana Schmader from DWFD shared the email addresses of downtown merchants, and also posted information on DWFD's website. There has been a lot of interest, but no bids have been received. 2 b) Circle Trail Projects Russell Schreiber said the City applied for a Transportation Alternative Program (TAP) grant in 2017 through the Texas Department of Transportation. This grant is designed to facilitate all pedestrian improvements to the municipality. The City applied for three sections for the trail, and all were approved. The grant is an 80% grant with 20% required from the City, which the 413STC agreed to fund. Two sections are currently under construction: (1) Loop 11 to Lucy Park and (2) the BNSF section (Barnett to Seymour Highway). Two more sections are still required in order to make the 26-mile trail around the city complete: Larry's Marina to Barnett Road, and a 1,000- foot section behind Camp Fire near Lucy Park to where the current construction stops. The last section to be bid this year was for Lake Wichita Park to Barnett, but due to construction prices, it has been broken into two projects. This has to be bid by July 2021, and the money has to be in place to move forward. c) Public Safety Radio System This system consists of radio, CAD, and Mobile Data Terminal (MDT) software maintenance. Mr. Jurecek said when the possibility of a sales tax was put before the voters, there were several projects actually mentioned on the ballot. A new public safety radio system, CAD and MDT were among those items, and they require annual maintenance. There was a savings of $100,000 in 2018-19 due to a software update. The current year budget is at $515,000. Mr. Fidelie asked if this maintenance is required to be paid until a certain year, such as the bond payments for Castaway Cove. Mr. Jurecek replied this is not a required annual payment by the Board. d) MPEC Conference Center Hotel Mr. Jurecek said the City had been working with O'Reilly Hospitality Management (OHM) on development of the conference center hotel. The Board had approved the expenditure of $456,000 for predevelopment activities. Then the COVID-19 pandemic hit the hospitality business hard, and OHM took a break from the project. In mid -July, discussions started up again, and happily, OHM is committed to this project. The predevelopment costs cover land work, survey work, and the architectural design of the conference center. OHM has close to $800,000 in costs to fund predevelopment expenses for the hotel side of the project. 6. Public hearing on request for funding from the City related to the Circle Trail Mr. Fidelie opened the public hearing at 10:08 a.m. Mr. Schreiber said the cost to complete this portion of the trail is $756,000, which includes a few small sections of trail along the railroad tracks to Johnson Road, and a small connector from Big Ed Neal Drive to give that neighborhood trail access. It is required to be bid by July 2021. Design of the trail section is complete. There was discussion of portions of the trail being incomplete, making it harder on cyclists and pedestrians to continue on the trail. Mr. Schreiber said this has been typical throughout the several years of construction of the trail; cyclists or pedestrians could only go as far as the trail went, and would then turn around and go back the other way. 3 Mr. L e I k, e r said lie �.No u I d 11 o at the idea of a temporary easement to the staff, as any access purchased would not be necessary once the next section is complete. Mr. Mills asked Mr. Schreiber's best (--)tiess of the time betoken completion of this section and the start of the final piece. Mr. Schreiber replied that it is hard to know. The City's last grant application was denied, and he does not kno\\—��-hen the next round will begin. There being no further discussion. Mr. Fidelie closed the public hearing at 10: 14 a.m. 7. Public hearing on request for funding from the City for roadway improvements related to the City's Bicycle Friendly Community Certification. Mr. Fidelie opened the public hearing at 10: 14 a.m. Z� On December 3, 2019, the City was awarded a bronze designation throu(.-)h the League of American Cyclists. Mr. Burrus believes this designation was due to the efforts of the local cycling community creating pro()ramsfrom scratch. .1 Z= The City looks to create an on -road network of over 100 miles of shared and dedicated bike lanes. The initial focus will be on shared lanes, as the costs are lower — 22 miles of shared roadway can be done compared to only 6 miles of dedicated roadway. The purpose is to allow cyclists to better access the circle trail. Emblems are placed every 250 feet on the road. alerting motorists that they may be sharing the road with cyclists. The plan is to begin with Midwestern Parkway, Call Field, Kemp and Fairway. These are priority roads to the cycling con-linunity. The cost is $4.456 per lane mile. The City is seeking a conim I till ent from the 4BSTC ot' $100.000 pc-t for five years. The funds WOUld cover the materials: the work WOUld be done by Traffic 1,"ii(Uineering, and the City would also budget for sicynage to accompany those markings. The Cite would also cover the maintenance/replacement costs. L-1 - EN-ery five years. the City has to apply, to the I.eL.ue of Anirican Cy-clists. Having a five-year plan in place, with completed work. future �\-ork, and a dedicated ftindiii,, source Will W, be critical when the City reapplies in four years. The City Council has developed a strategic plan, within which are items that directly and indirectly affect bicN-cle friendly community status. Directly affecting the creation of a bicycle friendlN,, communit\, is the plan to provide adequate in fi-astruct Lire. Indirectly. the Council Supports the Chamber of Commerce and coninaunitv economic dc\�elopment plan. which W includes a bicycle friendly community designation. In order to keep this designation, the City MLISt supply' cycling infrastructure. There being no further comments, Mr. Fidelie closed the public hearing at 10:25 a.m. S. Executive Session. Mr. Fidelie adjourned the meeting into executiN�e session at 10:26 a.m. pursuant to Texas Go\-ernment Code section 551.087. He announced the meeting back into regular session at 11:25 a.m. The subjects posted in the Notice of Meeting \N,ere deliberated, and no votes or further act -ion was taken on these items in executive session. 4 9. Motions Arts Alliance — Glenn Barham moved that the 4BSTC give permission to the Wichita Falls Alliance for Art and Culture to commission and install the mural discussed at today's meeting on the Lindemann parking facility, and grant $10,000 for creation of the project. contingent upon agreement on the maintenance and the placement of the ceramic tiles with proper construction techniques. Seconded by Mr. Hatcher, the motion carried 6-0. Circle Trail — Michael Mills moved to proceed with funding to match the Circle Trail Project as presented at today 's meeting, including the two connectors along already -funded sections. Seconded by Mr. Leiker, the motion carried 6-0. Bicycle Friendly Roadway Improvements — Mr. Leiker moved to approve $100,000 be granted for the roadway improvements related to the City's Bicycle Friendly Community designation, recognizing_ that this project is part of the overall trail linkage system. Seconded by Mr. Schreiber, the motion carried 6-0. 10. Approval of the FY 2020-21 budget. Mr. Menzies stated the fiscal year runs October 1, 2020 through September 30, 2021. For the next year's projected revenue, staff has typically taken the revenue figure from the current year and projected it flat for the next year. However, the City Council's budget estimates a 6% decrease in sales tax. The 4BSTC budget will follow that lead, at least for now. So, the conservative estimate is $3.8 million, while a flat estimate would be approximately $4.2 million. The debt service projects total $1.74 million, and the public safety radio system is budgeted at $617,000. Also included is the downtown grant program at $100,000, where applicants may apply for matching grants to make building and sidewalk improvements. The Board will have an estimated $3.5 million available for new projects when they occur. Mr. Barham moved to accept the proposed 2021 budget. Seconded by Mr. Mills, the motion carried 6-0. Mr. Fidelie declared that 4BSTC meetings will now be regularly scheduled for the first Thursday of the month at 3 :00 p.m., with the first such meeting set for October 1, 2020. 11. Adjourn. The meeting adjourned at 11:33 a.m. Glenn Barham, Vice President 5