Lake Wichita Revitalization Committee Minutes - 06/11/2019MINUTES
LAKE WICHITA REVITALIZATION COMMITTEE
June 11, 2019
PRESENT:
■ Members
Tim Brewer, City Council Rep
Kathie Forehand-Chaddick
David Coleman, Secretary
Eric Stevens
John Pezzano
Eve Montgomery
Kendrick Jones
Steve Young
Pete Gill
Stewart Harvey, Executive Director LWFOR
Paul Menzies, Assistant City Manager
Russell Schreiber, Public Works Director ■ staff
Terry Points, Parks and Recreation Director
Vikesh Desai, Engineering
Curtis Jackson, KFDX ■ Guest
ABSENT: Penny Miller, Ford Swanson, Tom Lang
1. Call to Order
In Penny Miller's absence, David Coleman called the meeting to order and declared a
quorum.
2. Approval of Minutes
The minutes for the April and May meetings were tabled and will be considered at the
next meeting.
3. Boardwalk TPBW grant project
Vikesh provided an update on the Boardwalk design plans from Kimley Horn Associates
(KHA). The 100% plans are complete, estimates are updated, and the City will have
the full plan sets by the end of the week. Texas Parks and Wildlife must review the
100% Plans, which will take 30-45 days. When that review is complete, the City will
advertise the project for bids, with the target start date of 14 July. The City will conduct
pre -bid meetings, with the target bid opening of 6 August, and a target of 20 August for
City Council to consider awarding the construction contract. Note that construction
must be complete by March/April 2020 to meet Grant deadlines.
LAKE WICHITA COMMITTEE June 11, 2019 Page 1
Stewart stated that commitments have been obtained from donors for the full amount
required for the Base Bid of the Boardwalk project. The donor has requested to split
the donation, with half given in 2019 and the second half in early 2020, which would
require the City to commit approximately $300,000 so the contract can be awarded in
August. Those City funds would not be used, but would be replaced by donated funds
in January 2020. Paul said the City must have a very high level of confidence that the
2020 donation will in fact be made, so the City funds are never expended. A meeting
will be held on 12 June with those donors and Paul Menzies, to hopefully achieve that
confidence. Russell emphasized that this donation would allow award of the Base Bid
only — meaning none of the Additive Bid Items would likely be awarded.
4. Kemp Blvd Boat Ramp TP&W grant project
Kimley Horn Associates has done only preliminary concept design drawings. They
have concentrated on the Boardwalk design, and will shift to the Boat Ramp and
Seawall design when the Boardwalk is wrapped up.
5. Update on Veteran's Plaza Concepts:
Prior to today's meeting, the Daughters of the American Revolution (DAR) asked how
much of the Veteran's Plaza could be constructed for $750,000. Vikesh provided a
sketch and cost estimate to answer this question, with basically the walkway and round
plaza being constructed. These items could be constructed first with DAR funds, but
the time table is yet to be determined. Terry stated that the DAR would like to see this
portion constructed early, so they can place their bronze statue there. Terry said as an
alternative, he has a temporary storage space for the statue. Stewart will talk to
Kimberly Florsheim about funding and timing, to see what the best solution will be.
6. Discussion of Subcommittee Structure and Reports
Kathie stated the fundraising subcommittee met with Stewart, and they recommend we
participate in Texoma Gives on 12 September to get the Lake Wichita project back in
the public eye and enhance our fundraising. Since the Boardwalk project might be
under construction at that time, everyone agreed this is a good idea.
7. Discussion of Brick Sales Campaign
Stewart said he talked to Steve Gamer, who told him that Kimberly and the DAR will
help with Brick Sales. David asked about the replica bricks being ordered ahead of the
actual bricks, and Stewart said he will check on that to be sure it's moving.
8. Discussion of Fundraising Initiatives:
No additional discussion.
9. Other Business Matters
Pete made a motion to recommend that City Council create a new Committee position
for Stewart Harvey to be a voting member. David seconded, and the motion passed
unanimously. Paul will check on the Rules for this action.
LAKE WICHITA COMMITTEE June 11, 2019 Page 2
10. Adjournment
The meeting adjourned at 10:04 a.m.
Penny Miller, Chairperson Date
LAKE WICHITA COMMITTEE June 11, 2019 Page 3