Library Advisory Board Minutes - 01/15/2019LIBRARY ADVISORY BOARD MINUTES
Jan. 15, 2019
MEMBERS PRESENT:
Emily Adams
Amy Bobrowitz
Suhua Huang
Kimberley Latham
Jim Sernoe
Michael Smith
Carolyn Watt -Sutherland
Jana Hausburg
Bobby Whiteley
MEMBERS ABSENT
Kym Acuna
Alan Martin
Bobby Whiteley
Meeting called to order at 4:35 p.m. Minutes from December were approved.
Librarian's report
Annual Report: Ms. Hausburg reviewed highlights from the library's Annual Report. She will email the report to
all board members. She emphasized the progress made on five goals set last summer:
Goal # 1: Develop a system for faster and more accurate reshelving of materials, reducing turn -around time from
72 hours to 36 hours: Carts are dated when materials are returned. They are organized FIFO (first in, first out).
Staff members sign off on carts when sorted. Circulation manager audits materials order for accuracy. Staff log
date when cart reshelving is completed. These metrics provide results of turnaround time. The goal of reducing
turnaround time from 72 hours to 36 hours was met and exceeded, as materials now are returned to the shelves
with 24 hours the majority of the time, discounting holidays and low staffing due to illness.
City's goals/objectives: Efficiently Deliver City Services — Practice Effective Governance
Goal # 2: Reduce book cataloging backlog from 8 months to 5 months: Books are stamped with received date
and then cataloged and processed oldest to latest. Looking at the received date of the oldest unprocessed
books gives information regarding the length of the backlog. Increased training of staff members resulted in
reducing backlog from 8 months to approximately 6 months. In order to meet a goal of no less than a 5 month
backlog, administrators have researched and set into motion the outsourcing of nonfiction adult and children's
titles from vendor Baker & Taylor. By the end of FY 2018-19, this outsourcing of nonfiction cataloging should be
well into production and the goal of a 5-month backlog met.
City's goals/objectives: Efficiently Deliver City Services — Practice Effective Governance
Goal # 3: Cap the wait time for downloadable digital titles from the North Texas on the Go at 3 months:
Downloadable items purchased from Overdrive for the North Texas Library on the Go collection can only be
checked out by one user at a time, but items can be placed on request. Request lists can reach up to several
months in wait time. By purchasing additional copies of the high demand items, we set a goal of reducing wait
time to 3 months maximum. Except for the ten -most in demand items, we have achieved this goal.
Furthermore, our average hold time is 25 days.
City's goals/objectives: Efficiently Deliver City Services — Practice Effective Governance
Goal # 4: Create marketing and utilize city advertising services to market programs and library products to reach
community: Increase number of active library cardholders by 30%, from 28,368 to 37,729. Currently 30 digital
access visitor cards and 2 digital access youth cards have been issued.
City's goals/objectives: Actively Communicate and Engage the Public -- Enhance Public Outreach and
Engagement
Goal # 5: Promote library services and products to local schools and educators, and community events, and vice
versa to bridge the gap between school and the library for educational resources: Increase the number of public
outreach at community events such as Hotter than Hell, Cajun Fest, Farmer's Market, After Hours Art Walk, etc.
During FY 2016/17, the library had a presence at 4 large events. We set a goal to be at 15 events during this FY.
City's goals/objectives: Actively Communicate and Engage the Public — Enhance Public Outreach and
Engagement
Three out of the five goals were met by established measure/performance indicators, with significant progress
having been made for the remaining two goals.
Mr. Dockery commended library staff for all their hard work and a very thorough report.
Adopt -a -Chair: 21 chairs have been adopted out as of 1/15. Ms. Bobrowitz informed that the Wichita Falls
Area Antique Dealers are interested in sponsoring 20 chairs. Mr. Sernoe said he'd shared information with
MSU's Catherine Prose, who contacted Ms. Hausburg about having her advanced art students participate. Those
who wish to adopt a chair may do so as an individual or a group. We will probably limit the number of chairs to
be adopted out to 60. We'd like to have a reception for participating artists, hopefully before the deadline of
April 261h. Chairs received before the deadline will be featured throughout the library. Ms. Latham suggested
selling them using the silent auction method, starting at $25, with a "Buy It Now" option of $500. Ms. Hausburg
and Ms. Reeves will get together before the next Library Advisory meeting to work out further details and put
together a press release. Ms. Hausburg will email a copy of the event's flyer to the group.
Ms. Hausburg said the shadow box ordered for the launch of the Centennial Time Capsule has not yet been
received. She will keep the Board informed when it arrives.
Signature: