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Min 04/02/2019 City of Wichita Falls City Council Meeting Minutes April 2, 2019 Item 1 -Call to Order The City Council of the City of Wichita Falls, Texas met in regular session on the above with the following members present. Stephen L. Santellana-Mayor DeAndra Chenault-Mayor Pro Tem Tim Brewer-Councilors Jeff Browning- Steve Jackson- Eric West- Bobby Whiteley- Darron Leiker-City Manager Kinley Hegglund-City Attorney Marie Balthrop- City Clerk -------- MayorSantellana called the meeting to order at 8:30 a.m. -------- Item 2a Invocation Loren Jones, Pastor,Colonial Church, gave the invocation. -------- Item 2b Pledge of Allegiance Mayor Santellana led the Pledge of Allegiance. -------- Item 3a Employee of the Month Michael Roy,Transportation 8:31a.m. DennisBurket, Transit Administrator, recognized Michael Royas the Employee of the Month for April2019. Mayor Santellana congratulated Mr. Royand presented him with a plaque, letter of appreciation, restaurant voucher, and check, and thanked him for his service. -------- Item 3bProclamation Child Abuse Prevention Month, Child Abuse Prevention Committee 8:37a.m. Mayor Santellana read a proclamation proclaiming the month of March as Child Abuse Prevention Monthin Wichita Falls and urge our community to be aware of the safety and wellbeing ofthe children in our community and to support all organizations in their efforts to end child abuse. Lisa Choate addressed the council and extended an invitation to an appreciation luncheon thisThursday atthefrom 11:30 1:30, and to also invite you to bring your family to CrashWorks this Saturday Party. -------- Item 3c Proclamation Public Health Week, City of Wichita Falls Health Department 8:40a.m. Mayor Santellana read a proclamation proclaiming theweek of April 1-7, 2019 as National Public Health Week in Wichita Falls and call upon the people in Wichita Falls to observe this week by helping our families, friends, neighbors, co-workers and leaders Amy Fagan, Assistant Director of Health, thanked the Mayor, Council and Darron Leiker, City Manager, for constantly supporting public health. Ms. Fagan mentioned the Public Health Fair held this past Saturday where they had around fifty vendors participate and over four hundred people attend. The fair is their opportunity to engage with the public and encourage public health. This week the Health Department is having a Scavenger Hunt to try and engage people on Social Media, and she encouraged everyone to participate and try to win one of the prizes hidden throughout the community. -------- City Council Minutes April 2, 2019 Page 2 Item 3d Proclamation Lemonade Day, Lemonade Day/Texoma Community Credit Union 8:44a.m. Mayor Santellana read a proclamation proclaiming April 27, 2019 as Lemonade Day in Wichita Falls and encourage the citizens of Wichita Falls to help our young entrepreneurs in having successful lemonade stands. Lauren McKechnie addressed the council and thanked the community for embracing Lemonade Day,and stated that this is the second year that we have had a partnership with Texoma Community Credit Union, the Small Business Development Center, and MSU Entrepreneurship students. It is a wonderful program for kids to learn about financial literacy andto have fun. The biggest the communitycan dois go to th lemonadeday.org and find the locations of the stands and visit them on April 27. -------- Item 4-5Consent Items 8:46a.m. City Manager Darron Leiker gave a briefing on the items listed under the Consent Agenda. Movedby Councilor Chenaultto approve items on the consent agenda. Motion seconded by Councilor Browning and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer,Browning, Chenault, Jackson,West, and Whiteley Nays: None Item 4Approval of minutes of theMarch 5, 2019Regular Meeting of the Mayor and City Council Item 5Receive Minutes Minutes of the following boards and commissions were received: (a)Wichita Falls-Wichita CountyPublic Health Board, September 14, 2018 (b)Lake Wichita Revitalization Committee, November 13, 2018 (c)Lake Wichita Revitalization Committee, December 11, 2018 (d)Lake Wichita Revitalization Committee, January 9, 2019 (e)Wichita Falls-Wichita County Public Health Board, January 11, 2019 (f)Library Advisory Board, January 15, 2019 City Council Minutes April 2, 2019 Page 3 (g)Wichita Falls Economic Development Corporation, January 17, 2019 (h)Landmark Commission, February 26, 2019 (i)Wichita Falls Economic Development Corporation, March 1, 2019 ------- Item 6aOrdinance 06-2019 8:48a.m. Ordinance making an appropriation to the Special Revenue Fund for The Public Health Emergency Preparedness Cooperative Agreement in the amount of $5,000.00 received from the Department of State Health Services and authorizing the City Manager to execute contract accepting same. Moved by Councilor Chenaultto approve Ordinance06-2019. Motion seconded by Councilor Browningand carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, West, and Whiteley Nays: None ------- Item 6bOrdinance 07-2019 8:50a.m. Ordinance amending Chapter 90 of the Code of Ordinances by amending Article I; changing the billing for occupied mobile/manufactured home lots with a single meter for solid waste services. Moved by Councilor Chenault to approve Ordinance 07-2019. Motion seconded by Councilor Jacksonand carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, West, and Whiteley Nays: None ------- Item 7aResolution 33-2019 8:55a.m. City Council Minutes April 2, 2019 Page 4 Resolution approving the programs and expenditures of the Wichita Falls Economic Development Corporation (WFEDC) and amending the budget to include up to $139,660 for Braun Intertec to complete the final phase of environmental assessment at the former ATCO Structures USA site located at 2400 Burkburnett Road Moved by Councilor Chenaultto approve Resolution 33-2019. Motion secondedby Councilor Jackson. Jim Dockery, Deputy City Manager, discussed the requirements for spending 4A funds, and the budget amendment for the third phase of the environmental assessment at the former ATCO Structures USA site. KevinPearson, Sr. V.P. of Economic Development, discussed previous work performed by Braun Intertecat this location, and that the hope is to be able to obtain a final clearance letter fromTCEQ after this phase of work so that the building can be marketed andsold. Mr. Pearson discussed the total spent on this building vs. the value of the building, answered questions from the council in reference to the environmental assessment, and discussed current interest to purchase the building. Motion carried with the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, West, and Whiteley Nays: None ------- Item 7bResolution 34-2019 9:03a.m. Resolution approving the programs and expenditures of the Wichita Falls Economic Development Corporation (WFEDC) and amending the budget to include up to $600,000 for EagleRailcar Services, to expand their rail car refurbishment processes in Wichita Falls Moved by Councilor Chenaultto approve Resolution 34-2019. Motion seconded by Councilor Browning. Jim Dockery, Deputy City Manager, discussed the current budget amendment request, and previous funds invested in Eagle Railcar. KevinPearson, Senior V.P. of Economic Development,introduced MarcWalraven, Owner, andJames Bullard, Plant Manager,Eagle Railcar Services. Mr. Walraven expressed his appreciation and discussed the phase 3 expansion, purchasing additional property to City Council Minutes April 2, 2019 Page 5 accommodate employee parking needed with the expansion and the installation of seven thousand feet of track for unit train storage yard. Installation of utilities will also be included for buildings that already exist on the property to be used for training facilities and office space. Jim Dockery discussed the Performance Agreement whichincludes a forgivable loan for the rail track $450,000, and $150,000 cash for jobs created to include 32 positions over a 3-yearperiod. Darron Leiker, City Manager, noted Eagle Railcarhas invested around $18 mil in the current facilities, and this hasbeen one of the most successful 4A projects that we have been involved with. Councilor Whiteley visited the facility and was very impressed. Councilor Whiteley complimented Kevin Pearson, Henry Florsheim, the Chamber of Commerce and the 4A Board for this success story. This was a vacant facility that is now filled with a successful business providing jobs in our community. Mayor Santellana thanked Mr. Walraven and Mr. Bullard for their investment in our community. Councilor Jacksonasked ifthe $18.00per hour is a starting pay. It was discussed that it depends on the position and certifications received. Councilor Jackson asked if there are any entry level positions available and he was advised that there are entry level positions available and that training is provided. Motion carried with the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, West, and Whiteley Nays: None ------- Item 7cResolution 35-2019 9:13a.m. Resolution approving theprograms and expenditures of the Wichita Falls Economic Development Corporation (WFEDC) and amending the budget to include funding up to $5,000 to purchase personal liability insurance coverage for the directors and officers of the WFEDC Board of Directors Moved by Councilor Chenaultto approve Resolution 35-2019. Motion seconded by Councilor Browning. City Council Minutes April 2, 2019 Page 6 Jim Dockery, Deputy City Manager, discussed the budget amendment request to purchase liability insurance. Kinley Hegglund, City Attorney, discussed the need for this insurance specifically with recent rulings that the immunity that governmental bodies have does not extend to the 4A Board. There was brief discussion about circumstances where liability could be an issue for the board, how other boards do fall under the cities immunity, and how this insurance protects taxpayer money. Councilor Whiteley stated that we ask our community leaders to serve on these boards with no compensation and he feels this is a small price topay to protect them and the city. Motion carried with the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, West, and Whiteley Nays: None ------- Item 7dResolution 36-2019 9:19a.m. Resolution authorizing the submittal of a grant application to the State Homeland Security Grant Program via the Office of the Governor for National Incident Management (NIMS) training Moved by Councilor Brewer to approve Resolution 36-2019. Motion seconded by Councilor Whiteley. Donald Hughes, Assistant Fire Chief, discussed the funding and number of students that will be served, which will be up to one hundred students. Councilor Whiteley asked if the classes would only be open to our department and Chief Hughes stated that the classes would be open to anyone in the State. Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, West, and Whiteley Nays: None ------- Item 7e Resolution 37-2019 City Council Minutes April 2, 2019 Page 7 9:21a.m. contract for the 2018 Longview Street and Fairfax Avenue Drainage Project, and awarding same to Wilson Contracting in the amount of $90,641.00 Moved by Councilor Chenault to approve Resolution 37-2019. Motion seconded by Councilor Browning. Russell Schreiber statedthat the project was previously awarded to R3Constructionin February, however R3Constructionhas been unable to obtain the required bonding. Therefore,the City would need to move to the next lowest bidder which is Wilson Contracting. The City will retain R3$4,100 check which will help cover the difference between R3 Construction Councilor Jackson asked if there was a reason R3 was unable to obtain bonding. Russell Schreiber stated that it is most likely financial reasons. There was brief discussion about rebidding vs. moving to the second lowest bid and the costs involved with the rebid process, along with the fact that bids now would most likely be higher. It was also stated that this circumstance does not happen often. Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, West, and Whiteley Nays: Councilor Jackson ------- Item 8aStaff Reports Quail Creek Master Plan, Public Works, Teresa Rose 9:26a.m. Teresa Rose, Deputy Director of Public Works, addressed the Council and Staff and presented an update on the Quail Creek Master Plan. Ms. Rose discussed the floodplain areas and the FEMA Floodplain Map, and repetitive loss claims for flood related claims in those areas. The study was completed due to FEMA Floodplain maps being outdated, increased development, drainage improvements, improved watershed delineation, updated precipitation data, and improved modeling capabilities. The Quail Creek area has 3,442 properties in the drainage area and is about 95% developed. The study showed that the 100-yearfloodplain increased by 176acres and added 219 properties. The 10-yearfloodplain impacts 340 properties. The group analyzed twenty- threepossible improvements within the drainage area and each option was evaluated on a cost-benefit ratio. Thirteenimprovements were selected and prioritized, and two of them are already being constructedby current developers. Ms. Rose discussed each of the proposed improvements and associated costs totaling over $15 mil. This plan would City Council Minutes April 2, 2019 Page 8 remove 86 properties from the existing 100-year Floodplain, and removes 109 properties from the existing 10-year Floodplain. These projects will also help with over road flooding that happens with heavy rains. The Stormwater Utility Fund generates approximately $2.75 mil per year from the stormwaterfee for Capital Improvement Projects. Projects would have to be completed in phases over the next five to six years. Councilor West asked how the total cost of this projectcompares to other drainage projects like Kemp-Monroe. Ms. Rose stated that these projects are not comparable, butKemp-Monroe wasover$9 mil. Councilor West stated that this is an issue we have been aware of, but asked if development is making it worse. Ms. Rose stated that we have been aware of the issue, but it is hard to sayif development is making it worse since the FEMA model was so outdated. Darron Leiker stated that the city is now paying for past development sins from a time when drainage planswere not requiredfor new development, and money we are spending now iscorrecting mistakes made decades ago. Russell Schreiber, Public Works Director, stated that this area is almost fully developed, and the improvements made with this project should solve the issue. Mayor Santellana stated that although some citizens want usto eliminate all flooding, there is no way we can eliminate 100% of flooding, but we can help our major flood events. Mayor Santellana asked about sizing of culverts and TxDOT projects. Russell Schreiber stated that TxDOT sizes their culverts for a 10-year flood event. Tyson Traw, Biggs & Matthews, discussed various issues and improvements that were considered but were too expensive for the benefit that would be gained. Councilor Brewer asked about FEMAassistance and possibly buyouts of residence in the floodplain. Ms. Rose stated that they looked at buyout options, but it was not cost beneficial. There was brief discussion about FEMA Flood Insurance pricing and benefit. Councilor Jackson asked how they determine once you arein the floodplain and once the projects are completed, is there any waytoget out of the 10-year and 100-year floodplain. Teresa Rose stated that once your property has been determined to be in the floodplain you cannot get out of the floodplain, but you can make improvementsto protectyour property. Russell Schreiber stated that the proposed projects will most likely not shrink the 100-year floodplain. There have been projects in the past that have shrunk the floodplain, and a survey can be completed and submitted to FEMA to remove the property from the floodplain. Jim Dockery discussed the stormwater feeandthat itisa fee on the monthly water bill that was created in 2001 to fund capital improvements for storm water issues. All of the stormwater projects completed over the last 15 years have been able to be completed due to these funds. This is similar to the Street Maintenance fee that was discussed during the Strategic Planning Session for consideration. City Council Minutes April 2, 2019 Page 9 There was brief discussion the importance of addressing drainage during development, andcomplaints from the development community in reference to the drainage requirements we require.Although we understand the costs involved, this is not only a property safety, but a life safety issue as well. We should be very cautious in reeling back our requirements due to future consequences. Councilor Whiteley asked about the maintenance of vegetation and if that comes into play, and Teresa Rose stated that yes maintenance of vegetation is included in the budget. ------- Item 8bItems of Concern to Members of the City Council 9:50a.m. Members of the City Council presented the followingmatters: Councilor Jackson Thank you for being here. Hope things worked out the best for the trailer parks. Thank you for the presentationon the floodplain. Councilor Brewer Thank you to everyone that attended and were involved in the meeting. Appreciated all of the people and all of the work, there is a lot of work that goeson behind the scenes that the public may not realize. Councilor Chenault Good morning and thank you to everyone for coming out. The th TML Region VMeeting ison April 18and Ihope that everyone can attend. As the President I like to see our staff thereand hope we have a good turnout in Bowie. Councilor Whiteley Heard a rumor that there is possibly a coffee bar coming to the th airport kudos to John Burrus. Noticed there has been a red tag on the structure on 7 Street and had a citizen complaint, so he went by and read the notice. Councilor Whiteley asked if we are constrained by timelines. Staff stated yes that we are bound by timelines, but they will look into the details and follow-up. Not directing this at anyone, as we are all a team, but Councilor Whiteleyasked if there were some cancer prevention initiative during the budget? Point being that hedoes notfeel that we are being as proactive as we should be withcancer prevention for our firefighters with what was budgeted. We do not have the extractors yet and still have gear in direct contact with diesel fumes. Jim Dockery stated that the funding source for the extractors is reimbursement funds from when our departments assist other entities and those funds have just come in, and bids are being takenfor purchases. Chief Hughes stated the funds are available for extractors and they are working on bids, changes to buildings are being assessed as each station is different, and they are moving gear away from emissions where possible. CouncilorWhiteley stated that he reads articles everyday about what measures departments are taking across the state and that there is a retired firefighter in the cancer center every dayand it is important that we take what City Council Minutes April 2, 2019 Page 10 precautions we can.Darron Leiker stated that some of these issues have never been brought up before but they are addressing these items as they come up. Mr. Leiker stated that one thing to consider is these issues will compete withfunds for pay increasesthat have been requested, but that this is probably more important to address this year. Mayor Santellana Stated that on item 7e he received a multitude of calls and messages and he encouraged everyone to reach out to their council member or staff to get any questions answered they may have. ------- Item 9Comments from the Public to Members of the City Council Concerning Items That Are Not on the City Council Agenda. 10:10 a.m. There were no comments from citizens. ------- Item 10 Executive Session 10:10a.m. Council did not adjourn into executive session. . ------- Item 11Appointments to Wichita-Wilbarger 9-1-1 District 10:11a.m. Moved by Councilor Whiteley to appoint Glenn Barham to Place 1 term to expire May 11, 2021. Motion seconded by Councilor Brewerand carried with the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, West, and Whiteley Nays: None ------- Item 12Adjourn Mayor Santellanaadjourned the meeting at 10:12a.m. City Council Minutes April 2, 2019 Page 11 th PASSED AND APPROVED this 16dayof April,2019. ________________________________ Stephen L. Santellana, Mayor ATTEST: ____________________________________ Marie Balthrop, TRMC, CMC City Clerk City Council Minutes April 2, 2019 Page 12