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Min 02/19/2019 City of Wichita Falls City Council Meeting Minutes February 19, 2019 Item 1 - Call to Order The City Council of the City of Wichita Falls, Texas met in regular session on the above date in the Council Chambers of the Memorial with the following members present. Stephen L. Santellana - Mayor Tim Brewer - Councilors Jeff Browning - DeAndra Chenault - Steve Jackson - Eric West - Bobby Whiteley - Darron Leiker - City Manager Kinley Hegglund - City Attorney Marie Balthrop - City Clerk - - - - - - - - Mayor Santellana called the meeting to order at 8:30 a.m. - - - - - - - - Item 2a Invocation Chaplain Jonathan Smits, Trail Life Troop 254, gave the invocation. - - - - - - - - Item 2b Pledge of Allegiance Mayor Santellana led the Pledge of Allegiance. - - - - - - - - Item 3a Proclamation Trail Life Day, Trail Life Troop TX 254 8:32 a.m. Mayor Santellana read a proclamation proclaiming February 24, 2019 as Trail Life Day th in Wichita Falls and encouraged all citizens to remember February 24 as Trail Life Day and to continue supporting this great cause. - - - - - - - - Item 3b Proclamation National Engineers Week, City of Wichita Falls Engineering Department 8:34 a.m. Mayor Santellana read a proclamation proclaiming February 17-23, 2019 as National Engineers Week in Wichita Falls, and encourage our citizens to be aware of the contributions engineers make each day to our safety, convenience, and quality of life. Teresa Rose, Deputy Director Public Works, addressed the council and audience and discussed who and what engineers are. Ms. Rose discussed how engineers touch our lives every day, and how they use science and math to solve problems daily. There are at least 40 different types of engineering degrees you can obtain. Within the City engineering staff there is over 140 years of combined expertise. In the past five years the City of Wichita Falls Engineering department has overseen $82 million in design and construction projects. By recognizing all aspects of engineering today Ms. Rose and her fellow engineers hope to inspire the next generation of engineers as our society will always need creative problem solvers. Mayor Santellana expressed his appreciation and pride for the City engineers and the engineers in our community. - - - - - - - - Item 4-6 Consent Items 8:41 a.m. City Manager Darron Leiker gave a briefing on the items listed under the Consent Agenda. Moved by Councilor Browning to approve items on the consent agenda. Motion seconded by Councilor Chenault and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, West, and Whiteley Nays: None Item 4 Approval of minutes of the: (a) February 5, 2019 Regular Meeting of the Mayor and City Council (b) January 22 & 23, 2019 Special Council/Staff Planning Session Item 5a Resolution 16-2019 Resolution authorizing the City Manager to award bid and contract for the 2018 Longview St. and Fairfax Ave Drainage Project to Ramon M. Nunez DBA R3 Construction in the amount of $83,464.00 Item 5b Resolution 17-2019 Resolution authorizing award of bid for the purchase of two 1-ton service trucks from the low bidder, Wichita Falls Ford-Lincoln, Inc., in the amount of $81,173.92 Item 5c Resolution 18-2019 Resolution authorizing award of bid for the purchase of two crew trucks and one 5-yard dump truck from the low bidder, Summit Truck Group of Texas, in the amount of $263,866.00 Item 5d Resolution 19-2019 Resolution authorizing award of bid for the purchase of one 15-yard dump truck from the low bidder, Lonestar Truck Group, in the amount of $112,032.00 Item 5e Resolution 20-2019 Resolution authorizing the City Manager to award contract for the 2019 Seal Coat Project to Freeman Paving, L.L.C. in the amount of $367,584.10 Item 6 Receive Minutes Minutes of the following boards and commissions were received: (a) Wichita Falls MPO TPC, October 24, 2018 (b) Wichita Falls 4B Sales Tax Corporation, November 26, 2018 - - - - - - - Item 7a Ordinance 02-2019 8:43 a.m. Ordinance amending Chapter 58 Health Article 5 Public and Semi-Public Water Related Activities in its Entirety, and Providing for Codification Moved by Councilor Chenault to approve Ordinance 02-2019. Motion seconded by Councilor Browning and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, West, and Whiteley Nays: None - - - - - - - Item 8a Resolution 21-2019 8:54 a.m. Resolution approving the programs and expenditures of the Wichita Falls 4B Sales Tax Corporation Board of Directors and amending the budget to include funding up to $5,000 to purchase personal liability insurance coverage for the directors and officers of the 4B Corporation Board of Directors Moved by Councilor Chenault to approve Resolution 21-2019. Motion seconded by Councilor Browning and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, West, and Whiteley Nays: None - - - - - - - Item 8b Resolution 22-2019 9:01 a.m. Resolution authorizing award of bid for the purchase of one ½-ton, regular cab pickup truck with a bed cover from the low bidder, Four Stars Auto Group, in the amount of $17,985.00; or to the local bidder, Patterson Auto Center, Inc., in the amount of $18,414.00; and authorizing the award of bid for the purchase of one ½-ton, 4-door pickup truck from the low bidder, Wichita Falls Ford-Lincoln, Inc., in the amount of $23,164.24 Moved by Councilor Chenault to approve Resolution 22-2019. Motion seconded by Councilor Browning. City Council Minutes February 19, 2019 Page 4 Jim Dockery, Deputy City Manager, discussed the two bids and the Local Government Code provision that allows local bid preference if the bid is within five percent of the low bidder. Moved by Councilor West to amend the main motion to award the bid for the purchase of one ½-ton, regular cab pickup truck with a bed cover to the local bidder Patterson Auto Center, Inc., in the amount of $18,414.00; and authorizing the award of bid for the purchase of one ½-ton 4-door pickup truck from the low bidder, Wichita Falls Ford-Lincoln, Inc., in the amount of $23,164.24. Motion to amend the main motion seconded by Tim Brewer and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, West, and Whiteley Nays: None The amended main motion carried with the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, West, and Whiteley Nays: None - - - - - - - Item 8c Resolution 23-2019 9:07 a.m. Resolution authorizing award of bid for the purchase of two ¾-ton pickup trucks from the low bidder, Wichita Falls Ford-Lincoln, Inc., in the amount of $47,040.74 Moved by Councilor Chenault to approve Resolution 23-2019. Motion seconded by Councilor Browning and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, West, and Whiteley Nays: None - - - - - - - City Council Minutes February 19, 2019 Page 5 Item 8d Resolution 24-2019 9:11 a.m. Resolution authorizing the City Manager to approve Change Order No. 1 for the 2018 Kemp Monroe Drainage Project Phase II in the amount of $319,756.40 Moved by Councilor Chenault to approve Resolution 24-2019. Motion seconded by Councilor Browning and carried with the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, West, and Whiteley Nays: None - - - - - - - Item 8e Resolution 25-2019 9:15 a.m. Resolution authorizing the City Manager to award contract for the 2019 Asphalt Rehabilitation Project to Freeman Paving, L.L.C. in the amount of $6,639,574.80 Moved by Councilor Brewer to approve Resolution 25-2019. Motion seconded by Councilor Chenault and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, West, and Whiteley Nays: None - - - - - - - Item 8f Resolution 26-2019 9:22 a.m. Resolution authorizing the City Manager to make application with the Texas Department of Transportation (TxDOT) for a Comprehensive Selective Traffic Enforcement Program (STEP) Grant for fiscal year 2020 Moved by Councilor Chenault to approve Resolution 26-2019. Motion seconded by Councilor West and carried by the following vote: City Council Minutes February 19, 2019 Page 6 Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, West, and Whiteley Nays: None - - - - - - - Item 8g Resolution 27-2019 9:25 a.m. Resolution authorizing the purchase of two (2) 30-foot low floor diesel buses off the Commonwealth of Virginia Contract to Gillig LLC in the amount of $850,000 Moved by Councilor Chenault to approve Resolution 27-2019. John Burrus, Director of Aviation Traffic and Transportation, stated that these two buses are completely paid for with grant funds and there is no local match. Motion seconded by Councilor Browning and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, West and Whiteley Nays: None - - - - - - - Item 9a Staff Reports MPEC Quarterly Update, Michael Tipton 9:26 a.m. Michael Tipton, General Manager MPEC, Spectra Management, addressed the council and provided a quarterly update of the MPEC events and management. Mr. Tipton began in September of 2018 and was faced with many unfilled positions, poorly ran events, and an image that Spectra was difficult to work with. Mr. Tipton provided an update on staff, as well as new all-inclusive pricing packages, and party packages now provided. An overview was provided covering the loss of CHL Hockey, and the gain of the FC Wichita Falls Arena Pro Soccer Team and the budget impact due to these changes. There are five games scheduled for FC Wichita Falls for the first season. The box office has been relocated to the main office area, and over $10,000 of tickets were sold during the Christmas Magic weekend. Self-promoted shows have increased from 8 in 2018 to 12 in 2019 and this is projected to continue to increase. Mr. Tipton discussed event improvements, and the addition which will continue in 2020. Revenues/Expenditures were discussed for Oct Dec. 2018 and it was noted that the budget was projected assuming there would be a successful Hockey team and with the loss of Hockey we are over budget, but City Council Minutes February 19, 2019 Page 7 approximately $26,000 better than 2017. Subsidies over the last 5 years were reviewed. Oct Dec 2018 there were 65 events held vs. 73 events that were budgeted, partially due to the loss of hockey. An overview was provided of corporate sales and sponsorships, and it was noted that suite sales are up 122%. An overview of growth in sales from 2015-2019 was discussed involvement and their participation in the Salvation Army Angel Tree project, Susan G. Komen Race for the Cure, and P.E.T.S. Spay and Neuter Clinic. Spectra is currently looking at ways to have open access events and more ways to have the community use the facilities and feel welcome there. Councilor Jackson asked about the possibility of having portable horse stalls and expressed concern about the loss of the World Team Penning Championship due to not having portable stalls. Councilor Jackson stated that there is a concern about having horse events without portable stalls. Mr. Tipton stated that portable stalls are on his capital improvement wish list and they are working to bring back some team penning events. Councilor Jackson also thanked Mr. Tipton for his assistance with the Cowboy Church team penning event. Jim Dockery discussed the possibility of an additional HOT tax to be used for proposed capital improvements. Councilor Chenault asked about arena football. Mr. Tipton discussed that the current soccer team owner has an arena football team and he discussed the possibility of having a few exhibition games to see how they go before moving forward. Councilor West thanked Mr. Tipton for the report and asked about events at Memorial Auditorium and if those events are being well attended in comparison to other venues around the state. Mr. Tipton stated that he is unsure, but will find out. There were under 700 people in attendance for Chad Prather event, but a profit was made. Mr. Tipton did state that it is hard to get shows booked in Wichita Falls and he feels limited on what he can book. Councilor West asked if it was a location issue, or attendance and Mr. Tipton stated it is some of both. We are close to Dallas and Oklahoma City so larger shows often times will go to the bigger market areas. Promoters have not had a good history in Wichita Falls and they have long memories so they are hesitant to book. There are also some ticket price sensitivity issues which dictates what we can pay an act to come to Wichita Falls. Councilor Chenault asked about another Temptations concert coming to Wichita Falls, as she has had constituents asking when they will return. Mayor Santellana thanked Mr. Tipton for his comprehensive report and looks forward to the second quarterly report. - - - - - - - Item 9b Items of Concern to Members of the City Council 9:58 a.m. City Council Minutes February 19, 2019 Page 8 Members of the City Council presented the following matters: Councilor Brewer - stated that he looks at Wichita Falls as a family and that if we all work together we can talk to others about events and grow our activity with these events. Councilor Chenault - good morning and thank you for coming out this morning. Councilor Whiteley congratulations to Russell Schreiber and all of the engineers; thank you to John Burrus. It is always great to have grant money and we do not emphasize that enough. Councilor Whiteley asked about the additional HOT tax and where we are at with that process. Darron Leiker. City Manager, stated that was part of the Strategic Planning discussion and once that document is brought forward and approved and we have firm direction from the Council we can look at a November election. Councilor West It was nice to see Engineers recognized today and Councilor West wanted to highlight and thank the PIO office for the great work they are doing getting information out to the public, and continue to be transparent. Mayor Santellana Excited that we won the Daytripper challenge and thanks to Lindsey Barker and the Convention Visitors Bureau along with the Public Information Office for their work on this. This is an eight time Emmy Award winning show that is coming to highlight Wichita Falls. It was nice to see that many people in the community get behind this challenge and vote. Mayor Santellana welcomed our new Deputy City Clerk, Amanda Ruddy, and thanked her for joining us. - - - - - - - Item 10 Comments from the Public to Members of the City Council Concerning Items That Are Not on the City Council Agenda. 10:03 a.m. Staff Sergeant Paul D. Carter, United States Army retired, 105 B Pioneer Street, th addressed the council in reference to the 100 anniversary of the American Legion and invited the Mayor and Council to attend the event on March 15, 2019 at 6:00 p.m. and asked for a possible proclamation for that event. - - - - - - - Item 11 Executive Session 10:06 a.m. City Council Minutes February 19, 2019 Page 9 City Council went into Executive Session at 10:06 a.m. in accordance with Texas Government Codes §551.087, and §551.074. City Council reconvened at 11:16 p.m. Mayor Santellana announced that no votes or polls were taken. Councilor West left the meeting at this time. - - - - - - - Item 12 Appointments to Boards and Commissions 11:17 a.m. Lake Wichita Moved by Councilor Browning to make the following appointment to the Revitalization Committee: Place 8 move Penny Miller up from place 12, term to expire 11/30/2019 Motion seconded by Councilor Chenault and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, and Whiteley Nays: None Lake Wichita Moved by Councilor Browning to make the following appointment to the Revitalization Committee: Place 12 - David Coleman, term to expire 11/30/2019 Motion seconded by Councilor Brewer and carried with the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, and Whiteley Nays: None Planning & Zoning Moved by Councilor Browning to make the following appointment to the Commission: Place 8 Steve Lane, (move from Place 10 Alternate 1), term to expire 12/31/2020 Motion seconded by Councilor Chenault and carried with the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, and Whiteley Nays: None City Council Minutes February 19, 2019 Page 10 Planning & Zoning Moved by Councilor Browning to make the following appointment to the Commission: Place 10, Alternate 1 - Jeremy Woodward, term to expire 12/31/2019 Motion seconded by Councilor Brewer and carried with the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Chenault, Jackson, and Whiteley Nays: None - - - - - - - Item 13 Adjourn Mayor Santellana adjourned the meeting at 11:19 a.m. th PASSED AND APPROVED this 5 day of March, 2019. ________________________________ Stephen L. Santellana, Mayor ATTEST: ____________________________________ Marie Balthrop, TRMC, CMC City Clerk City Council Minutes February 19, 2019 Page 11