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Min 01/15/2019 City of Wichita Falls City Council Meeting Minutes January 15, 2019 Item 1 - Call to Order The City Council of the City of Wichita Falls, Texas met in regular session on the above date in the Council Chambers of the Memorial with the following members present. Stephen L. Santellana - Mayor Tim Brewer - Councilors Jeff Browning - Steve Jackson - Bobby Whiteley - Darron Leiker - City Manager Kinley Hegglund - City Attorney Marie Balthrop - City Clerk Absent: Eric West, Councilor District 1 DeAndra Chenault, Councilor District 2 - - - - - - - - Mayor Santellana called the meeting to order at 8:30 a.m. - - - - - - - - Item 2a Invocation Pastor Don Stribling, New Hope Presbyterian Church, gave the invocation. - - - - - - - - Item 2b Pledge of Allegiance Mayor Santellana led the Pledge of Allegiance. - - - - - - - - Item 3 Presentation Employee of the Month Jesse Bartow, Police Department 8:32 a.m. Manuel Borrego, Chief of Police, recognized Jesse Bartow as the Employee of the Month for January 2019. Mayor Santellana congratulated Mr. Bartow and presented him with a plaque, letter of appreciation, restaurant voucher, and check, and thanked him for his service. 8:37 a.m. Assistant Fire Chief Hughes introduced Florian Tessendorf, exchange Firefighter from Mulheim an der Ruhr, Germany, where he serves as a Fire Protection Engineer. Councilor Whiteley presented Florian with a challenge coin from the Wichita Falls Fire Department, coin from the City of Wichita Falls, and a coin from the Texas State of Association of Firefighters. Florian expressed his appreciation for the opportunity to train in Texas. - - - - - - - - Item 4-5 Consent Items 8:40 a.m. City Manager Darron Leiker gave a briefing on the items listed under the Consent Agenda. Moved by Councilor Browning that the consent items be approved. Motion seconded by Councilor Whiteley and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, and Whiteley Nays: None Item 4 Approval of minutes of the December 18, 2018 Regular Meeting of the Mayor and City Council. Item 5 Receive Minutes (a) 4A Wichita Falls Economic Development Corporation, November 15, 2018 (b) Library Advisory Board, December 18, 2018 - - - - - - - City Council Minutes January 15, 2019 Page 2 Item 6 Ordinance 01-2019 8:41 a.m. Ordinance amending the 2017-18 Budget in various funds as part of the 2017-18 fiscal year end closing process Moved by Councilor Browning to approve Ordinance 01-2019. Motion seconded by Councilor Whiteley and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, and Whiteley Nays: None - - - - - - - Moved to item 7d Item 7d Resolution 04-2019 8:48 a.m. Resolution authorizing the City Manager to enter into a contract with Perdue, Brandon, Fielder, Collins & Mott LLP for the collection of delinquent utility collection accounts Moved by Councilor Brewer to approve Resolution 04-2019. Motion seconded by Councilor Browning and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, and Whiteley Nays: None - - - - - - - Item 7a Resolution 01-2019 8:55 a.m. Resolution authorizing the City Manager to execute a professional services agreement with Biggs and Mathews Inc. for a Sewer Master and Capital Improvement Plan in the amount of $385,000.00 Moved by Councilor Browning to approve Resolution 01-2019. Motion seconded by Councilor Brewer and carried by the following vote: City Council Minutes January 15, 2019 Page 3 Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, and Whiteley Nays: None - - - - - - - Item 7b Resolution 02-2019 9:01 a.m. Resolution approving the programs and expenditures of the Wichita Falls Economic Development Corporation (WFEDC) and amending the budget to include up to $50,000 for Wichita Tillman Jackson Railroad to repair railroad tracks on Bacon Switch Road Moved by Councilor Whiteley to approve Resolution 02-2019. Motion seconded by Councilor Browning and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, and Whiteley Nays: None - - - - - - - Item 7c Resolution 03-2019 9:07 a.m. Resolution approving the transfer of various aged receivable accounts to dormant status as fiscal year end closing process Moved by Councilor Whiteley to approve Resolution 03-2019. Motion seconded by Councilor Brewer and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, and Whiteley Nays: None - - - - - - - Item 7e Resolution 05-2019 9:10 a.m. Resolution authorizing the submittal of a grant application to the Texas Department of Public Safety, Division of Emergency Management for the FY 2019 Emergency Management Performance Grant. City Council Minutes January 15, 2019 Page 4 Moved by Councilor Browning to approve Resolution 05-2019. Motion seconded by Councilor Brewer and carried by the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, and Whiteley Nays: None - - - - - - - Item 8a 1 Staff Report - Convention Visitors Bureau Update 9:12 a.m. Lindsey Barker, CVB Director, addressed the council and gave an update on the Convention and Visitors Bureau activities. In 2018 there were 32 CVB related events, with 8,500 hotel rooms and 24,500 participants. In 2018 the sales staff submitted 27 bids for new events. Staff submits bids for events that Wichita Falls meets the requirements for, and 3 new events were hosted this year. The current list of events that could be bid on with a full service hotel is 48 events. In 2019 there are currently 23 events booked that have 10,000 rooms and 26,000 attendees. Ms. Barker provided a marketing review that is used to promote Wichita Falls and discussed current marketing strategies including the I-44 billboard, direct mail, print ads, digital ads and video marketing. A new initiative was to compile and create the annual report and the report will be released to the public on the website and via Facebook. The Visitor Guide is printed twice a year and 12,000 are printed and distributed. The impact of tourism in 2017 included visitor spending of $192 million in Wichita Falls, which is a $4 million increase from 2016. This past summer, the Wichita Falls Convention & Visitors Bureau won the Sports Marketin from the Texas Association of Convention and Visitors Bureaus at the annual convention. Since moving into the new office space, the CVB opened a small retail store that had $1000 in revenues this past year. Darron Leiker, City Manager, thanked Lindsey and her staff. They are very talented and pointed out that the city used to contract out some of the services they now provide in house at a cost savings with better quality. They play a crucial role in the partnership and success with MPEC and sales tax revenue hinges on tourism in our area. - - - - - - - Item 8a 2 Staff Report Memorial Auditorium Update 9:28 a.m. Blake Jurecek, Director of Information Technologies and Facilities, addressed the council and gave an update on the Restoration Feasibility Evaluation of Memorial City Council Minutes January 15, 2019 Page 5 Auditorium. In March 2017 the city signed a contract with Bundy Young Sims and Potter to complete a comprehensive evaluation of the building. Current issues identified include the current single pipe HVAC system which only allows heat or cooling, but not both at the same time. This causes issues with temperature regulation in the building during the spring and fall. Building structural issues, and exterior issues to include terra cotta tile repair and restoration and window repair and restoration. Code Compliance issues include mechanical rooms needing to be separated, no automatic fire suppression system, no addressable fire alarm, have exceeded useful life of electrical equipment, and fire protection of stairways and public corridors are not up to code. Building is not in compliance with ADA laws, partly due to most of the restrooms being on half floors and only accessible from stairs. There are also issues with asbestos in the building. Following are options for renovation/stabilization: Option 1 Extensive renovation/restoration of existing building with additional space added. Phase 1 - Structural/Exterior Restoration - $3,225,000 Phase 2 Balance of City Hall Work - $32,200,290 Total $35,425,290 Auditorium Restoration - $4,134,000 Total Project - $39,559,290 Option 2 Eliminate Auditorium and convert entire building to City Hall. Phase 1 Structural $3,225,000 Phase 2 Balance of City Hall Work - $31,033,233 Total - $34,258,233 Mr. Jurecek discussed the jump in costs from structural restoration to renovation and discussed that this is partly due to ADA laws and code issues that must be addressed once structural restoration begins. Both of these options would require the relocation of city offices for approximately 24 months during renovations and that cost is included in the estimates. Option 3 New Municipal Complex (City Hall Only) approximately $38,000,000 Staff recommends over the next two years to complete the stabilization portion of the project at a cost of $700,000, continue to maintain the facility (this cost is in addition to any renovations), and budget and plan for exterior restoration of approximately $775,000 and interior renovations up to $1,750,000. In 2021 determine long term City Hall and Auditorium Strategies and in 2022 find a funding mechanism to complete the project. There was brief discussion about the different options and pros and cons of each, the historical value of the building, and what option would be the most cost effective long term. City Council Minutes January 15, 2019 Page 6 Dick Bundy, Bundy Young Sims & Potter, addressed the council and stated that he hoped there would be an intermediate step that could be taken, but the problem is the space was not built for what it is being used for. We will need to gut the entire building to complete what needs to be accomplished. The study completed was very comprehensive and it shows the many code violations and issues with this building. - - - - - - - Item 8b Items of Concern to Members of the City Council 9:50 a.m. Members of the City Council presented the following matters: Bobby Whiteley On the building issue the key word is preliminary. After the bond election and understanding what citizens want, feel that staff, council and other community members need to be involved and work together going forward. Kudos to Officer Bartow, he is a great asset. Experiencing a shortage of qualified employees in different departments that puts a strain on us and feel like this is a big issue that needs to be addressed. With preliminary budget work beginning, would like to start now to complete a comprehensive salary survey so we have good information for budget hearings. Jim Dockery asked for clarification since the salary survey includes all Police and Fire positions, all directors, and a sampling of other positions. Councilor Whiteley stated that he would like to see something more comprehensive than last year, but not asking for a survey of all positions from bottom to top. We have several employees that are far behind comparable cities and some that are at or above average, and would like to have the salary survey information early in the budget process. Thank you to Lindsey Barker for her report. Tim Brewer Thank you to everyone for coming out. Thank you for clarity on water issues Appreciate staff efforts and hope to see progress happen soon. Steve Jackson Thank you to the Directors for their work. Kudos to Russell Schreiber for all you have done, and thank you to Lindsey Barker and Blake Jurecek for your presentations. Mayor Thank you to Lindsey Barker for the great presentation, and for all that you do. Encouraged everyone to visit CVB offices, it is very welcoming. Thank you to Blake Jurecek for his presentation on the building. It is very important that we understand the issues with our facilities. - - - - - - - Item 9 Comments from the Public to Members of the City Council Concerning Items That Are Not on the City Council Agenda. City Council Minutes January 15, 2019 Page 7 10:04 a.m. There were no public comments. - - - - - - - Item 10 Executive Session 10:04 a.m. Council did not adjourn into executive session. - - - - - - - Item 11 Appointments to Boards and Commissions 10:05 a.m. Airport Board of Moved by Councilor Brewer to make the following appointments to the Adjustments: Place 1 Glenn Beavers, term to expire 12/31/2020. Motion seconded by Councilor Browning and carried with the following vote: Ayes: Mayor Santellana, Councilors Brewer, Browning, Jackson, and Whiteley Nays: None - - - - - - - Item 12 Adjourn Mayor Santellana adjourned the meeting at 10:06 a.m. th PASSED AND APPROVED this 5 day of February, 2019. ________________________________ Stephen L. Santellana, Mayor ATTEST: ____________________________________ Marie Balthrop, TRMC, CMC City Clerk City Council Minutes January 15, 2019 Page 8