4A Wichita Falls Economic Development Minutes - 11/15/2018MINUTES OF THE
WICHITA FALLS ECONOMIC DEVELOPMENT CORPORATION
November 15, 2018
PRESENT:
Leo Lane, President § WFEDC Members
David Toogood, Vice -President §
Darron Leiker §
Dave Lilley §
Stephen Santellana, Mayor
§
Bobby Whiteley, Councilor at Large
§ Mayor & Council
R. Kinley Hegglund, Jr., City Attorney
§
Jim Dockery, Deputy City Manager
§ Administration
Paul Menzies, Assistant City Manager
§
Karen Montgomery Gagnd, Planning Administrator
§
Linda Merrill, Recording Secretary
§
Henry Florsheim, CEO
§ CCI
Kevin Pearson, V.P., Economic Development
§
Katie Britt, Marketing Director
§
ABSENT:
Reno Gustafson, Secretary -Treasurer
§ WFEDC Member
1. Cali to Order
Leo Lane called the meeting to order at 3:30 p.m.
2. Financial Report
The final sales tax receipts have been received for fiscal year 2018. The fund ended the
year at $3.976 million, 6.46% ahead of the prior year, and $250,000 ahead of what was budgeted.
The fund balance at the end of fiscal year 2018 totaled $3.464 million, and the budgeted
fund balance for this year is $5.739 million.
3. Approval of Minutes (1115118)
Jim Dockery noted a change to be made in the financial report section. Darron Leiker
moved for approval as amended. Seconded by David Toogood, the motion carried 4-0.
4. Authority to modify and add to the Benham Design LLC design contract to
incorporate additional options into the project scope for the improvement of the Wichita
Falls bus transfer plaza land parcel with a cost for engineering fees of $22,500, and allow
them to perform additional survey work at a cost of $7,902, and to assist in bidding out the
project at a cost of $12,000, and extending said contract by 60 days.
Kinley Hegglund said there is potential for leftover funding from the Main Gate project,
which staff is suggesting be put to use at the bus transfer plaza.
Ms. Gagne presented a few of the schematics received from Benham that shows the City's
portion and the Installation side of the project. The items that could improve the plaza include
grading, sod, irrigation, additional parking spaces, lighting, a concrete pad with benches, and a
sidewalk. Ms. Gagne clarified the money request is simply for design; the Board could consider
funding those items moving forward as money becomes available.
Mr. HeggIund said staff is requesting engineering fees of $22,500 and survey fees of
$7,900. Ms. Gagne interjected that the only survey current available is a perimeter survey, and a
topographical survey is needed. Mr. Hegglund noted there is also a request of $12,000 for Benham
to help finalize the bidding process and ask questions of potential contractors. Mr. Lane asked the
bid date on the project. Mr. Hegglund said the bid opening will be in mid -January.
Mr. Dockery asked if the design engineers have an estimate for the total project cost.
Mr. Hegglund said the SAFB engineers believe it will cost the entire $3 million to finish the
project. The City's engineers do not believe it will take the entire $3 million, but no final dollar
estimate has been placed on the project.
Mr. Dockery questioned the need to have an outside firm do the sod and irrigation
engineering work, as the City could do that internally. Mr. Lane asked if the Board would have to
decide now. Mr. Hegglund said the design and engineering pieces would have to be decided today,
but not the particular add-ons. Mr. Lane asked the reason for the urgency. Mr. Hegglund said the
contract has expired, which is the reason for the request for a 60-day extension. Benham is needed
through the pre -bid meeting with the contractors. The rest of it could be accomplished while the
company is still under contract. But if the City has the ability to do part of it in-house, it could be
reconsidered, although Russell Schreiber is not here to give his input.
5. Discussion and possible approval of contract extension for Carter Aviation.
Kevin Pearson said this item needed to be discussed in executive session before any
discussion occurs in open session.
6. Discussion and possible acceptance of CAPITAF LLC's offer to purchase ATCO
building.
Mr. Pearson said this item also needed to be discussed in executive session prior to any
open session discussion is held.
7. Executive Session
Mr. Lane adjourned the meeting into executive session at 3:47 p.m. pursuant to Texas
Government Code §§551.072 and 551.087. He announced the meeting back into regular session
2
at 4:49 p.m. The subjects posted in the Notice of Meeting were deliberated, and no votes or further
action was taken on these items in executive session.
S. Motions
Item 4. Benham Design LLC Design Contract.
Mr. Leiker moved to modify and add to the Benham Design LLC design contract to
incoKporate additional options into the project scope for the improvement of the Wichita Falls bus
transfer plaza land parcel with a cost for engineering fees of $22,500, and allow them to perform
additional survey work at a cost of $7,902,and to assist in bidding out the project at a cost of
$12,000, and extend said contract by 60 days. Seconded by Mr. Toogood, the motion was approved
4-0.
Item 5. Carter Aviation.
Mr. Leiker moved to approve $0 payments in years 1, 2 and 3 of any monies owed by
Carter Aviation under its performance agreement and any amendments thereto with the WFEDC;
with the principal balance of $3,281,250 amortized over the next five-year period at the rate of
$656,250 per year. Seconded by Mr. Toogood, the motion carried 4-0.
Item 6. ATCO
No action was taken.
9. Adjourn
The meeting adjourned at 4:55 p.m.
Leo Lane, President
DOCUMENTS OF RECORD RETENTION INFO.
DEPARTMENT TYPE OF DOCUMENT RETENTION RETENTION
SCHEDULE NO. PERIOD
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LEGAL 11.15.18 Minutes of the 1000-03 PERMANENT
WFEDC (4A Sales Tax
Board