4A Wichita Falls Economic Development Minutes - 11/05/2018a T ff 0 Myers M.
WICHITA FALLs ECONOMIC DEVELOPMENT CORPORATION
November 5, 2018
PRESENT:
Leo Lane, President § WFEDC Members
David Toogood, Vice -President §
Darron Leiker §
Dave Lilley §
Stephen Santellana, Mayor §
Bobby Whiteley, Councilor at Large § Mayor & Council
Jeff Browning, Councilor District 3 §
R. Kinley Hegglund, Jr., City Attorney §
Jim Dockery, Deputy City Manager § Administration
Paul Menzies, Assistant City Manager §
Karen Montgomery Gagn6, Planning Administrator §
Linda Merrill, Recording Secretary §
Glenn Barham, President § SMAC
Ripley Tate, Chair § CCI
Henry Florsheim, CEO §
Kevin Pearson, V.P., Economic Development §
Travis Haggard, V.P., Business Retention & Expansion §
Katie Britt, Marketing Director §
Sarah Harpole, Administrative Assistant §
ABSENT:
Reno Gustafson, Secretary -Treasurer § WFEDC Member
1. Call to Order
Leo Lane called the meeting to order at 3:30 p.m.
2. Financial Report
Jim Dockery projects the fund's fiscal year-end balance for 2018 at $3.5 million, with a
2019 budgeted fund balance of $5.7 million. The last sales tax receipts could be posted this week.
3. Approval of Minutes (9/20/18)
Darron Leiker moved for approval. Seconded by Dave Lillev, the motion carried 4-0.
4. Discussion and possible approval of Binswanger contract renewal for ATCO building
marketing
Kevin Pearson noted the Board entered into an agreement with Binswanger last year to
market both the Stanley and ATCO buildings. 'The agreement was recently extended for the
Stanley building, but since the ATCO property was not also listed on the agenda for that meeting,
it could not be included in that extension. There is some urgency now to extend that agreement,
however, as there is a potential buyer for that property.
5. Discussion and possible approval of the hiring of Guernsey as the SAFE Main Gate
Project Manager
Kinley Hegglund reminded the Board that it is funding $1.5 million and guaranteeing the
DEAAG $1.5 million for the Main Gate project. The project design is 99% finished, and Karen
Gagn6 is here to brief the Board on the process of hiring a project manager.
Ms. Gagn6 said the staff began working with the Corps of Engineers in April -May, initially
hoping that the Corps could oversee the 4A portion of the project. That is not possible, but the
Corps did provide the names of companies that could serve as project managers:
Dale Allen Enterprises
Guernsey
Cyntergy
Jacobs/1-luit-Zoltars
East Breeze Construction Services
Staff provided each entity the initial scope from the design company, Benham Group, in
July. Guernsey, Cyntergy, and Jacobs/fluit-Zollars expressed interest. In September, staff
furnished 50% complete drawings. Final estimates from the companies were received October 23,
ranging from $62,000 to $103,000, to oversee the construction end of the project.
Recommendations were sought from Base Civil Engineering and the Corps on which company
would be best suited for the task, and they overwhelmingly recommended Guernsey.
Another positive aspect to hiring Guernsey is the fact that the company recently received
a contract to do another job at the installation which will require them to be on -site two days a
week, so the other three days of the week would be available for the Main Gate project. Ms. Gagn6
would like to specify that those days be Monday, Wednesday and Friday to provide for
consistency. Mr. Lane asked if that would be a hard requirement, as lie expressed concern that the
company be provided flexibility in the event of inclement weather, for example. Ms. Gagn6 agreed,
noting the schedule could be fluid while still expecting that they be on -site three days a week.
Mr. Hegglund said the cost for the construction oversight is $66,912. Staff also asked that
they help with construction proposals and recommendations, which would cost an additional
$1,968, for a total of $68,880. He noted this will come out of the $3 million, adding that this cost
is significantly lower than what was expected a couple of months earlier. Mr. Dockery asked if
Sheppard AFB is using Guernsey for their portion of the project, and Ms. Gagn6 replied they are
using the Corps of Engineers. Mr. flegglund added that the Corps has hired a company to oversee
the construction and they will not agree to share that company with the 4A's portion of the project.
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Mr. Hegglund stated the $1.5 million has to be spent by August 31 and the entire project
must be completed by December 31. Ms. Gagn6 added that the bid will be put together in
November and issued by mid -December. Recommendations will be made to the 4A Board by the
end of January, but the 4A project cannot begin until some initial construction has been done by
the Corps of Engineers. As of last week, they were still waiting on the final release of federal
dollars for the award of bid. She believes it will be the end of February/early March before any
construction will begin on the 4A portion.
Mr. Toogood asked if the federal government was the property owner. Ms. Gagn6 replied
affirmatively. He then asked if there was an issue with the 4A having a contract on property that
it does not own. Mr. Hegglund said there is no issue. Mr. Dockery said it is a gift to the government.
Ms. Gagnd added that there is a good chance that it will not take $2.6 million to build this
project. At the same time, there had been very minimal funding available for the bus transfer plaza;
that site could use some improvement. Staff has asked the design consultant to add items, such as
lighting, expanded parking, grading, sod and irrigation, and depending upon the money left
available, the Board could pick and choose which items to add to the project. 'They worked with
the Parks Department, since they have to maintain the site, in order to make it as carefree as
possible.
6. Update and Discussion on Proposed Strategic Planning Session
Mr. Lane contacted Carlton Schwab of the Texas Economic Development Council, asking
for recommendations on firms to help with the strategic planning session. Mr. Lane was of the
opinion that a peer review would be helpful. This is done at his own business, where staff is
interviewed on their job performance and process, and it helps to determine which practices to
keep and those to discard. lie noted that Mr. Lilley also wants the Board to meet on its own.
Mr. Schwab recommended five firms, mostly in Texas. He has gone on their websites and
intends, if the Board is in agreement, to ask for financial proposals and outlines from those with
the most experience doing peer reviews. Once a firm is hired, they would gather information and
conduct interviews of the team.
Mr. Toogood asked if Mr. Lane was suggesting that the retained consultant review the
Board and the Chamber's processes, or just those of the Chamber? Mr. Lane said he is open to a
review of the Board and how decisions are made. Mr. Lilley said he believes it needs to start with
the Board; the schizophrenic nature of how the Board approaches things is his concern. The
Board's agents, by and large, do as they are directed to do. Mr. Lane said he sees no reason why
they cannot do both. Mr. Lilley said he hoped it is done in a segregated fashion. lie is not opposed
to help, but he believes a lot could be accomplished if just the five Board members had a
conversation.
7. Executive Session
Mr. Lane adjourned the meeting into executive session at 3:50 p.m. pursuant to Texas
Government Code §551.087. lie announced the meeting back into regular session at 4:40 p.m. The
subjects posted in the Notice of Meeting were deliberated, and no votes or further action was taken
on these items in executive session.
8. Motions
Mr. Leiker moved to extend the contract with Binswanger for the marketing of the ATCO
building through September 30, 2019. Seconded by Mr. Toogood, the motion carried 4-0.
Mr. Leiker moved to enter into a contract with the Guernsey group at a cost of $68,800 for
project management/oversight and pre -bid services for the SAFB Main Gate project, and authorize
the WFEDC President to sign the contract in a form approved by the City Attorney. Seconded by
Mr. Toogood, the motion carried 4-0.
9. Adjourn
Mr. Lilley moved to adjourn the meeting at 4:45 p.m.
Leo Lane, President