Lake Wichita Revitalization Committee Minutes - 06/12/2018MINUTES
LAKE WICHITA REVITALIZATION COMMITTEE
June 12, 2018
MEMBERS PRESENT:
Steve Gamer, Chair
Jack Browne, Acting Secretary
Kathie Forehand-Chaddick
Kendrick Jones
Ford Swanson
Jake VanDonge
Tom Lang, Ex-Officio
Jim Dockery, City Manager's Office
James McKechnie, Senior Assistant City Attorney
Terry Points, Parks and Recreation
Davis Powell, Engineering
Sonja Gandy, Daughters of American Revolution
Tina Henderson
Shirley King, Daughters of American Revolution
Claire Kowalick, Times Record News
Nicholas Quallich, KFDX
■ Members
■ staff
■ Guests
ABSENT: Sam Bownds, Michael Chapman, Pete Gill, Penny Miller, Secretary
I. Call to Order and Introductions
Steve Garner called the meeting to order at
introduced themselves. Shirley King noted that
delivered June 30. It will be stored until installed.
U. Approval of Minutes
9:03 am. Members, staff and guests
the Vietnam Memorial Statue will be
Motion made to approve the May minutes by Jack Browne, seconded by Kendrick
Jones. Motion passed.
Ill. Discussion of Grant Projects
Davis Powell gave an update on the Grant Projects. He noted that Vikesh Desai is at
Texas Parks and Wildlife Grant Management Training today.
The RFQ for design services for the Lake Wichita Revitalization Project was sent out
and two very qualified consulting firms — Carollo and Kimley-Horn — were interviewed.
LAKE WICHITA COMMITTEE ,tune 12, 2018 Page 1
Decided to move forward with Carollo for numerous reasons but regretfully did not work
out.
State law requires that engineering services be based on qualifications and not fees to
protect the public. Don't want to bid shoddy design for public, infrastructure such as
bridges, buildings, etc. Once selected based on qualifications, we can negotiate scope
and fees for the design work. If the parties can't come to reasonable and acceptable
fees you have to end negotiations and move on to the next qualified consultant. That is
what we did.
We have officially ended negotiations with Carollo for their design services. Could not
agree upon an acceptable fee for their services.
Met with Kimley-Horn on May 31 for a discussion and to establish a scope for the
project. Very productive meeting. Met on site then spent several hours in our office
discussing the project. They have a good understanding of the project and a good plan
to move forward. Lot of experience with memorial plazas.
Working out details for service agreement:
• Draft scope of services by end of week
• Final design for Boardwalk by Feb 2019
• Bid Boardwalk by April 2019 — Meet grant deadline of July 2019
• Final design for Kemp Boat Ramp and Veteran's Memorial Plaza by Oct 2019
• Bid Boat Ramp and Plaza by Dec 2019
• Boardwalk construction complete by March 2020
• Boat Ramp and Plaza construction complete by Dec 2020
Hike and Bike Trail along Lake Wichita from Marina to Lake Wichita Park
• Have $1.7 million TxDOT grant Funding
• 80% Federal funding with 20% City funding
• Starting the design process
• Proposed bid in Sept 2019
• Construction complete Jan 2021
Jim Dockery noted that with acceptable negotiations and a contract, the additional
funding plans would need to be made and put into action by the Lake Wichita Friends of
the Reservoir. Also noted Lake Wichita Revitalization could ask the Sales Tax corp for
support with matching funds.
Jim also gave a brief overview of the work on the trails to complete the circle loop:
• The trail connecting Loop 11 to Lucy Park is the farthest along.
• The Barnett to Seymour trail is about 80% completed
• The Lake Wichita trail has not started and will need help (for funding). Jim also
discussed the possibility of getting an extension from TPWD.
Jack Browne provided an update for the Arconic $20„000 grant for the boat ramp
cleaning station. That grant has a 1-year timeline. We need to see if they will allow us to
extend the timeline for that. Jack Browne has sent them and email and left phone
messages but has not had discussion directly.
LAKE WICHITA COMMITTEE June 12, 2018 Page 2
IV. Discussion of Fundraising
Group discussed the need people to volunteer for a variety of tasks: trade shows, brick
sales, community engagement, fundraising, marketing. Also noted that the Brick Sales
Campaign needs a person and that the Texoma Gives Committee needs to get started.
Various names were discussed to ask for help with various committees. Noted we
need expectations, duties and time required to share with prospective committee
participants
V. Other Discussion
Tom Lang shared that he has received some black and white photographs of the
Pavilion that show details he had not seen in other photographs.
Several ideas for additional activities were discussed: Texoma Gives, Party in the Park.
Tom Lang also noted that the Scottish Rite free fishing day was a success.
Steve Garner shared that today is his last day as Chair and he will become a regular
board member and focus on Marketing and Fundraising. Steve noted that the
committee has worked diligently for 5'/z years. Steve noted the chair should able to
devote the time required. Steve also shared his appreciation for all the support and
friendships gained during his time as Chair. Jim Dockery later noted in the meeting that
the Committee chooses the Chair.
Tom Lang noted that a couple of months after he came to Texas, he met Steve at a
Park Board meeting. Both had a shared passion for Lake Wichita's revitalization.
The meeting adjourned at 10:10 a.m.
Penny Miller, Interim Chair Date
LAKE WICHITA COMMITTEE June 12, 2018 Page 3